HUU: PM Agenda and Meeting Minutes

[sanya301]

Overview

This issue tracks the agenda for the PM meetings for the HomeUniteUS project

Resources

Add a link to each comment below (each one being an agenda and meeting minutes

Minutes Template

# 2024-05-15 PM Agenda and Minutes 

## Prework
- [ ] label audit #354

## Roll Call

- [ ] Ariel
- [ ] Jasika
- [ ] Lola
- [ ] Sanya

## Recurring items: 
 - [ ] review any issues that are in the [new issue approval column](https://github.com/orgs/hackforla/projects/62/views/1?filterQuery=new+issue+approval)
 - [ ] Accountability and Support Check
    - [ ] Review assignments for each PM
       - [ ] [Ariel](https://github.com/hackforla/HomeUniteUs/issues/assigned/lasryariel)
       - [ ] [Jasika](https://github.com/hackforla/HomeUniteUs/issues/assigned/jasika-ai)
       - [ ] [Lola](https://github.com/hackforla/HomeUniteUs/issues/assigned/lola3736)
       - [ ] [Sanya](https://github.com/hackforla/HomeUniteUs/issues/assigned/sanya301)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)

## New Items and Items from Previous Meeting

## Actions taken or notes about stuff from the meeting:

## New Task Items

[sanya301]

Placeholder for prior agendas

[sanya301]

2024 05 09 PM Meeting Notes

Agenda:

• 501 - reviewed

• Question: PDF vs in app review for coordinator

Next steps:

• [ ] Coordinator stories
  • [ ] #635 - second priority, need to rethink wording as this is no longer just a review application page if we are changing dashboard
  • [ ] #518
  • [ ] #519 - needs to remove association with "applications" as notes go beyond applications
  • [ ] #520
  • [ ] #519
  • [ ] #518
  • [ ] #635
  • [ ] Review #501 - super important.
    • [ ] Add status prior to submission.
    • [ ] Add a column to have link to application #656 needs to be merged into this.
    • [ ] Also add matching profile link here
  • [ ] Close the duplicate intake profile story #517
  • [ ] #635
  • [ ] https://github.com/hackforla/HomeUniteUs/issues/created_by/rpradheap
  • [ ] Review #454, #656 @rpradheap, please add labels and list new stories in Coordinator epic

[sanya301]

2024-05-16 PM Agenda and Minutes

Roll Call

• [x] Ariel
• [ ] Jasika
• [x] Lola
• [x] Sanya

Recurring items proposal for future meetings:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Ariel
    • [ ] Jasika
    • [ ] Lola
    • [ ] Sanya
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• https://github.com/hackforla/HomeUniteUs/issues/635
• https://github.com/hackforla/HomeUniteUs/issues/520

Actions taken or notes about stuff from the meeting:

New Task Items

[lasryariel]

2024-05-23 PM Agenda and Minutes

Roll Call

• [x] Ariel
• [ ] Jasika
• [x] Lola
• [ ] Sanya

Recurring items proposal for future meetings:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Ariel
    • [ ] Jasika
    • [ ] Lola
    • [ ] Sanya
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• https://github.com/hackforla/HomeUniteUs/issues/635
• https://github.com/hackforla/HomeUniteUs/issues/520

Actions taken or notes about stuff from the meeting:

New Task Items

[lasryariel]

2024-05-30 PM Agenda and Minutes

Roll Call

• [ ] Ariel
• [ ] Jasika
• [ ] Lola
• [ ] Sanya

Recurring items proposal for future meetings:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Ariel
    • [ ] Jasika
    • [ ] Lola
    • [ ] Sanya
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues labeled "Ready for: Product"

New Items and Items from Previous Meeting

• https://github.com/hackforla/HomeUniteUs/issues/635
• https://github.com/hackforla/HomeUniteUs/issues/520

Actions taken or notes about stuff from the meeting:

New Task Items

• [x] Ariel: Github Projects Classic will be sunset, Bonnie said we will only be migrating one board, so we need to discuss if we need anything from the User Story Project: https://github.com/hackforla/HomeUniteUs/projects/6 - we ended up saving everything to a spreadsheet

[sanya301]

2024-06-06 PM Agenda and Minutes

Prework

• [ ] label audit #354

Roll Call

• [x] Ariel
• [x] Jasika
• [x] Lola
• [x] Sanya (left early)

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] [Ariel]()
    • [ ] [Jasika]()
    • [ ] [Lola]()
    • [ ] Sanya
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• Discussed project board cleanup
• Discussed better collaboration with Engineering

Actions taken or notes about stuff from the meeting:

New Task Items

[sanya301]

2024-06-13 PM Agenda and Minutes

Prework

• [ ] label audit #354

Roll Call

• [x] Ariel
• [x] Jasika
• [ ] Lola
• [x] Sanya

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Ariel
    • [ ] Jasika
    • [ ] Lola
    • [ ] Sanya
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items and Items from Previous Meeting

• Filter user story review: @lasryariel update filter user story to define name filter requirements if any, and use cases for search bar
• Host dashboard review
• Coordinator epic review?

Actions taken or notes about stuff from the meeting:

New Task Items

• [ ] Coordinator epic (user journey) needs to be updated and presented to the design team. Define by end of this section, coordinator needs to do this
• [ ] Create a listing for a user researcher?

[sanya301]

2024-06-20 PM Agenda and Minutes

Prework

• [ ] label audit #354

Roll Call

• [x] Ariel
• [x] Jasika
• [x] Lola
• [x] Sanya

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [ ] Ariel
    • [ ] Jasika
    • [ ] Lola
    • [ ] Sanya
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)

Actions taken or notes about stuff from the meeting:

• Acceptance criteria for invite guest #520 reviewed
• User interview demo https://participate.lookback.io/qNqfbB?preview
• Next week @lasryariel create agenda for both team (host this) and PM meeting

New Task Items

• [ ] Filter user story review: @lasryariel update filter user story to define name filter requirements if any, and use cases for search bar
• [ ] Host dashboard review
• [ ] Coordinator epic (user journey) needs to be updated and presented to the design team. Define by end of this section, coordinator needs to do this
• [ ] Create a listing for a user researcher?

[lasryariel]

2024-06-27 PM Agenda and Minutes

Prework

• [x] label audit #354

Roll Call

• [x] Ariel
• [x] Jasika
• [x] Lola
• [x] Sanya

Recurring items:

• [ ] review any issues that are in the new issue approval column
• [ ] Accountability and Support Check
  • [ ] Review assignments for each PM
    • [x] Ariel
    • [x] Jasika
      • [ ] Make sure all stories are labeled "Ready for ..." or be In Progress
      • [ ] Double check that any matching questions in the open questions google doc have been accounted for
    • [ ] Lola
    • [ ] Sanya

Actions taken or notes about stuff from the meeting:

• [x] Create a listing for a user researcher?
  • [x] Ariel: Another Designer and Back End dev are needed too. Is that PM responsibility?
    • Discussed role posting responsibilities
      • historically Sanya has posted roles, not sure what the official policy for hackforla is (could confirm with Bonnie)
      • We do need work documented as issues before we post a role, so at least for research role we need Ed to work through what they will be doing and create issues.
• [x] Discuss Background Checks requirement for each persona
  • For MVP background check in HUU or Guest/Host is just informing them that the background check will happen (already implemented)/has been completed
  • For Coordinator they will just have the ability to confirm that the background check was completed successfully or not

New Task Items

• [x] Filter user story review: @lasryariel update filter user story to define name filter requirements if any, and use cases for search bar
  • [ ] Ariel: Done, needs review.
• [x] Coordinator epic (user journey) needs to be updated and presented to the design team. Define by end of this section, coordinator needs to do this
  • [ ] Ariel: Done, needs review
• [ ] Host dashboard review
• [ ] For next meeting (8/1) we can work on setting up August goals as a team, prepping for the Tuesday lead meeting to get feedback from Ed/Tyler
  • [ ] We will use this timeline for the leads meeting
• [x] Cancel the meetings for July so they aren't on everyone's calendar? - Sanya will do this
• [ ] Ariel: would it be helpful if we hid comments as we went for the recurring threads? Scrolling all the way down is a pain, and it's easy to accidentally edit the wrong one, and they can still be unhidden when needed. - Ariel will do this
• [ ] Check in before we come back with break to make sure roles were created before onboarding

[lola3736]

2024-08-08 PM Agenda and Minutes

Roll Call

• [X] Ariel
• [X] Jasika
• [X] Lola
• [X] Sanya
• [X] Gaberiella
• [X] Teja
• [ ] Essence

Team Introduction

• [X] New team members
• [ ] Onboarding
• [X] Proposal to change team meeting to 6pm

Prework

• [ ] label audit #354

Project Board Cleanup:

Recurring Items (7)

• [ ] #691
• [ ] #364
• [ ] #692
• [ ] #354
• [ ] #430
• [ ] #396
• [ ] #733

  Ice Box (5)

  • [ ] #359
  • [ ] #362
  • [ ] #333
  • [ ] #623
  • [ ] #519

    Review / Feedback Needed (10)

  • [ ] #508
  • [ ] #454
  • [ ] #501
  • [ ] #518
  • [ ] #509
  • [ ] #635
  • [ ] #704
  • [ ] #492
  • [ ] #489
  • [ ] #731

    New / Issue Approval (15)

  • [ ] #456
  • [ ] #338
  • [ ] #617
  • [ ] #433
  • [ ] #611
  • [ ] #604
  • [ ] #380
  • [ ] #416
  • [ ] #418
  • [ ] #305
  • [ ] #3
  • [ ] #737
  • [ ] #315
  • [ ] #618
  • [ ] #432

    Prioritized Backlog (2)

  • [ ] #528
  • [ ] #475

    In Progress (8)

  • [ ] #533
  • [ ] #510
  • [ ] #439
  • [ ] #500
  • [ ] #455
  • [ ] #440
  • [ ] #658
  • [ ] #724

    UAT (1)

  • [ ] #520

    Legacy Tickets (20)

  • [ ] #431
  • [ ] #332
  • [ ] #290
  • [ ] #297
  • [ ] #279
  • [ ] #376
  • [ ] #239
  • [ ] #281
  • [ ] #367
  • [ ] #170
  • [ ] #372
  • [ ] #321
  • [ ] #274
  • [ ] #395
  • [ ] #240
  • [ ] #302
  • [ ] #656
  • [ ] #517
  • [ ] #589
  • [ ] #634

Actions taken or notes about stuff from the meeting:

• New team members requested overview of project tools
  • GitHub
  • Figma
• Team to decide on persona to work on:
  • Coordinator
  • Guest
  • Host

New Task Items

[lola3736]

2024-08-15 PM Agenda and Minutes

Roll Call

• [x] Ariel
• [x] Jasika
• [x] Lola
• [ ] Sanya
• [x] Gaberiella
• [x] Teja
• [ ] Jasmine

Onboarding

• [x] Add to Google calendar invites
  • [x] Friday Meeting - PM Community of Practice
• [x] Confirm Figma Access

Persona Assignment

• Coordinator
  • Ariel (PM lead)
  • TBD (PM)
• Guest
  • Jasika (PM Lead)
  • TBD (PM)
• Host
  • Jasmine (PM Lead)
  • TBD (PM)

Project Board Cleanup

• [ ] Project Review and Management https://docs.google.com/spreadsheets/d/1LSdAry5I3ktpeqUjajCCq4STDg0XSmRBtxVfUADFk9A/edit?gid=0#gid=0
  • [ ] Prioritized Backlog (2)
    • [ ] #528
    • [ ] #475
  • [ ] New / Issue Approval (15)
    • [ ] #456
    • [ ] #338
    • [ ] #617
    • [ ] #433
    • [ ] #611
    • [ ] #604
    • [ ] #380
    • [ ] #416
    • [ ] #418
    • [ ] #305
    • [ ] #3
    • [ ] #737
    • [ ] #315
    • [ ] #618
    • [ ] #432

[lola3736]

2024-08-22 PM Agenda and Minutes

Roll Call

• [x] Ariel
• [x] Jasika
• [x] Lola
• [x] Sanya
• [x] Gaberiella
• [x] Teja
• [x] Jasmine

Recurring Items

Workflow Review - Status

Persona Breakout Session

Section 2: Application and Onboarding Process

• Coordinator
• Guest
• Host

  Miscellaneous

  • Persona Assignment
  • Coordinator
  • Ariel (PM lead)
  • Gaberiella (PM)
  • Guest
  • Jasika (PM Lead)
  • Teja (PM)
  • Host
  • Jasmine (PM Lead)
  • Teja (PM)

[lola3736]

2024-09-12 PM Agenda and Minutes

Roll Call

• [ ] Ariel
• [ ] Jasika
• [ ] Lola
• [ ] Sanya
• [ ] Gaberiella
• [ ] Teja
• [ ] Jasmine

Recurring Items

Project Board Cleanup - Weekly label and board check

Workflow Review - Status

Persona Breakout Session

Section 2: Application and Onboarding Process

• Coordinator
• Guest
• Host

  Miscellaneous