Enhanced Sponsor Package and Custom Venue Agreement (2024/07/21)

Description
This milestone introduced significant updates to the sponsorship package and venue collaboration model for Taoyuan WordPress Meetup. Starting from July 21, 2024, the sponsor package integrated a customized venue agreement, providing greater benefits for sponsors, participants, and the venue while maintaining transparency and sustainability.

Date: July 21, 2024
Venue: 喜憨兒桃園南門公園庇護商店
Sponsorship Model:
- Three equal sponsors rotating monthly payments (NT$1800 per sponsor per month).
- Enhanced participant benefits: pre-ordered tea-time snack trays and mandatory beverage purchase for improved event quality.
- Venue collaboration: increased café revenue while preserving participant flexibility.

Significance

Strengthened sponsor relationships through fair and consistent sponsorship models.
Improved venue support with a custom package tailored to meetup needs, ensuring better event flow and enhanced ambiance.
Solidified participant experience by aligning sponsorship benefits with meetup themes (e.g., "Café" concept).

Impact

Transparent and predictable financial framework for sponsors, reducing operational stress for organizers.
Established a long-term, mutually beneficial relationship with the venue.
Supported higher participant turnout and engagement by raising attendance capacity to 25–30 attendees per event.

Special Features of the Sponsor Package

Rotating Sponsor System: Three sponsors share equal responsibilities and benefits, rotating payments across months.
Enhanced Participant Experience: Custom venue package includes tea-time snacks, mandatory beverage purchases, and better event logistics.
Sustainability: Maintains non-commercial focus while improving financial viability.

Reference
The full sponsorship email sent on July 21, 2024, is provided in the comments below for detailed context.

Full Sponsorship Email (July 21, 2024)

您好, WordPress 社群贊助商們,

1. 2024 年 8 月桃園小聚資訊

日期：8/17
場地：喜憨兒桃園南門公園庇護商店
活動頁面：Taoyuan WordPress Café 桃園咖啡小聚 #39

2. 喜憨兒南門店特規包場方案

贊助商數量與規則：
- 三家贊助商同等級，同方案，每家贊助金額 NT$1800 / 月。
- 贊助費輪替支付，每月與一家贊助商對帳，三個月為一個週期。
- 若贊助商無法繼續，優先補充新贊助商。
贊助內容：
- 包場費用：NT$1100 / 3 小時
- 茶點費用：NT$700 ± 100（預訂甜點，支持活動主題）。
- 增加每人必點一杯飲品，提升參與體驗並支持場地營收。

3. 金流措施與執行細則

優先現場結帳（附發票與統編）。
若無法現場完成，贊助商可提前一週內完成轉帳，避免跨月對帳困難。

4. 贊助意願調查

請回答以下問題：

您是否願意從 8 月起加入贊助？
(是/否)：_____
有何建議或其他反饋？

我們期待您的支持，感謝您持續協助 WordPress 社群活動的成長！

Best Regards,
Green Yang

greenyang / WPTY