We need to create consent documents for guest speaker Sara G so that we can keep track of what information is approved to be shared by the guest speaker.
During these tasks you will be asked to add links to the Resources/Instructions section, and that section is at the bottom of this issue (go view it now).
Action Items
Customize Resource Links
Customize Resource for the 2024 Speaker Google Drive Folder
[x] Go to the main Google Drive Folder for the UI/UX Speakers (Resources # 1.01)
[x] Choose the folder for 2024. If one does not exist yet, follow the steps below. Strikethrough or delete the steps below if there is already a folder.
[x] Copy the text below.
2024: Guest Speakers
[x] Create a new folder (right click and select "New folder" or click "+ New" button).
[x] Paste in the copied text and click "Create"
[x] Right-click on the 2024: Guest Speakers folder.
[x] Choose "Copy link".
[x] Update Resource # 2.01 with the link you just copied. Paste it inside parentheses at the end of the line.
[x] Choose "Update comment" in GitHub and make sure all the checkboxes above have been checked.
Customize Resource for This Speaker's Google Drive Folder
[x] Open the folder of Resource # 2.01.
[x] Copy the text below.
Sara G (January 10)
[x] Create a new folder (right click and select "New folder" or click the "+ New" button).
[x] Paste in the copied text and click "Create"
[x] Right-click on the folder that you just created.
[x] Choose "Get Link" and "Done"
[x] Update Resource # 2.02 with the link you just copied. Paste it inside parentheses at the end of the line.
[x] Choose "Update comment" in GitHub and make sure all the checkboxes above have been checked.
Customize Resource for this Speaker's Informed Consent Google Form
[x] Open the Informed Consent Form in Resources # 1.02.
[x] Choose the 3 vertical dots at the top of the Google Form on the left of your profile.
[x] Choose "Make a copy"
[x] Copy the text below
2024: Sara G: Presentation Recording Consent Form
[x] Paste the text you copied into the "Name" field to rename the form
[x] In the "Folder" field, choose "SpeakerConsentForm", then choose the back arrow to "UI/UX Community of Practice"
[x] Choose "Speakers" > folder for 2024: Guest Speakers > folder for Sara G
[x] Choose "Select"
[x] Choose "Make a copy"
[x] Update Resource # 2.03 link by completing the following steps
[x] Choose "Send" in the 2024: Sara G: Presentation Recording Consent Form you just created.
[x] Choose the link icon
[x] Check the box for "Shorten URL"
[x] Choose "Copy"
[x] Update Resource # 2.03 with the link you just copied. Place it into parentheses at the end of the line.
[x] Choose "Update comment" in GitHub and make sure all the checkboxes above have been checked.
Customize Resource for this Speaker's Informed Consent Email
[x] Open the Speaker Consent Email Template in Resources # 1.03.
[x] Click "File" and select "Make a Copy"
[x] Copy the text below.
2024: Sara G: Speaker Consent Email
[x] Paste the text you copied into the "Name" field to rename the doc.
[x] In the "folder" field, choose "SpeakerConsentForm", then choose the back arrow to "UI/UX Community of Practice"
[x] Choose "Speakers" > folder for 2024: Guest Speakers > folder for Sara G
[x] Choose "Select"
[x] Choose "Make a copy"
[x] Replace the highlighted text (including brackets) with the appropriate information
[x] First name of guest speaker
[x] Month and day of presentation
[x] Link to Google Form (Resource # 2.03)
[x] Copy the link for Resource # 2.03
[x] Delete the text [ADD LINK]
[x] Highlight to select the text link
[x] Right-click and select "Insert link"
[x] Paste link for Google Form
[x] Click "Apply"
[x] Select all text
[x] Click the "Highlight color" icon
[x] Select "None"
[x] Click "File", select "Share", and select "Share with Others"
[x] Click "Copy link" and "Done"
[x] Update Resource # 2.04 with the link you just copied. Place it into parentheses at the end of the line.
Send Consent Documents
[x] Assign CoP co-lead to issue
[x] Unassign yourself (if not a CoP co-lead)
[x] CoP co-lead reviews the Resources gathered during the completion of this issue.
[x] CoP co-lead logs into uiux HfLA Gmail account
[x] CoP co-lead copies and pastes email text from Resource # 2.04
[x] CoP co-lead sends email to guest speaker at least one week before presentation
Overview
We need to create consent documents for guest speaker Sara G so that we can keep track of what information is approved to be shared by the guest speaker.
During these tasks you will be asked to add links to the Resources/Instructions section, and that section is at the bottom of this issue (go view it now).
Action Items
Customize Resource Links
2024: Sara G: Presentation Recording Consent Form
you just created.[ADD LINK]
link
Send Consent Documents
Resources/Instructions
Resources for creating this issue
Resources gathered during the completion of this issue