HUU: PM/ORG Agenda and Meeting Minutes

[ExperimentsInHonesty]

Overview

This issue tracks the agenda for the PM/Org meetings for the HomeUniteUS project

Resources

Add a link to each comment below (each one being an agenda and meeting minutes

Minutes Template

## Agenda and Minutes 2022-02-1

### Prework
- [ ] label audit #354

### Roll Call

- [ ] Kristy
- [ ] Regan
- [ ] Sanya
- [ ] Kristelle
- [ ] Denisse
- [ ] Ben
- [ ] Raji
- [ ] Bonnie

#### Recurring items: 
 - [ ] review any issues that are in the [new issue approval column](https://github.com/hackforla/HomeUniteUs/projects/3#column-15433668)
 - [ ] Accountability and Support Check
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/HomeUniteUs/issues/assigned/ExperimentsInHonesty)
       - [ ] [Regan](https://github.com/hackforla/HomeUniteUs/issues/assigned/JRHutson)
       - [ ] [Kristy](https://github.com/hackforla/HomeUniteUs/issues/assigned/kpoints)
       - [ ] [Denisse](https://github.com/hackforla/HomeUniteUs/issues/assigned/Dsequ)
       - [ ] [Ben](https://github.com/hackforla/HomeUniteUs/issues/assigned/rossbb)
       - [ ] [Kristelle](https://github.com/hackforla/HomeUniteUs/issues/assigned/k-gumarama)
       - [ ] [Sanya](https://github.com/hackforla/HomeUniteUs/issues/assigned/sanya301)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)

#### New Items and Items from Previous Meeting

#### Actions taken or notes about stuff from the meeting:

#### New Task Items

[sanya301]

2024 04 21 All Team Meeting Notes

Agenda

• April goals #673
• Open questions/board check
• Update labels/milestones/projects for all issues

Notes

[sanya301]

2024 04 25 PM Meeting Notes

Agenda:

• 518 - prioritize this, end to end flow for user rows instead of application rows

• 635 - second priority, need to rethink wording as this is no longer just a review application page if we are changing dashboard

• 519 - needs to remove association with "applications" as notes go beyond applications

• CCPA

Next steps:

• [ ] Coordinator stories
  • [ ] #520
  • [ ] #519
  • [ ] #518
  • [ ] #635
  • [ ] Review #501 - super important.
    • [ ] Add status prior to submission.
    • [ ] Add a column to have link to application #656 needs to be merged into this.
    • [ ] Also add matching profile link here
  • [ ] Close the duplicate intake profile story #517
  • [ ] #635
  • [ ] https://github.com/hackforla/HomeUniteUs/issues/created_by/rpradheap
  • [ ] Review #454, #656 @rpradheap, please add labels and list new stories in Coordinator epic

[sanya301]

2024 04 30 HUU PM/Org meeting

Agenda

• Open questions document
• Schedule a workshop for board cleanup: May 28

Notes

[sanya301]

2024 04 30 All Team Meeting Notes

Agenda

• April goals #673
• Open questions/board check
• Update labels/milestones/projects for all issues
• Board cleanup: May 28

Notes

[sanya301]

2024 05 02 PM Meeting Notes

Agenda:

• 501 - reviewed, need to just review

Next steps:

• [ ] Coordinator stories
  • [ ] #635 - second priority, need to rethink wording as this is no longer just a review application page if we are changing dashboard
  • [ ] #518
  • [ ] #519 - needs to remove association with "applications" as notes go beyond applications
  • [ ] #520
  • [ ] #519
  • [ ] #518
  • [ ] #635
  • [ ] Review #501 - super important.
    • [ ] Add status prior to submission.
    • [ ] Add a column to have link to application #656 needs to be merged into this.
    • [ ] Also add matching profile link here
  • [ ] Close the duplicate intake profile story #517
  • [ ] #635
  • [ ] https://github.com/hackforla/HomeUniteUs/issues/created_by/rpradheap
  • [ ] Review #454, #656 @rpradheap, please add labels and list new stories in Coordinator epic

[lasryariel]

2024-05-07 Meeting Agenda

Prework to prep for meeting

• [ ]

Recurring items:

• [ ]

FYIs (nothing needs to be done, just keeping each other informed)

• You can use this template for comments to get updates on different issues. Typically you would tag the assigned resource in your comment:

  
  1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
  2. Blockers: "Difficulties or errors encountered."
  3. Availability: "How much time will you have this week to work on this issue?"
  4. ETA: "When do you expect this issue to be completed?"
  5. Pictures or links* (if necessary): "Add any pictures or links that will help illustrate what you are working on."

• remember to add links to the top of the issue if they are going to be needed again.

New Items

Notes from meeting

• Need to have the basic landing screen of the dashboard working, (even empty) since the dashboard is reused for all roles. Confirm with Engineering if it's available in a hosted way or at least if local we have an animated (gif) demonstration
• Focus on smaller, deliverable goals
• Figure out as a team how to prioritize the content of the Dashboard for each role (currently Guest/Host, then Coordinator)

Tasks

• [x] Create an Issue for PM/Org agenda and change the title of this agenda to just be PM
  • Create template for recurring items
  • Create space for new items
  • Agenda should be made within 24 hours of the next meeting
  • During each meeting decide who is making agenda for the following week
  • Any PM can add to the agenda throughout the week
  • Agenda sample: https://github.com/hackforla/website/issues/2607

Items for next week's agenda

• Show Bonnie demonstration of sign in and dashboard
  • Eng does not have to attend if they can record a video
• Discuss creating a Lightning talk deck about progress we've made so far (progress so far and roadmap)

[sanya301]

2024 05 07 All Team Meeting Notes

Agenda

• May goals #689
• Section 1 demo: sign up/sign in process for Guest, Host and Coordinator
• Open questions/board check
• Update labels/milestones/projects for all issues
• Board cleanup: May 28

Notes

• Smaller engineering user stories - add all to monthly goals
• Classic vs new projects versions: HackForLA uses Classic
• Engineering questions from PMs: Create a dev questions issue, post that in slack
• Engineering demos
• Look at https://dev.homeunite.us/ every week
• Need to talk about release notes
• @baipai ask TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578

[sanya301]

2024 05 09 PM Meeting Notes

Agenda:

• 501 - reviewed, need to just review

• Question: PDF vs in app review for coordinator

Next steps:

• [ ] Coordinator stories
  • [ ] #635 - second priority, need to rethink wording as this is no longer just a review application page if we are changing dashboard
  • [ ] #518
  • [ ] #519 - needs to remove association with "applications" as notes go beyond applications
  • [ ] #520
  • [ ] #519
  • [ ] #518
  • [ ] #635
  • [ ] Review #501 - super important.
    • [ ] Add status prior to submission.
    • [ ] Add a column to have link to application #656 needs to be merged into this.
    • [ ] Also add matching profile link here
  • [ ] Close the duplicate intake profile story #517
  • [ ] #635
  • [ ] https://github.com/hackforla/HomeUniteUs/issues/created_by/rpradheap
  • [ ] Review #454, #656 @rpradheap, please add labels and list new stories in Coordinator epic

[sanya301]

Moving all team agenda to https://github.com/hackforla/HomeUniteUs/issues/691 starting May 2024

[sanya301]

Moving PM team agendas to #692 starting May 2024

[lasryariel]

2024-05-28 Meeting Agenda

Prework to prep for meeting

• [x] Prepare Agenda - Ariel

Recurring items:

• [ ] Review any open questions with Bonnie

FYIs (nothing needs to be done, just keeping each other informed)

• Agenda issues were split up by Sanya. All Team #691, PM #692

New Items

• [ ] Show Bonnie demo recording/demonstrate login in dev.homeunite.us
• [ ] Bonnie: Discuss creating a Lightning talk deck about progress we've made so far (progress so far and roadmap)
• [ ] Ariel: Review 2 new Open Questions
• [ ] Ariel: A few items to be considered for improving PM effectiveness
  • [ ] Documentation for appropriate Project Hygiene for HUU (definition and use case for labels and milestones. Assignment pattern, Column management)
  • [ ] Standardize User Story template. Ariel created a draft based on prior tickets, has concerns on redundancy/complexity. Wants to confirm if Hack for LA has a defined standard.
  • [ ] Ariel is concerned collaboration with Design/Engineering may be being limited by rigid Story hand off pattern (PM -> Design -> Engineering)

Notes from meeting

• None of the above was covered, instead we just went into more depth on how to offboard, and started offboarding Raji and Paras

Tasks

Items for next week's agenda

[sanya301]

2024-06-04 Meeting Agenda

Prework to prep for meeting

• [x] Prepare Agenda - Sanya

Recurring items:

• [ ] Review any open questions with Bonnie

FYIs (nothing needs to be done, just keeping each other informed)

• Ariel started on Wiki for Project Board and Issue hygiene #706 is the issue for it, requesting feedback.

New Items

• [x] Project board migration discussion
• [ ] Show Bonnie Edited Demo Recording/demonstrate login in dev.homeunite.us
• [ ] Bonnie: Discuss creating a Lightning talk deck about progress we've made so far (progress so far and roadmap)
• [ ] Review 2 new Open Questions

Notes from meeting

Tasks

• [x] Migration readiness: Copy all notes - Ariel: added the card below to #705
  Text for recruitment process

Project Name: Home Unite Us

About the Project: Help connect homeless youth with open rooms.

Volunteer Opportunity: Home Unite Us is looking for a UI Designer to contribute to our UI/UX Team. We are pushing towards our next milestone of completing a functional prototype. Role will execute designs in Figma based on established design system and product requirements.

Project Overview On Github

Duration: Open Ended (3-6 hrs / week) Team Meetings: 6:30 - 7PM Pacific Tuesdays Design Team Meetings: 7 - 8PM Pacific Tuesdays

Who to communicate your interest to: Slack Channel: #home-unite-us Contact Regan

Items for next week's agenda

[lola3736]

2024-06-18 Meeting Agenda

Prework to prep for meeting

• [x] Prepare Agenda - Lola

Recurring items:

• [ ] Review any open questions with Bonnie

New Items

• [ ] Show Bonnie Edited Demo Recording/demonstrate login in dev.homeunite.us
• [ ] Bonnie: Discuss creating a Lightning talk deck about progress we've made so far (progress so far and roadmap)
• [ ] Review 2 new Open Questions
• [ ] Complete migration of all open roles to new/upgraded system using new documentation protocol

Notes from meeting

Tasks

• [ ] Complete migration of all open roles to new/upgraded system using new documentation protocol

Items for next week's agenda

• [ ] Bonnie to walk us through Google Drive Migration #362