Overview of open issues

[bmkramer]

Last updated 20170928

GENERAL

50 Aim for diversity and inclusivity

137 Review open tasks in terms of whether and how they could be given a "changing the culture" spin

SOCIAL PROGRAMME / SATELLITES / FELLOWS
- Social_

14 Define elements of social program - assign

- Satellites #69 Make a list of events/ communities that might be (or become) a basis for satellite events - CLOSED #45 Coordinate with satellite events - Outreach committee? CLOSED - Fellows

53 Pre-conference event for fellows - assign @mfenner any new info on this that we should be aware as well as sending information to all fellows?

103 Organize a room for the pre-conference fellowship event - assign same as #53 @mfenner any new info on this that we should be aware as well as sending information to all fellows?

#129 For people who get a scholarship but have their visa denied, earmark them for a 2018 fellowship? assign CLOSED #71 Are we doing a Digital Library Federation cross-pollinator travel award? suggest for 2018? CLOSED

LOGISTICS - General

134 Accessibility of venue Programme committee -> Copernicus

- Schedule overview

35 Reduce confusion in terms of what happens when and where

#48 Help attendees organize themselves decide on Sched CLOSED #114 Define a way to get the schedule on the conference site - Programme committee -> Copernicus CLOSED

150 Add floor plans of the venue to Force 2017 website - Copernicus

149 Prepare signage for onsite - Copernicus

- Make materials available online

59 Create Figshare collection for all posters and slide decks? Programme committee cf Copernicus @Daniel-Mietchen @mfenner please let us know if we will be instructing presenters to post their presentations and other materials on figshare or Copernicus site?

75 Ensure that presentations are available online by default when they are given same as #59

136 Really try to make sure that slides et al. are openly available when talk starts

-Venue logistics #59

145 Set a useful password for the event WiFi – Copernicus

147 Include WiFi password in conference printouts - Copernicus assign to Copernicus

128 Shall we have a room where people can take remote meetings? - Copernicus (see also #134 Accessibility) @bmkramer prepare a list of questions for Copernicus

83 Venue seating for networking - Copernicus

82 Test all technology tech support website - Copernicus

- Session facilitation: chairs, note taking, signalling breaks Programme committee? send a message to all PPC and SC to sing up to chair a session

143 Plan communications between session facilitators

142 Assign people as session chairs action for Programme committee

141 Write instructions for session chairs

135 Think of a consistent system for taking notes during each session make decision on this

139 Write instructions for collaborative note-taking

138 Assign people to coordinate note taking for each session

131 Find a set of tools/ instruments to signal end of breaks/ talks

140 Assign people to signal the end of breaks

146 Identify & instruct mike runners ask Copernicus about number of mikes

- Remote participation ask Stephanie about streaming -to which channel

49 Plan for remote participation

148 Consider using something like GoToMeeting for every session for 2018?

58 Set up a Force11 YouTube channel see above re: streaming

56 Make a plan for the twitter wall - Outreach committee?

87 Prepare a Twitter archive - Outreach committee?

- Miscellaneous #76 Arrange graphic notetakers - Programme committee decide 10/5/17CLOSED

116 Set up a voting mechanism for the idea pitch decide 10/5/17 PENDING

#122 Shall we go for a "Bring your own badge" system? CLOSED

124 Explore Open Housing ideas for 2018

133 Create an option for people to indicate why they can't or won't attend the conference - for evaluation after the conference

-Group photo assign Copernicus to suggest a place

127 Make group photo

126 Select space for group photo ask Copernicus for suggestion

125 Make group photo slot in schedule Before Poster Session or after Christopher talk

SCHEDULE - Programme committee

115 Thinking about welcome/intro talk @mfenner to do the intro talk

130 Describe and point out code of conduct at opening speech @mfenner

#100 Consider ways to link the keynotes CLOSED

44 Plan breaks fit into schedule over coming week

#32 Plan lunch talks/ demos CLOSED

15 Plan the fellow lightning talks @kamc will email the ones that indicated are willing to do a verbal presentation about date, time and duration

#132 Arrange a session for just before the poster session that would include OABB CLOSED

42 Plan poster session

43 Plan demo session

46 Plan late breaking talks

22 Plan the main unconference decide on call Oct 5

144 Think through format of town halls and daily reflections/report outs

16 Pitches for idea challenge

17 Announcement of idea challenge winners

52 Provide slot for last year's idea challenge winners to speak? slot is scheduled, yes/no decision required

#84 Consider doing a doathon CLOSED

WEBSITE – Outreach committee / Copernicus ALL DONE?

106 Add link to "home" for main logo / graphic in banner of conference site

105 Add tagline to website

98 add Nicky as the contact person for the Force2017 website outreach

97 create flyer for outreach

96 create a list of bullet points about Force2017 that can be used for publicity via various means

95 post Force2017 conference on various calendars?

94 Add publicity materials to website

93 Add a key dates section on the home page

90 Info about sponsorship opportunities on homepage needs revision

89 two websites for Force2017 - combine into one?

86 add a FAQ page to the website

74 Create SVG versions of FORCE2017 logo

70 Make logo prominently available from website

64 need description of Force2017

HOW TO INVOLVE – merge into 1?

65 Think about how to involve publishers

34 Think about how to involve makers/ hackers/ DIY folks

33 Think about how to involve artists

31 Think about how to involve media

30 Think about how to involve the public

29 Think about how to involve funders

28 Think about how to involve students

27 Think about how to involve developers

26 Think about how to involve librarians

25 Think about how to involve research administrators

24 Think about how to involve researchers

PROCEDURE - leave as is

81 Ensure more active engagement of those that volunteer

63 Assign responsibilities for all open issues with a "program" label

54 Define mechanism for assigning responsibilities

CLOSE - review #80 Publicity plan - what is the program committee's role with publicity? CLOSED #79 Track sponsors - what is the program committee's role with sponsorship? CLOSED

23 Plan the idea pitch unconference – CLOSE?

#62 Assign milestones to all issues with a program label CLOSED #6 Define milestones for program committee CLOSED #40 Plan wrap-up for day 3 – CLOSED – replace by #144 #39 Plan wrap-up for day 2 – CLOSED – replace by #144 #38 Plan wrap-up for day 1 – CLOSED – replace by #144 #37 Plan daily wrap-ups CLOSED – replaced by #144 #21 Define scope of town hall meeting 3– CLOSED - replaced by #144 #20 Define scope of town hall meeting 2 – CLOSED - replaced by #144 #19 Define scope of town hall meeting 1 – CLOSED - replaced by #144

[Daniel-Mietchen]

I just closed #6 and #62 and updated the list above accordingly.

[kamc]

We may want to discuss how we share the code of conduct with presenters at least and possibly with attendees as well.

91