sanya301 commented 1 month ago

Overview

This issue tracks the agenda for the HUU: All Team meetings for the HomeUniteUS project

Resources/instructions

Copy template and comment on issue for each week's meeting.

Minutes Template

## 2024-05-1 All Team Meeting Notes

### Prework to prep for meeting
- [ ] Team leads/members provide updates on issues in GitHub before Tuesday
- [ ] Team lead adds to agenda topics before Tuesday
- [ ] PM Reviews #890 
  - [ ] Icebox column
  - [ ] Prioritized backlog column

#### Recurring Items
- Monthly goals (add link to this month's issue)
- Review https://dev.homeunite.us/ in engineering section
- [Project board check](https://github.com/orgs/hackforla/projects/62/views/1?filterQuery=is%3Aopen+)
- Open questions for the team
- Any demos for the team? (fill in planned demos or remove bullet)

#### New Items and Items from Previous Meeting

#### Actions taken or notes about stuff from the meeting:

#### New Task Items

sanya301 commented 1 month ago

Created this new issue to separate out agendas for different meetings. Copying last few meetings here for context. These were prior all in https://github.com/hackforla/HomeUniteUs/issues/364 with the title yyyy mm dd All Team Meeting Notes

January 2024:

Key items summary

https://github.com/hackforla/HomeUniteUs/issues/642
Folks helped update timeline of things completed
Coordinator dashboard
- Check boxes and three elipses are confusing, we need to clarify their usage
- Story needs to be updated with search and other missing details

February 2024:

Key Items summary

https://github.com/hackforla/HomeUniteUs/issues/653
API authentication (cognito + IAM) is complete!
Signature: checkbox sufficient for MVP
Rename application to something else (like profile), Combine application and profile
"Signature" - agreement that instead of at the end of the application signature, we will do an acknowledgement when they sign up for their account
Data model HMIS: vendor who Bonnie wanted to collaborate us with is no longer helping us
Mobile Guest Application Figma demo

March 2024

Key Items summary

https://github.com/hackforla/HomeUniteUs/issues/664
Design demo: coordinator dashboard last demo from Kayla
Final Naming decision for application and viewable profile - Intake Profile (fka application) and Matching Profile
Auto save: As a Team we decided that may be a pop up box will be shown if the user tries to move from one section to another without completing all fields. Pop Up will provide warning that the info will be lost if moved to another section. Design needs to come up with Pop up design and PM team to work on wording
Guest section 2 Figma demo (dashboard + application) shown to team

April 2024

Key Items summary

https://github.com/hackforla/HomeUniteUs/issues/673
Matching guest view page story shown to team
Homeowners/renters insurance needs to be added to Host + re-review for host needed
Update labels/milestones/projects for all issues
Board cleanup meeting: May 28

sanya301 commented 1 month ago

2024 05 07 All Team Meeting Notes

Agenda

May goals #689
Section 1 demo: sign up/sign in process for Guest, Host and Coordinator
Open questions/board check
Update labels/milestones/projects for all issues
Board cleanup: May 28

Notes

Smaller engineering user stories - add all to monthly goals
Classic vs new projects versions: HackForLA uses Classic
Engineering questions from PMs: Create a dev questions issue, post that in slack
Engineering demos
Look at https://dev.homeunite.us/ every week
Need to talk about release notes
@baipai ask TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578

lola3736 commented 1 month ago

2024-05-14 All Team Meeting Notes

Recurring Items

Monthly goals #689
Review https://dev.homeunite.us/ in engineering section
Open questions for the team
Any demos for the team?
- Section 1 demo: sign up/sign in process for Guest, Host and Coordinator - when can we schedule?

New Items and Items from Previous Meeting

Engineering questions from PMs: Create a dev questions issue, post that in slack (confirm status)
@baipai did we ask TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578 (confirm status)
Reminder:
- Update labels/milestones/projects for all issues
- Project Board cleanup: May 28
- Smaller engineering user stories - add all to monthly goals

Actions taken or notes about stuff from the meeting:

New Task Items

Notes

Useability study for desktop and mobile scheduled tentatively for June 2024
Design (Eduardo) completed issue 1C - viewed by PMs
Design (Bai) to coordinate with engineering on viewing 3 filter options
Eng open to having PM sit in meeting to help close knowledge gap
Eng to demo #566 ; issue #572 is a duplicate / overlaps with #566
Bai - followed up with TDM calculator team for demo, unavailable this week, possible to conduct demo week of 20th
@baipai to confirm with Eng - what impact will redirecting of users (acknowledgement) will have.

lola3736 commented 1 month ago

2024-05-21 All Team Meeting Notes

Recurring Items

Monthly goals #689
Review https://dev.homeunite.us/ in engineering section (Available to view?)
Project board check
- Initial review performed by Bonnie
  - 17 Open issues still open, please review and close accordingly, leads please assist. https://github.com/hackforla/HomeUniteUs/projects/3?card_filter_query=is%3Aopen#column-7483519
  - Home Unite Us Team Rooster - please provide information for missing items highlighted in "pink" https://docs.google.com/spreadsheets/d/1Qp0iLv5Bvafip9y8gu9AUy2d5800916ybJ4_YElmyYM
  - In future all new team members will be onboarded and offboarded using the related issues which will guide the leads through what to give/remove access to what links to use, etc.
Open questions for the team
Demo - Section 1 demo: sign up/sign in process for Guest, Host and Coordinator

New Items and Items from Previous Meeting

Engineering questions from PMs: Create a dev questions issue, post that in slack (confirm status @lasryariel )
TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578: @baipai (confirm if they are able to demo this week) Reminder:
Update labels/milestones/projects for all issues
Project Board cleanup: May 28
Smaller engineering user stories - add all to monthly goals

Actions taken or notes about stuff from the meeting:

Design demo item 1C https://github.com/hackforla/HomeUniteUs/issues/440

lasryariel commented 1 month ago

2024-05-28 All Team Meeting Notes

Bonnie will be conducting a training on Project Hygiene. It is unlikely we will have time for any of the items below.

Recurring Items

Monthly goals #689
Review https://dev.homeunite.us/ in engineering section (Available to view?)
Project board check
- Initial review performed by Bonnie
  - 17 Open issues still open, please review and close accordingly, leads please assist. https://github.com/hackforla/HomeUniteUs/projects/3?card_filter_query=is%3Aopen#column-7483519
  - Home Unite Us Team Rooster - please provide information for missing items highlighted in "pink" https://docs.google.com/spreadsheets/d/1Qp0iLv5Bvafip9y8gu9AUy2d5800916ybJ4_YElmyYM
  - In future all new team members will be onboarded and offboarded using the related issues which will guide the leads through what to give/remove access to what links to use, etc.
Open questions for the team
Demo - Section 1 demo: sign up/sign in process for Guest, Host and Coordinator

New Items and Items from Previous Meeting

Engineering questions from PMs: Create a dev questions issue, post that in slack (confirm status @lasryariel )
TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578: @baipai (confirm if they are able to demo this week) Reminder:
Update labels/milestones/projects for all issues
Project Board cleanup: May 28
Smaller engineering user stories - add all to monthly goals

Actions taken or notes about stuff from the meeting:

Design demo item 1C https://github.com/hackforla/HomeUniteUs/issues/440
[x] Create issue based on instruction provided by Bonnie - #704 created by Ariel
[ ] Upload Recording of meeting - Lola should have recording

sanya301 commented 4 weeks ago

2024-06-04 All Team Meeting

Recurring Items

Monthly goals #689 (since we didn't cover this last time)
Review https://dev.homeunite.us/ in engineering section

New Items and Items from Previous Meeting

Project board check
- 17 Open issues, please review and close accordingly, leads please assist. https://github.com/hackforla/HomeUniteUs/projects/3?card_filter_query=is%3Aopen#column-7483519
- Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" https://docs.google.com/spreadsheets/d/1Qp0iLv5Bvafip9y8gu9AUy2d5800916ybJ4_YElmyYM
TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578: @baipai (confirm if they are able to demo this week) - Ariel: not sure if we will be going in this direction. Seems overly technical and spreadsheet like, which could be a barrier to less technical Coordinators. Bai can confirm if she is still trying to set up demo though.
- Bai reached out to them, she already did her version of the filter

Actions taken or notes about stuff from the meeting:

[x] Need to edit out recording of user sign in demo from 5/21 All Team Meeting
- Edited Demo Recording

sanya301 commented 3 weeks ago

2024-06-11 All Team Meeting Notes

Recurring Items

Monthly goals #714
Review https://dev.homeunite.us/ in engineering section
Project board check
Open questions for the team
Any demos for the team? (fill in planned demos or remove bullet)

New Items and Items from Previous Meeting

Leads meetings first 30 mins for first meeting of the month
New project board https://github.com/orgs/hackforla/projects/62
Add things to this meeting agenda
Label Role split for UI/UX - done for open items
One role assignment per issue, and one assignee per issue
Home Unite Us Team Roster - please provide information for missing items highlighted in "pink"
Project board check please review and close accordingly, leads please assist.

Actions taken or notes about stuff from the meeting:

Ice box items need to be updated by next team meeting
- Add a heading dependency
- Describe what the dependency issue, or link issue under the header
- Add label:dependencies
- Whatever doesn't have a blocker or dependency, goes into new issue approval
- [ ] Engineering: @tylerthome @erikguntner
- [ ] Design/Research: @edela0015
- [x] PM: @sanya301
Section tickets so that it is scoped to one person and one team working on it

New Task Items

If we want to have user testing then we want to have user journeys for coordinators. High level flow for A to Z in our minds
Coordinator epic (user journey) needs to be updated and presented to the design team. Define by end of this section, coordinator needs to do this @lasryariel
@lasryariel update filter user story to define name filter requirements if any, and use cases for search bar
Create a listing for a user researcher? @edela0015
Check with engineering on acknowledgement placement

lola3736 commented 2 weeks ago

2024-06-18 All Team Meeting Notes

Recurring Items

Monthly goals #714
Review https://dev.homeunite.us/ in engineering section
Project board check
Open questions for the team
Any demos for the team? (fill in planned demos or remove bullet)

New Items

[x] Migrate and update open roles to new/upgraded system with new protocol

Items from Previous Meeting

Status of Project Hygiene cleanup
- Completed: Label Role split for UI/UX - updated with "Design" or "Research" role
- Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
- Project board check please review and close accordingly, leads please assist.
  - [ ] Engineering: @tylerthome @erikguntner
  - [ ] Design/Research: @edela0015
  - Ice box items need to be updated by next team meeting
    - Ice Box 3/3 do not have dependency label
    - Add a heading dependency
    - Add label:dependency
    - Describe what the dependency issue, or link issue under the header
    - Whatever doesn't have a blocker or dependency, goes into new issue approval
  - Add points to this issue #636
  - Section tickets so that it is scoped to one person and one team working on it (status?)
[ ] Create a listing for a user researcher? @edela0015
- Create role issue for role research (to include upcoming / future research to be performed)
[ ] Check with engineering on acknowledgement placement
- Confirm where tracking is placed
  - At point when guest invite link is clinked? temporary password is generated or before?
  - Are there multiple points of tracking?

Actions taken or notes about stuff from the meeting:

PM: completed updated PM related Ice Box issues
Design: replaced UX/UI with "Research" or "Design" for all open issues

New Task Items

lasryariel commented 1 week ago

2024-06-25 All Team Meeting Notes

HackforLA takes off for July, no team meetings throughout July. Next Meeting 8/6

Recurring Items

Monthly goals #714
Review https://dev.homeunite.us/ in engineering section
Project board check
Open questions for the team
Any demos for the team? (fill in planned demos or remove bullet)

New Items

[ ] Open roles need to be posted before the break

Items from Previous Meeting

Status of Project Hygiene cleanup
- Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
- Project board check please review and close accordingly, leads please assist.
  - [ ]Add points to this issue #636
  - [ ] Section tickets so that it is scoped to one person and one team working on it (status?)
[ ] Create a listing for a user researcher? @edela0015
- [ ] Create role issue for role research (to include upcoming / future research to be performed)
[ ] Check with engineering on acknowledgement placement
- Confirm where tracking is placed
  - At point when guest invite link is clinked? temporary password is generated or before?
  - Are there multiple points of tracking?

hackforla / HomeUniteUs

HUU: All Team Agenda and Meeting Minutes #691

Overview

Resources/instructions

Minutes Template

January 2024:

Key items summary

February 2024:

Key Items summary

March 2024

Key Items summary

April 2024

Key Items summary

2024 05 07 All Team Meeting Notes

Agenda

Notes

2024-05-14 All Team Meeting Notes

Recurring Items

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

2024-05-21 All Team Meeting Notes

Recurring Items

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

2024-05-28 All Team Meeting Notes

Recurring Items

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

2024-06-04 All Team Meeting

Recurring Items

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

2024-06-11 All Team Meeting Notes

Recurring Items

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

2024-06-18 All Team Meeting Notes

Recurring Items

New Items

Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

2024-06-25 All Team Meeting Notes

HackforLA takes off for July, no team meetings throughout July. Next Meeting 8/6

Recurring Items

New Items

Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items