UI-UX CoP Meeting Agendas 2023 (Wednesday 6PM PST)

[juliagab56]

Overview

This issue tracks the agenda for the weekly UI-UX CoP meetings.

Weekly Agenda, Recordings, and Meeting Notes

August 2023 July 2023 June 2023 May 2023 April 2023 March 2023 February 2023 January 2023

Resources/Instructions

• Zoom link for Wednesday meetings
• Google Drive UI/UX CoP folder
• 2022 UI-UX CoP Agenda Issue
• UI/UX Cop Lead / Org Agenda
• Instructions for Google Calendar Invite

Template for Slack Channel Announcements

Slack channel template - Replace emojis and info as needed

:sparkle: **This Week's UI/UX Community of Practice!** :sparkle: :bulb:**What?** [REPLACE] :watch:**When?** [REPLACE] :computer:**Where?** [REPLACE] :trophy:**Why?** [REPLACE] :meow_bread_appear: **Need the Zoom link?** If you have been onboarded to Hack for LA already and you deleted the CoP meeting link, add your email to this thread to let us know to add you to the invite. If you have questions, at message one of the UI/UX CoP Leads! UI/UX CoP Leads @Julia Gab @Aparna Gopal @Sara Brady

Template for Meeting Agenda

Copy and paste code below:

## YYYY-MM-DD Meeting Agenda

### Prework to prep for meeting
N/A

### FYIs (nothing needs to be done, just keeping each other informed)
N/A

### Recurring items: 
 - [ ] [Getting Started at HfLA UI/UX](https://github.com/hackforla/UI-UX)
 - [ ] [Set up Research Profile](https://github.com/hackforla/UI-UX/projects/5)
 - [ ] [UI/UX Research Open Roles](https://github.com/hackforla/UI-UX/projects/2)
 - [ ] [UI/UX Design Open Roles](https://github.com/hackforla/UI-UX/projects/3)
 - [ ] [UI/UX Writing Open Roles](https://github.com/hackforla/UI-UX/projects/7)
 - [ ] [UI/UX Templates and Guides](https://github.com/hackforla/UI-UX/projects/1)

### New Items 

### Notes from meeting

### Tasks

### Items for next week's agenda

---
[Link back to top of issue](https://github.com/hackforla/UI-UX/issues/396)

[Aparna1Gopal]

2023-01-11 Meeting Agenda

Prework to prep for meeting

Decided to conduct Open Office Hours for introductions, troubleshooting, streamlining of new volunteers. This was decided based on the high number of new members onboarded in January.

FYIs (nothing needs to be done, just keeping each other informed)

https://github.com/hackforla/UI-UX/issues/187#issuecomment-1374170451

Recurring items:

• [x] Getting Started at HfLA UI/UX
• [x] Set up Research Profile
• [x] UI/UX Research Open Roles
• [x] UI/UX Design Open Roles
• [x] UI/UX Writing Open Roles
• [x] UI/UX Templates and Guides

New Items

Notes from meeting

• Introductions and hellos since UI/UX CoP was meeting after the December break.
• Walked through the process of selecting open design/research/writing roles.
• Walked through process of selecting & self-assigning guides, especially for new volunteers. Discussed benefits of guides for portfolio, research/design ops practice & documentation. Brian, who is currently working on a guide discussed experience of working on the guide. We also shared Briel's presentation documented in the Wiki regarding experience & process of creating guide (under Resources: https://github.com/hackforla/UI-UX/wiki)
• Discussed UI/UX mentor platforms like UX Coffee Hours, ADP List.
• Richard (UI/UX CoP member) shared information regarding a mentor platform attended (KeyLime for UX Researchers).
• Fielded questions from new members and worked on streamlining, troubleshooting & finding solutions as a group (ranging from onboarding questions, Github and Kanban boards, finding new projects to work on, reaching out to potential teams, writing a good intro while reaching out to PMs and Leads on Slack, UXR as a career choice for psychology grads etc.)

Tasks

• [x] Members shared new resources with the community. Create a Wiki Page under UI/UX CoP Wiki to keep track of issues shared during weekly meetings by members - an open, readily available repository.
• [x] Share above Wiki resource on UI/UX Slack Slack message: :wave: :gunter: It was wonderful meeting you all at the UI/UX CoP meeting this week! Please find the resources shared during the meeting here. Details of Past speakers & other resources can be found here!

Items for next week's agenda

• Julia & Aparna met after the UI/UX CoP meeting. 2023-01-11, from 7-7:45PM PST
• Discussed & identified action items from https://github.com/hackforla/UI-UX/issues/187#issuecomment-1374170451 Finalised priority issues to work on this week:
• Aparna: Update UI/UX CoP Meeting Agenda, Create Wiki page to document resources shared during weekly meeting, Share Wiki details on Slack, Create issue & role card for Speaker Consent forms, Get feedback for this issue from other Co-Leads
• Julia: Announce guest speaker details on UI/UX Slack, Follow-up regarding arrangements for guest speaker with Sara who is currently the point of contact, reaching out to other teams via Slack & confirm open/closed roles (in order to clean-up) projects board.

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[Aparna1Gopal]

2023-02-09 Meeting Agenda

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [x] Getting Started at HfLA UI/UX
• [x] Set up Research Profile
• [x] UI/UX Research Open Roles
• [x] UI/UX Design Open Roles
• [x] UI/UX Writing Open Roles
• [x] UI/UX Templates and Guides

New Items

None

Notes from meeting

• Total 12-15 members attended
• Conducted general open office to troubleshoot & streamline new members.
• Also had updates on regular veteran members of the UI/UX CoP. Shared updates on new roles commenced at HfLA, their experience reaching out for open roles on the GitHub board.
• Shared mentorship platforms & resources
• Interest for Portfolio Workshops. Planning to conduct portfolio workshops in the upcoming weeks.
• Interest shown by a member in PM roles in addition to UX Design. Directed member to the PM CoP.
• Spoke about the advantages of GitHub profile also working as an online portfolio to document workflows etc. especially for PMs.
• Discussed guides & selection process of guides/ importance of working on guides/its use & advantage as a portfolio piece.
• One member has been working on a guide. Had some questions. We had the member screen share & collectively worked on troubleshooting.
• Also touched on the topic of keeping great documentation within HfLA - both for personal tracking of workflow & also to keep the workflow going seamlessly without any blockers (irrespective of members being on a project or out). Keeping a continuous workflow.

Tasks

• Update Wiki with resources shared during UI/UX CoP meeting
• Helen Lin's (guest speaker) talk/recording has been uploaded to the UIUX Drive. Verify & update Wiki, accordingly.

Items for next week's agenda

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[Aparna1Gopal]

2023-02-15 Meeting Agenda

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [x] Getting Started at HfLA UI/UX
• [x] Set up Research Profile
• [x] UI/UX Research Open Roles
• [x] UI/UX Design Open Roles
• [x] UI/UX Writing Open Roles
• [x] UI/UX Templates and Guides

New Items

• Bonnie was the meeting for about 10 minutes & introduced a new project required for Onboarding. User Interviews to be conducted at next Onboarding with new members. To identify user experiences during/post onboarding.

Notes from meeting

• Had open office hours
• Members discussed questions from guides they are currently working on
• Discussed projects & guides for new members
• Discussed the new User Interview Onboarding project recently introduced. Recruited potential UX Researcher introduced in working on the project

Tasks

Items for next week's agenda

Work on activity for open office hours next week Prep for the new UX Research Onboarding project

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[Aparna1Gopal]

2023-02-22 Meeting Agenda

Prework to prep for meeting

Activity -Jennifer N worked on the slide deck & put together/designed the networking activity

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [x] Getting Started at HfLA UI/UX
• [x] Set up Research Profile
• [x] UI/UX Research Open Roles
• [x] UI/UX Design Open Roles
• [x] UI/UX Writing Open Roles
• [x] UI/UX Templates and Guides

New Items

N/A

Notes from meeting

• Had Networking Activity
• Recruited UXRs to work on Onboarding project

Tasks

Prep for Onboarding UXR Project

Items for next week's agenda

• Prep for the new UX Research Onboarding project
• Workshops/meetings planned by Co-Leads this week & the next to prep the UXRs for the Onboarding Project https://github.com/hackforla/UI-UX/issues/420

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[juliagab56]

2023-03-08 Meeting Agenda

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

N/A

Notes from meeting

• Evan presented his guide and got feedback from the team
• Bonnie and Ying showed up at the last 15 minutes to talk about UXR resources and templates from the TWE project

Tasks

• Book Ying to speak at next CoP meeting
• Ask if Evan and Inbal to come back and talk about their guides

Items for next week's agenda

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Link back to top of issue

[Aparna1Gopal]

2023-03-15 Meeting Agenda

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

N/A

Notes from meeting

• Bonnie visited during first 5-10 minutes. Spoke about guest speakers, knowledge transfer from TWE Project, Onboarding project (to analyse surveys first & then explore interviews method)
• Evan discussed next steps on guide presented last week
• Inbal discussed guide currently working on & next steps

Tasks

• Follow up with Ying O & Sara B regarding workshop/talk at next CoP meeting

Items for next week's agenda

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Link back to top of issue

[Aparna1Gopal]

2023-03-22 Meeting Agenda

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

Generate Training Modules - 2023-03-22 & 2023-04-12: Sara B & Ying O / TWE Project, Best Practices

Notes from meeting

Had Sara B & Ying O from TWE Project for a training/workshop on best practices. This workshop will serve as training modules Org wise.

Tasks

• Required to log into Zoom 3 account to record talk and Q&A
• Recorded Talk
• Update on Wiki once recording is available

Items for next week's agenda

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[bradyse]

2023-04-12 Meeting Agenda

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

• Recording from March 22

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

• Workshop outline

Notes from meeting

Tasks

Items for next week's agenda

---

Link back to top of issue

[Aparna1Gopal]

2023-04-19 Meeting Agenda

Prework to prep for meeting

• Create FigJam Board for SGD Workshop.
• Co-Leads Jennifer & Aparna met on April 18,2023 - 6-7:30PM to brainstorm & create this FigJam Board.

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

https://github.com/hackforla/UI-UX/issues/457 https://github.com/hackforla/UI-UX/issues/458

Notes from meeting

• Bonnie stopped by the UI/UX CoP to discuss open UX Research role at the Guides Project.
• Bonnie also discussed feedback & next steps with the available Onboarding Team members. Video recording available. Contact Onboarding Team for video recording.
• The Participatory Design/Participatory Action Workshop for the SGDs was conducted with the community https://github.com/hackforla/UI-UX/issues/457

Tasks

• Analyse data from the SDG Workshop. Make a short presentation to walkthrough at the next all-Leads meeting in early May.

Items for next week's agenda

https://github.com/hackforla/UI-UX/issues/428

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[Aparna1Gopal]

2023-05-10 Meeting Agenda

Prework to prep for meeting

• Prep GitHub Issue with all collated questions within the UI/UX CoP for mock interview practice

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

https://github.com/hackforla/UI-UX/issues/464

Notes from meeting

• Used a round table- revolving door method to ask each other interview questions & provide feedback on interviewing style & responses
• Only one UI/UX CoP Co-Lead is currently available, thus keeping the activities in such a manner that it can be managed by one Co-Lead.

Tasks

• Create GitHub Issue for next week's Interview Prep Workshop: UX Whiteboard Challenges

Items for next week's agenda

Workshop: UX Whiteboard Challenge

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[Aparna1Gopal]

2023-05-17 Meeting Agenda

Prework to prep for meeting

• Prep GitHub Issue with relevant resources for mock UX Whiteboard Challenges

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

https://github.com/hackforla/UI-UX/issues/465

Notes from meeting

• Used these Instructions to conduct the UX Whiteboard Challenges
• Only one UI/UX CoP Co-Lead is currently available, thus keeping the activities in such a manner that it can be managed by one Co-Lead.

Tasks

• Create GitHub Issue for next week's Interview Prep Workshop: UX Whiteboard Challenges

Items for next week's agenda

Workshop: UX Portfolios & Case Studies for job interviews

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[Aparna1Gopal]

2023-05-24 Meeting Agenda

Prework to prep for meeting

• Prep GitHub Issue with relevant resources for UX Portfolio / Case Study Presentation Prep

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

467

Notes from meeting

https://github.com/hackforla/UI-UX/issues/467#issuecomment-1562164226

Tasks

• Create GitHub Issue for next week's UX Portfolio / Case Study Presentation Prep

Items for next week's agenda

Workshop: UX Portfolios & Case Studies for job interviews (PART 2 continued)

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[Aparna1Gopal]

2023-05-31 Meeting Agenda

Prework to prep for meeting

• Prep for Workshop: UX Portfolios & Case Studies for job interviews (PART 2 continued)
• Prep for Voting of UI/UX CoP Branding
• Prep Agenda 6-6:10PM: General Hellos, waiting for members to assemble 6:10-6:30PM: UI/UX Design System Team presentation 6:30-6:50PM: Interview Prep Workshop 6:50PM Onwards- Members present their Case Study - 5 minutes each

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

467

Notes from meeting

• Shared the voting ballot for the UI/UX CoP Branding https://docs.google.com/forms/d/e/1FAIpQLScLhvB8NbgLSVk24E2K9-u1u4lkE7a-YILzQO_NmHxUrbR7zw/viewform

• Completed the Case Study Workshop with the group https://github.com/hackforla/UI-UX/issues/467#issuecomment-1571266614

Tasks

• Start prep for Focus group activity with the UI/UX CoP - for Branding/logo

Items for next week's agenda

• All Leads meeting next week. No UI/UX CoP meeting next week.

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[bradyse]

2023-06-14 Meeting Agenda

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

• [ ] Workshop on Issue Templates

Notes from meeting

Tasks

• [ ] Go to UI/UX CoP Issues
• [ ] Click the green "New Issue" button.
• [ ] Select Guest Speaker Consent template.
• [ ] Use the following keywords for the issue
  • Year: 2020
  • Name of Guest Speaker: TEST Mickey Mouse
  • Month Day of Talk: July 8

Items for next week's agenda

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[Aparna1Gopal]

2023-07-19 Meeting Agenda

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

• [x] https://github.com/hackforla/UI-UX/issues/470
• [x] https://github.com/hackforla/UI-UX/issues/474

Notes from meeting

• Guest Speaker completed talk
• Questions from the talk updated
• Resources from the talk updated
• Updated Wiki (No recording available as no consent for recording from speaker)
• Number of attendees (Total:28 - including 25 audience members, 2 Co-Leads, 1 Speaker)

Tasks

• Prep for next Guest Speaker
  • [x] Zoom Webinar
  • [x] Consent Forms
  • [x] Send community questions to guest speaker

Items for next week's agenda

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Link back to top of issue

[nguyen-jenn]

2023-07-26 Meeting Agenda

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

N/A

Notes from meeting

• Had office hours for new members (including going over role opportunities)
• Held an icebreaker activity on Figjam
• Number of attendees (Total:14 - including 11 audience members, 3 Co-Leads)

Tasks

N/A

Items for next week's agenda

N/A

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[Aparna1Gopal]

2023-08-30 Meeting Agenda

Prework to prep for meeting

• Create Mock Interview Workshop GitHub Issue with collated Interview questions

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

• [ ] Getting Started at HfLA UI/UX
• [ ] Set up Research Profile
• [ ] UI/UX Research Open Roles
• [ ] UI/UX Design Open Roles
• [ ] UI/UX Writing Open Roles
• [ ] UI/UX Templates and Guides

New Items

N/A

Notes from meeting

• Introduced new Co-lead, Peter G to the community.
• Conducted the Workshop. [Details here](Workshop: UX Mock Interview Prep (August 2023))
• Last 15 min, conducted office hours for the new members. Shared the UI/UX Wiki & the open guides

Tasks

N/A

Items for next week's agenda

N/A

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[Aparna1Gopal]

• New Agenda Issue being opened for 2024 : UI/UX CoP Meeting Agendas 2024 (Wednesday 6PM PST) #540
• This 2023 Agenda issue is being closed