Committing changes to records

[rmaxton]

Dear Yasmin and Andrew,

I hope you're doing well. I am basically contacting you as I have been committing changes to Wellcome records and uploading new Trinity records for the past month, and I am a bit concerned that they are not appearing on the website. I was therefore wondering if there were any problems with my edits, or if the frequency of updating the website has been changed? Any news you have would be much appreciated, as I would very much like to show these institutions what I've been up to!

Many thanks, Rosie

[andrew-morrison]

The last time the Fihrist web site was updated was January 15th. Since then records have been added which contain the same manuscript IDs as other ones. They all have to be unique, otherwise what is at https://www.fihrist.org.uk/catalog/manuscript_1234 today could be replaced with something else tomorrow. So the indexing script it set up to fail when even a single manuscript ID has been used more than once.

If you are subscribed to the Fihrist mailing list, you should've received an email about this, from Yasmin, on January 17th.

I've checked again today, and there are 29 IDs used twice or more in 64 different TEI files currently committed and pushed to this repository. All belong to either Cambridge University Library or Trinity College Cambridge (there were some SOAS ones, but they've fixed theirs.) The attached spreadsheet lists them.

[amme2]

Hi Andrew

Are you saying that we will have to wait for CUL and Trinity to resolve the number duplication before the Wellcome records can be updated, even though there's no duplication in the records we've (well, Rosie) committed?

Alexandra

[rmaxton]

Dear Andrew,

Many thanks for this. I think the issue seems to be that the Trinity records already on Fihrist when the updating was carried out were assigned these manuscript IDs which are now duplicate. I was then given the range of IDs from 12930-13040, however I didn't think to apply this numbering to records already uploaded on the website, just the new ones I was creating.

Does this mean I need to start the entire collection (including those already on the website with an MS ID) from 12930?

Sorry for any confusion, I just hadn't fully understood how you wanted us to proceed with the numbering.

Best wishes, Rosie

On Mon, Feb 25, 2019 at 10:49 AM Andrew Morrison notifications@github.com wrote:

The last time the Fihrist web site was updated was January 15th. Since then records have been added which contain the same manuscript IDs as other ones. They all have to be unique, otherwise what is at https://www.fihrist.org.uk/catalog/manuscript_1234 today could be replaced with something else tomorrow. So the indexing script it set up to fail when even a single manuscript ID has been used more than once.

If you are subscribed to the Fihrist mailing list, you should've received an email about this, from Yasmin, on January 17th.

I've checked again today, and there are 29 IDs used twice or more in 64 different TEI files currently committed and pushed to this repository. All belong to either Cambridge University Library or Trinity College Cambridge (there were some SOAS ones, but they've fixed theirs.) The attached spreadsheet https://github.com/fihristorg/fihrist-mss/files/2900126/fihrist_duplicate_manuscript_ids_20190225.xlsx lists them.

— You are receiving this because you authored the thread. Reply to this email directly, view it on GitHub https://github.com/fihristorg/fihrist-mss/issues/78#issuecomment-466965506, or mute the thread https://github.com/notifications/unsubscribe-auth/AnXDtBbs9EzAMB4UTT27nf5qAz1o8bGAks5vQ7-bgaJpZM4bJe0K .

[yf227]

Dear all

I must admit, I am a bit behind with all this, but I asked Chip to change all the ID of the Syriac records and committed them again with newly allocated numbers. Trinity is also done by Rosie, so she can keep control over those. I will double check asasp but I hope we can solve this easily. Best Yasmin

Yasmin Faghihi Head of Near and Middle Eastern Department Manuscripts and Printed Collections Cambridge University Library West Road CB3 9DR UK Tel.: +44 1223 764739 Email: yf227@cam.ac.ukmailto:yf227@cam.ac.uk Chair Middle East Libraries COMmittee (MELCOM) UK http://www.melcom.org.uk/ Co-Chair FIHRIST http://www.fihrist.org.uk/home

From: Alexandra notifications@github.com Sent: 25 February 2019 13:04 To: fihristorg/fihrist-mss fihrist-mss@noreply.github.com Cc: Yasmin Faghihi yf227@cam.ac.uk; Assign assign@noreply.github.com Subject: Re: [fihristorg/fihrist-mss] Committing changes to records (#78)

Hi Andrew

Are you saying that we will have to wait for CUL and Trinity to resolve the number duplication before the Wellcome records can be updated, even though there's no duplication in the records we've (well, Rosie) committed?

Alexandra

— You are receiving this because you were assigned. Reply to this email directly, view it on GitHubhttps://github.com/fihristorg/fihrist-mss/issues/78#issuecomment-467003422, or mute the threadhttps://github.com/notifications/unsubscribe-auth/AjZPWVy8sQICutHkQ6U0kLjSNK604Rtsks5vQ99XgaJpZM4bJe0K.

[andrew-morrison]

To answer Alexandra's question: Yes, nothing can be published until there are no duplicate IDs. Because, as well as preventing one person from replacing another's record at an existing URL, re-indexing everything is required to build the links to manuscripts from work, person and subject pages.

[rmaxton]

Dear all,

I have just corrected all the Trinity College Cambridge MS ids which were duplicates. Hopefully this will sort the issue out - my apologies for the delay in doing so!

Best wishes, Rosie

On Mon, Feb 25, 2019 at 3:59 PM Andrew Morrison notifications@github.com wrote:

To answer Alexandra's question: Yes, nothing can be published until there are no duplicate IDs. Because, as well as preventing one person from replacing another's record at an existing URL, re-indexing everything is required to build the links to manuscripts from work, person and subject pages.

— You are receiving this because you authored the thread. Reply to this email directly, view it on GitHub https://github.com/fihristorg/fihrist-mss/issues/78#issuecomment-467067011, or mute the thread https://github.com/notifications/unsubscribe-auth/AnXDtFtVBBU9dZRC31wbPld7ipI7uvHqks5vRAhcgaJpZM4bJe0K .

[andrew-morrison]

There are now four manuscript IDs which are used in two or more TEI records. Two of them are in Trinity College Cambridge's files. Two are in Cambridge University files. Here is an updated spreadsheet.

[andrew-morrison]

Hi Rosie and others,

The Fihrist web site has now been updated for the first time since January 15th.

Andrew.