Establish permissions to the ArchivesSpace Test environment

[erussey]

This includes the following tasks:

• [x] Verify and add permissions in the AS Test staff interface (https://emory-dev.lyrasistechnology.org/staff) for all project members

• [x] Verify that LTDS users (below) have read/write API access (https://emory-dev.lyrasistechnology.org/staff/api)

Project members who need access to ASpace staff interface:

• Admin access to all repositories: Elizabeth Roke, Collin Brittle, Alex Cooper, Carrie Hintz, Lisa Hamlett, Avery Johnson, Ann Hulton

• Repository manager access to all repositories: Katherine Fisher, Emily Corbin, John Bence, Clare Barton, Max Mayhew, Alex Zotov, Brad Watson, Ayoub Belemlhi, Kaeln Bowater-Skelly, Beth Crompton, Cari Lovins, Doug Goans, Laura Starratt, Gabrielle Dudley, Brandon Wason, Kerry Bowden, Erin Grimes, Rebecca Sherman

Project members who need read/write API access:

• Elizabeth Roke, Collin Brittle, Alex Cooper, Lisa Hamlett, Avery Johnson, Ann Hulton, Clare Barton, Max Mayhew, Alex Zotov, Brad Watson, Ayoub Belemlhi, Kaeln Bowater-Skelly, Beth Crompton

[lisahamlett]

API access to ArchiveSpace must be approved by stakeholders and documented before it can be provided. In Box, it was documented at this link: https://emory.app.box.com/file/436076541480 I found the folder where the files are now (https://emory.sharepoint.com/sites/EmoryUniversityLibraries/Shared%20Documents/Forms/Al[…]Implementation&viewid=53dab881-7933-4e17-8139-5c0b1c18992d) but I can't find that file. If anyone remembers where it is, I'd appreciate that information.

[erussey]

@lisahamlett : What documentation do you need? I'm a little unclear as to the workflow that was previously established here. Note that we are redoing the permissions structure as a part of this project, so much of what was previously established will be reworked. This ticket applies only to permissions for test, not prod.

[lisahamlett]

When ArchiveSpace was implemented, the senior administrators indicated they wanted API access limited because the API is very powerful and they felt that not everyone should have access to something that they could accidentally use to wipe out the entire database. As a result, they set up a document where access would be tracked so they could approve this access before it was given.

I have a link in my instructions to the Box file above, but that no longer exists, of course. I assume it migrated to OneDrive somewhere, but I cannot find it.

[lisahamlett]

To be clear: I understand this doesn't matter for test, but I am updating documentation and training, so I'd like to have the correct information so folks are informed. Access will be set up to test tomorrow.

[lisahamlett]

Admin access verified for Elizabeth Roke, Alex Cooper, Carrie Hintz, Lisa Hamlett, Avery Johnson, and Ann Hulton.

@lovinscari, @rotated8, @bwatson78, and @abelemlih have never logged in to ArchiveSpace, so they cannot be given any access until they do.

Ann, Avery, and I are working on access for the rest. We will update when we are finished.

[avejohnson]

@maxdmayhew @alexBLR Also have not logged in, so cannot be given access.

[lisahamlett]

I am reminding people to log in as I send them their API logins. So, the developers will have emails about this.

[avejohnson]

Everyone currently with accounts now have repo manager access to: Rose, Health, and Oxford.

[lisahamlett]

@bwatson78 logged in, so I gave him permissions to all the repos.

[lisahamlett]

API accounts have been created for everyone who needs one.

[libah]

Everyone with accounts now how repo manager access to Pitts, EUA and Law.

[libah]

Max, Zo, Ayoub, and Cari need to login.

[lisahamlett]

Max and Zo have logged in

[avejohnson]

Max and Zo given repo manager access to Health, Oxford, and Rose.

[libah]

Max and Zo and Ayoub given repo manager access to Pitts, EUA and Law.

[abelemlih]

@lisahamlett @libah I was able to log in to ArchiveSpace successfully, thanks for all your help!

[lisahamlett]

I have verified you have permissions to the repos.

[lisahamlett]

In summary: Everyone on the list has the access requested other than Cari Lovins who cannot be given access until she logs in to the system so ArchiveSpace can retrieve her credentials from Shibboleth.

[lovinscari]

@lisahamlett - sorry for the delay. I was able to login to the test environment.

[lisahamlett]

@lovinscari Avery is going to add your access now

[avejohnson]

@lovinscari you should now have access to all repositories.

[lisahamlett]

I just discovered tonight that all of this work is no longer in the test environment. It has all been wiped.