Institute of Rose and Essential-oil Plants, Ministry of Agriculture

[spalp]

Institute of Rose and Essential-oil Plants, Ministry of Agriculture

GRSciColl URL: https://www.gbif.org/grscicoll/institution/5d85f0a7-e9c3-4c31-9890-0df14daac108 Code: IREOP Homepage: https://iremk.net/en/index.php Fuzzy name search in GBIF publisher: None

Number of linked occurrences: 0 (https://www.gbif.org/occurrence/search?advanced=1&institution_key=5d85f0a7-e9c3-4c31-9890-0df14daac108)

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1. Find out if the information is complete and up to date:

• [x] Check the homepage if available or google the institution name in the country. Check if all collections for that institution are represented in GRSciColl.
  • Check whether it is an independent entry. If duplicated merge with the selected and entry and close this issue.
• [x] Add missing collections/information to the institution on GRSciColl directly in the registry. If some collections are digitized, put the information in the GRSciColl Notes field.

2. Check if the data is also in GBIF:

• [x] If there are GBIF occurrence records linked, check from which dataset/publisher they come. Is the institution a registered publisher? Or do the records come from a third party publisher? Are all the collections in GRSciColl also in GBIF? (add comments to the issue)
• [x] If no record is linked to GRSciColl, look for the institution name on the GBIF list of publishers. Is there any corresponding publisher? Have they published any data? (add comments to the issue)
• [x] If data has been published on GBIF but isn’t linked to GRSciColl, notify Marie (tag ManonGros), she can link the data.
• [x] Translate outcome of your checks into labels. See guidelines here: https://github.com/gbif/collection-mobilization#readme

[spalp]

• Added IREOP as an Institution code and BGR005 (WIEWS instcode ) as an alternative code (and removed it as an alternative code from: https://registry.gbif.org/institution/0e95d191-1d29-4c18-a4fb-0198fe64a913)
• No information about the collection on the institution's website. Elsewhere, I found that its collection has been digitised and included in the National collection of plant genetic resources (Code: NI BGR). However, since the collection of each institution still has a different institution code EURISCO, I added Plant genetic resources of BGR005/IREMK Kazanlak | BGR005 as a separate collection under this institution (BGR005) with the alternative collection code BGR: https://registry.gbif.org/collection/0f03ecce-0909-4b38-88c5-7b4c67faf2ef . It has 563 specimens.
• As of 09.11.2023, there are 559 occurrences published by EURISCO with the Institution code = BGR005 which is only 4 specimens short of the size of the entire collection: https://www.gbif.org/occurrence/search?collection_code=BGR&dataset_key=865df020-f762-11e1-a439-00145eb45e9a&institution_code=BGR005), which should be successfully linked with this institution
• The above occurrences should be successfully linked with this institution BUT NOT with its collection: https://api.gbif.org/v1/grscicoll/lookup?institutionCode=BGR005&collectionCode=BGR&datasetKey=865df020-f762-11e1-a439-00145eb45e9a

[ManonGros]

Unfortunately it won't work. An occurrence can only be linked to one collection and one institution.

[spalp]

Unfortunately it won't work. An occurrence can only be linked to one collection and one institution.

Agree, @ManonGros, I decided to adopt a different approach: l created different collections for each institution and even though they are considered as one collection because they are in a single database at one institution, I will keep them separate collections in GRSciColl since, in the EURSICO dataset, the occurrences from each collection have been assigned a different institution code. I wonder whether this will work...