hackforla / CivicTechJobs

CivicTechJobs will be a platform to help prospective volunteers find interdisciplinary projects that will be useful for their career development while contributing to positive civic impact, and also a CMS (Content Mgmt System) for Hack for LA projects to be able to list their open roles.
https://civictechjobs.org
GNU General Public License v2.0
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Team Member: Onboard and Offboard #375

Open kcoronel opened 1 year ago

kcoronel commented 1 year ago

Dependencies

Team members joining or leaving

Overview

We need to have a checklist of items to do when a team member [not product manager or UX lead] onboard and offboard so that the process can be consistent and fast.

Date Updated

Action Items

#### Onboard [replace with name and role]
- [ ] Slack channel membership
  - [ ] ```#civictechjobs```
- [ ] Add to Google calendar invites
   - [ ] All-team meeting
   - [ ] Dev meeting 
   - [ ] UXR meeting 
   - [ ] UI/UX Design
   - [ ] Leads meeting 
- [ ] Google Drive
   - [ ] For PM add to drive as Content Manager
   - [ ] For all other positions add to drive as Contributor
[ ] Roster
  - [ ] Send google doc form
  - [ ] Transfer google form information into roster 
  - [ ] Check for Public
- [ ] GitHub
     - [ ] Add to team write team
     - [ ] Add to base/read team
     - [ ] Confirm that their name is on their Github  
     - [ ] Add them to role call and accountability check 
- [ ] Figma
  - [ ] invite
  - [ ] acceptance
  - [ ] not needed
- [ ] 1password
     - [ ] invitation (if necessary)
       - [ ] not needed 
     - [ ] acceptance
     - [ ] add to vaults
       - [ ] Civic Tech Jobs
       - [ ] Civic Tech Jobs UI/UX
         - [ ] not needed 
- [ ] Add to team page on Wiki
- [ ] Add to email address(s)
   - [ ] civictechjobs@hackforla.org (if necessary)
      - [ ] not needed
- [ ] Social Media Accounts with role assignment
   - [ ] Facebook (if necessary)
      - [ ] not needed
- [ ] Train how to 
   - [ ] login to team email account (if necessary)
      - [ ] not needed
   - [ ] setup chrome shortcut for adding to desktop (if necessary)
      - [ ] not needed
- [ ] Update the hackforla.org website team  
- [ ] Add PM Admin Access on VRMS (if necessary) 
- [ ] Share [Hack for LA PM Tasks How - To](https://docs.google.com/document/d/18bx-7Fl2advVLTrBEX4F2CEmS6cfz_Fv5VaT1HTAENE/edit?pli=1) with newly minted PM
#### Offboard [replace with name and role]
- [ ] Remove from Google calendar invite
   - [ ] All-team meeting
   - [ ] Dev meeting 
   - [ ] UXR meeting 
   - [ ] UI/UX Design
   - [ ] Leads meeting 
 - [ ] 1password setup
    - [ ] remove from team vaults
       - [ ] Civic Tech Jobs 
       - [ ] Civic Tech Jobs UI/UX
       - [ ] not needed
- [ ] Google Drive
   - [ ] demote to viewer
- [ ] Roster
  - [ ] mark as inactive
- [ ] GitHub
     - [ ] remove from write team
     - [ ] remove them from role call and accountability check 
     - [ ] Unassign from any other Meeting Agenda issues
     - [ ] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
- [ ] Figma
  - [ ] remove from team
  - [ ] not needed 
- [ ] Help them delete the desktop shortcut to email address if they made one
  - [ ] not needed 
- [ ] Remove from email address(s)
   - [ ]civictechjobs@hackforla.org
   - [ ] not needed 
- [ ] Remove from Social Media Accounts with role assignment
   - [ ] Facebook
   - [ ] not needed
- [ ] WIKI
  - [ ] move to new place on team page
- [ ] Update the hackforla.org website team 
- [ ] Remove PM Admin Access on VRMS (if necessary)

Resources/Instructions

Related issues

kcoronel commented 4 months ago

Onboard [Peter Olorunsola - UX Design]

kcoronel commented 2 months ago

Onboard [Rishi Raghu - UXR Researcher]

kcoronel commented 2 months ago

Onboard [Anahis Valenzuela - Dev Team [Front-end]

kcoronel commented 2 months ago

Offboard [Benny Van - Developer]

kcoronel commented 2 months ago

Onboard [Terence Lo - Developer - Backend]

kcoronel commented 2 months ago

Onboard [Roja Pinnamraju - Developer - Frontend]

kcoronel commented 2 months ago

Offboard [Leah - UX Researcher]

kcoronel commented 1 month ago

Onboard [Kevin Yu - Developer]

kcoronel commented 1 month ago

Onboard [Ida Valenzuela-Developer]

kcoronel commented 1 month ago

Offboard [Anahis Valenzuela - Developer]

kcoronel commented 1 month ago

Offboard [Peter Olorunsola-UX Design]

kcoronel commented 3 weeks ago

Offboard [Kanika - PM]

kcoronel commented 3 weeks ago

Offboard [Jimmy - Dev Lead]

kcoronel commented 1 week ago

Onboard - Ryan Sakuma - Developer