2023 Weekly PM Meeting Agenda

mxajPrice commented 1 year ago

Overview

This issue tracks meeting agenda and summary for the Access the Data PM meetings.

Agenda Quick-Links

22 August 2023 15 August 2023 8 August 2023 1 August 2023 25 July 2023 11 July 2023 3 July 2023 27 June 2023 20 June 2023 13 June 2023 31 May 2023 22 May 2023 1 May 2023 24 April 2023 17 April 2023 4 April 2023 28 March 2023 21 March 2023 14 March 2023 28 February 2023 21 February 2023 14 February 2023 7 February 2023 31 January 2023 24 January 2023 17 January 2023 10 January 2023 03 January 2023

Resources/Instructions

Previous agendas can be found on #70

mxajPrice commented 1 year ago

2023 January 03 - PM Meeting

Prework

Meeting Attendance

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 5 min - Review current roster and make sure it is up-to-date
[x] 14:05 5 min - Clean up Kanban where needed
[x] 14:10 10 min - Review previous retrospective and team meeting notes
[x] 14:20 10 min - Start process of scheduling recurring development meetings
[ ] 14:30 10 min - Schedule meeting with designers and developers to talk about next steps in integration
[ ] 14:40 10 min - Create next team meeting agenda #63

FYIs

Notes from meeting

cleaned up roster - need to offboard hannah and bailey in #240
went through all the KanBan boards. the project has pivoted to focusing team effort on developing the website
reviewed the notes from the previous retrospective and based on feedback:
- added a new issue #241 for PMs
- made weekly meeting for developers on Thursdays at 5:30PM PT - PMs will be joining for the first meeting
- reached out to team for design/development integration via slack to set up meeting

Task Items

Start planning posting for PM on next PM meeting
talk to Aparna and cleaning up and scoping down #192 and #191

mxajPrice commented 1 year ago

2023 January 10 - PM Meeting

Prework

Meeting Attendance

[ ] Lucy Chang CDT

[ ] aj price PDT

AGENDA

Timezones listed as PDT.

[ ] 14:00 5 min - Prep tomorrow team meeting agenda #63
[ ] 14:05 5 min - Create posting for PM
[ ] 14:10 10 min - Review #191 & #192 and prepare to scale down with Aparna
[ ] 14:20 10 min -
[ ] 14:30 10 min -
[ ] 14:40 10 min -

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 January 17 - PM Meeting

Prework

Meeting Attendance

[ ] Lucy Chang CDT

[ ] aj price PDT

AGENDA

Timezones listed as PDT.

[ ] 14:00 5 min - Review research wiki and approve closing of #191
[x] 14:05 5 min - Review #236 and discuss/approve #1 or #2 "Get Involved" vs. "Join us". Perhaps make a poll on Slack.
[ ] 14:10 10 min -
[ ] 14:20 10 min -
[ ] 14:30 10 min -
[ ] 14:40 10 min -

FYIs

Notes from meeting

In team meeting, Aparna pointed out that the "research overview" link at the bottom of the wiki ref is incorrect. This was copied and pasted from the persona wiki pages. We think the correct link should be this.

Task Items

mxajPrice commented 1 year ago

2023 January 24 - PM Meeting

Prework

Meeting Attendance

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 5 min - #33
[x] 14:05 5 min - #94
[x] 14:10 5 min - Review ice box and see if dependencies are still open or not
[x] 14:15 10 min - Prep #63
[x] 14:25 10 min - Prep #155
[x] 14:35 10 min - Updates on current open issues
- 242
- 190
- 243
[x] 14:45 5 min - Create issue to offboard Elaine; create posting for new PM

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 January 31 - PM Meeting

Prework

Meeting Attendance

[ ] Lucy Chang CDT

[ ] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 5 min - #33
[x] 14:05 5 min - #94
[x] 14:10 5 min - Review ice box and see if dependencies are still open or not
[x] 14:15 10 min - Prep #63
[ ] 14:25 10 min - Review Aparna's research plan RE: #192
[x] 14:35 5 min - Create issue for Leslie to develop copy for Volunteering page
[ ] 14:40 5 min - Begin #243

FYIs

In the last Team Meeting, Aparna said she will be sending us her research plan for our review over the weekend.
There are some updates from the 27 January PM CoP:
- Bonnie has asked that all “agenda” issues be marked with an agenda label. This is already done for us.
- Bonnie gave us a heads up that HfLA is splitting off from Code for America and estimates that in six months it will be the child of a new parent non-profit that she is putting together. One of the major implications here is that we will need to shift our AtD Google account to another Google account.
- I requested that we start polling the PMs once a month to get some general info on where everyone is at. As a quick-and-dirty start to this Bonnie put out a questionnaire on Slack but it is still being developed. I will answer on our behalf this time.
- Our one-sheet was last updated six months ago. I updated it with our current six-month roadmap (which I also posted on the Kanban) and will submit it to VRMS for update.

Notes from meeting

Task Items

[ ] PMs to continue looking over Aparna's research plan

mxajPrice commented 1 year ago

2023 February 7 - PM Meeting

Prework

Meeting Attendance

[ ] Lucy Chang CDT

[ ] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 5 min - #33
[ ] 14:05 5 min - #94
[ ] 14:10 5 min - Review ice box and see if dependencies are still open or not
[ ] 14:15 10 min - Prep #63
[ ] 14:25 5 min - Begin #243

FYIs

Notes from meeting

We decided that there were few enough items that we could discuss asynchronously.

Task Items

mxajPrice commented 1 year ago

2023 February 14 - PM Meeting

Prework

Meeting Attendance

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 5 min - #33
[x] 14:05 5 min - #94
[x] 14:10 5 min - Review ice box and see if dependencies are still open or not
[x] 14:15 10 min - Prep #63
[ ] 14:25 5 min - Continue #243

FYIs

Notes from meeting

Task Items

new section was added to https://www.hackforla.org/projects/access-the-data and needs to be updated. comment put in #162 about it

mxajPrice commented 1 year ago

2023 February 21 - PM Meeting

Prework

Meeting Attendance

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 5 min - #33
[x] 14:05 5 min - #94
[x] 14:10 5 min - Review ice box and see if dependencies are still open or not
[x] 14:15 10 min - Prep #63
[ ] 14:25 5 min - Continue #243

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 February 28 - PM Meeting

Prework

Meeting Attendance

[ ] Lucy Chang CDT

[ ] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 5 min - #33
[x] 14:05 5 min - #94
[x] 14:10 5 min - Review ice box and see if dependencies are still open or not
[ ] 14:15 10 min - Prep #63
[ ] 14:25 5 min - Continue #243

FYIs

PM CoP meeting notes:
- @mxajPrice to create demo on creating shared calendars for next meeting. (How did I get the calendar link like I have in the link in "Documents" on the kanban?)

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 March 07 14 - PM Meeting

Prework

Meeting Attendance

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 5 min - Touch base
[x] 14:05 5 min - #33 & #94
[x] 14:10 5 min - Review ice box and see if dependencies are still open or not
[x] 14:15 10 min - #254
[x] 14:25 10 min - Prep #63
[x] 14:35 5 min - Continue #243

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 March 21 - PM Meeting

Prework

Meeting Attendance

[x] Lucy Chang CDT

[x] aj price PDT

AGENDA

Timezones listed as PDT.

[x] 14:00 5 min - Touch base
[ ] 14:05 30 min - #257
[x] 14:35 10 min - Update project meeting times
[ ] 14:45 5 min - Prep #63

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 March 28 - PM Meeting

Prework

Meeting Attendance

[x] Lucy Chang CDT

[x] aj price PDT

[x] Cathy Cai

AGENDA

Timezones listed as PDT.

[x] 14:00 5 min - Touch base
[x] 14:05 40 min - #257
[x] 14:45 5 min Prep #259

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 April 4 - PM Meeting

Prework

Meeting Attendance

[ ] Lucy Chang CDT

[ ] aj price PDT

[ ] Cathy Cai

AGENDA

Timezones listed as PDT.

[ ] 14:00 5 min - Touch base
[ ] 14:05 40 min - #257
[ ] 14:45 5 min Prep #259

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 April 17 - PM Meeting

Prework

Meeting Attendance

[x] aj price PDT

[x] Cathy Cai PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[x] 17:05 5 min - #33 & #94
[x] 17:10 5 min - Review ice box and see if dependencies are still open or not
[x] 17:15 10 min - Prep #259
[x] 17:25 10 min - Create issue to offboard Lucy
[x] 17:35 5 min -

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 April 24 - PM Meeting

Meeting Attendance

[x] aj price PDT
[x] Cathy Cai PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[ ] 17:05 5 min - Go through all In Progress issues and make sure:
- There is a feature, role, and size label
- There is an update from the assignee from less than a week ago
  - If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
[x] 17:10 5 min - Review ice box and see if dependencies are still open or not
[ ] 17:15 10 min - Prep #259
[ ] 17:25 10 min -
[ ] 17:35 5 min -

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 May 1 - PM Meeting

Meeting Attendance

[ ] aj price PDT
[ ] Cathy Cai PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[x] 17:05 5 min - Go through all In Progress issues and make sure:
- There is a feature, role, and size label
- There is an update from the assignee from less than a week ago
  - If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
[x] 17:10 5 min - Review ice box and see if dependencies are still open or not
[x] 17:15 10 min - Prep #259
[ ] 17:25 10 min -
[ ] 17:35 5 min -

FYIs

Opened issue #4566 with website team to update our team info on the HfLA site.

Notes from meeting

Task Items

[ ] Cathy to research product lifecycles for web applications

mxajPrice commented 1 year ago

2023 May 22 - PM Checklist

[x] Go through all In Progress issues and make sure:
- There is a feature, role, and size label
- There is an update from the assignee from less than a week ago
  - If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
Review ice box and see if dependencies are still open or not
[x] Prep #259
[x] hackforla/website#4566
[ ] PM issues

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 May 31 - PM Checklist

[x] Go through all In Progress issues and make sure:
- There is a feature, role, and size label
- There is an update from the assignee from less than a week ago
  - If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
Review ice box and see if dependencies are still open or not
[x] Prep #259
[x] PM issues

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 June 13 - PM Meeting

Meeting Attendance

[x] aj price PDT
[x] Jason Yung PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[x] 17:05 15 min - Complete #283
[x] 17:20 10 min - Walk-through weekly PM duties
- There is a feature, role, and size label
- There is an update from the assignee from less than a week ago
  - If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
[x] 17:30 5 min - Review ice box and see if dependencies are still open or not
[ ] 17:35 10 min - Prep #259
[ ] 17:45 5 min - AOB

FYIs

Opened hackforla/website#4818 with website team to update our team info on the HfLA site.
Waiting on admin to get Jason onto the 1 Password
End of semester deadline threat:
- Will likely not have accomplished goal of getting test site up before semester end due to the hackforla/ops/issues/81 blocker
Need to start planning S2 One-sheet

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 June 20 - PM Meeting

Meeting Attendance

[x] aj price PDT
[x] Jason Yung PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[ ] 17:05 15 min - Complete #283
[x] 17:20 10 min - Weekly PM duties
- There is a feature, role, and size label
- There is an update from the assignee from less than a week ago
  - If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
[x] 17:30 5 min - Review ice box and see if dependencies are still open or not
[x] 17:35 10 min - Prep #259
[ ] 17:45 5 min - AOB

FYIs

Opened hackforla/website#4818 with website team to update our team info on the HfLA site.
Need to start planning S2 One-sheet
Will need to add Leslie's polls to tomorrow's agenda
Let's do a tutorial on creating polls in Zoom

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 June 27 - PM Meeting

Meeting Attendance

[x] aj price PDT
[x] Jason Yung PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[x] 17:05 15 min - Complete #283
[x] 17:20 10 min - Weekly PM duties
- There is a feature, role, and size label
- There is an update from the assignee from less than a week ago
  - If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
[x] 17:30 5 min - Review ice box and see if dependencies are still open or not
[x] 17:35 10 min - Prep #259
[ ] 17:45 5 min - AOB

FYIs

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 July 03 - PM Meeting

Meeting Attendance

[x] aj price PDT
[x] Jason Yung PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[x] 17:05 15 min - Updates on domain knowledge
[x] 17:20 10 min - Weekly PM duties
- There is a feature, role, and size label
- There is an update from the assignee from less than a week ago
  - If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
[x] 17:30 5 min - Review ice box and see if dependencies are still open or not
[x] 17:35 10 min - Prep #259
[ ] 17:45 5 min - AOB

FYIs

hackforla/website/issues/4818 has been created to get Jason's name on the HfLA AtD page.

Notes from meeting

Task Items

[ ] @merlinsmagic to play around on data catalog sites and discuss observations

mxajPrice commented 1 year ago

2023 July 11 - PM Meeting

Back to Top

Meeting Attendance

[x] aj price PDT
[x] Jason Yung PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base / Announcements
- Officially HfLA under Civic Tech Structure
- No website and no donation system yet
[x] 17:05 5 min - Updates on domain knowledge
[x] 17:10 5 min - Review ice box and see if dependencies are still open or not
[x] 17:15 5 min - Weekly PM duties
- There is a feature, role, and size label
- There is an update from the assignee from less than a week ago
  - If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
[x] 17:20 10 min - Prep #259
[x] 17:30 20 min - #286

FYIs

hackforla/website/issues/4939 was created to update team members +Jason -Leslie -Bonnie on the HfLA site; hopefully the simplification will assure it gets done more quickly
hackforla/website/issues/4818 is still open to update our technologies HfLA AtD page.

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 July 18 - PM Meeting

Back to Top

Meeting Attendance

[x] aj price PDT
[x] Jason Yung PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[x] 17:05 5 min - Review ice box and see if dependencies are still open or not
[x] 17:10 10 min - Weekly PM duties
- There is a feature, role, and size label
- There is an update from the assignee from less than a week ago
  - If there is not, leave a comment on the issue asking for updates and mark it with a "To Update!" label
[x] 17:20 10 min - Prep #259
[ ] 17:30 20 min - Run-through of meeting and what people are working on

FYIs

hackforla/website/issues/4939 was created to update team members +Jason -Leslie -Bonnie on the HfLA site; hopefully the simplification will assure it gets done more quickly
hackforla/website/issues/4818 is still open to update our technologies HfLA AtD page.

Notes from meeting

Task Items

mxajPrice commented 1 year ago

2023 July 25 - PM Meeting - CANCELLED

mxajPrice commented 1 year ago

2023 August 1 - PM Meeting

Back to Top

Prework:

287

Meeting Attendance

[x] aj price PDT
[x] Jason Yung PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[x] 17:05 10 min - Review this Software Development Lifecycle and determine where we are
[x] 17:15 10 min Review current one sheet and project charter and discuss what needs to happen in the next six months
[x] 17:25 15 min Make updates to the project charter and one sheet
- Submit one sheet updates
- Add a discussion of these updates to tomorrow's agenda
[x] 17:40 10 min - Prep #259

FYIs

hackforla/website/issues/4939 was created to update team members +Jason -Leslie -Bonnie on the HfLA site; hopefully the simplification will assure it gets done more quickly
hackforla/website/issues/4818 is still open to update our technologies HfLA AtD page.

Notes from meeting

Task Items

merlinsmagic commented 1 year ago

2023 August 8 - PM Meeting

Back to Top

Prework:

287

Meeting Attendance

[x] aj price PDT
[x] Jason Yung PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[x] 17:05 15 min Make updates to the project charter and one sheet based on conversation with Aparna
- Submit one sheet updates
- Add a discussion of these updates to tomorrow's agenda
[x] 17:20 10 min - Prep #259
[x] 17:30 20 min - Review current PM issues

FYIs

hackforla/website/issues/4818 is still open to update our technologies HfLA AtD page.

Notes from meeting

Task Items

merlinsmagic commented 1 year ago

2023 August 15 - PM Meeting

Back to Top

Prework:

287

Meeting Attendance

[x] aj price PDT
[x] Jason Yung PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[x] 17:05 10 min - Submit one sheet updates/semester 2 goals
[x] 17:15 10 min - Prep #259
[x] 17:25 10 min - Semester 2 goalshttps://github.com/hackforla/access-the-data/issues/288
[x] 17:35 10 min - Review current PM issues
[ ] 17:45 20 min - Offboard Deepa

FYIs

hackforla/website/issues/5127 is still open to update our technologies HfLA AtD page.

Notes from meeting

Task Items

merlinsmagic commented 1 year ago

2023 August 22 - PM Meeting

Back to Top

Prework:

287

Meeting Attendance

[x] aj price PDT
[x] Jason Yung PDT

AGENDA

Timezones listed as PDT.

[x] 17:00 5 min - Touch base
[x] 17:05 10 min - Prep #259
[x] 17:15 20 min - Review current PM issues

FYIs

hackforla/website/issues/5127 is still open to update our technologies HfLA AtD page.

Notes from meeting

Task Items

mxajPrice commented 8 months ago

Closing this issue as the MVP is concluded.

hackforla / access-the-data