hackforla / HomeUniteUs

We're working with community non-profits who have a Host Home or empty bedrooms initiative to develop a workflow management tool to make the process scalable (across all providers), reduce institutional bias, and effectively capture data.

https://homeunite.us/

GNU General Public License v2.0

39 stars 21 forks source link

HUU: All Team Agenda and Meeting Minutes #691

Open sanya301 opened 6 months ago

sanya301 commented 6 months ago

Overview

This issue tracks the agenda for the HUU: All Team meetings for the HomeUniteUS project

Resources/instructions

Copy template and comment on issue for each week's meeting.

Minutes Template

## 2024-05-1 All Team Meeting Notes

### Prework to prep for meeting
- [ ] Team leads/members provide updates on issues in GitHub before Tuesday
- [ ] Team lead adds to agenda topics before Tuesday
- [ ] PM Reviews #890 
  - [ ] Icebox column
  - [ ] Prioritized backlog column

#### Recurring Items
- Monthly goals (add link to this month's issue)
- Review https://dev.homeunite.us/ in engineering section
- [Project board check](https://github.com/orgs/hackforla/projects/62/views/1?filterQuery=is%3Aopen+)
- Open questions for the team
- Any demos for the team? (fill in planned demos or remove bullet)

#### New Items and Items from Previous Meeting

#### Actions taken or notes about stuff from the meeting:

#### New Task Items
---
### Team Attendance
Executive Director - Bonnie Wolf
- Product Managers
  - [ ] Gabriella Dominic
  - [ ] Teja Machabathuni
  - [ ] Jasmine Guraya
  - [ ] Jasika Kalra
  - [ ] Ariel Lasry
  - [ ] Kiyingi Brian
  - [ ] Sanya Nijhawan (Advisory)
  - [ ] Lola Sarumi
-  Designers 
   - [ ] Jon Ilaw
   - [ ] Nicci Van
   - [ ] Amy Li
   - [ ] Priyanka Gupta
   - [ ] Nihan Durmaz
   - [ ] Jiehong Chen
   - [ ] Jaime Cucalon
   - [ ] Julia Echevarria
   - [ ] Michael Gruen
- Researchers
  - [ ] Sam Seyler
  - [ ] Jazmyne Newman
- Developers
  - [ ] Erik Guntner
  - [ ] John Wroge
  - [ ] Paul Espinosa
  - [ ] Tyler Thome

sanya301 commented 6 months ago

Created this new issue to separate out agendas for different meetings. Copying last few meetings here for context. These were prior all in https://github.com/hackforla/HomeUniteUs/issues/364 with the title yyyy mm dd All Team Meeting Notes

January 2024:

Key items summary

https://github.com/hackforla/HomeUniteUs/issues/642
Folks helped update timeline of things completed
Coordinator dashboard
- Check boxes and three elipses are confusing, we need to clarify their usage
- Story needs to be updated with search and other missing details

February 2024:

Key Items summary

https://github.com/hackforla/HomeUniteUs/issues/653
API authentication (cognito + IAM) is complete!
Signature: checkbox sufficient for MVP
Rename application to something else (like profile), Combine application and profile
"Signature" - agreement that instead of at the end of the application signature, we will do an acknowledgement when they sign up for their account
Data model HMIS: vendor who Bonnie wanted to collaborate us with is no longer helping us
Mobile Guest Application Figma demo

March 2024

Key Items summary

https://github.com/hackforla/HomeUniteUs/issues/664
Design demo: coordinator dashboard last demo from Kayla
Final Naming decision for application and viewable profile - Intake Profile (fka application) and Matching Profile
Auto save: As a Team we decided that may be a pop up box will be shown if the user tries to move from one section to another without completing all fields. Pop Up will provide warning that the info will be lost if moved to another section. Design needs to come up with Pop up design and PM team to work on wording
Guest section 2 Figma demo (dashboard + application) shown to team

April 2024

Key Items summary

https://github.com/hackforla/HomeUniteUs/issues/673
Matching guest view page story shown to team
Homeowners/renters insurance needs to be added to Host + re-review for host needed
Update labels/milestones/projects for all issues
Board cleanup meeting: May 28

sanya301 commented 6 months ago

2024 05 07 All Team Meeting Notes

Agenda

May goals #689
Section 1 demo: sign up/sign in process for Guest, Host and Coordinator
Open questions/board check
Update labels/milestones/projects for all issues
Board cleanup: May 28

Notes

Smaller engineering user stories - add all to monthly goals
Classic vs new projects versions: HackForLA uses Classic
Engineering questions from PMs: Create a dev questions issue, post that in slack
Engineering demos
Look at https://dev.homeunite.us/ every week
Need to talk about release notes
@baipai ask TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578

lola3736 commented 6 months ago

2024-05-14 All Team Meeting Notes

Recurring Items

Monthly goals #689
Review https://dev.homeunite.us/ in engineering section
Open questions for the team
Any demos for the team?
- Section 1 demo: sign up/sign in process for Guest, Host and Coordinator - when can we schedule?

New Items and Items from Previous Meeting

Engineering questions from PMs: Create a dev questions issue, post that in slack (confirm status)
@baipai did we ask TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578 (confirm status)
Reminder:
- Update labels/milestones/projects for all issues
- Project Board cleanup: May 28
- Smaller engineering user stories - add all to monthly goals

Actions taken or notes about stuff from the meeting:

New Task Items

Notes

Useability study for desktop and mobile scheduled tentatively for June 2024
Design (Eduardo) completed issue 1C - viewed by PMs
Design (Bai) to coordinate with engineering on viewing 3 filter options
Eng open to having PM sit in meeting to help close knowledge gap
Eng to demo #566 ; issue #572 is a duplicate / overlaps with #566
Bai - followed up with TDM calculator team for demo, unavailable this week, possible to conduct demo week of 20th
@baipai to confirm with Eng - what impact will redirecting of users (acknowledgement) will have.

lola3736 commented 6 months ago

2024-05-21 All Team Meeting Notes

Recurring Items

Monthly goals #689
Review https://dev.homeunite.us/ in engineering section (Available to view?)
Project board check
- Initial review performed by Bonnie
  - 17 Open issues still open, please review and close accordingly, leads please assist. https://github.com/hackforla/HomeUniteUs/projects/3?card_filter_query=is%3Aopen#column-7483519
  - Home Unite Us Team Rooster - please provide information for missing items highlighted in "pink" https://docs.google.com/spreadsheets/d/1Qp0iLv5Bvafip9y8gu9AUy2d5800916ybJ4_YElmyYM
  - In future all new team members will be onboarded and offboarded using the related issues which will guide the leads through what to give/remove access to what links to use, etc.
Open questions for the team
Demo - Section 1 demo: sign up/sign in process for Guest, Host and Coordinator

New Items and Items from Previous Meeting

Engineering questions from PMs: Create a dev questions issue, post that in slack (confirm status @lasryariel )
TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578: @baipai (confirm if they are able to demo this week) Reminder:
Update labels/milestones/projects for all issues
Project Board cleanup: May 28
Smaller engineering user stories - add all to monthly goals

Actions taken or notes about stuff from the meeting:

Design demo item 1C https://github.com/hackforla/HomeUniteUs/issues/440

lasryariel commented 6 months ago

2024-05-28 All Team Meeting Notes

Bonnie will be conducting a training on Project Hygiene. It is unlikely we will have time for any of the items below.

Recurring Items

Monthly goals #689
Review https://dev.homeunite.us/ in engineering section (Available to view?)
Project board check
- Initial review performed by Bonnie
  - 17 Open issues still open, please review and close accordingly, leads please assist. https://github.com/hackforla/HomeUniteUs/projects/3?card_filter_query=is%3Aopen#column-7483519
  - Home Unite Us Team Rooster - please provide information for missing items highlighted in "pink" https://docs.google.com/spreadsheets/d/1Qp0iLv5Bvafip9y8gu9AUy2d5800916ybJ4_YElmyYM
  - In future all new team members will be onboarded and offboarded using the related issues which will guide the leads through what to give/remove access to what links to use, etc.
Open questions for the team
Demo - Section 1 demo: sign up/sign in process for Guest, Host and Coordinator

New Items and Items from Previous Meeting

Engineering questions from PMs: Create a dev questions issue, post that in slack (confirm status @lasryariel )
TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578: @baipai (confirm if they are able to demo this week) Reminder:
Update labels/milestones/projects for all issues
Project Board cleanup: May 28
Smaller engineering user stories - add all to monthly goals

Actions taken or notes about stuff from the meeting:

Design demo item 1C https://github.com/hackforla/HomeUniteUs/issues/440
[x] Create issue based on instruction provided by Bonnie - #704 created by Ariel
[ ] Upload Recording of meeting - Lola should have recording

sanya301 commented 5 months ago

2024-06-04 All Team Meeting

Recurring Items

Monthly goals #689 (since we didn't cover this last time)
Review https://dev.homeunite.us/ in engineering section

New Items and Items from Previous Meeting

Project board check
- 17 Open issues, please review and close accordingly, leads please assist. https://github.com/hackforla/HomeUniteUs/projects/3?card_filter_query=is%3Aopen#column-7483519
- Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" https://docs.google.com/spreadsheets/d/1Qp0iLv5Bvafip9y8gu9AUy2d5800916ybJ4_YElmyYM
TDM calculator team to do a demo for filters (Yiran) https://github.com/hackforla/tdm-calculator/issues/1578: @baipai (confirm if they are able to demo this week) - Ariel: not sure if we will be going in this direction. Seems overly technical and spreadsheet like, which could be a barrier to less technical Coordinators. Bai can confirm if she is still trying to set up demo though.
- Bai reached out to them, she already did her version of the filter

Actions taken or notes about stuff from the meeting:

[x] Need to edit out recording of user sign in demo from 5/21 All Team Meeting
- Edited Demo Recording

sanya301 commented 5 months ago

2024-06-11 All Team Meeting Notes

Recurring Items

Monthly goals #714
Review https://dev.homeunite.us/ in engineering section
Project board check
Open questions for the team
Any demos for the team? (fill in planned demos or remove bullet)

New Items and Items from Previous Meeting

Leads meetings first 30 mins for first meeting of the month
New project board https://github.com/orgs/hackforla/projects/62
Add things to this meeting agenda
Label Role split for UI/UX - done for open items
One role assignment per issue, and one assignee per issue
Home Unite Us Team Roster - please provide information for missing items highlighted in "pink"
Project board check please review and close accordingly, leads please assist.

Actions taken or notes about stuff from the meeting:

Ice box items need to be updated by next team meeting
- Add a heading dependency
- Describe what the dependency issue, or link issue under the header
- Add label:dependencies
- Whatever doesn't have a blocker or dependency, goes into new issue approval
- [ ] Engineering: @tylerthome @erikguntner
- [ ] Design/Research: @edela0015
- [x] PM: @sanya301
Section tickets so that it is scoped to one person and one team working on it

New Task Items

If we want to have user testing then we want to have user journeys for coordinators. High level flow for A to Z in our minds
Coordinator epic (user journey) needs to be updated and presented to the design team. Define by end of this section, coordinator needs to do this @lasryariel
@lasryariel update filter user story to define name filter requirements if any, and use cases for search bar
Create a listing for a user researcher? @edela0015
Check with engineering on acknowledgement placement

lola3736 commented 5 months ago

2024-06-18 All Team Meeting Notes

Recurring Items

Monthly goals #714
Review https://dev.homeunite.us/ in engineering section
Project board check
Open questions for the team
Any demos for the team? (fill in planned demos or remove bullet)

New Items

[x] Migrate and update open roles to new/upgraded system with new protocol

Items from Previous Meeting

Status of Project Hygiene cleanup
- Completed: Label Role split for UI/UX - updated with "Design" or "Research" role
- Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
- Project board check please review and close accordingly, leads please assist.
  - [ ] Engineering: @tylerthome @erikguntner
  - [ ] Design/Research: @edela0015
  - Ice box items need to be updated by next team meeting
    - Ice Box 3/3 do not have dependency label
    - Add a heading dependency
    - Add label:dependency
    - Describe what the dependency issue, or link issue under the header
    - Whatever doesn't have a blocker or dependency, goes into new issue approval
  - Add points to this issue #636
  - Section tickets so that it is scoped to one person and one team working on it (status?)
[ ] Create a listing for a user researcher? @edela0015
- Create role issue for role research (to include upcoming / future research to be performed)
[ ] Check with engineering on acknowledgement placement
- Confirm where tracking is placed
  - At point when guest invite link is clinked? temporary password is generated or before?
  - Are there multiple points of tracking?

Actions taken or notes about stuff from the meeting:

PM: completed updated PM related Ice Box issues
Design: replaced UX/UI with "Research" or "Design" for all open issues

New Task Items

lasryariel commented 4 months ago

2024-06-25 All Team Meeting Notes

HackforLA takes off for July, no team meetings throughout July. Next Meeting 8/6

Recurring Items

Monthly goals #714
Review https://dev.homeunite.us/ in engineering section
Project board check
Open questions for the team
Any demos for the team? (fill in planned demos or remove bullet)

New Items

[ ] Open roles need to be posted before the break

Items from Previous Meeting

Status of Project Hygiene cleanup
- Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
- Project board check please review and close accordingly, leads please assist.
  - [ ]Add points to this issue #636
  - [ ] Section tickets so that it is scoped to one person and one team working on it (status?)
[ ] Create a listing for a user researcher? @edela0015
- [ ] Create role issue for role research (to include upcoming / future research to be performed)
[ ] Check with engineering on acknowledgement placement
- Confirm where tracking is placed
  - At point when guest invite link is clinked? temporary password is generated or before?
  - Are there multiple points of tracking?

Actions taken or notes about stuff from the meeting:

New Task Items

sanya301 commented 3 months ago

2024-08-06 Leads Meeting Notes

Suggested agenda for leads (none of this we got to)

[ ] Timeline of things completed
[ ] Monthly goals #739 planning
[ ] Open roles
- [x] #735
- [ ] #737
- [x] #738
[ ] Team status
- [ ] Eduardo (7 open issues)
- [ ] Bai (no assigned issues). Status of onboarding.

Items from Previous Meeting

Status of Project Hygiene cleanup
- Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
- Project board check please review and close accordingly, leads please assist.
  - [ ]Add points to this issue #636
  - [ ] Section tickets so that it is scoped to one person and one team working on it (status?)
[x] Create a listing for a user researcher? @edela0015

Actions taken or notes about stuff from the meeting:

New Task Items

[ ] Nothing in prioritized backlog should be assigned to a person
[ ] Have design issue created for each issue, then add design issue as a dependency issue for product issue. Last checkbox in design issue should be to put it as ready for:product, Ready for review
[ ] Priotitized backlog readiness
- [ ] Engineering need to look at all issues in prioritized backlog to make sure they are ready for work
[ ] New Issue approval readiness
[ ] Everyone to look at their issues, see if there are a lot of issues assigned, and assign labels for specific skillsets needed. One person should be assigned to only one issue (besides epics, agendas), everything else to go back to prioritized backlog

lola3736 commented 3 months ago

2024-08-12 Agenda

Suggested agenda for leads

[ ] Timeline of things completed

Team Introduction and Structure
Product Manager
- Gabriella Dominic
- Teja Machabathuni
- Jasmine Guraya
- Jasika Kalra
- Ariel Lasry
- Lola Sarumi
Design
- Jon Ilaw
- Nicci Van
- Amy Li
- Priyanka Gupta
- Nihan Durmaz
- Jiehong Chen
- Developers
- Tyler Thomas
- Erik Guntner
- John Wroge
- Jose Padilla
- Paul Espinosa
Monthly goals #739 planning
- [ ] Status of Project Board Hygiene cleanup (https://github.com/orgs/hackforla/projects/62/views/1?filterQuery=is%3Aopen+). Are there any issues that are no longer relevant/applicable, review and close.
  - All issues should have the following 5 labels assigned (assign labels for specific skillsets needed):
  - Complexity
  - Milestone
  - Role
  - Feature
  - Points
  - Nothing in prioritized backlog should be assigned to a person
  - Have design issue created for each issue, then add design issue as a dependency issue for product issue. Last checkbox in design issue should be to put it as ready for:product, Ready for review
  - Prioritized backlog readiness
- Engineering need to look at all issues in prioritized backlog to make sure they are ready for work
- [ ] New Issue approval readiness
  - Review issues to ensure there is only 1 issue per person - this will assist in understanding project needs and status. One person should be assigned to only one issue (besides epics, agendas), everything else to go back to prioritized backlog.
- [ ] Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
  Items from Previous Meeting
  
  Actions taken or notes about stuff from the meeting:
- [ ] Breakdown current MVP-6 milestones
- [ ] Engineering team to schedule meeting with Boonie to review criteria for issues in the prioritized backlog
- [ ] Create emergent issues to track issues that are identified but may not be worked on or worked on at a later time https://github.com/hackforla/website/blob/gh-pages/.github/ISSUE_TEMPLATE/emergent-request.md

New Task Items

lola3736 commented 3 months ago

2024-08-19 Agenda

Team Attendance

Product Managers
- [x] Gabriella Dominic
- [x] Teja Machabathuni
- [ ] Jasmine Guraya
- [x] Jasika Kalra
- [x] Ariel Lasry
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers
- [x] Jon Ilaw
- [x] Nicci Van
- [x] Amy Li
- [x] Priyanka Gupta
- [x] Nihan Durmaz
- [x] Jiehong Chen
- [x] Sarah Kwok
Developers
- [x] Erik Guntner
- [x] John Wroge
- [ ] Jose Padilla
- [x] Paul Espinosa
- [x] Tyler Thome
  Proposed Templates / Workflow
[x] MVP 1 and MVP 2
[x] Design Issue Handoff
[x] Dev issue Handoff Template #745
Project Board Status
- Ongoing
  Actions taken or notes about stuff from the meeting:
- [x] Breakdown current MVP-6 milestones (Ariel/Erik)#741
- [ ] Engineering team to schedule meeting with Boonie to review criteria for issues in the prioritized backlog (Tyler/Erik)
- [ ] Create emergent issues to track issues that are identified but may not be worked on or worked on at a later time - Dev team
  Project Board Hygiene - Reminders
[ ] #739
- [ ] Status of Project Board Hygiene (cleanup.) Are there any issues that are no longer relevant/applicable, review and close.
All issues should have the following 5 labels assigned (assign labels for specific skillsets needed):
- Complexity
- Milestone
- Role
- Feature
- Points
- Nothing in prioritized backlog should be assigned to a person
Have design issue created for each issue, then add design issue as a dependency issue for product issue. Last checkbox in design issue should be to put it as ready for:product, Ready for review
- Prioritized backlog readiness
  - Engineering need to look at all issues in prioritized backlog to make sure they are ready for work
New Issue approval readiness
- Review issues to ensure there is only 1 issue per person - this will assist in understanding project needs and status. One person should be assigned to only one issue (besides epics, agendas), everything else to go back to prioritized backlog.
[ ] Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
Items from Previous Meeting
Focus on project board hygiene cleanup
Breakdown MVP-6 milestones
New Task Items

lasryariel commented 3 months ago

Please add these items to tomorrow's agenda:

General: Discuss sub-milestones https://github.com/hackforla/HomeUniteUs/issues/741#issuecomment-2289112142

Design/PM review design issue template with design https://github.com/hackforla/HomeUniteUs/pull/743/files?short_path=09c92e2#diff-09c92e22f47f8fbb2b54ae29bbacec68bc94a46036f97fbe14cea1759e236dfe

Engineering: Discuss adding more high commit volunteers (12+ hours) get dev meeting moved to homeuniteus calendar and add to vrms to show on website - https://vrms.io/login

review engineering issue template https://github.com/hackforla/HomeUniteUs/issues/745

lola3736 commented 3 months ago

@lasryariel See my comments in #741, we need a bit more work on determining the milestones before discussing further with the team. Engineering - Tyler will come back with his team structure. I need to look into whether we can ask more time from Engineer commitment given everyone is at 6.5hrs.

lola3736 commented 2 months ago

2024-08-27 Agenda

Team Attendance

[x] Executive Director - Boonie
Product Managers
- [x] Gabriella Dominic
- [x] Teja Machabathuni
- [x] Jasmine Guraya
- [x] Jasika Kalra
- [x] Ariel Lasry
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers / Researchers
- [x] Jon Ilaw
- [x] Nicci Van
- [x] Amy Li
- [x] Priyanka Gupta
- [x] Nihan Durmaz
- [x] Jiehong Chen
- [x] Sarah Kwok
- [x] Jazmyne
Developers
- [ ] Erik Guntner
- [x] John Wroge
- [ ] Jose Padilla
- [x] Paul Espinosa
- [x] Tyler Thome
  Accomplishments
[x] Section 1: Creation - See below.
[ ] Status of August 2024 Goals, including Project Board Hygiene
Project Board Status
- Ongoing
  Actions taken or notes about stuff from the meeting:
- [ ] Breakdown current MVP-6 milestones (Ariel/Erik)#741
- [ ] Engineering team to schedule meeting with Boonie to review criteria for issues in the prioritized backlog (Tyler/Erik)
  Project Board Hygiene - Reminders
Are there any issues that are no longer relevant/applicable, review and close.
All issues should have the following 5 labels assigned (assign labels for specific skillsets needed):
- Complexity
- Milestone
- Role
- Feature
- Points
- Nothing in prioritized backlog should be assigned to a person
Have design issue created for each issue, then add design issue as a dependency issue for product issue. Last checkbox in design issue should be to put it as ready for:product, Ready for review
- Prioritized backlog readiness
  - Engineering need to look at all issues in prioritized backlog to make sure they are ready for work
New Issue approval readiness
- Review issues to ensure there is only 1 issue per person - this will assist in understanding project needs and status. One person should be assigned to only one issue (besides epics, agendas), everything else to go back to prioritized backlog.
[ ] Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
Summary Meeting Minutes / Notes
Boonie shared a design sample that depicts form completion progress, Design team to further review and determine if they can leverage.
Guest Profile
- Boonie's feedback:
- Revisit design to ensure it caters to personas with cognitive overload.
- Previous figma may contain a close version to what she is looking for
Section 1: Account Creation
- During demo, noted the following:
- Updates made to the code resulted in errors during the demo.
User Research
- Boonie provided best practices documentation for Design System currently underway
Next Steps:
- [ ] Setup meeting with the Guest Persona team to discuss way forward
- [ ] Engineering to fix bugs in Account Creation, once completed, create demo
  Section 1: Account Creation

lola3736 commented 2 months ago

2024-09-03 Agenda

Team Attendance

Product Managers
- [x] Gabriella Dominic
- [x] Teja Machabathuni
- [ ] Jasmine Guraya
- [x] Jasika Kalra
- [x] Ariel Lasry
- [ ] Kiyingi Brian
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers / Researchers
- [x] Jon Ilaw
- [x] Nicci Van
- [x] Amy Li
- [ ] Priyanka Gupta
- [x] Nihan Durmaz
- [x] Jiehong Chen
- [ ] Sarah Kwok
- [ ] Jazmyne Newman
- [ ] Jovy Flagg
Developers
- [x] Erik Guntner
- [x] John Wroge
- [ ] Jose Padilla
- [x] Paul Espinosa
- [x] Tyler Thome
  Accomplishments
[ ] Section 1: Creation - See below.
[x] Status of August 2024 Goals, including Project Board Hygiene
Project Board Status
- Ongoing
  Actions taken or notes about stuff from the meeting:
- [ ] Breakdown current MVP-6 milestones (Ariel/Erik)#741
- [ ] Engineering team to schedule meeting with Boonie to review criteria for issues in the prioritized backlog (Tyler/Erik)
  Project Board Hygiene - Reminders
Are there any issues that are no longer relevant/applicable, review and close.
All issues should have the following 5 labels assigned (assign labels for specific skillsets needed):
- Complexity
- Milestone
- Role
- Feature
- Points
- Nothing in prioritized backlog should be assigned to a person
Have design issue created for each issue, then add design issue as a dependency issue for product issue. Last checkbox in design issue should be to put it as ready for:product, Ready for review
- Prioritized backlog readiness
  - Engineering need to look at all issues in prioritized backlog to make sure they are ready for work
New Issue approval readiness
- Review issues to ensure there is only 1 issue per person - this will assist in understanding project needs and status. One person should be assigned to only one issue (besides epics, agendas), everything else to go back to prioritized backlog.
[ ] Home Unite Us Team Roster - please provide information for missing items highlighted in "pink" (PM to review and determine if missing items are critical)
Summary Meeting Minutes / Notes

Section 1: Account Creation

lola3736 commented 2 months ago

2024-09-10 Agenda

Team Attendance

[ ] Executive Director - Boonie Wolfe
Product Managers
- [x] Gabriella Dominic
- [ ] Teja Machabathuni
- [x] Jasmine Guraya
- [x] Jasika Kalra
- [x] Ariel Lasry
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers / Researchers
- [ ] Jon Ilaw
- [x] Nicci Van
- [x] Amy Li
- [x] Priyanka Gupta
- [x] Nihan Durmaz
- [x] Jiehong Chen
- [ ] Sarah Kwok
- [ ] Jazmyne Newman
Developers
- [x] Erik Guntner
- [ ] John Wroge
- [ ] Jose Padilla
- [x] Paul Espinosa
- [x] Tyler Thome
  #791 September Goals

Best Practices

Figma - Cleanup, Structure and Setup - Priyanka Gupta

Project Board Cleanup

#354 Weekly label and board check #769 Project Board Hygiene - Clean Up and Alignment

lola3736 commented 2 months ago

2024-09-17 Agenda

Team Attendance

[x] Executive Director - Boonie Wolfe
Product Managers
- [x] Gabriella Dominic
- [x] Teja Machabathuni
- [x] Jasmine Guraya
- [x] Jasika Kalra
- [x] Ariel Lasry
- [x] Kiyingi Brian
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers / Researchers
- [x] Jon Ilaw
- [x] Nicci Van
- [ ] Amy Li
- [x] Priyanka Gupta
- [x] Nihan Durmaz
- [ ] Jiehong Chen
- [ ] Sarah Kwok
- [x] Jazmyne Newman
Developers
- [x] Erik Guntner
- [x] John Wroge
- [x] Paul Espinosa
- [x] Tyler Thome
  #791 September Goals

Best Practices

Figma - Cleanup, Structure and Setup - Priyanka Gupta

Project Board Cleanup

#354 Weekly label and board check #769 Project Board Hygiene - Clean Up and Alignment

lola3736 commented 1 month ago

2024-09-24 All Team Meeting Agenda and Notes

Recurring Items

September Goals
Review https://dev.homeunite.us/ in engineering section
Project board check
Weekly Label and Board Check
Open questions for the team
Any demos for the team? (fill in planned demos or remove bullet)

New Items for discussion

[x] Label standardization effort for HFLA
[x] Recruitment
- Design
- Dev / Engineering
[ ] Develop MVP Roadmap
- [x] List All Features for the Workflow
  - PM team to provide list of features
  - Design and Dev team to review these features and provide feedback
- [ ] Define the MVP Scope
  - Team - Identify the core, must-have features that are essential for the MVP. These are the features that solve the fundamental problem for users and will allow the software to be usable in a live environment.
- [ ] Prioritize Features
  - Discuss and finalize prioritization methodology - (MoSCow)
  - Must-Have: Essential features for the MVP.
  - Should-Have: Important but not critical for the MVP. These can be delivered after the MVP launch.
  - Could-Have: Nice-to-have features that can be added later without affecting the core functionality.
  - Won’t-Have: Features that are not relevant at this stage but could be revisited later.
- [ ] Validate with Stakeholders
  - Bonnie to review draft features and provide feedback
  - Team to finalize features
- [ ] Create a Timeline
  - Team / Persona leads to work with PM to draft
    Next Steps
PM team to provide list of features for:
- Account Management
- Application and Onboarding
  Summary Meeting Notes
  
  - List of features to be provided using google sheet. There is an initial attempt by previous teams, we will be leveraging this format and updating it accordingly.
- This is an interactive process and level of details will be determined based on information provided and if it enables us to:
  - Identify features that should be included in MVP
  - Determine in and out of scope items
  - Draft an MVP roadmap and timeline
    
    Team Attendance
[x] Executive Director - Boonie Wolfe
Product Managers
- [x] Gabriella Dominic
- [x] Teja Machabathuni
- [x] Jasmine Guraya
- [x] Jasika Kalra
- [x] Ariel Lasry
- [x] Kiyingi Brian
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers / Researchers
- [x] Jon Ilaw
- [x] Nicci Van
- [x] Amy Li
- [x] Priyanka Gupta
- [x] Nihan Durmaz
- [x] Jiehong Chen
- [x] Jazmyne Newman
- [ ] Jaime Cucalon
Developers
- [x] Erik Guntner
- [x] John Wroge
- [x] Paul Espinosa
- [x] Tyler Thome

lola3736 commented 1 month ago

2024-10-01 All Team Meeting Agenda and Notes

Recurring Items

Project board check
Weekly Label and Board Check
Open questions for the team
Any demos for the team? (Guest Intake Profile - Preliminary view)

New Items for Discussion

Next Steps

Jon (Design) to:
- Mock up design to see if its scalable to include additional questionnaires
- Incorporate Bonnie's feedback

Summary Meeting Notes

Walked Bonnie through the Guest Intake profile to obtain her approval to decouple the guest and host design, given these are two distinct personas and journey.
Bonnie provided feedback on Guest
- While these are 2 distinct personas and journey, the wireframes should be consistent for both, however the visual design can be distinct.
  
  Team Attendance
[x] Executive Director - Boonie Wolfe
Product Managers
- [x] Gabriella Dominic
- [ ] Teja Machabathuni
- [x] Jasmine Guraya
- [x] Jasika Kalra
- [x] Ariel Lasry
- [ ] Kiyingi Brian
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers / Researchers
- [x] Jon Ilaw
- [x] Nicci Van
- [ ] Amy Li
- [x] Priyanka Gupta
- [x] Nihan Durmaz
- [x] Jiehong Chen
- [x] Jazmyne Newman
- [x] Jaime Cucalon
Developers
- [x] Erik Guntner
- [x] John Wroge
- [x] Paul Espinosa
- [x] Tyler Thome

lola3736 commented 1 month ago

2024-10-08 All Team Meeting Agenda and Notes

Recurring Items

Project board check
Weekly Label and Board Check
Open questions for the team
Any demos for the team? (Guest Intake Profile - Preliminary view)
October Goals

New Items for Discussion

Next Steps

Summary Meeting Notes

Team Attendance

[x] Executive Director - Boonie Wolfe
Product Managers
- [x] Gabriella Dominic
- [x] Teja Machabathuni
- [x] Jasmine Guraya
- [x] Jasika Kalra
- [x] Ariel Lasry
- [x] Kiyingi Brian
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers / Researchers
- [ ] Jon Ilaw
- [x] Nicci Van
- [x] Amy Li
- [ ] Priyanka Gupta
- [x] Nihan Durmaz
- [x] Jiehong Chen
- [x] Jazmyne Newman
- [x] Jaime Cucalon
- [x] Sam Seyler
Developers
- [x] Erik Guntner
- [x] John Wroge
- [ ] Paul Espinosa
- [x] Tyler Thome

lola3736 commented 1 month ago

2024-10-15 All Team Meeting Agenda and Notes

Recurring Items

Weekly Label and Board Check
Open questions for the team
Any demos for the team? None
October Goals
New Items for Discussion

Team Member Addition - Design
Michael Gruen: a is talented UX designer with almost a decade of experience in shipping products. Michael will join us and take on the role of leading design direction for the Guest and Host experience.
Julia Echevarria: a junior UX designer with a background in media art. She has some experience in designing for mobile and for parents and caregivers. She will join us and work on the Host experience for now while Jiehong is on vacation.
Project Timeline
Create timeline for current work
- Purpose: understand current work, estimate time to complete and when we can begin to plan next milestones

Next Steps Planning

After completing current work, team will collectively review and decide on next priorities
Will assess completion of account creation phase before moving to next section
Plan to involve dev team in prioritization discussions for efficiency

Next Steps

Summary Meeting Notes

Team Attendance

Product Managers
- [x] Gabriella Dominic
- [x] Teja Machabathuni
- [x] Jasmine Guraya
- [x] Jasika Kalra
- [ ] Ariel Lasry
- [ ] Kiyingi Brian
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers
- [x] Jon Ilaw
- [x] Nicci Van
- [ ] Amy Li
- [x] Priyanka Gupta
- [x] Nihan Durmaz
- [ ] Jiehong Chen
- [x] Jaime Cucalon
- [x] Julia Echevarria
- [x] Michael Gruen
Researchers
- [x] Sam Seyler
- [x] Jazmyne Newman
Developers
- [ ] Erik Guntner
- [x] John Wroge
- [x] Paul Espinosa
- [x] Tyler Thome

lola3736 commented 1 month ago

2024-10-22 All Team Meeting Agenda and Notes

Recurring Items

Team Member Addition - None
Weekly Label and Board Check
Open questions for the team
Any demos for the team? None
New Items for Discussion
Project Structure and Best Practices
- Significant progress made across teams
  HUU Workflow Design and Development - its time
Complete October Goals - Are we still on track to complete?
Review List of Features and provide feedback
Review current status of workflow activities
- Section 1 - Account Creation
  - Sub-flow 1a -Coordinator Account Creation
  - Sub-flow 1b - Guest Invitation
  - Sub-flow 1c -Guest Account Confirmation
  - Sub-flow 1d - Host Account Creation
- Status
- Product - user stories completed
  - Design - Design completed
  - Dev - minor open items
- Section 2 - Intake Profile & Onboarding Process
  - Sub-flow 2a: Host Intake Profile Proces
  - Sub-flow 2a: Host Intake Profile - Initial Review & Verification
  - Sub-flow 2b: Guest Intake Profile - Review & Verification
  - Sub-flow 2b: Guest Profile: Completion Process
  - Sub-flow 2e: Host In-Person Verification & Training
  - Sub-flow 2ei: Host / Coordinator Interview
  - Sub-flow 2eii: Home Inspection
  - Sub-flow 2eiii: Host Training Session
  - Sub-flow 2f: Host Profile Review & Completion Process
  - Sub-flow 2f: Host Application - Final Review & Verification
  - Sub-flow 2g: Guest In-Person Verification & Training
  - Sub-flow 2gi: Guest Coordinator Interview
  - Sub-flow 2gii: Guest Training Session
  - Coordinator Dashboard
    Next Steps Planning
- After completing current work, team will collectively review and decide on next priorities
- Plan to involve dev team in prioritization discussions for efficiency
- Create timeline

Next Steps

Complete October goals and remaining infrastructure/best practice tasks
Review product team's feature list and provide feedback this week
Determine and prioritize next work items in Section 2 (host/guest/coordinator flows)
Estimate timelines for prioritized work items, considering December break
Prepare for Bonnie's review of guest design feedback next week
Tyler to potentially join tonight's recruiting session for backend developer

Summary Meeting Notes

Discuss project progress, upcoming workflow design and development, and plan next steps for HUU's development phases.
Key Takeaways
- Significant progress made in best practices and project structure, especially in design and dev teams
November focus: Workflow design and development, starting with section 2 (host/guest/coordinator flows)
Account creation (section 1) mostly complete; minor tasks remain (e.g., coordinator account creation flow)
Team to review product features and provide feedback this week
Bonnie joining next week's meeting to review guest design feedback
Topics
Project Structure and Best Practices Progress
- Design team: Implemented design structure and best practices
- Dev team: Worked on infrastructure and best practices with PM
- Weekly label board showing good progress
Account Creation (Section 1) Status
- Product and design perspective: Completed
- Development:
- Minor tasks remaining (e.g., edge case with Google signup flow)
- To-do: Add users to groups for AWS token-based authorization
- New flow needed: Coordinators not creating their own accounts
- UI fix required for coordinator to add/create accounts Workflow Design and Development (Section 2) Planning
  Focus areas
Coordinator: Dashboard table layout complete, working on click-through functionality
Host intake: Priority to complete for meaningful data population
Guest intake: To be worked on parallel or after host intake
Team to determine logical sub-areas to work on and estimate timelines
Product team to outline work sequence for guest, host, and coordinator flows
Dev team input needed on system perspective and sequencing
Technical Considerations
- Prioritize completing upstream data (e.g., host data) before dependent coordinator functions
- Consider system dynamics for configurability across different organizations
- Anticipate potential state management challenges in the application
- Improve design-engineering handoff to identify specific requirements early
  
  Team Attendance
Product Managers
- [x] Gabriella Dominic
- [x] Teja Machabathuni
- [x] Jasmine Guraya
- [ ] Jasika Kalra
- [x] Ariel Lasry
- [ ] Kiyingi Brian
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers
- [x] Jon Ilaw
- [x] Nicci Van
- [x] Amy Li
- [x] Priyanka Gupta
- [x] Nihan Durmaz
- [ ] Jiehong Chen
- [x] Jaime Cucalon
- [x] Julia Echevarria
- [x] Michael Gruen
Researchers
- [x] Sam Seyler
- [x] Jazmyne Newman
Developers
- [x] Erik Guntner
- [ ] John Wroge
- [x] Paul Espinosa
- [x] Tyler Thome

lola3736 commented 3 weeks ago

2024-10-28 All Team Meeting Agenda and Notes

Recurring Items

Team Member Addition - None
Bonnie's Review and Feedback
https://github.com/hackforla/HomeUniteUs/issues/533 - Updated with Bonnie's feedback
https://github.com/hackforla/HomeUniteUs/issues/519 - Wireframe for Bonnie's Review and Feedback
https://github.com/hackforla/HomeUniteUs/issues/635 - Wireframe for Bonnie's Review and Feedback
https://github.com/orgs/hackforla/projects/62/views/1?filterQuery=456&pane=issue&itemId=66605144&issue=hackforla%7CHomeUniteUs%7C456 - Updated with Bonnie's feedback
Weekly Label and Board Check
Summary Meeting Minutes

Meeting Purpose
- Review and discuss design updates for the guest profile and coordinator dashboard interfaces.
  Key Takeaways
- The guest profile design was approved with modifications, focusing on a button-based layout and avoiding house-building metaphors
- The coordinator dashboard needs significant rework to improve efficiency and customization options
- Version history and inline feedback capabilities are critical for MVP and need to be implemented for individual profile sections
  Topics
Guest Profile Design
- Approved button-based layout with right-side placement for better responsiveness
- Removed numbering from buttons to allow for easy reordering
- Decided against house-building metaphors to avoid false promises
- Suggest conducting user testing to compare button vs. card layouts
  Coordinator Intake Profile, notes and dashboard review
See detail review in the Design issue
Coordinator Dashboard
- Current layout approved but needs more information and customization options
- Emphasis on efficiency and flexibility for coordinators to create custom views
- Need for searchable notes, ability to hide/show resolved items, and version history for each profile section
- Discussion on implementing saved filters and shareable views for team collaboration
  Feedback System
- Inline feedback for each profile section is crucial for MVP
- Need to implement a system to show changes between versions
- Discussed potential for AI-generated summaries of feedback in the future
  Technical Considerations
- Debate on storing full version history vs. only most recent changes
- Need to discuss with dev team about URL-based filtering and view saving
- Potential challenges with implementing shared views and saved filters
  Next Steps
- Refine guest profile design based on feedback and prepare for user testing
- Redesign coordinator dashboard with focus on customization and efficiency
- Develop detailed specifications for version history and inline feedback features
- Discuss technical feasibility of URL-based filtering and view saving with dev team
- Create prototypes for searchable notes and version comparison features
- Schedule follow-up meeting to review updated designs and specifications
  
  Team Attendance
  
  Executive Director - Bonnie Wolf
Product Managers
- [x] Gabriella Dominic
- [ ] Teja Machabathuni
- [x] Jasmine Guraya
- [x] Jasika Kalra
- [x] Ariel Lasry
- [ ] Kiyingi Brian
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers
- [x] Jon Ilaw
- [x] Nicci Van
- [x] Amy Li
- [x] Priyanka Gupta
- [x] Nihan Durmaz
- [x] Jiehong Chen
- [x] Jaime Cucalon
- [x] Julia Echevarria
- [x] Michael Gruen
Researchers
- [x] Sam Seyler
- [x] Jazmyne Newman
Developers
- [x] Erik Guntner
- [x] John Wroge
- [x] Paul Espinosa
- [x] Tyler Thome

lola3736 commented 1 week ago

2024-11-12 All Team Meeting Notes

Recurring Items

Project board check
Monthly goals
No demos to present
New Task Items
Research team is ready for your research questions
Reminder to provide feedback on feature list

Team Attendance
[x] Executive Director - Bonnie Wolfe
Product Managers
- [x] Gabriella Dominic
- [x] Teja Machabathuni
- [x] Jasmine Guraya
- [ ] Jasika Kalra
- [x] Ariel Lasry
- [ ] Kiyingi Brian
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers
- [x] Jon Ilaw
- [x] Nicci Van
- [x] Amy Li
- [x] Priyanka Gupta
- [x] Nihan Durmaz
- [x] Jiehong Chen
- [x] Jaime Cucalon
- [x] Julia Echevarria
- [x] Michael Gruen
Researchers
- [x] Sam Seyler
- [ ] Jazmyne Newman
Developers
- [x] Erik Guntner
- [x] John Wroge
- [x] Paul Espinosa
- [x] Tyler Thome

lola3736 commented 2 days ago

2024-11-19 All Team Meeting Notes

Recurring Items

Focus on Team Collaboration
Project board check
Monthly goals
No demos to present
New Task Items

None

Team Attendance
[x] Executive Director - Bonnie Wolfe
Product Managers
- [x] Gabriella Dominic
- [ ] Teja Machabathuni
- [x] Jasmine Guraya
- [x] Jasika Kalra
- [x] Ariel Lasry
- [ ] Kiyingi Brian
- [ ] Sanya Nijhawan (Advisory)
- [x] Lola Sarumi
Designers
- [x] Jon Ilaw
- [x] Nicci Van
- [x] Amy Li
- [ ] Priyanka Gupta
- [ ] Nihan Durmaz
- [x] Jiehong Chen
- [x] Jaime Cucalon
- [x] Julia Echevarria
- [x] Michael Gruen
Researchers
- [x] Sam Seyler
- [x] Jazmyne Newman
Developers
- [x] Erik Guntner
- [ ] John Wroge
- [ ] Paul Espinosa
- [ ] Tyler Thome

hackforla / HomeUniteUs

HUU: All Team Agenda and Meeting Minutes #691

Overview

Resources/instructions

Minutes Template

January 2024:

Key items summary

February 2024:

Key Items summary

March 2024

Key Items summary

April 2024

Key Items summary

2024 05 07 All Team Meeting Notes

Agenda

Notes

2024-05-14 All Team Meeting Notes

Recurring Items

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

2024-05-21 All Team Meeting Notes

Recurring Items

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

2024-05-28 All Team Meeting Notes

Recurring Items

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

2024-06-04 All Team Meeting

Recurring Items

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

2024-06-11 All Team Meeting Notes

Recurring Items

New Items and Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

2024-06-18 All Team Meeting Notes

Recurring Items

New Items

Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

2024-06-25 All Team Meeting Notes

HackforLA takes off for July, no team meetings throughout July. Next Meeting 8/6

Recurring Items

New Items

Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

2024-08-06 Leads Meeting Notes

Suggested agenda for leads (none of this we got to)

Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

2024-08-12 Agenda

Suggested agenda for leads

Team Introduction and Structure

Items from Previous Meeting

Actions taken or notes about stuff from the meeting:

New Task Items

2024-08-19 Agenda

Team Attendance

Proposed Templates / Workflow

Project Board Status

Actions taken or notes about stuff from the meeting:

Project Board Hygiene - Reminders

Items from Previous Meeting

New Task Items

2024-08-27 Agenda

Team Attendance

Accomplishments

Project Board Status

Actions taken or notes about stuff from the meeting:

Project Board Hygiene - Reminders

Summary Meeting Minutes / Notes

Section 1: Account Creation

2024-09-03 Agenda

Team Attendance