SF.rb June Meetup

[lilliealbert]

Who's doing what? :fist:

• Venue liaison: @sienatime
• Speaker wrangler: @stellacotton
• Meetup poster / question answerer: @stellacotton
• Emcee: @aneyzberg

  Planning Checklist :heavy_check_mark:

• [x] Date picked: June 7, 2016
• [x] Venue and sponsor found: Heroku
• [x] 5-7 min speaking slot filled
• [x] 20 min speaking slot no. 1 filled
• [x] 20 min speaking slot no. 2 filled
• [x] Event posted to Meetup
• [x] Food / drinks confirmed
• [x] Emcee confirmed
• [x] Security / checkins wrangler confirmed

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Week-of Checklist

Speaker Wrangler

• [x] Reconfirm speaker arrival time and tech needs

  Venue Liason

• [x] Reconfirm food and drink plans
• [x] Send security check-in list day before - make sure list includes wait-listed folks and speakers

  Meetup Poster/Question Answerer

• [x] Send out RSVP reminder email & final logistics reminder - Lillie going to do it
• [x] Send followup thank you email after the event

  Check In Person

• [x] Download doc and bring computer for check in - Lillie

  Misc

• [ ] Confirm who's got what in running the event
• [ ] Go over physical object inventory:
  • [ ] Name tags: Stella
  • [ ] Ruby Cutie stickers: Stella
  • [x] Welcome sign: Siena
• [x] Create welcome slide with suggested question topic

[sienatime]

Heroku:

• everyone needs to sign an NDA, we can get an electronic version to put on the Meetup page
• Security isn't strict so we can let everyone in, but also should send list of names ahead of time
• Heroku security will give everyone a wristband for the event and a 2nd one if they are 21+ and want to drink
• they have handheld and lapel mics available
• they might provide some Heroku swag
• bike parking is available

[aneyzberg]

I can emcee again, unless someone else is already planing on doing it?