311 Data Weekly Meeting Agenda

ryanfchase commented 1 year ago

Overview

This issue tracks meeting agendas for the weekly 311 Data member meeting

Agenda Quick-links

2023 August 16, 2023 August 23, 2023 August 30, 2023 September 9, 2023 September 20, 2023 September 27, 2023 October 11, 2023 October 18, 2023 October 25, 2023 November 8, 2023 November 15, 2023 November 29, 2023

2024 January 10, 2024 January 17, 2024 January 24, 2024 January 31, 2024 February 14, 2024 February 21, 2024 February 28, 2024 March 13, 2024 March 20, 2024 March 27, 2024 April 10, 2024 April 17, 2024 April 24, 2024 May 8, 2024 May 15, 2024

Agenda Template

## YYYY-MM-DD - 311 Data Weekly Meeting
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### AGENDA
_Timezones listed as Pacific Time._

- [ ] 7:00PM _5 min_ - Check-in
- [ ] 7:05 _5 min_ - Team announcements + updates
- [ ] 7:10 _20 min_ - Topic Requests
- [ ] 7:30 _30 min_ - Breakout Rooms
- [ ] 8:00 finished

### Topic requests/questions:

### Notes:

### Action Items:

### Resources/Instructions

---
### Attendees

####  Product Management
- [ ] Cotton
- [ ] Bethlehem

#### UI/UX Research
- [ ] Holly Worthen
- [ ] Brian
- [ ] Rong

#### UI/UX Design
- [ ] Joy
- [ ] Karla
- [ ] Anna K
- [ ] Peter
- [ ] Paul
- [ ] Angela
- [ ] Allison
- [ ] Shu

#### Engineering
- [ ] Ryan C
- [ ] Johnny
- [ ] Shannan
- [ ] Billy Phan
- [ ] Drake
- [ ] Danielle
- [ ] Kelly
- [ ] Andrew
- [ ] Tracy

#### Content/Marketing/Copywriting
- [ ] TBD

#### UNASSIGNED
- [x] nobody

PM Instructions For Board Review

PM will go through each team (engineering, design, research, product management) and check with the team lead that "all issues are in their right place". This will give team leads a chance to make simple board adjustments. Team lead can opt to do these adjustments within breakout rooms.

Open up the 311-Data project board
In the "Start Here" column, find the "Issues by role" card. This card has links that will filter the board based on each team. You will need to filter the board per each team to do the below steps.
In "New Issue Approval", ask the lead if there are any issues that have been reviewed and can move out. Also ask if the lead needs someone to review issues here, try to delegate this to unblock movement of the issue.
In "Icebox", review with the lead that all tickets here are indeed blocked, or unable to progress.
In "Prioritized Backlog", go through and ensure nobody is assigned to these issues. Also try to ensure that they are properly ordered (from top to bottom) by milestone (once we have milestones set up)
In "In Progress", make sure each issue has an assignee. Review issues with the lead that issues are indeed in progress, ask the lead to unassign and move back to "Prioritized Backlog" if there have been no updates on this issue.

PM Instructions for Opening Breakout Rooms

PM will need to manually open breakout rooms each session. This is done via the Host Key (do not share this!!!)

Log into 1Password and access the HackForLA Zoom vault
Select the relevant Zoom entry (to quickly check, open your google calendar invite, it should say "CTS Zoom3 is inviting you to a scheduled Zoom meeting", indicating you should use the Zoom 3 entry)
Copy the Host Key into your clipboard
Once you have joined the Zoom meeting, go to Participants > Claim Host
Enter in the Host Key, and confirm that you are now the Meeting Host
Find the Breakout Rooms option (iirc, More > Breakout Rooms)
Create 4 breakout rooms and select "Let participants choose room"
A window called "Breakout Rooms - Not Started" appears with the 4 rooms, unlabeled.
Hovering over each row, you can click "Rename". Rename each row to be Engineering, Design, Research, and Product Management.
Click Open All Rooms

ryanfchase commented 1 year ago

2023-08-16 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 20 min - Team announcements + updates
[x] 7:25 20 min - Project Board review
[ ] 7:45 15 min - Breakout Rooms
[ ] 8:00 fin

Topic requests/questions:

Notes from Bonnie + PM meeting

We need to get the v2 site working again (updates on this)
Decide if we want to continue building upon v2
Who should be the target audience for v2 (maybe engage with activists instead of NC members?)

Notes

copying this meeting agenda from https://github.com/hackforla/311-data/issues/1551 since all agendas for this meeting type will live on this issue.

Product Management

[x] Sanju

UI/UX Design

[x] Joy Truex
[x] Paul Kim
[x] Peter Gwon
[x] Karla
[x] Graem
[x] Allison

UI/UX Research

[x] Holly Worthen
[x] Rong Ren

Engineering

[x] Ryan
[x] Edwin
[x] Anna
[x] Mrdulua
[x] William

Content/Marketing/Copywriting

UNASSIGNED

[ ] nobody

ryanfchase commented 1 year ago

2023-08-23 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 20 min - Team announcements + updates
[x] 7:25 20 min - Overall Product Development Workflow, Sprint planning, Determining efforts in a sprint, Documentation of Project Board (review)
[x] 7:45 15 min - Breakout Rooms
[ ] 8:00 fin

Topic requests/questions:

Notes from Bonnie + PM meeting

We need to get the v2 site working again (updates on this)
Decide if we want to continue building upon v2
Who should be the target audience for v2 (maybe engage with activists instead of NC members?)

Notes

copying this meeting agenda from https://github.com/hackforla/311-data/issues/1551 since all agendas for this meeting type will live on this issue.

Product Management

[x] Sanju
[x] Muhammad Basil

UI/UX Design

[x] Joy Truex
[x] Paul Kim
[x] Peter Gwon
[ ] Karla
[x] Graem
[x] Allison

UI/UX Research

[x] Holly Worthen
[x] Rong Ren

Engineering

[x] Ryan
[x] Edwin
[x] Anna
[x] Mrdulua
[x] William
[x] Jiazong

ryanfchase commented 1 year ago

2023-08-23 - 311 Data Weekly Meeting

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This was created as a duplicate of https://github.com/hackforla/311-data/issues/1545#issuecomment-1683266820, please ignore

ryanfchase commented 1 year ago

2023-08-30 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 15 min - John Ritchey from BetterAngels meets the team
[x] 7:15 20 min - PM Updates, Lead Updates
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 fin

Topic requests/questions:

Notes

Product Management

[ ] Sanju
[ ] Muhammad Basil
[ ] Chris Cotton

UI/UX Design

[ ] Joy Truex
[ ] Paul Kim
[ ] Peter Gwon
[ ] Karla
[ ] Graem
[ ] Allison
[ ] Anna

UI/UX Research

[x] Holly Worthen
[ ] Rong Ren
[ ] Brian Monroe

Engineering

[ ] Ryan
[ ] Edwin
[ ] Anna
[ ] Mrdulua
[ ] William
[ ] Jiazong
[ ] Shannan

ryanfchase commented 1 year ago

2023-09-13 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 20 min - Project Board Review + Issue Audit
[ ] 7:25 10 min - Sanju shares PM doc
[ ] 7:45 20 min - Breakout Rooms

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Jason Flack
[ ] Muhammad Basil
[ ] Sanju Venugopal

UI/UX Research

[ ] Holly Worthen

UI/UX Design

[x] Joy
[ ] Karla
[ ] Marissa
[ ] Graem Krieztman

Engineering

[ ] Edwin J
[ ] Ryan C

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

ryanfchase commented 1 year ago

2023-09-20 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Project Board Review + Issue Audit
[ ] 7:20 40 min - Breakout Rooms
[ ] 8:00 - Meeting End

Topic requests/questions:

[ ] Design team update

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Muhammad Basil
[ ] Sanju Venugopal
[ ] Cotton
[ ] Bethlehem

UI/UX Research

[x] Holly Worthen

UI/UX Design

[x] Joy
[ ] Karla
[ ] Marissa
[ ] Anna Kim
[ ] Graem Krieztman

Engineering

[ ] Edwin J
[ ] Ryan C

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

sanjumv commented 1 year ago

2023-09-27 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 20 min - Team announcements + updates
[x] 7:25 20 min - Engg. + design (Hand-off), Design team meeting with Internship team designer, Project Board Review
[x] 7:45 15 min - Breakout Rooms
[x] 8:00 finished

Topic requests/questions:

[x] RC: Mention UI/UX offboarding, check on status of #1580 (can always ask other PMs to assist)

Notes:

Product team to discuss on Overall Process definition in breakout room session. Need to make an issue in Github on Process.

Action Items:

Resources/Instructions

Attendees:

Product Management

[ ] Muhammad Basil
[x] Sanju Venugopal
[x] Cotton
[x] Bethlehem

UI/UX Research

[x] Holly Worthen

UI/UX Design

[x] Joy
[ ] Karla
[x] Marissa
[x] Graem Krietzman
[x] Peter Gwon
[x] Angela Wu
[x] Erin Pan
[x] Onwubu
[x] Shu
[x] Allison Jeon

Engineering

[x] Edwin J
[x] Ryan C
[x] Johnny Wu

UNASSIGNED

[x] nobody

cottonchristopher commented 11 months ago

20223-10-11 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 10 min - Team announcements + updates
[ ] 7:15 20 min - Project Board Review
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

-[ ] milestone review and approval breakout room

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Muhammad Basil
[ ] Sanju Venugopal
[ ] Cotton
[ ] Bethlehem Berhane

UI/UX Research

[x] Holly Worthen
[X] Brian Monroe
[x] Rong Ren

UI/UX Design

[x] Joy
[ ] Marissa
[x] Peter Gwon
[x] Angela Wu
[ ] Erin Pan
[ ] Onwubu
[x] Shu
[x] Allison Jeon
[x] Anna Kim
[x] Paul Kim

Engineering

[ ] Edwin J
[ ] Ryan C
[ ] William B
[ ] Johnny Wu
[x] Anna L

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

annaseulgi commented 11 months ago

PM team - can I request that we update this list of weekly attendees, perhaps we can adjust it based on the updated roster? Some of the weekly agendas are not up to date with our regular group/team members. Appreciate you making the weekly agendas @bberhane @cottonchristopher !

cottonchristopher commented 11 months ago

2023-10-18 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[ ] 7:05 10 min - Team announcements + updates
[x] 7:15 20 min - Project Board Review
[x] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[x] milestone review and approval breakout room

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[x] Ahmed Awadalla
[ ] Muhammad Basil
[ ] Sanju Venugopal
[x] Cotton
[x] Bethlehem Berhane

UI/UX Research

[ ] Holly Worthen
[X] Brian Monroe
[ ] Rong Ren

UI/UX Design

[x] Joy
[ ] Marissa
[x] Peter Gwon
[ ] Angela Wu
[ ] Erin Pan
[ ] Onwubu
[ ] Shu
[ ] Allison Jeon
[x] Anna Kim
[x] Paul Kim

Engineering

[x] Edwin J
[ ] Ryan C
[ ] William B
[ ] Johnny Wu
[x] Anna L
[ ] Yanting Luo
[ ] Jiazong Gong
[ ] Henry Pak

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

cottonchristopher commented 11 months ago

2023-10-25 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 10 min - Team announcements + updates
[ ] 7:1510 min -project board review
[ ] 7:25 10 - milestone review
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Jason Flack
[ ] Sanju Venugopal
[ ] Ahmed Awadalla
[ ] Bethlehem Berhane
[x] Cotton

UI/UX Research

[x] Holly Worthen
[ ] Rong Ren
[x] Brian Monroe
Data Scientist
[ ] Mrudula Andey

UI/UX Design

[x] Joy Truex
[x] Peter Gwon
[ ] Marissa
[ ] Anna Kim
[x] Paul Kim
[x] Shu

Engineering

[ ] Edwin J
[ ] Ryan C
[ ] Jakob Shavinski
[ ] Shannan Bunch
[ ] Henry Pak
[x] Anna Lee
[ ] William Baron
[ ] Sophia Bui
[ ] Jiazong Gong
[ ] Yanting Luo
[ ] Johnny Wu
[x] Billy Phan
[ ] Jakob Shavinski
[ ] Nicole Grizzle
[ ] Romain Yvernes
[ ] Spencer Meredith
[x] Jason Wong
[x] Tamara Lazerka

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

cottonchristopher commented 11 months ago

2023-11-01 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 10 min - announcements + updates
[ ] 7:1525min -Review of meeting priorities, goals/project board review updates
[ ] 7:40 20 min - Prioritization process review (if appropriate)
[ ] 8:00 finished

Topic requests/questions:

Anna and Ahmed request meeting to be recorded.

RC, per discussion that came out of last week's meeting...

[ ] What are the steps required before Engineering can make tickets based on new work from Design?
[ ] There are new designs for loading modal and map accessibility. Is this part of MVP?

Anna's Questions (submitted via slack)

[ ] determine what to do about the latest design for map (e.g. modified for accessibility)

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Jason Flack
[ ] Sanju Venugopal
[ ] Ahmed Awadalla
[x] Bethlehem Berhane
[x] Cotton

UI/UX Research

[x] Holly Worthen
[ ] Rong Ren
[ ] Brian Monroe
Data Scientist
[ ] Mrudula Andey

UI/UX Design

[ ] Joy Truex
[ ] Peter Gwon
[ ] Marissa
[ ] Anna Kim
[ ] Paul Kim
[ ] Shu

Engineering

[x] Edwin J
[x] Ryan C
[ ] Jakob Shavinski
[ ] Shannan Bunch
[ ] Henry Pak
[ ] Anna Lee
[ ] William Baron
[ ] Sophia Bui
[ ] Jiazong Gong
[ ] Yanting Luo
[ ] Johnny Wu
[ ] Billy Phan
[ ] Jakob Shavinski
[ ] Nicole Grizzle
[ ] Romain Yvernes
[ ] Spencer Meredith
[ ] Jason Wong
[ ] Tamara Lazerka
[ ] Zeke Arany-Lucas

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

cottonchristopher commented 10 months ago

2023-11-08 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[ ] 7:05 10 min - announcements + updates
[ ] 7:1525min -Project Board Review/ milestone updates
[ ] 7:40 20 min - Breakout room
[ ] 8:00 finished

Topic requests/questions:

Project Profile Update Product milestone completion list (general discussion/breakout rooms)

[ ] MAP and/or MVP

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Jason Flack
[ ] Sanju Venugopal
[ ] Ahmed Awadalla
[ ] Bethlehem Berhane
[ ] Cotton

UI/UX Research

[ ] Holly Worthen
[ ] Rong Ren
[X] Brian Monroe
Data Scientist
[ ] Mrudula Andey

UI/UX Design

[x] Joy Truex
[x] Peter Gwon
[ ] Marissa
[ ] Anna Kim
[x] Paul Kim
[x] Shu

Engineering

[ ] Edwin J
[ ] Ryan C
[ ] Jakob Shavinski
[ ] Shannan Bunch
[ ] Henry Pak
[x] Anna Lee
[ ] William Baron
[x] Sophia Bui
[ ] Jiazong Gong
[ ] Yanting Luo
[ ] Johnny Wu
[ ] Billy Phan
[ ] Jakob Shavinski
[x] Nicole Grizzle
[ ] Romain Yvernes
[ ] Spencer Meredith
[x] Jason Wong
[x] Tamara Lazerka
[ ] Zeke Arany-Lucas

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

cottonchristopher commented 10 months ago

2023-11-15- 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 10 min - announcements + updates (milestones)
[x] 7:1525min -missing label audit/Project Board Review
[x] 7:40 20 min - Breakout room
[x] 8:00 finished

Topic requests/questions:

Milestone update (list) Content page updates

Hotjar analytics data insight/review (slack question)

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Jason Flack
[ ] Sanju Venugopal
[x] Ahmed Awadalla
[x] Bethlehem Berhane
[x] Cotton

UI/UX Research

[x] Holly Worthen
[x] Rong Ren
[X] Brian Monroe
Data Scientist
[x] Mrudula Andey

UI/UX Design

[ ] Joy Truex
[x] Peter Gwon
[ ] Marissa
[ ] Anna Kim
[ ] Paul Kim
[x] Shu

Engineering

[x] Edwin J
[x] Ryan C
[ ] Jakob Shavinski
[x] Shannan Bunch
[ ] Henry Pak
[x] Anna Lee
[ ] William Baron
[x] Sophia Bui
[ ] Jiazong Gong
[ ] Yanting Luo
[ ] Johnny Wu
[ ] Billy Phan
[ ] Jakob Shavinski
[ ] Nicole Grizzle
[ ] Romain Yvernes
[ ] Spencer Meredith
[x] Jason Wong
[ ] Tamara Lazerka
[ ] Zeke Arany-Lucas

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

cottonchristopher commented 10 months ago

2023-11-29 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[ ] 7:05 10 min - Team announcements + updates
[ ] 7:15 20 min - Project Board Review
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[x] THANK YOU / FINAL MEETING OF THE YEAR
[x] Make sure everyone is onboarded + in the roster
[x] looking forward to 2024
[ ] any updates on Research team's interviews?
[ ] Engineering Design Handoff ticket/process review, updates

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Ahmed Awadalla
[x] Bethlehem Berhane
[x] Cotton

UI/UX Research

[x] Holly Worthen
[x] Rong Ren
[x] Brian Monroe

UI/UX Design

[ ] Joy Truex
[x] Peter Gwon
[ ] Marissa
[x] Anna Kim
[x] Paul Kim
[x] Shu
[x] Allison
[x] Angela Wu

Engineering

[x] Edwin J
[x] Ryan C
[ ] Jakob Shavinski
[ ] Shannan Bunch
[ ] Henry Pak
[x] Anna Lee
[ ] William Baron
[ ] Sophia Bui
[ ] Jiazong Gong
[ ] Yanting Luo
[ ] Johnny Wu
[x] Billy Phan
[ ] Jakob Shavinski
[ ] Nicole Grizzle
[ ] Romain Yvernes
[ ] Spencer Meredith
[ ] Jason Wong
[ ] Tamara Lazerka
[ ] Zeke Arany-Lucas
[ ] Andre Abad

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

ryanfchase commented 8 months ago

2024-01-10 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[ ] 7:05 30 min - Github Issue Workshop - Bonnie's review
[x] 7:35 20 min - UXR presents internal testing slides
[x] 7:55 5 min - Additional Discussion
[x] 8:00 finished

Ticket Workshop

Satisfactory

Needs Improvement

Topic requests/questions:

review new ticket: https://github.com/hackforla/311-data/issues/1646

Action Items:

Resources / Links:

Action steps based on research: https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit?usp=sharing
Research results deck: https://docs.google.com/presentation/d/1NBMnS8_znCnYNDNNQrN2Jh5GQZhZmX56rtHME-EewBY/edit?usp=sharing

Attendees

Product Management

[ ] Ahmed
[x] Cotton
[x] Bethlehem

UI/UX Research

[x] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[x] Anna
[x] Joy
[x] Angela
[x] Paul
[x] Peter
[x] Shu
[x] Allison
[x] Luan
[x] Ugochukwu

Engineering

[x] Edwin J
[x] Ryan C
[x] Johnny
[x] shannan
[x] Billy Phan
[x] Sophia Bui
[x] Anna L

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody
[x] Drake
[x] Ellen K
[x] Daniel Torres

ryanfchase commented 8 months ago

2024-01-17 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 30 min - Issue Review and Topic Requests
[ ] 7:35 5 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

Bonnie

review: https://github.com/hackforla/311-data/issues/1546#issuecomment-1892981801
Github ticket review: https://github.com/hackforla/311-data/issues/1545#issuecomment-1896451169

Ryan

review: https://github.com/hackforla/311-data/issues/1649
John Ritchey wants a feedback form to flag open bugs

Action Items:

Resources / Links:

Action steps based on research: https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit?usp=sharing
Research results deck: https://docs.google.com/presentation/d/1NBMnS8_znCnYNDNNQrN2Jh5GQZhZmX56rtHME-EewBY/edit?usp=sharing

Attendees

Product Management

[x] Ahmed
[x] Cotton
[ ] Bethlehem

UI/UX Research

[ ] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[ ] Anna
[ ] Joy
[ ] Angela
[ ] Paul
[x] Peter
[x] Shu
[x] Allison
[ ] Luan
[ ] Ugochukwu

Engineering

[ ] Edwin J
[ ] Ryan C
[x] Johnny
[ ] shannan
[x] Billy Phan
[x] Sophia Bui
[ ] Anna L

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

ryanfchase commented 8 months ago

Ticket Workshop

Satisfactory

Needs Improvement

ryanfchase commented 8 months ago

For next week agenda (very generally):

follow up on Action Steps Spreadsheet for post-launch items
follow up on Ticket Workshop (e.g. cleaning up all drafts, PR templates?)
Bonnie asked us to review Hero Card update ticket: https://github.com/hackforla/311-data/issues/1546#issuecomment-1892981801
PM team did research on the abbreviated NC names, but we could only find lists of un-abbreviated NC names in the data / references. Wondering how eng team is obtaining the abbreviated names: https://github.com/hackforla/311-data/issues/1652

cottonchristopher commented 8 months ago

2024-01-24 - 311 Data Weekly Meeting

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AGENDA

Time zones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 10 min - Issue/Ticket Workshop Review
[ ] 7:15_20 min Action Steps Spreadsheet review
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

review Hero Card update ticket: https://github.com/hackforla/311-data/issues/1546#issuecomment-1892981801
PM team did research on the abbreviated NC names, but we could only find lists of un-abbreviated NC names in the data/references. In search of abbreviated names: https://github.com/hackforla/311-data/issues/1652

Action Items:

Resources / Links:

Action steps based on research: https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit?usp=sharing
Research results deck: https://docs.google.com/presentation/d/1NBMnS8_znCnYNDNNQrN2Jh5GQZhZmX56rtHME-EewBY/edit?usp=sharing

Attendees

Product Management

[ ] Ahmed
[ ] Cotton
[ ] Bethlehem

UI/UX Research

[ ] Holly Worthen
[ ] Brian
[x] Rong

UI/UX Design

[ ] Anna
[x] Joy
[ ] Angela
[ ] Paul
[x] Peter
[x] Shu
[x] Allison
[ ] Luan
[ ] Ugochukwu

Engineering

[ ] Edwin J
[ ] Ryan C
[x] Johnny
[ ] shannan
[x] Billy Phan
[x] Sophia Bui
[ ] Anna L
[x] Tracy N

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

ryanfchase commented 8 months ago

Need to review this ticket to see if we can move to icebox

cottonchristopher commented 8 months ago

2024-01-31 - 311 Data Weekly Meeting

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AGENDA

Time zones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 10 min - Project Board Review
[ ] 7:15_20 min Action Steps Spreadsheet review
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[ ] PM review of Ticket workshop. Template/Wiki additions (Breakout Room)
https://docs.google.com/document/d/1hjpc9laZMtcs2BiH4j21wHcsayI-VlQllAU6oQ67QcQ/edit

Action Items:

Review items for Ice Box?

[ ] https://github.com/hackforla/311-data/issues/1593

Design to review feedback on Light Mode epic

[ ] https://github.com/hackforla/311-data/issues/1618#issuecomment-1913427660

From Bonnie...

[ ] talk to Bonnie about this image: https://github.com/hackforla/website/issues/6114 and extra points if the PMs can tell me why this image is not ok to use (from a product voice of the customer perspective/product alignment).
[ ] The data is for 2024 is available. It started being available on 2024-01-18 https://data.lacity.org/City-Infrastructure-Service-Requests/MyLA311-Service-Request-Data-2024/b7dx-7gc3/about_data

Resources / Links:

Action steps based on research: https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit?usp=sharing
https://drive.google.com/drive/folders/1WntRsUF8buzlG4cnvZ95pwk4nbt4ooD-?usp=drive_link (Ticket Workshop)

Attendees

Product Management

[ ] Ahmed
[ ] Cotton
[x] Bethlehem

UI/UX Research

[x] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[x] Anna
[x] Joy
[x] Angela
[x] Paul
[x] Peter
[x] Shu
[x] Allison
[x] Luan
[ ] Ugochukwu

Engineering

[ ] Edwin J
[ ] Ryan C
[x] Johnny
[ ] Shannan
[x] Billy Phan
[ ] Sophia Bui
[ ] Anna L
[x] Tracy N

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

ryanfchase commented 7 months ago

Next agenda:

Review this epic and talk about how Privacy Policy needs to go back in: https://github.com/hackforla/311-data/issues/1624

cottonchristopher commented 7 months ago

2024-02-14 - 311 Data Weekly Meeting

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AGENDA

Time zones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Project Board Review
[ ] 7:20_15 min Epic/issue Review Privacy Policy
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[ ] Ticket workshop Review Update if needed. Template/Wiki additions (Breakout Room)
https://docs.google.com/document/d/1hjpc9laZMtcs2BiH4j21wHcsayI-VlQllAU6oQ67QcQ/edit
[ ] Estimating time to Launch: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
[ ] Per research, clarify with Bonnie about stages of testing, persona development; are we doing testing immediately with Hack for LA; how do we test with target user? Post-launch

Action Items:

Review items for Ice Box?

[x] Review this epic and talk about how Privacy Policy needs to go back in?: https://github.com/hackforla/311-data/issues/1624

Resources / Links:

epic containing Privacy Policy: https://github.com/hackforla/311-data/issues/1624
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0

Attendees

Product Management

[ ] Ahmed
[ ] Cotton
[ ] Bethlehem

UI/UX Research

[ ] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[ ] Anna
[x] Joy
[ ] Angela
[ ] Paul
[ ] Peter
[x] Shu
[ ] Allison
[ ] Luan
[ ] Ugochukwu

Engineering

[ ] Ryan C
[x] Johnny
[ ] Shannan
[x] Billy Phan
[ ] Sophia Bui
[ ] Anna L
[ ] Tracy N

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

cottonchristopher commented 7 months ago

Agenda 2/20/24 Topics. Dev has questions https://github.com/hackforla/311-data/projects/10#card-91543496 and is this still relevant ( no?) https://github.com/hackforla/311-data/issues/1558

cottonchristopher commented 7 months ago

2024-02-21 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Project Board Review
[ ] 7:20_15 min Epic/issue Review
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[x] Dev has questions https://github.com/hackforla/311-data/projects/10#card-91543496 and is this still relevant (no?) https://github.com/hackforla/311-data/issues/1558
[ ] Design System Updates: Ongoing issue or does it need an EPIC?
[ ] Estimating time to Launch: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0

Action Items:

[ ] Project Board Review

Resources / Links:

https://github.com/hackforla/311-data/projects/10#card-91543496
epic containing Privacy Policy: https://github.com/hackforla/311-data/issues/1624
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0

Attendees

Product Management

[ ] Ahmed
[ ] Cotton
[ ] Bethlehem

UI/UX Research

[x] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[x] Anna
[x] Joy
[ ] Angela
[x] Paul
[x] Peter
[x] Shu
[x] Allison
[ ] Luan
[ ] Ugochukwu

Engineering

[ ] Ryan C
[ ] Johnny
[ ] Shannan
[x] Billy Phan
[x] Sophia Bui
[ ] Anna L
[ ] Tracy N

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

cottonchristopher commented 7 months ago

2024-02-28 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Project Board Review
[ ] 7:20_15 min Epic/issue Review
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[ ] Project Board- Revision, addition of Review/Question Column
[ ] Design System Updates: Ongoing issue or does it need an EPIC?

Engineering

[ ] Review https://github.com/hackforla/311-data/issues/1690

Action Items:

[ ] Project Board Review

Resources / Links:

https://github.com/hackforla/311-data/projects/10#card-91543496
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0

Attendees

Product Management

[x] Ahmed
[x] Cotton
[x] Bethlehem

UI/UX Research

[ ] Holly Worthen
[x] Brian
[ ] Rong

UI/UX Design

[x] Anna
[x] Joy
[ ] Angela W
[ ] Paul
[x] Peter
[x] Shu
[x] Allison J
[ ] Luan
[ ] Ugochukwu

Engineering

[x] Ryan C
[ ] Johnny
[ ] Shannan
[x] Billy Phan
[x] Sophia Bui
[ ] Anna L
[ ] Tracy N
[ ] Spencer M
[ ] Romain Y
[ ] Nicole G
[ ] Jakob S
[ ] Zeke A
[ ] Tamara L
[ ] Jason W
[ ] Andre A
[ ] Yanting
[ ] Jiazong
[ ] William B
[ ] Henry P

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

cottonchristopher commented 6 months ago

2024-03-13 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Project Board Review/Updates
[ ] 7:20_15 min Epic Review/issue Review Guide
[ ] 7:35 25 min - Time to launch
[ ] 8:00 finished

Topic requests/questions:

[ ] Project Board- Revision, addition of Review/Question Column
[ ] Necessary tickets, New ticket creation
[ ] Ticket creation guide

Action Items:

[ ] Project Board Review

Resources / Links:

https://github.com/hackforla/311-data/projects/10#card-91543496
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0

Attendees

Product Management

[ ] Ahmed
[ ] Cotton
[ ] Bethlehem

UI/UX Research

[ ] Holly Worthen
[ ] Brian

UI/UX Design

[ ] Anna
[ ] Joy

Engineering

[ ] Ryan C
[ ] Johnny

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

cottonchristopher commented 6 months ago

2024-03-13 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 15 min - Project Board Review
[x] 7:20_15 min Epic/issue Review
[x] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[x] Research Review: research testing (moderated review parameters), testing review https://github.com/hackforla/311-data/issues/1694 https://github.com/hackforla/311-data/issues/1693
[x] Project Board- Revision, addition of Review/Question Column (rc: review ready for dev lead and ready for design lead)
[ ] Design Updates: Design Issues Template

Engineering

[x] Review https://github.com/hackforla/311-data/issues/1690
[x] Review & consult w/ Design https://github.com/hackforla/311-data/issues/1648
[x] Review Action Step: Coordination of clicking on council area and text in search field is not coherent. When zooming out, it is difficult to know ho to unselect the council) + (Zooming in and out is not intuitive)
[ ] Sweep issues for "ready for hand-off" design tickets

Design

[x] we need to move this to prio-backlog: https://github.com/hackforla/311-data/issues/1695
[ ] For all rows in ActionSteps spreadsheet that says "In Progress", where the note says "Design is working on this", we need to create tickets to track this work

Action Items:

[ ] Project Board Review

Resources / Links:

https://github.com/hackforla/311-data/projects/10#card-91543496
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
Action Steps https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit#gid=0

Attendees

Product Management

[ ] Ahmed
[x] Cotton
[x] Bethlehem

UI/UX Research

[ ] Holly Worthen
[ ] Brian
[x] Rong

UI/UX Design

[ ] Anna
[x] Joy
[ ] Angela W
[ ] Paul
[x] Peter
[x] Shu
[x] Allison J
[ ] Luan
[ ] Ugochukwu

Engineering

[x] Ryan C
[ ] Johnny
[ ] Shannan
[x] Billy Phan
[x] Sophia Bui
[ ] Anna L
[ ] Tracy N
[ ] Spencer M
[ ] Romain Y
[ ] Nicole G
[ ] Jakob S
[ ] Zeke A
[ ] Tamara L
[ ] Jason W
[ ] Andre A
[ ] Yanting
[ ] Jiazong
[ ] William B
[ ] Henry P

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] Drake
[ ] Ellen K
[ ] Daniel Torres

bberhane commented 6 months ago

Go over design ticket template with design in next week's general meeting

cottonchristopher commented 6 months ago

2024-03-20 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Project Board Review
[ ] 7:20_15 min Epic/issue Review, New labels added.
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[ ] Fun Facts Needed/ Is loading time an issues
[ ] Research Review: research testing (moderated review parameters), testing review https://github.com/hackforla/311-data/issues/1694 https://github.com/hackforla/311-data/issues/1693
[x] Project Board- Revision, addition of Review/Question Column (rc: review ready for dev lead and ready for design lead)
[ ] Design Updates: Design Issues Template/B

Engineering

[ ] Review Action Step: Coordination of clicking on council area and text in search field is not coherent. When zooming out, it is difficult to know ho to unselect the council) + (Zooming in and out is not intuitive)
[ ] Sweep issues for "ready for hand-off" design tickets

Design

[ ] For all rows in ActionSteps spreadsheet that says "In Progress", where the note says "Design is working on this", we need to create tickets to track this work
[ ] Ticket Review: #1666

Action Items:

[ ] Project Board Review

Resources / Links:

https://github.com/hackforla/311-data/projects/10#card-91543496
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
Action Steps https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit#gid=0

Attendees

Product Management

[ ] Ahmed
[ ] Cotton
[x] Bethlehem

UI/UX Research

[ ] Holly Worthen
[x] Brian
[ ] Rong

UI/UX Design

[ ] Anna
[x] Joy
[ ] Angela W
[ ] Paul
[x] Peter
[x] Shu
[ ] Allison J
[ ] Luan
[ ] Ugochukwu

Engineering

[ ] Ryan C
[x] Johnny
[ ] Shannan
[ ] Billy Phan
[x] Sophia Bui
[ ] Anna L
[ ] Tracy N
[ ] Spencer M
[ ] Romain Y
[ ] Nicole G
[ ] Jakob S
[ ] Zeke A
[ ] Tamara L
[ ] Jason W
[ ] Andre A
[ ] Yanting
[ ] Jiazong
[ ] William B
[ ] Henry P

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

cottonchristopher commented 6 months ago

2024-03-27 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Project Board Review
[ ] 7:20_15 min Epic/issue Review, New labels added.
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[ ] Bugs Found: boundary limits, NC regions not highlighting, standard map pins for addresses
[ ] Calendar needs previous years data. Limit # of filter items/ search, or alert to slow loading time with more filter items.
[ ] Research Review: research testing (moderated review parameters), testing review
- 3 forms: moderated, bug hunt, unmoderated (recorded) and subset for accessibility

Engineering

[ ] Review Action Step: Coordination of clicking on council area and text in search field is not coherent. When zooming out, it is difficult to know ho to unselect the council) + (Zooming in and out is not intuitive)
[ ] Sweep issues for "ready for hand-off" design tickets

Design

[ ]

Action Items:

[ ] Project Board Review

Resources / Links:

https://github.com/hackforla/311-data/projects/10#card-91543496
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
Action Steps https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit#gid=0

Attendees

Product Management

[ ] Ahmed
[ ] Cotton
[ ] Bethlehem

UI/UX Research

[ ] Holly Worthen
[ ] Brian
[ ] Rong

UI/UX Design

[ ] Anna
[ ] Joy
[ ] Angela W
[ ] Paul
[ ] Peter
[ ] Shu
[x] Allison J
[ ] Luan
[ ] Ugochukwu

Engineering

[ ] Ryan C
[ ] Johnny
[ ] Shannan
[x] Billy Phan
[ ] Sophia Bui
[ ] Anna L
[ ] Tracy N
[ ] Spencer M
[ ] Romain Y
[ ] Nicole G
[ ] Jakob S
[ ] Zeke A
[ ] Tamara L
[ ] Jason W
[ ] Andre A
[ ] Yanting
[ ] Jiazong
[ ] William B
[ ] Henry P

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Robert
[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

bberhane commented 6 months ago

2024-03-27 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 15 min - Board Review
[ ] 7:20 10 min - Topic Requests
[x] 7:30 30 min - Breakout Rooms
[x] 8:00 finished

Topic requests/questions:

Update on tentative launch timeline

Notes:

We have clarification on testing for research! Engineering to discuss adding all data per Bonnie's note from PM meeting

Action Items:

[x] PMs to onboard Robert

Resources/Instructions

Pre-Launch Checklist Action Items List

Attendees (PMs + Leads):

Product Management

[ ] Ahmed
[ ] Cotton
[x] Bethlehem
[x] Robert

UI/UX Research

[x] Holly Worthen
[x] Brian
[ ] Rong

UI/UX Design

[ ] Anna
[x] Joy
[ ] Angela W
[ ] Paul
[x] Peter
[x] Shu
[x] Allison J
[ ] Luan
[ ] Ugochukwu

Engineering

[ ] Ryan C
[x] Johnny
[ ] Shannan
[x] Billy Phan
[ ] Sophia Bui
[ ] Anna L
[ ] Tracy N
[ ] Spencer M
[ ] Romain Y
[ ] Nicole G
[ ] Jakob S
[ ] Zeke A
[ ] Tamara L
[ ] Jason W
[ ] Andre A
[ ] Yanting
[ ] Jiazong
[ ] William B
[ ] Henry P

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] Drake
[ ] Ellen K
[ ] Daniel Torres

bberhane commented 5 months ago

Add to agenda for 4-10-24 to review:

https://github.com/hackforla/311-data/issues/1669

cottonchristopher commented 5 months ago

2024-04-10 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Project Board Review
[ ] 7:20_15 min Epic/issue Review,
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[x] Design system auditor: Is there someone who can review/Audit the Design system and solve issues
- Communities of Practice Update
[x] Do we still need the 10 fun facts (loading modal loading time still an issue) https://github.com/hackforla/311- data/issues/1701
[x] https://github.com/hackforla/311-data/issues/1666;
[x] Bug Report Ticket for Map bug fixes, may require Dev Lead, est. 1 month to complete

Engineering

[x] New Senior Level members ?!?!?
[ ] Review Action Step: Coordination of clicking on council area and text in search field is not coherent. When zooming out, it is difficult to know ho to unselect the council) + (Zooming in and out is not intuitive)
[ ] Sweep issues for "ready for hand-off" design tickets
[x] Review Holly's user interview checklist
[ ] Bug Report Ticket for Map bug fixes, may require Dev Lead, est. 1 month to complete

Research

[ ] Review research script: Research Review: research testing (moderated review parameters), testing review
- Unmoderated testing- create a list of tasks/activities that are most usable/effective
- dev/leads to review and align on what items are ready to be tested [we’ll cover this in next week’s meeting]

Design

[ ] UI/UX team to discuss when/how to hammer down design system updates -site component consistency/ source for truth

Action Items:

Resources / Links:

https://github.com/hackforla/311-data/projects/10#card-91543496
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
Action Steps https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit#gid=0

Attendees

Product Management

[ ] Ahmed
[x] Cotton
[x] Bethlehem

UI/UX Research

[x] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[x] Anna
[ ] Joy
[ ] Angela W
[ ] Paul
[ ] Peter
[x] Shu
[x] Allison J
[ ] Ugochukwu

Engineering

[ ] Ryan C
[x] Johnny
[x] Shannan
[x] Billy Phan
[ ] Sophia Bui
[ ] Anna L
[ ] Tracy N
[ ] Spencer M
[ ] Romain Y
[ ] Nicole G
[ ] Jakob S
[ ] Zeke A
[ ] Tamara L
[ ] Jason W
[ ] Andre A
[ ] Yanting
[ ] Jiazong
[ ] William B
[ ] Henry P

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] Robert
[x] Drake
[ ] Ellen K
[ ] Daniel Torres

cottonchristopher commented 5 months ago

2024-04-17 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Project Board Review
[ ] 7:20_15 min Epic/issue Review,
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

Engineering

[ ] Updates on loading previous years data?
[ ] Bug Report Ticket for Map bug fixes, may require Dev Lead, est. 1 month to complete

Research

Research Plan: https://github.com/hackforla/311-data/issues/1693
Research Plan: HackfLA compliance, change an update as appropriate. https://docs.google.com/document/d/1Djp2o4FFm6jSkXIQT4H8EfM5SBXM09lWVgPNI0BEcCM/edit
research Plan: Template: https://github.com/hackforla/internship/wiki/Research
Current research Plan: https://docs.google.com/document/d/1TBjq6VFRChcFjs-XisCI1-B6mXrrWjxEJ6g3a0Ytt5Q/edit
[ ] Review research script: Research Review: research testing (moderated review parameters), testing review
- Unmoderated testing- create a list of tasks/activities that are most usable/effective
- dev/leads to review and align on what items are ready to be tested [we’ll cover this in next week’s meeting]

Design

[ ] UI/UX team to discuss when/how to hammer down design system updates
[ ] Design Process Overview: https://github.com/hackforla/internship/wiki/Design-Process-Overview-

Action Items:

Resources / Links:

UI/UX Ticket Review: https://docs.google.com/spreadsheets/d/1-R-70YDOysc7uVQrbWDdYbbxeGilrvOtTTXXdOZHNQ/edit#gid=0
Project Board https://github.com/hackforla/311-data/projects/10#card-91543496
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
Action Steps https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit#gid=0

Attendees

Product Management

[ ] Ahmed
[ ] Cotton
[x] Bethlehem
[x] Robert

UI/UX Research

[ ] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[ ] Anna
[ ] Joy
[ ] Angela W
[ ] Paul
[x] Peter
[x] Shu
[ ] Allison J
[ ] Ugochukwu

Engineering

[ ] Ryan C
[x] Johnny
[ ] Shannan
[x] Billy Phan
[ ] Sophia Bui
[ ] Anna L
[ ] Tracy N
[ ] Spencer M
[ ] Romain Y
[ ] Nicole G
[ ] Jakob S
[ ] Zeke A
[ ] Tamara L
[ ] Jason W
[ ] Andre A
[ ] Yanting
[ ] Jiazong
[ ] William B
[ ] Henry P

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

cottonchristopher commented 5 months ago

2024-04-24 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 15 min - Project Board Review
[x] 7:20_15 min Epic/issue Review,
[x] 7:35 25 min - Breakout Rooms
[x] 8:00 finished

Topic requests/questions:

Engineering

[x] Updates on loading previous years data?

Research

Research Plan: https://github.com/hackforla/311-data/issues/1693
research Plan: Template: https://github.com/hackforla/internship/wiki/Research
Current research Plan: https://docs.google.com/document/d/1TBjq6VFRChcFjs-XisCI1-B6mXrrWjxEJ6g3a0Ytt5Q/edit
[x] Review research script: Research Review: research testing (moderated review parameters), testing review
- Unmoderated testing- create a list of tasks/activities that are most usable/effective
- dev/leads to review and align on what items are ready to be tested [we’ll cover this in next week’s meeting]

Design

[x] UI/UX team to discuss when/how to hammer down design system updates
[x] Design Process Overview: https://github.com/hackforla/internship/wiki/Design-Process-Overview-

PM

[x] Team audit
[x] Discuss PM Overview
[x] review UI/UX ticket audit

Action Items:

Resources / Links:

UI/UX Ticket Review: https://docs.google.com/spreadsheets/d/1-R-70YDOysc7uVQrbWDdYbbxeGilrvOtTTXXdOZHNQ/edit#gid=0
Project Board https://github.com/hackforla/311-data/projects/10#card-91543496
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
Action Steps https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit#gid=0

Attendees

Product Management

[ ] Ahmed
[x] Cotton
[ ] Bethlehem
[x] Robert

UI/UX Research

[x] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[ ] Anna
[x] Joy
[ ] Angela W
[ ] Paul
[x] Peter
[x] Shu
[ ] Allison J
[ ] Ugochukwu

Engineering

[x] Ryan C
[ ] Johnny
[x] Shannan
[x] Billy Phan
[x] Sophia Bui
[ ] Anna L
[ ] Tracy N
[ ] Spencer M
[ ] Romain Y
[ ] Nicole G
[ ] Jakob S
[ ] Zeke A
[ ] Tamara L
[ ] Jason W
[ ] Andre A
[ ] Yanting
[ ] Jiazong
[ ] William B
[ ] Henry P

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[ ] Drake
[ ] Ellen K
[ ] Daniel Torres

cottonchristopher commented 5 months ago

2024-05-08 - 311 Data Weekly Meeting

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AGENDA

_Time zones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Project Board Review
[ ] 7:20_15 min Epic/issue Review,
[ ] 7:35 25 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[ ] Research template created: https://github.com/hackforla/311-data/issues/1715- In need of Review
- Milestone created, Research Plan Creation V1.2
[ ] Language for information pop-up, Request Type: https://github.com/hackforla/311-data/issues/1713
[ ] https://github.com/hackforla/311-data/issues/1716- Work In Prog, Review?/Updates? checklist for dev team to doc map loading times

Action Items:

[ ] Review updated labels: Research Label

Resources / Links:

UI/UX Ticket Review: https://docs.google.com/spreadsheets/d/1-R-70YDOysc7uVQrbWDdYbbxeGilrvOtTTXXdOZHNQ/edit#gid=0
Prelaunch Issues Points Spreadsheet: https://docs.google.com/spreadsheets/d/1JZSf7QZGew265jnDk3wiwiiurU5uu3lduOshm5UaKl4/edit#gid=0
Action Steps https://docs.google.com/spreadsheets/d/1y_8xUCxEU83adN2GjEIOt3F-wILJ1_c2KdgISFRN5cU/edit#gid=0

Attendees

Product Management

[ ] Cotton
[ ] Bethlehem
[ ] Robert

UI/UX Research

[ ] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[ ] Anna
[x] Joy
[ ] Angela W
[ ] Paul
[ ] Peter
[x] Shu
[ ] Allison J
[ ] Ugochukwu

Engineering

[ ] Ryan C
[x] Johnny
[ ] Shannan
[x] Billy Phan
[ ] Drake

Content/Marketing/Copywriting

[ ] TBD

ryanfchase commented 4 months ago

2024-05-15 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 20 min - Team announcements + updates
[ ] 7:25 10 min - Topic Requests
[ ] 7:30 35 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

RC

[x] Review latest version of app and decide if we are ready to proceed with Hack For LA internal Testing
[ ] If Bonnie is present, ask about https://github.com/hackforla/311-data/issues/1682

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Robert
[ ] Cotton
[ ] Bethlehem

UI/UX Research

[ ] Holly Worthen
[ ] Brian
[x] Rong

UI/UX Design

[x] Joy
[ ] Karla
[ ] Anna K
[x] Allison J
[x] Shu

Engineering

[x] Johnny
[ ] Billy
[ ] Drake
[ ] Shannan
[ ] Ryan C

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

cottonchristopher commented 4 months ago

2024-05-22 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 20 min - Team announcements + updates
[ ] 7:25 10 min - Topic Requests
[ ] 7:30 35 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

RC

[ ] Review Research tickets for V1.2 usability testing (see below)
[ ] If Bonnie is present, ask about https://github.com/hackforla/311-data/issues/1682 (if this was not handled from previous)

Engineering Agenda:

https://github.com/hackforla/311-data/issues/1720

Research tickets...

Usertesting.com

https://github.com/hackforla/311-data/issues/1728

Usability Testing

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Robert
[ ] Cotton
[x] Bethlehem

UI/UX Research

[ ] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[ ] Joy
[ ] Karla
[ ] Anna K
[ ] Allison J
[x] Shu

Engineering

[ ] Johnny
[x] Billy
[ ] Drake
[ ] Shannan
[x] Ryan C

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

ryanfchase commented 4 months ago

2024-05-29 - 311 Data Weekly Meeting (retroactive agenda)

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AGENDA

Timezones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 5 min - Team announcements + updates
[ ] 7:10 20 min - Topic Requests
[ ] 7:30 30 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

Notes:

UXR

moving forward with usertesting.com
getting ready to do our demo, going to add icebreakers to the doc

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Robert
[ ] Cotton
[ ] Bethlehem

UI/UX Research

[ ] Holly Worthen
[ ] Brian
[ ] Rong

UI/UX Design

[ ] Joy
[ ] Karla
[ ] Anna K

Engineering

[ ] Johnny
[ ] Billy
[ ] Drake
[ ] Shannan
[ ] Ryan C

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

ryanfchase commented 3 months ago

2024-06-12 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 15 min - Team announcements + updates
[ ] 7:20 10 min - Topic Requests
[ ] 7:30 30 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[x] review upcoming pre-launch requirement
[x] review new team board
[x] review weekly audit: https://github.com/hackforla/311-data/issues/1134
[x] review team accountability checks (e.g. dev team checks)

Notes:

Link to Story Point Spreadsheet

Attendees (PMs + Leads):

Product Management

[x] Cotton
[x] Bethlehem

UI/UX Research

[ ] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[x] Joy
[ ] Karla
[ ] Anna K
[x] Shu
[ ] Angela
[ ] Peter
[ ] Paul

Engineering

[ ] Drake
[ ] Shannan
[x] Ryan C
[x] Danielle
[x] Kelly
[ ] Andrew

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

ryanfchase commented 3 months ago

2024-06-19 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 5 min - Team announcements + updates
[ ] 7:10 20 min - Topic Requests
[ ] 7:30 30 min - Breakout Rooms
[ ] 8:00 finished

Topic requests/questions:

[ ] UIUX
- [ ] ideas on how to prevent changes base designs from bleeding into work for other members
[ ] Weekly Audit: https://github.com/hackforla/311-data/issues/1134

Notes:

Action Items:

Resources/Instructions

Attendees (PMs + Leads):

Product Management

[ ] Cotton
[ ] Bethlehem

UI/UX Research

[ ] Holly Worthen
[ ] Brian
[ ] Rong

UI/UX Design

[ ] Joy
[ ] Karla
[ ] Anna K
[ ] Peter
[ ] Paul
[ ] Angela
[ ] Allison
[ ] Shu

Engineering

[ ] Ryan C
[ ] Johnny
[ ] Shannan
[ ] Billy Phan
[ ] Drake
[ ] Danielle
[ ] Kelly
[ ] Andrew

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

bberhane commented 3 months ago

2024-06-19 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[ ] 7:00PM 5 min - Check-in
[ ] 7:05 5 min - Team announcements + updates
[ ] 7:10 20 min - Accountability Check
[ ] 7:30 30 min - Breakout Rooms
[ ] 8:00 finished

Accountability Checks

Dev

[ ] Ryan
[x] Johnny
[x] Kelly
[x] Andrew
[x] Mrudula
[x] Danielle
[x] Shannan

PMs

[ ] Bethlehem
[ ] Cotton

Design

[ ] Anna
[x] Joy
[x] Peter
[ ] Paul
[ ] Shu
[ ] Angela
[ ] Allison

Research

[ ] Holly
[ ] Brian
[ ] Rong

Topic requests/questions:

[ ] Announcements: Story of 311 Data

Notes:

Action Items:

Resources/Instructions

Pre-Launch Story Point Spreadsheet

Attendees (PMs + Leads):

Product Management

[x] Cotton
[ ] Bethlehem

UI/UX Research

[x] Holly Worthen
[x] Brian
[ ] Rong

UI/UX Design

[x] Joy
[x] Anna K
[x] Peter
[ ] Paul
[ ] Angela
[ ] Allison
[x] Shu

Engineering

[x] Ryan C
[ ] Johnny
[ ] Shannan
[x] Billy Phan
[ ] Drake
[x] Danielle
[x] Kelly
[x] Andrew

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

bberhane commented 3 months ago

Research team needs access to Figma

cottonchristopher commented 3 months ago

2024-06-26- 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[ ] 7:05 5 min - Team announcements + updates
[ ] 7:10 20 min - Accountability Check
[ ] 7:30 30 min - Breakout Rooms
[ ] 8:00 finished

Accountability Checks

Dev

[x] Ryan
[x] Johnny
[x] Kelly
[x] Andrew
[ ] Mrudula
[x] Danielle
[ ] Shannan

PMs

[ ] Bethlehem
[ ] Cotton

Design

[ ] Anna
[ ] Joy
[ ] Peter
[ ] Paul
[ ] Shu
[ ] Angela
[ ] Allison

Research

[ ] Holly
[ ] Brian
[ ] Rong

Topic requests/questions:

[x] HackForLA Breaks for July
[x] HackForLA BBQ
- [x] Slack Post: https://hackforla.slack.com/archives/C04502L0P/p1719341194694949
- [x] RSVP: https://www.meetup.com/hackforla/events/301856645/

Design

[x] Reason for Icebox: https://github.com/hackforla/311-data/issues/1629
[x] ETA on when Figma base design problem will get addressed: https://github.com/hackforla/311-data/issues/1600

Research

[x] Has Sophia provided us with link to Holly's Data Science CoP?
[ ] Any blockers with UserTesting.com?
[x] Research team needs access to Figma
https://www.figma.com/board/5U3zkZnDKOcqGgdbcur2lp/311-Data-Research?node-id=2-2&t=Q18Ao6U2a7YefENC-0

Dev

[ ] Contact Page will be changing (we need to utilize Google Forms)

Notes:

Action Items:

Resources/Instructions

Pre-Launch Story Point Spreadsheet

Attendees

Product Management

[x] Cotton
[x] Bethlehem

UI/UX Research

[x] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[ ] Joy
[x] Anna K
[x] Peter
[ ] Paul
[x] Angela
[ ] Allison
[x] Shu

Engineering

[x] Ryan C
[x] Johnny
[ ] Shannan
[x] Billy Phan
[ ] Drake
[x] Danielle
[ ] Kelly
[x] Andrew

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

bberhane commented 3 months ago

https://github.com/hackforla/311-data/issues/1605: Anna wrote user interaction for info icon, type setting on info icon differs, investigate post-launch

cottonchristopher commented 3 months ago

Note from meeting: Design system updates: User interaction for the icon should be on click and not hover, Request type Icons ticket – moved to prioritized backlog

ryanfchase commented 3 months ago

To review on 1st agenda of August:

Need designer feedback before moving forward on creating dev ticket
- Design ticket needing feedback: https://github.com/hackforla/311-data/issues/1700#issuecomment-2201448686
- Dev ticket awaiting that feedback: https://github.com/hackforla/311-data/issues/1793

ryanfchase commented 1 month ago

2024-08-14 - 311 Data Weekly Meeting

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AGENDA

Timezones listed as Pacific Time.

[x] 7:00PM 5 min - Check-in
[x] 7:05 5 min - Team announcements / Welcome Back
[x] 7:10 10 min Quick intros + Update Roster
[x] 7:20 20 min - Milestone Review
[x] 7:50 10 min - Short breakout rooms
[x] 8:00 20 min TEAM LEADS: stay another 15 min pls

Topic requests/questions:

Notes:

Action Items:

Consider adding this to PM meeting tmo

[x] review and possibly revise the leadership team on the project page for your team (e.g., https://www.hackforla.org/projects/expunge-assist). You do that by opening an issue with this issue template: Project Profile Card review and update
Resources/Instructions

Attendees

Product Management

[x] Cotton
[x] Bethlehem

UI/UX Research

[ ] Holly Worthen
[x] Brian
[x] Rong

UI/UX Design

[x] Joy
[ ] Karla
[ ] Anna K
[x] Peter
[ ] Paul
[ ] Angela
[ ] Allison
[x] Shu

Engineering

[ ] Ryan C
[ ] Johnny
[ ] Shannan
[ ] Billy Phan
[ ] Drake
[x] Danielle
[x] Kelly
[x] Andrew
[x] Tracy

Content/Marketing/Copywriting

[ ] TBD

UNASSIGNED

[x] nobody

hackforla / 311-data