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EuRuKo 2013 organising committee repo
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Light Lunch #48

Closed chief closed 11 years ago

chief commented 11 years ago

In skroutz we have a catering company LaCigale which charges 6€ for each meal. Assuming that an individual meal is far more expense than a mass catering for 600 people I as curious of what will be the price for our event.

Should we check this solution?

  1. Even though I dont have data, I believe that full meal will be cheaper in terms of cost / value than finger food (sandwiches etc)
  2. We can have greek food
  3. Food quality is in general better than cold, pre cooked solutions
  4. Badminton is great and it will be even greater (social networking etc etc) if none will have to leave for food

So, what do you think? Shall we ask for a price (of course The Girls will know about it)

pagojo commented 11 years ago

I can't see why not. Not a priority right now though. Solets put it into the agenda

chief commented 11 years ago

@pagojo I know that this is not a priority right now. I made a milestone for release first batch. This should be our priority and everybody know it.

chief commented 11 years ago

this is deprecated (see light launch)

fotos commented 11 years ago

@chief so I guess we will serve lightweight applications (1 controller, 1 view and 2 models max) ready for launch aka. the light launch! :wink:

vvatikiotis commented 11 years ago

Quick Update for light lunch.

The light lunch is going to a) be paid by the delegates b) ordered by the delegates using EV (N21 and EV are handling this. They report to me) c) the number of available light lunches is determined by our projections based on the questionnaire we sent to the delegates

On Tue, May 14, 2013 at 4:34 PM, Fotos Georgiadis notifications@github.comwrote:

@chief https://github.com/chief so I guess we will serve lightweight applications (1 controller, 1 view and 2 models max) ready for launch aka. the light launch! [image: :wink:]

— Reply to this email directly or view it on GitHubhttps://github.com/euruko2013/committee/issues/48#issuecomment-17876097 .

chief commented 11 years ago

@fotos ;) @vvatikiotis shall we open a new issue for lunch or not?

apantsiop commented 11 years ago

You renamed the task (good). Light lunch is provided by others. Let them handle it. We will help with communicating to the delegates when time comes. Leave as it is. Changing to @vvatikiotis since we assigned it to him due to eventora/n21 dealing competency :)

vvatikiotis commented 11 years ago

https://www.eventora.com/en/Events/catering-euruko-delegates

This is the EV page they have prepared for us. It's not urgent to decide, have a look and post your feedback.

apantsiop commented 11 years ago

A.VEGETERIAN MENU :Stuffed peppers and stuffed tomatoes with rice baked in traditional way becomes VEGETERIAN DISH (Option A) : Rice stuffed peppers and tomatoes, traditionally baked

B.VEGETERIAN MENU : Eggplant rolls stuffed with vegetables & fresh tomato becomes VEGETERIAN DISH (Option B) : Eggplant rolls, stuffed with fresh tomatoes and other vegetables

PASTICCIO MENU : traditional course with pasta & mincemeat with bechamel becomes PASTITSIO DISH : Greek traditional course with pasta and minced meat, topped with Béchamel sauce

MOUSAKA MENU :the most traditional and welknown course of Greece !!!! becomes MOUSAKA DISH : One of the most well-known traditional Greek courses based on eggplant, minced meat and topped with Béchamel sauce

CHICKEN MENU : Chicken breast with three color peppers & sesame seeds Served with wild rice basmati becomes POULTRY DISH : Chicken breast with tri-color peppers and sesame seeds, accompanied by wild Basmati rice

VEAL MENU : Veal with estragon sauce & mashed potato becomes VEAL DISH : Veal with Estragon sauce and mashed potato

Dear Friends,

During the 2013 EuRuKo lunch breaks you'll have the option of enjoying a variety of light lunch dishes, catered by www.dipnosofistirion.gr. A company which, in our opinion, successfully combines the traditional Greek flavors with modern cooking trends. We hope that you'll enjoy the quality and authenticity of the Hellenic cuisine!

Bon Appétit,

The EuRuKo 2013 Team

I can't believe I just did that. If it was one of you guys who wrote this, it is understandable. If it was a pro (e.g. the catering) then I'm in the wrong business!

vvatikiotis commented 11 years ago

A few more information about lunch:

nolamesa commented 11 years ago

Please ignore me if you are offended Guys I don't wan't to be a troll, but I still suggest we look into the idea of actually having a small buffet for all the delegates provided by us. The cost would be around 3K (judging by the FOSSCOMM prices). This would solve the food issue since everyone will have a (small but) descent meal. This proposal is due to 3 reasons

  1. The prices are relatively expensive (even for average greek prices) and for unknown food quality (we haven't tried anything from them yet). As a comparison, the meals for the 2 days cost almost half of the the ticket price
  2. The majority of the people will not have lunch there and if they get tempted to eat, they will not be able to do last minute orders
  3. The Badminton foyer is not appropriate for lunch. This of course is not a great deal but when you pay a fair amount for lunch you do not expect to eat it at a foyer stand (if you find one free)
vvatikiotis commented 11 years ago

We need the fat in our budget. OTOH if we can find a sponsor, we can consider it. We've got to be quick about it though.

nolamesa commented 11 years ago

I agree with you on the "fat" point. Note that there is already a sponsor from whom we are waiting a final answer at the moment (Vodafone). In any case, should I go ahead and ask N21 for prices?

vvatikiotis commented 11 years ago

They might be overwhelmed.... I say lets wait a bit on that, Let N21 work for the sponsor and the goodies bag and things that need to be OK'ed cause of production times. If Vodafone comes through then we can ask. It's simple for them but I'd feel better if we let them push with things that need to be finalised now.

On Fri, May 17, 2013 at 12:55 AM, nolamesa notifications@github.com wrote:

I agree with you on the "fat" point. Note that there is already a sponsor from whom we are waiting a final answer at the moment (Vodafone). In any case, should I go ahead and ask N21 for prices?

— Reply to this email directly or view it on GitHubhttps://github.com/euruko2013/committee/issues/48#issuecomment-18031700 .

nolamesa commented 11 years ago

I agree with waiting but the issue is that this decision on wether we are going to have free light lunch for all or not kind of blocks the announcement of paid light lunch (or not :confused:).

nikosd commented 11 years ago

Please keep in mind the accounting issue that we may have if we serve food. Remember the weird law about tickets/receipts/invoices and "entertainment"? If not call me to explain (in greek) as ask the accountant :)

On Fri, May 17, 2013 at 1:59 AM, nolamesa notifications@github.com wrote:

I agree with waiting but the issue is that this decision on wether we are going to have free light lunch for all or not kind of blocks the announcement of paid light lunch (or not [image: :confused:]).

— Reply to this email directly or view it on GitHubhttps://github.com/euruko2013/committee/issues/48#issuecomment-18034533 .

nolamesa commented 11 years ago

@nikosd If I am not mistaken this has been resolved due to the fact that the payments will be made directly to the catering company

nikosd commented 11 years ago

Possibly not if we hand out food. This is why I said that we have to ask the accountant.

On Fri, May 17, 2013 at 10:31 AM, nolamesa notifications@github.com wrote:

@nikosd https://github.com/nikosd If I am not mistaken this has been resolved due to the fact that the payments will be made directly to the catering company

— Reply to this email directly or view it on GitHubhttps://github.com/euruko2013/committee/issues/48#issuecomment-18047539 .

apantsiop commented 11 years ago
  1. There is an accounting issue. The catering company will not bring its own register machine. Even if it does and we want to cover everyone we go to the scenario with the minimum orders threshold (guaranteed by us) which we rejected.
  2. We were told that light snacks (sandwiches etc) will be available at the bar so nobody gets really hungry.
  3. If we serve food (paid by us) there are legal implications about who is responsible if anything bad happens.
  4. I think it cancels the "scientific" character of the event and we fall back to entertainment, so I think we even have to think about returning VAT from tickets to the state.
  5. The catering prices are usually high due to the fact that they serve food at a place that wasn't meant for this i.e. the customer pays for the setup as well.
  6. Why do we always revise? This was decided and closed many moons ago. (I am using a very calm voice in my head when I write this, so don't get alarmed :))

-- Apostolos Pantsiopoulos Software Engineer

On Fri, May 17, 2013 at 10:33 AM, Nikos Dimitrakopoulos < notifications@github.com> wrote:

Possibly not if we hand out food. This is why I said that we have to ask the accountant.

On Fri, May 17, 2013 at 10:31 AM, nolamesa notifications@github.com wrote:

@nikosd https://github.com/nikosd If I am not mistaken this has been resolved due to the fact that the payments will be made directly to the catering company

— Reply to this email directly or view it on GitHub< https://github.com/euruko2013/committee/issues/48#issuecomment-18047539> .

— Reply to this email directly or view it on GitHubhttps://github.com/euruko2013/committee/issues/48#issuecomment-18047610 .

nolamesa commented 11 years ago

Quick answers:

  1. no clue about it :smile:
  2. Indeed. Also coffees and water will be available at the bar yet we are trying to offer the best we can
  3. What? If this stands as a case, then it is the same as with the coffees. Should we consider having an insurance for this? (Though I believe the supplying company would be liable for any issues)
  4. I don't think the scientific character could be judged by wether we server a simple sandwich or not. Besides the fact that we will be serving food (not paid by us) could raise the same issues. The problem is that if this law is so subjective we are screwed any way
  5. I understand this, but I don't like it :)
  6. I am only suggesting something, if you are against I'll drop it. I was still suggesting this moons ago but was discarded since N21 told us the cost would be 8K and never got prices on this (don't get me started :smile:)

PS try answering through github and not via email cause the text gets a bit f*cked

vvatikiotis commented 11 years ago
  1. Maybe Im on clear with the context you (@apantsiop) in. But the fact is that there is a minimum orders clause, in which below a certain number of order the catering service cannot go ahead. Right now is 50 dishes (for the pay-for-your-lunch-meal).
  2. @nolamesa indeed.
  3. The catering company and the bar are liable. We are just using their services.
  4. @nolamesa true
  5. true
  6. both true. Yet the fact remains that we are a month away from the event's date.

I am not for or against any of the two ways of doing this. I don't know the logistics of @nolamesa proposal. Buffett means that everyone will eat, plates and cutlery for 500 ppl, which involves setting up the foyers for it. Where as with the current approach only 100ppl max will be eating, in which case is much easier.

TBH I think our current approach is more than ok. Having said that, if it was March and I wasn't overworked I could very well consider the buffett alternative.

nolamesa commented 11 years ago

As far as I am concerned I would strongly suggest to try to provide a minimum service to everyone (fruits is the least we can do and sandwiches the max). The fact that there aren't many places around to have a lunch worries me a lot. I will not push on this, let's move on as we decided. Couple quick notes to keep in mind:

My proposal does not require any logistics from our side. The whole setup will be arranged by the catering company (in both scenarios) and in this situation since we are talking about small sandwiches all that is required is some napkins.

Regarding the preordering solution, we should make clear what the minimum 50 orders means. Is it 50 orders for each day or the sum for the two days? In the latter scenario there is an increased possibility that we will not get the people needed.

nolamesa commented 11 years ago

Guys from what I understand you don't really support my idea about providing some free light lunch option. Let's not stall things any longer. What is the status on the Eventora-Catering solution? Is it ready to be announced? If so @nikosd please include it in the list of the announcements in the imminent email to the ticket holders.

Note: in case we haven't done so please clarify with N21 what 50 orders means (see my comment above)

vvatikiotis commented 11 years ago

EV and N21 are ready. Corrections in the text are in place. They also asked if they can go live.

nikosd commented 11 years ago

Announcements:

  1. Twitter
  2. Email (upcoming)
  3. Guide ?

I'm on 2 but I don't know where to put it on 3 (if this makes sense)

vvatikiotis commented 11 years ago

Strictly speaking, it's under hostility errrr hospitality services, with the guide being a part of it. We can brainstorm about where we place it tonight.

On Wed, May 22, 2013 at 12:55 PM, Nikos Dimitrakopoulos < notifications@github.com> wrote:

Announcements:

  1. Twitter
  2. Email (upcoming)
  3. Guide ?

I'm on 2 but I don't know where to put it on 3 (if this makes sense)

— Reply to this email directly or view it on GitHubhttps://github.com/euruko2013/committee/issues/48#issuecomment-18268482 .

nikosd commented 11 years ago

Please no brainstorming tonight on this - seriously... We have more important stuff to do than discussing (8 people) where to put some text on the site...

vvatikiotis commented 11 years ago

I made a hospitality@euruko2013.org list and added Tsamis and Sissy in it. I haven't put anyone else in this list since they we'll be handling this issue. This will go to the lunch page so as they can handle any incoming requests.

If you have another name in mind, please share.

On Wed, May 22, 2013 at 1:00 PM, Vassilis Vatikiotis < vvatikiotis@euruko2013.org> wrote:

Strictly speaking, it's under hostility errrr hospitality services, with the guide being a part of it. We can brainstorm about where we place it tonight.

On Wed, May 22, 2013 at 12:55 PM, Nikos Dimitrakopoulos < notifications@github.com> wrote:

Announcements:

  1. Twitter
  2. Email (upcoming)
  3. Guide ?

I'm on 2 but I don't know where to put it on 3 (if this makes sense)

— Reply to this email directly or view it on GitHubhttps://github.com/euruko2013/committee/issues/48#issuecomment-18268482 .

nikosd commented 11 years ago

Don't like it. hospitality != (Tsamis || Sissy) and I would like to know what's going on. But whatever.

vvatikiotis commented 11 years ago

I can change it, np. catering@euruko2013.org would be better?

On Wed, May 22, 2013 at 1:21 PM, Nikos Dimitrakopoulos < notifications@github.com> wrote:

Don't like it. hospitality != (Tsamis || Sissy) and I would like to know what's going on. But whatever.

— Reply to this email directly or view it on GitHubhttps://github.com/euruko2013/committee/issues/48#issuecomment-18269703 .

nikosd commented 11 years ago

Yes to my eyes. What do the others say?

On Wed, May 22, 2013 at 1:23 PM, Vassilis Vatikiotis < notifications@github.com> wrote:

I can change it, np. catering@euruko2013.org would be better?

On Wed, May 22, 2013 at 1:21 PM, Nikos Dimitrakopoulos < notifications@github.com> wrote:

Don't like it. hospitality != (Tsamis || Sissy) and I would like to know what's going on. But whatever.

— Reply to this email directly or view it on GitHub< https://github.com/euruko2013/committee/issues/48#issuecomment-18269703> .

— Reply to this email directly or view it on GitHubhttps://github.com/euruko2013/committee/issues/48#issuecomment-18269825 .

vvatikiotis commented 11 years ago

I think I'll change it anyway. More precise

vvatikiotis commented 11 years ago

Have think about offerring our 14 speakers free lunch? The upper value for 14 ppl times 2 days, with our most expensive menu is €476. If we go with this it has to be communicated with the speakers before the announcement of light lunch.

fotos commented 11 years ago

Adding it here for the record: the accountant noted that we can offer fruits for free (as we do for coffee) without having any taxation imposed on us. The tax law applied in our conference changes if we offer food (from an educational event to an entertainment one) and would burden us with more taxes. But in the case of coffee and fruits this doesn't apply so we can offer these for free (paid by us).

vvatikiotis commented 11 years ago

Light lunch update: Page is ready. There's an EV issue though, delegates have to order for 2 days, if they want. EV - N21 are dealing with it.

chief commented 11 years ago

@vvatikiotis close this issue?