HUU: Engineering Agenda and Meeting Minutes

[lasryariel]

Overview

This issue tracks the agenda for the Engineering meetings for the HomeUniteUS project

Meeting History

• 2024-08-29
• 2024-09-05

  Minutes Template

  
  ## Agenda and Minutes 2024-08-29

Prework

Roll Call

• [ ] Erik Guntner
• [ ] John Wroge
• [ ] Paul Espinosa
• [ ] Tyler Thome
• [ ] Ariel Lasry (Engineering PM)
• [ ] Kiyingi Brian (Engineering PM)

FYIs/Discussions

Recurring items:

• [ ] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Jose
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Meeting Notes

New Tasks

• [ ]

[lasryariel]

Agenda and Minutes 2024-08-29

Prework

Roll Call

• [x] Erik Guntner
• [x] John Wroge
• [ ] Jose Padilla
• [x] Paul Espinosa
• [x] Tyler Thome
• [x] Ariel Lasry (Engineering PM)
• [x] Kiyingi Brian (Engineering PM)

FYIs/Discussions

• Catch Ariel up on active work/confirm on project board
• Determine top cleanup/infrastructure needs to enable smooth cadence with rest of team #771
  • Backend Codebase readability improvements
  • Incubator migration shift to middle of september, about 1 days work #627
  • (meant for July, Tyler owning, merged the code, Tyler has permissions to audit/fix in Incubator AWS, cognito details need to be clarified, doesn't align with our needs, could be done in a couple weeks, Paul can assist if he has bandwidth)
• Discuss how to align with pods for Tuesday breakout meeting (join pods you are actively assigned work for)

Recurring items:

• [x] Review assignments
  • [x] Erik
  • [x] John
  • [ ] Jose
  • [x] Paul
  • [x] Tyler
  • [x] Ariel

Meeting Notes

• Created #779 based on discussion in meeting

Next Week

Return to these discussions once we are through the current lift.

• [ ] discussion: maybe implement architecture decision record
• [ ] discussion: EventStorming/Event Modeling
• [ ] discussion: picking up Josh's work
• [ ] discussion: John backend implementation work
• [ ] discussion: meeting time going forward
• [ ] discussion: how work is handed off to engineering (sizing/grouping issues) and scoping (potentially create a research issue for Sr engineer to kickoff handoff

[lasryariel]

Agenda and Minutes 2024-09-05

Prework

Roll Call

• [ ] Erik Guntner
• [x] John Wroge
• [ ] Jose Padilla
• [x] Paul Espinosa
• [x] Tyler Thome
• [x] Ariel Lasry (Engineering PM)
• [ ] Kiyingi Brian (Engineering PM)

FYIs/Discussions

• meeting time going forward - good with everyone, confirm with Erik
• Review/Update #771

Recurring items:

• [ ] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Jose
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Meeting Notes

Next Week

Return to these discussions once we are through the current lift.

• [ ] discussion: EventStorming/Event Modeling
• [ ] discussion: picking up Josh's work
• [ ] discussion: John backend implementation work
• [ ] discussion: meeting time going forward
• [ ] discussion: how work is handed off to engineering (sizing/grouping issues) and scoping (potentially create a research issue for Sr engineer to kickoff handoff

[lasryariel]

Agenda and Minutes 2024-09-12

Prework

Roll Call

• [x] Erik Guntner
• [x] John Wroge
• [ ] Jose Padilla
• [x] Paul Espinosa
• [ ] Tyler Thome
• [x] Ariel Lasry (Engineering PM)
• [x] Kiyingi Brian (Engineering PM)

FYIs/Discussions

• Review/Update #771

Recurring items:

• [x] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Jose
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Meeting Notes

Next Week

Return to these discussions once we are through the current lift.

• [ ] discussion: EventStorming/Event Modeling
• [ ] discussion: picking up Josh's work
• [ ] discussion: John backend implementation work
• [ ] discussion: meeting time going forward
• [ ] discussion: how work is handed off to engineering (sizing/grouping issues) and scoping (potentially create a research issue for Sr engineer to kickoff handoff

[lasryariel]

Agenda and Minutes 2024-09-19

Prework

Roll Call

• [x] Erik Guntner
• [x] John Wroge
• [ ] Jose Padilla
• [x] Paul Espinosa
• [x] Tyler Thome
• [x] Ariel Lasry (Engineering PM)
• [x] Kiyingi Brian (Engineering PM)

FYIs/Discussions

• Review/Update #771
• Review/Update #790

Recurring items:

• [ ] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Jose
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Meeting Notes

Next Week

Return to these discussions once we are through the current lift.

• [ ] discussion: EventStorming/Event Modeling
• [ ] discussion: picking up Josh's work
• [ ] discussion: John backend implementation work
• [ ] discussion: meeting time going forward
• [ ] discussion: how work is handed off to engineering (sizing/grouping issues) and scoping (potentially create a research issue for Sr engineer to kickoff handoff

[lasryariel]

Agenda and Minutes 2024-10-03

Prework

Roll Call

• [ ] Erik Guntner
• [x] John Wroge
• [x] Paul Espinosa
• [x] Tyler Thome
• [x] Ariel Lasry (Engineering PM)
• [ ] Kiyingi Brian (Engineering PM)

FYIs/Discussions

• Review/Update #771
• Review/Update #790

Recurring items:

• [x] Review assignments
  • [x] Erik
  • [x] John
  • [x] Paul
  • [x] Tyler
  • [x] Ariel

Meeting Notes

Incubator:

• Core compute and network resources deployed
• certificates provisioned
• Remains:
  • Troubleshooting load balancer
  • Cognito still needs to be worked on, module the ops team set up has never been used and needs to be tweaked
  • Check in with Ops 10/9 validate/merge
  • Have Product/anyone help with testing after merge
  • Leave both instances running for a week or two after validation, then meet with Bonnie to turn off HUU AWS
  • once we are migrated we should create test users to be added to 1Password for anyone to test without login (use plus sign to create variants)
  • (make sure plus sign is not bugged)
• Risk:
  • Person who originally set up incubator no longer with H4LA, some risk that Ops team makes changes that we will have to adapt to.

FastAPI migration:

• Close to done on FastAPI migration/controller updates
• would need to connect to google account AND Cognito in order to fully test some changes (invite flow branch)
• Paul expecting to check off most of #789 by Tuesday
• once we are done, convert this comment to a wiki
• Google auth endpoints can only be worked on after incubator migration is complete

Feature Work:

• Erik created prototype for Intake Profile menu

First post-migration work:

• fix up Intake Profile endpoints

Goal for October: complete milestones 6.0.1, 6.0.2

In November we can work out time for Product/Dev collab for Paul's design work.

Next Week

Return to these discussions once we are through the current lift.

• [ ] discussion: EventStorming/Event Modeling
• [ ] discussion: picking up Josh's work
• [ ] discussion: John backend implementation work
• [ ] discussion: meeting time going forward
• [ ] discussion: how work is handed off to engineering (sizing/grouping issues) and scoping (potentially create a research issue for Sr engineer to kickoff handoff

[lasryariel]

Agenda and Minutes 2024-10-10

Prework

Roll Call

• [x] Erik Guntner
• [ ] John Wroge
• [ ] Paul Espinosa
• [ ] Tyler Thome
• [x] Ariel Lasry (Engineering PM)
• [ ] Kiyingi Brian (Engineering PM)

FYIs/Discussions

• Review/Update #771
• Review/Update #790

Recurring items:

• [ ] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Meeting Notes

• Erik working on making front end components composable/resusable across Guest/Host

Incubator Migration

• everything should be deployed
• create a ticket: need to add API keys to AWS for google authentication, which we will do through a h4la google dev account
  • Might need to add things like TOS/privacy during the set up process, although might not be required for dev environment
• create a ticket: need to generate a build in order for site to be functional, running in to some errors on automated tests that John is working on (Erik to try to help as well)
• need a way for all devs to push builds without having to go to Tyler (github action for anyone to press a button to deploy to dev environment) (would then create a more restricted way to promote from dev to prod) (currently tyler can push because he has access to the devops repo which he won't have in the future)

FastAPI Migration

• Paul submitted PR for github actions so it runs tests on the new API (checks off items from #789)
  • API Error Design can be separated to it's own issue

Next Steps/Order:

• Fix the tests
• merge Paul's PR
• setup google auth api keys
• generate a build for Tyler to manually deploy to qa.homeunite.us
• later we will switch qa to point to dev

Next Week

Return to these discussions once we are through the current lift.

• [ ] discussion: EventStorming/Event Modeling
• [ ] discussion: picking up Josh's work
• [ ] discussion: John backend implementation work
• [ ] discussion: meeting time going forward
• [ ] discussion: how work is handed off to engineering (sizing/grouping issues) and scoping (potentially create a research issue for Sr engineer to kickoff handoff

[lasryariel]

Agenda and Minutes 2024-10-17

Prework

Roll Call

• [x] Erik Guntner
• [x] John Wroge
• [x] Paul Espinosa
• [x] Tyler Thome
• [x] Ariel Lasry (Engineering PM)
• [ ] Kiyingi Brian (Engineering PM)

FYIs/Discussions

• Review/Update #771
• Review/Update #790
• Next Steps/Order:
  • Fix the tests
  • merge Paul's PR
  • setup google auth api keys
  • generate a build for Tyler to manually deploy to qa.homeunite.us
  • later we will switch qa to point to dev

Recurring items:

• [ ] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Meeting Notes

• We think tests are fixed/passing if we get both John and Paul's PRs merged
• Tyler worked on devops call to get google auth api keys set up
• generated mostly successful builds, UI/API is working,
  • outstanding signup error, we are unsure if it's related to incubator or not, but prefer to get it fixed before calling incubator complete

Next Steps

• Merge John's PR, then Paul's PR
  • John to double check that app is still working before merging his PR
• Google auth setup Needs documentation, Erik can help
• resolve signup error
• double check the rest of the app is working
• uncomment the google sign in/up
• generate a parity build for Tyler to manually deploy to qa.homeunite.us
• later we will switch qa to point to dev

Next Week

Return to these discussions once we are through the current lift.

• [ ] discussion: EventStorming/Event Modeling
• [ ] discussion: picking up Josh's work
• [ ] discussion: John backend implementation work
• [ ] discussion: meeting time going forward
• [ ] discussion: how work is handed off to engineering (sizing/grouping issues) and scoping (potentially create a research issue for Sr engineer to kickoff handoff

[lola3736]

@lasryariel below is the summary meeting notes from Fathom Note Taker for October 17, 2024:

The following summary and action items were generated by AI

Summary

Meeting Purpose

Review engineering progress and discuss next steps for Home Unite Us project migration to Fast API and incubator readiness.

Key Takeaways

• Most tests are now passing, with only API tests remaining to be fixed
• Google API keys have been set up, but some configuration details need finalization
• The migration to Fast API is nearly complete, with UI and API mostly working
• Sign-up functionality is still broken, presenting a 400 error that needs investigation
• Google sign-in implementation for Fast API is still pending

  Topics

• Test Status and Fixes
  • Unit tests and end-to-end tests are now passing
  • John's PR fixes remaining API test failures
  • Paul's PR includes backend test fixes
  • Team to merge PRs and verify all tests pass on main branch
• Google API Configuration
  • Tyler set up API keys tied to the Hack for LA account
  • Cognito configuration updated via Terraform
  • Only email and name will be pulled from Google, other user data to be entered manually
  • Documentation of setup process still needed for knowledge transfer
• Migration to Fast API Progress
  • UI and API are mostly working on QA environment (qa.homeunite.us)
  • Sign-up functionality is broken, returning a 400 error
  • Google sign-in button is currently commented out in the UI
  • Need to implement Google sign-in endpoints in Fast API
• Incubator Readiness
  • Project is close to feature parity with the old system
  • Main blocker is resolving the sign-up error and implementing Google sign-in
  • Team needs to create test logins to verify functionality of the rest of the application

    Next Steps

• Investigate and fix the 400 error on the sign-up route
• Implement Google sign-in endpoints in Fast API
• Uncomment and test Google sign-in buttons in UI
• Create test logins in Cognito to verify application functionality
• Complete a full parity build and test all features
• Finalize Google API configuration details (e.g., required user data fields)
• Document Google API setup process for knowledge transfer
• Aim to complete migration before the end of the month to avoid additional charges

  Action Item

• Merge PR with fixes for Backend tests into main branch - John W
• Merge John's PR for front-end test fixes into main branch - Paul Espinosa
• Implement Google sign-in endpoints for Fast API - Tyler Thome
• Resolve 400 bad request error in sign-up route; implement verbose logging for debugging - Paul Espinosa
• Uncomment Google sign-in buttons in UI for sign-in and sign-up pages - Erik Guntner

[lola3736]

Agenda and Minutes 2024-10-24

Prework

• Roll Call

• [x] Erik Guntner
• [x] John Wroge
• [x] Paul Espinosa
• [x] Tyler Thome
• [x] Lola Sarumi (PM)
• [ ] Ariel Lasry (Engineering PM)
• [ ] Kiyingi Brian (Engineering PM)

Recurring items:

• [ ] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Meeting Notes

Meeting Purpose

• Discuss project progress, review action items, and plan next steps for the Home Unity development team.

  Key Takeaways

  • Significant progress made on incubator migration; most action items completed
  • Google authentication setup nearly complete, with minor documentation needed
  • Team to review and update project board, focusing on new designs and upcoming feature work
  • Preparing for transition to more feature-building and workflow implementation

    Topics

  • Incubator Migration Progress
  • Paul's PR merged, draft PR for event modeling architecture in progress
  • Google authentication mostly working, with one minor bug remaining
  • Parity builds deployed, marking migration as essentially complete
  • Team at parity with old setup, meeting defined goals for the migration

    Google Authentication Documentation

  • Documentation not started yet, but code migration nearly complete
  • Agreed to create high-level bullet points initially, covering setup steps:
    1. Set up Cognito
    2. Create Google account and developer account
    3. Set up API and obtain OAuth credentials
  • Tyler to draft initial documentation, to be reviewed by Bonnie later

    Project Board Review and Updates

  • Team to review and update prioritized backlog, especially older items that may no longer apply due to new designs
  • New issue approval section to be reviewed and updated, particularly infrastructure-related items
  • In-progress items to be evaluated for potential move to completed status
  • Design system ticket to be moved out of engineering section
  • Team to wait for new designs before extensively updating tickets

    Upcoming Work and Planning

  • Preparing to transition to feature-building and workflow implementation
  • Awaiting wireframes for guest and coordinator workflows to update project board accordingly
  • Team feeling more confident about issue sizing and descriptions
  • Aiming to start actively using the project board for workflow management by January

    Miscellaneous Updates

  • Meeting time confirmed to remain at 5:30
  • Paul working on event modeling research; team to evaluate its simplicity and onboarding potential before implementation
  • Potential to show a prototype by next June mentioned

    Next Steps

  • Review and update project board, focusing on new issue approval and in-progress items
  • Wait for new design wireframes before extensively updating prioritized backlog
  • Tyler to draft initial Google authentication setup documentation
  • Continue work on resolving final Google sign-in issue
  • Prepare for transition to feature-building and workflow implementation work

    Action Items

  • [ ] Draft high-level bullet points for Google auth setup documentation - Erik Guntner
  • [ ] Debug remaining Google sign-in/sign-up issue - Tyler Thome
  • [ ] Review prioritized backlog, mark items that may be outdated due to new designs - Tyler Thome
  • [ ] Review "New Issue Approval" column, update/close infrastructure-related items - Erik Guntner
  • [ ] Review "In Progress" column, move completed items to "Completed" if PRs are merged - John W

[lasryariel]

Agenda and Minutes 2024-10-31

Prework

• Roll Call

• [ ] Erik Guntner
• [x] John Wroge
• [ ] Paul Espinosa
• [x] Tyler Thome
• [x] Lola Sarumi (PM)
• [x] Ariel Lasry (Engineering PM)
• [ ] Kiyingi Brian (Engineering PM)

Recurring items:

• [ ] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Meeting Notes

• Discussed process for engineering engagement during design phase:
  • product and design iterate on wireframes
  • review with stakeholder (bonnie)
  • once core wireframe is approved, present to engineering
  • assign engineer to join breakout for each major feature
  • assigned engineer runs point, responsible for looping in broader engineering team
  • This is not an assignment to write the code, this is just to engage in the design process
  • work towards finalized design with input from engineering, continue to schedule reviews with stakeholder (bonnie) as we iterate

[lasryariel]

Agenda and Minutes 2024-11-7

Prework

• Roll Call

• [x] Erik Guntner
• [ ] John Wroge
• [x] Paul Espinosa
• [ ] Tyler Thome
• [x] Lola Sarumi (PM)
• [x] Ariel Lasry (Engineering PM)
• [ ] Kiyingi Brian (Engineering PM)

Recurring items:

• [ ] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Meeting Notes

• recruiting
  • recruit 2 juniors to pair
  • add senior backend role- so now we will have a senior back and front end role open, will see what we can get
  • Tyler to write up description for above roles, Ariel to make postings when descriptions ready
• coordinator updates/engineer to join breakout
  • presented to team
  • Erik to join Coordinator breakout starting next week
• any other updates
  • pushed a change to fix google sign in, will test today

Summary Meeting Minutes

Meeting Purpose

• Discuss engineering updates, coordinator dashboard design, and recruiting plans for Home Unite Us project.

  Key Takeaways

• Engineering team ready to engage with coordinator dashboard design process
• Recruiting plans set for junior and senior roles before Nov 19th deadline
• New workflow established for engineering involvement in design breakouts
• Dashboard layout approved, but development start pending final approval

  Topics

  Engineering Updates

• AWS account for incubator closed; minor Google sign-in issue being addressed
• No major blockers for feature work identified

  Coordinator Dashboard Design

• Prototype walkthrough of new dashboard layout and functionality
• Key features: sidebar navigation, intake profile approval process, notes system
• Layout approved by Bonnie, but high-fidelity designs and development start pending
• Engineering input needed for feasibility and implementation strategies

  Engineering Involvement in Design Process

• Erik Guntner to join Tuesday breakout sessions as engineering representative
• Aim to start parallel workstreams: layout implementation while finalizing details
• Discussion needed on when to begin engineering work based on design progress

  Recruiting Plans

• Deadline for last recruiting of the year: November 19th
• Positions to be posted:
  • 2 junior developers
  • 1 senior front-end developer
  • 1 senior back-end developer
• Tyler to provide basic role descriptions for job postings

  Project Management

• Team to update project board to reflect current work and upcoming shifts in focus

  Next Steps

• Erik to join Tuesday breakout sessions for coordinator dashboard design
• Tyler to write up basic descriptions for recruiting posts (junior and senior roles)
• Ariel to finalize job postings and initiate recruitment process
• Team to update project board before next week's meeting
• Discuss potential early start of engineering work with Bonnie in next call
• Follow up with potential front-end candidate (Kristen Carden) who previously expressed interest

  Action Items

• [x] Join Tuesday breakout meetings for engineering representation starting next week - Erik Guntner
• [ ] Write basic descriptions for junior and senior engineering roles (front-end and back-end) for recruiting - Tyler Thome
• [ ] Complete job postings for engineering roles using Tyler's descriptions; post before Nov 19 - Ariel Lasry
• [x] Follow up with Kristen Carden re: potential interest in front-end position - Ariel Lasry
• [ ] Clean up and update engineering project board before next week's meeting - Ariel Lasry / Tyler Thome

[lola3736]

@lasryariel I added summary meeting minutes

[lola3736]

Agenda and Minutes 2024-11-14

Roll Call

• [x] Erik Guntner
• [x] John Wroge
• [ ] Paul Espinosa
• [x] Tyler Thome
• [x] Kristen Cardon
• [x] Lola Sarumi (PM)
• [ ] Ariel Lasry (Engineering PM)
• [ ] Kiyingi Brian (Engineering PM)

Recurring items:

• [ ] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Summary Meeting Notes/Minutes

• Meeting Purpose
  • Review project board, discuss workflow processes, and align on development approach for the coordinator dashboard.

    Key Takeaways

• Project board needs updating to reflect current work status and priorities
• Workflow process refined: dev leads (Tyler/Erik) to review and approve tickets before moving to prioritized backlog
• Aim for prototype by June 2025 for stakeholders
• Coordination wireframe needs approval from Bonnie in order for dev team to proceed with structural work

  Topics

  Project Board Management

• Update board to reflect current work status
• New issue column for drafts; prioritized backlog for approved work
• One ticket per person in "In Progress" column
• Close irrelevant tickets with explanatory comments, don't delete
• Highest priority items should be at the top of prioritized backlog

  Workflow Process

• Dev leads (Tyler/Erik) to review and approve all tickets
• Approved tickets should be moved to prioritized backlog
• Comment in ticket to indicate review/approval for audit trail
• Everything currently considered "must have" for MVP

  Development Timeline and Coordination

• Unofficial target: prototype for stakeholders by June 2025
• Discussion needed with Bonnie on dev team involvement in wireframe review
• Concern about potential rework if dev team reviews too early
• Tyler suggests parameterizing design elements for easy adjustment

  Coordinator Dashboard Development

• Erik to outline work for setting up dashboard structure
• Create detailed issue for Bonnie's approval before development starts
• Ensure Tyler reviews and approves before presenting to Bonnie

  Design and Development Collaboration

• Balancing conventional UI patterns with Bonnie's desire for unique, user-friendly design
• Need to avoid reinventing UI widgets unnecessarily
• Importance of getting core data flow and structure right before detailed design

  Next Steps

• Update project board to reflect current work status and priorities
• Erik to create detailed issue for coordinator dashboard structure setup
• Schedule meeting with Bonnie to discuss dev team involvement in wireframe review, potentially to discuss during breakout session at the 11/26 "All Teams" meeting.
• Tyler to review and approve coordinator dashboard structure plan before Bonnie's review

  Action Items

• [ ] Review prioritized backlog tickets, ensure complexity & points labels are accurate - Tyler Thome
• [ ] Outline work for coordinator dashboard structure/wireframe - create detailed ticket(s) - Erik Guntner
• [ ] Present coordinator dashboard structure/wireframe for Bonnie's approval (11/26) - Erik Guntner

[lasryariel]

Agenda and Minutes 2024-11-14

Roll Call

• [x] Erik Guntner
• [x] John Wroge
• [ ] Paul Espinosa
• [ ] Tyler Thome
• [ ] Kristen Cardon
• [ ] Lola Sarumi (PM)
• [x] Ariel Lasry (Engineering PM)
• [ ] Kiyingi Brian (Engineering PM)

Recurring items:

• [ ] Review assignments
  • [ ] Erik
  • [ ] John
  • [ ] Paul
  • [ ] Tyler
  • [ ] Ariel

Summary Meeting Notes/Minutes