Closed Aparna1Gopal closed 1 year ago
@Aparna1Gopal
Notes Sack messages with UXRs interested in this project
Hi & Thank you for your interest again! We have drafted the GitHub Issue & are working to fine-tune it before we assign you. In the meantime, please review the TWE project. They have great best practices/templates in place for this kind of research. This Onboarding project you will be working on, is pretty bite-sized compared to TWE’s project. But the templates & processes will be of great help! So, feel free to look around & familiarize yourself with these docs. I am also reaching out to the Leads of TWE & requesting them to add you to their drive. Mentor Research Overview & Intern Research Overview are good places to start! Specifically look into the Research Plans & Consent Forms As always, let us know if you have any further questions. Happy to help!
To TWE Leads Aparna G Hi , I am one of the Co-Leads for the UI/UX Community of Practice. We are looking to conduct some UX Research during the next Onboarding. Could you please give [atJordan Turner] [atL Leah Ellis] [at Inbal Regev Lavy] [at Evan Stalker (he/him)] [at Kevin] permissions to access the Internship google drive? Such that they can get familiarized with the best practices/templates at TWE & replicate the same for their Onboarding project. Many thanks!
Ying O Hi Aparna, are you referring to TWE team member’s onboarding? If so, we basically use github’s Wiki for onboarding. What templates on Google drive are you referring to?
Hi [at Ying O] Thank you for your message! The UXRs are conducting user interviews at the next Hack for LA Onboarding on Feb 28. For the purpose of creating Research Plans & Consent Forms we have decided to replicate the best practices of the TWE Project. Giving read/view access to the Internship folder will suffice. The UXRs can familiarise themselves with the TWE processes & replicate the same in the Onboarding Project. We are specifically looking at the details under Mentor Research Overview & Intern Research Overview. I am also looping you into the GitHub Issue. This should give you an idea about the Onboarding Project. Please let us know if you have any further questions/clarifications. Many thanks! CC: [at Jennifer Nguyen] at Sara Brady] [at Julia Gab]
Notes Slack message on the UI/UX Channel [at Jordan Turner] [at Leah Ellis] [at Inbal Regev Lavy] [at Kevin] [at Evan Stalker (he/him)] Hi! We are planning to conduct a meeting on Feb 23 (Thursday, 5-7PM PST). This will give us the opportunity to workshop all the documentation & materials required for your ‘UXR Onboarding Project’. Please send us your email IDs & I will add you to the MS Teams Invite.
Notes RESOURCES
Qualitative DATA Analysis Resources To be used prior to data analysis workshops, prep work
User-Experience Research Methods
Meeting/Workshop on Feb 23,2023 - UI/UX Co-Leads & UXRs
Agenda ReOps & Research Management support provided by UI/UX CoP Co-Leads UI/UX CoP Co-Leads conducting this meeting/workshop: Aparna G & Jennifer N
Next Week
Pair 2 UXRs – Interviewer & notetaker (on Feb 27) Slide Deck for presentation (Aim for UXR findings to be presented on March 8,2023 during UI/UX CoP)
Proposed Timeline
Feb 23 (Thur) – 2 hours: Meeting to workshop & delegate all required tasks Feb 24 (Friday) – 1 hour: Complete the Research Plans, Consent Forms, Feb 25 (Saturday) - Send Issue to Bonnie using Reach Bonnie Form Feb 27 (Monday): 2 hours : Workshop & training for UXRs to conduct user interviews Review & revise based on Bonnie’s feedback using ‘Reach Bonnie’ form Pilot test the Interview Guide Feb 28 (Tuesday): Conduct User Interviews during Onboarding March 2 & March 6: To workshop the Research findings March 8: Presentation of Research Findings & Insights, feedback from UI/UX CoP & Bonnie
Meeting Notes Meeting/Workshop on Feb 23,2023 - UI/UX Co-Leads & UXRs 5PM-7PM PST
Went over all the Agenda items
Identified team's skillsets & interests
Team members on the project UI/UX CoP Co-leads providing ReOps & Research Management support Jennifer N @nguyen-jenn Aparna G @Aparna1Gopal
UXR Leads on the project Kevin M Inbar L @InbalRL (UXR Leads assigned to this issue)
UXRs Team Jordan T @jordan-a-turner Leah E @Leah0996 Inbal L @InbalRL Evan S @ejstalker Kevin M gulsum @ugkorkmaz
Divided tasks amongst all team members Members working on Research Plan: Leah E, Evan S, Kevin M Members working on Consent Forms: Jordan T, Inbal L, gulsum Using templates & best practices from TWE/Internship project Note: Jordan T traveling this weekend so will be providing more documentation support during the latter half of this project (example: creating the slide decks etc.)
Meeting tomorrow, Feb 24 6PM-7PM PST to discuss documents/questions before sending GitHub Issue to Bonnie on Feb 25
Meeting on Zoom, recording on Zoom to send to Kevin M who is in a different time zone
Jennifer N opened a new Slack channel for UXRs communication. Zoom link provided for meeting tomorrow. Aparna G sending out the Calendar invites.
Also spoke at length about the consent procedures & recording interviews/transcription options/using Otter AI/note takers etc. Identified & discussed all options, what UXRs are comfortable with, which will yield best data collection results, how to update the consent forms based on this etc. Aparna G reaching out to admin to see if UXRs can be given Co-host/panelist access on the Zoom call. The Zoom calls can be transcribed in real time, & the data can be analysed directly on a qualitative data analysis software. These transcription notes can be triangulated with the note-taker's notes. Aparna G also reaching out to admin to figure out how to lock/password protect this Google Drive & workspace for privacy of interviewees.
Test out the following prior to user interviews next week: Interview Guide, how will Zoom recording in breakout rooms
Aparna G to open a Dovetail account (qualitative data analysis software) using Hfla email id, post data collection. The team can workshop the data analysis.
Slack messages to admin
Hi Admin! [at Kevin] does not seem to have access to the UI/UX CoP Google Drive and GitHub. Kevin was onboarded in September 2022 & is currently working on the 'UXR Onboarding Project'. Could you please give Kevin access to this drive. Many thanks! Email ID: kevin.moutoucarpin@gmail.com, GitHub Handle: @kevinmoutoucarpin
Hi Admin, Could you please provide the following members Co-host/Panelist access at the next Onboarding on Feb 28 (email IDs in this thread). They are UX Researchers working on the ‘Onboarding project’ & will be conducting user interviews with new onboarding members. These user interviews will be taking place in break-out rooms. Even though we have UXRs & note-takers, the team is interested in the Zoom transcription to back-up their note-taking. Providing them with Co-host/Panelist access will enable them to record/transcribe the interviews in real-time & help with their data collection & analysis. Many thanks! CC: [at Jennifer Nguyen] [at Kevin] [at Inbal Regev Lavy]
Also, what would be the best way to lock access to this folder within the UI/UX CoP Drive? UX Researchers are interviewing participants next week & we would like to make sure all the user interviews are locked/or password protected to maintain privacy. And only provide access to the UXRs working on this project. What do you suggest? Thank You! CC: [at Jennifer Nguyen] [at Kevin] [at Inbal Regev Lavy]
Meeting Notes Meeting/Workshop on Feb 24,2023 - UI/UX Co-Leads & UXRs 6-7:30 PM PST
Meeting/Workshop on Feb 27,2023 - UI/UX Co-Leads & UXRs ReOps & Research Management support provided by UI/UX CoP Co-Leads: Aparna G, Jennifer N, Julia G UXR Leads conducting this meeting/workshop: Inbar L & Kevin M
Agenda
@Aparna1Gopal @InbalRL I just lightly reviewed this document: Research Plan. It seems like it has a lot of unresolved strikeouts and comments. I can review a final draft if you get it done today, otherwise I don't see this research happening next week. I can't look at it past today because of other time commitments. Please submit a new request via the reach Bonnie form
Thanks for reviewing, Bonnie. Sorry for any miscommunication, our target for having the document ready for you was actually 12pm PST today. We're on track to meet that deadline and would appreciate you taking a look after that if you can, thanks!
@ExperimentsInHonesty A new request via the Reach Bonnie form has been submitted. Thank you!
@ejstalker Thanks for clarifying!
Meeting/Workshop on Feb 27,2023 - UI/UX Co-Leads & UXRs 5:30-8PM PST ReOps & Research Management support provided by UI/UX CoP Co-Leads: Aparna G, Jennifer N, Julia G UXR Leads: Inbar L & Kevin M
https://github.com/hackforla/UI-UX/issues/420#issuecomment-1445035404
Meeting/Workshop on March 3,2023 - UI/UX Co-Leads & UXRs ReOps & Research Management support provided by UI/UX CoP Co-Leads: Aparna G, Jennifer N, Julia G UXR Leads conducting this meeting/workshop: Inbar L & Kevin M
Agenda
Meeting Notes Meeting/Workshop on March 3,2023 - UI/UX Co-Leads & UXRs 5:30-7:30 PM PST
Hi @InbalRL thank you for using the Reach Bonnie form. It is unclear what documents you need Bonnie to review. Can you please write to Bonnie in a new comment and link the documents she needs to review. Please note that she will be in a car reading this on mobile. I pasted an example below:
Here are the new documents that we need you to review:
You can also briefly explain the changes within the comment. Let me know if you have any questions.
Notes
Managerial access has been provided to UXR Leads on this project, UXRs on this project, UI/UX CoP Co-Leads. This level of access enables UXRs to move files from the locked to unlocked Google Drives (as per PII requirements) UI/UX - Interviews - (CoP) Google Drive
Next steps :
HOUSEKEEPING – Onboarding Project Inbal L & Aparna G met on March 18,2023. For housekeeping before project hand-off. Current UXR Co-Leads: Inbal L & Kevin M
Wiki Issue
Open new GitHub issue to analyse the 'Survey Data' (TWE project should be able to help with any existing issue templates, which you can replicate) https://github.com/hackforla/internship/issues/359
Agenda Issue for Onboarding project
Notes:
This project is pivoting in a new direction from the initial conceptualization & requirements
The UXRs based on the requirements from Bonnie & admin (the stakeholders) will be completing the following:
Overview
The goal of this project is to identify onboarding experiences for the newest members at Hack for LA.
Action Items
- [ ] Interview research participants (during Onboarding)- [ ] Send Interview Recording(s) to team folder using this [Google Form](https://docs.google.com/forms/d/1xEF9Cw-_4zOFK3_mBCF60HP7TEMIzdoa_FTlVT7qxrg/edit)- [ ] Analyse data on Dovetail (affinity mapping workshops using qualitative data analysis tool)- [ ] Create Slide Deck presentation/report of research findings- [ ] Present & share Findings & Insights with Bonnie- [ ] Present & share Findings & Insights with UI/UX Community of Practice- [ ] Update WikiResources/Instructions
Resources for creating this issue
1.01 Wiki Template: Mentor Research Output Overview 1.02 Wiki Template: Intern Research Output Overview 1.03 Google Form Template: Internship Project Upload Recordings
Resources gathered during the completion of this issue
2.01 Google Drive Folder: HfLA Onboarding Experience 2.02 Google Doc: Research Plan 2.03 Google Sheet: Hack for LA Onboarding Survey (Responses) 2.04 Google Doc: Consent Document 2.05 Google Form: Consent Form 2.06 Google Doc: Interview Guide 2.07 Google Sheet: Interview Note-Taking 2.08 Google Form: Upload Recordings