UIUX Design Systems Project: Meeting Agenda

nguyen-jenn commented 1 year ago

Overview

This issue tracks the agenda and notes for the UI/UX Design Systems Team.

Action Items

[ ] Add the Date of the next meeting below
[ ] Link the Agenda/Notes from meeting

Resources/Instructions

Template

## [DATE] Meeting Agenda

### Prework to prep for meeting

### FYIs (nothing needs to be done, just keeping each other informed)

### Recurring items: 
 - [Best Practices of Design System Main issue](https://github.com/hackforla/UI-UX/issues/423)

### New Items 
add issue numbers to be discussed and any notes that will be helpful

### Notes from meeting

### Tasks

### Items for next week's agenda

Prior and upcoming meetings

03/30/23 04/13/23 04/27/23 05/25/23 07/06/23 07/20/23 08/03/23 08/24/23

nguyen-jenn commented 1 year ago

[03/30/23] Meeting Agenda

Who was there

@nguyen-jenn @yychoco91 @vivian9w

Prework to prep for meeting

N/A

FYIs (nothing needs to be done, just keeping each other informed)

N/A

Recurring items:

Best Practices of Design System Main issue

New Items

N/A

Notes from meeting

Jennifer went over the project overview and main issue in detail

Tasks

Assignment of duties:
- Colors Research: Yrenia
- Typography Research: Vivian
Jennifer: Contact admin regarding a Figma file for the team. Reach out to TWE and receive permissions to access their brand book PDF found on their wiki

Items for next agenda

Review research findings of each team member and discuss

nguyen-jenn commented 1 year ago

[04/13/23] Meeting Agenda

Who was there

@nguyen-jenn @yychoco91 @vivian9w

Prework to prep for meeting

[x] Contact admin regarding a Figma file for the team.
[x] Reach out to TWE and receive permissions to access their brand book PDF found on their wiki

FYIs (nothing needs to be done, just keeping each other informed)

Assignments:
- Colors: Yrenia
- Typography: Vivian

Recurring items:

Best Practices of Design System Main issue

New Items

N/A

Notes from meeting

Personality of UIUX CoP: creative, professional

Tasks

Everyone: to sketch logo ideas and bring to next meeting
Jennifer: Finish setting up Figma file and work on giving access to team members.

Items for next agenda

Present logo sketches. Choose from 3 favorite ones to present to UI/UX CoP for voting once clean.

nguyen-jenn commented 1 year ago

[04/27/23] Meeting Agenda

Who was there

@nguyen-jenn @yychoco91 @vivian9w

Prework to prep for meeting

[x] Work on logo sketches.
[x] Set up Figma file.

FYIs (nothing needs to be done, just keeping each other informed)

Assignments:
- Colors: Yrenia
- Typography: Vivian
Personality of UIUX CoP: creative, professional

Recurring items:

New Items

Logo Sketches

Notes from meeting

Rough timeline:
- Complete line art of clean logos by next meeting: May 25th @ 2pm
- Create a presentation to present at an upcoming UIUX CoP weekly meeting (Jennifer to discuss with Aparna)
- Open voting for 2-3 weeks

Tasks

Line out logo sketches on Figma
- Yrenia: Pencil, Double Diamond, Infinity loop
- Vivian: Heart, Hexagon

Items for next agenda

Create presentation slides with the logo sketches & make a voting poll

nguyen-jenn commented 1 year ago

[05/25/23] Meeting Agenda

Who was there

@nguyen-jenn @yychoco91 @vivian9w

Prework to prep for meeting

[x] Finalize logo sketches.

FYIs (nothing needs to be done, just keeping each other informed)

Assignments:
- Colors: Yrenia
- Typography: Vivian
Personality of UIUX CoP: creative, professional
Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Voting Slides
Voting Form Edit
- Voting Form Sharing
- HfLA UI/UX CoP Design Systems. Created private google folder to house voting form

Notes from meeting

Rough Timeline:

May 25th @ 2pm: Complete line art of clean logos
May 25th - May 31st: Revise logos based on feedback. Create slides to present at upcoming UIUX CoP weekly meeting. Create a voting form on Google forms.
May 31st to June 28th: Opening logo voting to Community
May 31st @ 6pm: Present logo slides and opening voting to CoP at weekly meeting
- @yychoco91, @vivian9w , @nguyen-jenn present
May 31st @ 7pm: First publicity Slack message to UI/UX channel
- Assigned to @vivian9w
June 14th: Second publicity Slack message + invite community to next weekly meeting for focus group
- Assigned to @yychoco91
June 21st @ 6pm: Research Focus Group during CoP weekly meeting
- @yychoco91 lead interviews, @nguyen-jenn notetakes
June 28th: Last call publicity Slack message. Close voting form @ 11:59 PM
- Assigned to @nguyen-jenn
June 29th @ 2pm: Compile research data. Follow up on logo voting.
- @nguyen-jenn to come up with Figjam activity ie Affinity Mapping
- Work on slides with information of Figjam activity/Compiled Research & Winner of Logo Voting. Present at future CoP meeting and thank Community for input.
July 1st to July 13th: Finalizing colors & typography.
- July 6th: Half-way check-in asynch or quick zoom call for any questions, comments, feedback
- July 13th @ 2pm: Finalize colors & typography.
July 13th to July 27th: Finalize logo & Complete brand book.
- Assign someone to finalize logo. Assign someone to complete brand book.
- July 20th: Half-way check-in asynch or quick zoom call for any questions, comments, feedback
- July 27th @ 2pm: Finalized logo with brand colors & completed brand book.
July 27th to Aug 17th: Create other design components.
- Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template
Aug 17th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Wrap up anything else.
Sept 7th: Everything completed.

Tasks

@vivian9w
- Complete voting form
- Complete intro slide in voting slides
- Draft up First Slack publicity message, and send for review in slack channel before May 31st
@yychoco91
- Complete voting slides
- Complete intro slide in voting slides
- Draft up Second Slack publicity message, and send for review in slack channel before June 14th

Items for next agenda

@nguyen-jenn to create Figjam activity ie Affinity Mapping to compile research focus group data

nguyen-jenn commented 1 year ago

[07/06/23] Meeting Agenda

Who was there

@nguyen-jenn @yychoco91 @vivian9w

Prework to prep for meeting

[x] Jenn: set up Figjam for Affinity Mapping.

FYIs (nothing needs to be done, just keeping each other informed)

Assignments:
- Colors: Yrenia
- Typography: Vivian
Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Notes from meeting

Rough Timeline:

July 6th @ 2pm: Compile research data. Follow up on logo voting.
- Data Analysis: Affinity Mapping
July 6th to July 20th: Finalizing colors & typography.
- July 13th: Half-way check-in asynch (slack) or quick zoom call. First set of iterations of colors & typography complete.
- July 20th @ 2pm: Finalize colors & typography.
July 20th to Aug 3rd: Finalize logo & Complete brand book.
- Assign someone to finalize logo. Assign someone to complete brand book.
- July 27th: Half-way check-in asynch or quick zoom call. First set of logo iteration including colors complete.
- Aug 3rd @ 2pm: Finalized logo with brand colors & completed brand book.
Aug 3rd to Aug 24th: Create other design components.
- Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template
Aug 24th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Complete documentation on road maps.
Sept 7th: Done!
Slides: Compile Data Analysis & Logo Findings. Present at future CoP meeting and thank Community for input.
- Discuss timing of presentation.

Tasks

@vivian9w
- Work on iterating typography.
@yychoco91
- Work on iterating colors.

Items for next agenda

Finalize color palettes & typography.

nguyen-jenn commented 1 year ago

[07/20/23] Meeting Agenda

Who was there

@nguyen-jenn @yychoco91 @vivian9w

Prework to prep for meeting

FYIs (nothing needs to be done, just keeping each other informed)

Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Notes from meeting

Rough Timeline:

July 20th to Aug 3rd: Finalize logo & Complete brand book.
- July 27th: Half-way check-in asynch or quick zoom call. First set of logo iteration including colors complete.
- Aug 3rd @ 2pm: Finalized logo with brand colors & completed brand book.
Aug 3rd to Aug 24th: Create other design components.
- Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template
Aug 24th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Complete documentation on road maps.
Sept 7th: Done!
Slides: Compile Data Analysis & Logo Findings. Present at future CoP meeting and thank Community for input.
- Discuss timing of presentation.

Tasks

@vivian9w
- Complete Brandbook
@yychoco91
- Finalize color palette and finalize logo

Items for next agenda

Look over logo, color palette, and brandbook.
Work on design components.

nguyen-jenn commented 1 year ago

[08/03/23] Meeting Agenda

Who was there

@nguyen-jenn @yychoco91 @vivian9w

Prework to prep for meeting

FYIs (nothing needs to be done, just keeping each other informed)

Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

UXUI CoP Slides Master Template

Notes from meeting

Rough Timeline:

Aug 3rd to Aug 24th: Finalize brand book. Create other design components.
- Priority: Google slides > email signature > form header/color for form > document template > spreadsheet template
Aug 24th to Sept 7th: Complete Design Process Overview on UIUX Wiki. Complete documentation on road maps.
Sept 7th: Done!
Slides: Compile Data Analysis & Showcase New Branding. Present at future CoP meeting and thank Community for input.
- Discuss timing of presentation.

Tasks

@vivian9w
- Finalize Brandbook
Everyone
- Research how to make google slides template @nguyen-jenn
- Start brainstorming slides on Figma, transfer to google slides once set up @yychoco91 @vivian9w

Items for next agenda

Finalize design components.

nguyen-jenn commented 1 year ago

[08/24/23] Meeting Agenda

Who was there

@nguyen-jenn @yychoco91 @vivian9w

Prework to prep for meeting

FYIs (nothing needs to be done, just keeping each other informed)

Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Notes from meeting

Work on refining google slides
- Example from TWE

Rough Timeline:

Aug 31st @ 2:00-3:00 PM: Meeting
- Go over slide iterations. Create component library
Aug 31st - Sept 7th: Documentation
Slides: Compile Data Analysis & Showcase New Branding. Present at future CoP meeting and thank Community for input.
- Discuss timing of presentation.

Tasks

@yychoco91 @vivian9w @nguyen-jenn Work on slide iterations

Items for next agenda

Go over slide iterations. Create component library

nguyen-jenn commented 1 year ago

[08/31/23] Meeting Agenda

Who was there

@nguyen-jenn @yychoco91 @vivian9w

Prework to prep for meeting

Work on slide iterations on Figma

FYIs (nothing needs to be done, just keeping each other informed)

Brand Book: example from TWE. Consists of tagline, mission, personality, attributes, values.
Design Process Overview: example from TWE. For our purposes, prioritize brand book, color palette, typography, logo & lastly google slides. If time allows, create email signature, header for forms, color for forms, document templates, spreadsheet templates

Recurring items:

New Items

Notes from meeting

Created component library

Rough Timeline:

Aug 31st - Sept 7th: Completing Slide variations + variant components. Create template for documents. Work on completing documentation.
Slides: Compile Data Analysis & Showcase New Branding. Present at future CoP meeting and thank Community for input.
- Discuss timing of presentation.

Tasks

@yychoco91 @vivian9w @nguyen-jenn Completing Slide variations + variant components. Create a template for documents. Work on completing documentation.

Items for next agenda

Ensure all pieces have been completed

Aparna1Gopal commented 2 months ago

This project is complete and this agenda issue is being closed.

hackforla / UI-UX