Admin team agenda - Githubissues

ExperimentsInHonesty commented 2 years ago

Overview

Meeting Agendas for Admin team meetings

Action Items

To create a new agenda

[ ] Copy the template below into a new comment
[ ] Edit the text you pasted with new items for your agenda
[ ] Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework (if any)should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it typically takes about 30 min weekly.

Template for next meeting agenda

## [Date] Agenda  and notes

### Prework
- [ ] issue for audit [to be added once there is an issue]

### Roll Call

#### Recurring items: Happens on the PM Sunday meeting
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/admin/issues/assigned/ExperimentsInHonesty)
       - [ ] [Karen](https://github.com/hackforla/admin/issues/assigned/kcoronel)
 - [ ] continue adding labels to the issue that are still missing them (see audit links above)

#### New Items
- [ ] 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Items for next week's agenda

Meetings Past and future

2022

2022-01-08 2022-01-15 2022-01-22 2022-02-26 2022-03-12 2022-03-19 2022-03-26 2022-04-16 2022-04-18 2022-06-04 2022-06-18 2022-08-07 2022-09-03 2022-09-24 2022-10-01 2022-10-08 2022-10-15 2022-11-12 2022-12-22

2023

2023-01-07 2023-01-14 2023-01-17 2023-01-24 2023-02-04 2023-02-11 2023-02-18 2023-03-04 2023-03-11 2023-03-18 2023-03-21 2023-04-08 2023-04-11 2023-05-09 2023-07-14 2023-07-22 2023-08-09 2023-08-16

ExperimentsInHonesty commented 2 years ago

2022-01-15 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Karen and Bonnie

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM ignoring #38 and #31
  - [ ] Bonnie
  - [ ] Karen
  - [ ] Camille
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[ ] https://github.com/hackforla/product-management/issues/259#issuecomment-998088343
[ ] Bonnie needs to make an issue for audit and add it to the prework
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

ExperimentsInHonesty commented 2 years ago

[Date] Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[ ] Make new agenda for next week
[ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

kcoronel commented 2 years ago

2022-01-22 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Recurring items: Happens on the PM Sunday meeting

[x] Accountability and Support Check.
- [x] Review assignments for each PM ignoring #38 and #31 #24
  - [x] Bonnie
  - [x] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Carry forward the "New Items" that we did not get to look at today
[x] https://github.com/hackforla/product-management/issues/259#issuecomment-998088343
[ ] Bonnie needs to make an issue for audit and add it to the prework
[x] Review to-do from #6

FYIs

Notes from meeting

6 has been closed and replaced with #21

Items for next week's agenda

13 Write the job posting for PM

New Tasks

Review this issue to see if it matches the new Guide Template and update https://github.com/hackforla/admin/issues/26
I have approved changes for https://github.com/hackforla/admin/issues/23, please commit them.
Review everything in prioritized backlog and make sure it has correct label and is in correct column

kcoronel commented 2 years ago

Create two remaining guides from workflow :

[x] Add Owners to the 1Password Account - in draft mode
[x] Update - Create a New Vault on 1Password Guide
[x] Create a guide issue that includes the following: adding people to vault, adding logo to vault, and removing someone from vault

Next week: Go through Admin PM board and clean up

kcoronel commented 2 years ago

02-26-22 Agenda and notes

[Date] Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [x] Review assignments for each PM ignoring https://github.com/hackforla/admin/issues/38 and https://github.com/hackforla/admin/issues/31 https://github.com/hackforla/admin/issues/24
  - [x] Bonnie
  - [x] Karen
[x] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] https://github.com/hackforla/product-management/issues/259#issuecomment-998088343
[ ] Bonnie needs to make an issue for audit and add it to the prework
[x] Review to-do from https://github.com/hackforla/admin/issues/6
[x] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

[x] BallotNav google drive file clean
[x] Bonnie to add Github recording to google folder

Items for next week's agenda

kcoronel commented 2 years ago

3-12-22 Agenda and notes

Prework

Roll Call

Bonnie Karen

Recurring items: Happens on the PM Saturday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM ignoring https://github.com/hackforla/admin/issues/38 and https://github.com/hackforla/admin/issues/31 https://github.com/hackforla/admin/issues/24
  - [ ] Bonnie
  - [ ] Karen

New Items

[x] Review admin intake form #42
[ ] Review #41
[ ] Review Admin team Templates and Guides project board
[ ] Add offboarding in 1Password to guide workflows?
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Bonnie created a new repo for the CoP to better scale access to new postings, etc. this decision came from organizing the workflow for the Administrative Intake Folder #42
in offboarding issue we will add that PM's need to remove leaving team members email address from the gmail forwarding function

Items for next week's agenda

kcoronel commented 2 years ago

3/19 Agenda and notes

Prework

Roll Call

Bonnie Karen

Recurring items: Happens on the PM Sunday meeting

[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie
  - [x] Karen

New Items

[x] Review admin intake form https://github.com/hackforla/admin/issues/42
[ ] Review Admin team Templates and Guides project board
[ ] Add offboarding in 1Password to guide workflows?
- [ ] Karen to review if we have this in workflow
[ ] Make new agenda for next week
[ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Using google tables form, what we need is a form on react site so that the form has validation in the backend.
Spent time reviewing admin slack channel for possible new workflows for intake and documentation for a getting started wiki
Closed karen's duplicate HFLA 2FA slack message

Items for next week's agenda

kcoronel commented 2 years ago

3/26 Agenda and Notes

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen

New Items

[ ] Review Admin team Templates and Guides project board
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Created knowledge base wiki replacing our 'Getting Started' wiki. @kcoronel to continue creating pages within the wiki @ExperimentsInHonesty to begin adding details for each wiki page

Items for next week's agenda

kcoronel commented 2 years ago

4/16/22 Agenda and Notes

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
    - review comments in #42

New Items

[ ] Review Admin team Templates and Guides project board
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

@kcoronel to recruit someone with experience creating tutorials - on General Slack
breakdown this page - https://github.com/hackforla/admin/wiki/Leaving-the-Project (which will be linked in wiki)

Items for next week's agenda

kcoronel commented 2 years ago

4/18/22 Agenda and Notes

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
    - review comments in #42

New Items

[ ] Review Admin team Templates and Guides project board
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Triage what stuff is Bonnie and what is admin access - https://github.com/hackforla/admin/issues/42
1password page - add link to https://github.com/hackforla/admin/projects/1?card_filter_query=label%3A%22epic%3A+1password%22
repo access
1password - need a guide for how to ask for recovery
Bonnie will go through #42

Items for next week's agenda

kcoronel commented 2 years ago

6-04-22 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[ ] Edit issue #30 to format of epic issue and then add to Icebox
[x] In Wiki add screen shot for Github
[x] Create issue for image stuff https://github.com/hackforla/internship/issues/4
- [x] #48
[x] Review Admin Slack Channel
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Bonnie recorded process of adding user directly to vault instead of the current process where we add user to the 1Password Organization and then must add them to specific project vault

[x] Bonnie to add recording to Google Drive folder - 1Password Guide: Add Team Member to 1Password
[ ] Karen to edit 1Password Guide: Add Team Member to 1Password (keep Add Team Member to Vault same but make reference to new process in this guide)
[ ] Add wiki knowledge base items to spreadsheet: WIKI content (pre guide)

Items for next week's agenda

kcoronel commented 2 years ago

6-18-22 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[ ] Edit issue #30 to format of epic issue and then add to Icebox
[ ] Review Admin Slack Channel
[ ] Karen to edit 1Password Guide: Add Team Member to 1Password (keep Add Team Member to Vault same but make reference to new process in this guide)
[ ] Add wiki knowledge base items to spreadsheet: WIKI content (pre guide)
[ ] Adding Aubrey to admin google folder
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

[ ] Create issue for workflows added to wiki #49
[ ] Edit google forms to include GitHub overall page when user responds No to specific GitHub pages not helping them with their question. This will help the admin team see if nomenclature needs to be changed or if there is a new workflow identified

Items for next week's agenda

kcoronel commented 2 years ago

8/27 Agenda and notes

Prework

None for this week

Roll Call

Bonnie Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[ ] Created a new spreadsheet to determine PM Github access - letting PM's onboard new members to the repo
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

kcoronel commented 2 years ago

9/3/22 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[ ]
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

kcoronel commented 2 years ago

9-24-22 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Recurring items: Happens on the PM Sunday meeting

[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie
  - [x] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[ ] Slack #admin channel review with Bonnie (September 10 to today)
[ ] Help make edits to Product Management wiki with a step-by-step of PMs of projects requesting to receive write access for their project
[x] Update Meet-Up posting for onboarding
[ ] Next steps: need to update for rest of year
- Problems: Make zoom link for every two weeks but decide not doing it on a specific week - problem can't move it but can cancel
- is there a schedule for onboarding that we could come up woth? Reduce frustration with everyone, including the link that goes on meet up
- more people registering with surfboard image
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

[ ] Discussed slack options
- two slacks - hard to manage and can get messy
- Bonnie idea is to ask Slack to bump us to paid membership and we would bump people off of our slack
- would ask slack to give us a script i.e. Has not posted in 12 months, hasn't posted in 6 months, no notifications, etc.
- Never active to slack? purge them

Items for next week's agenda

kcoronel commented 2 years ago

10-01-22 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Recurring items: Happens on the PM Sunday meeting

[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie
  - [x] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Slack #admin channel review with Bonnie (September 10 to today)
[ ] Help make edits to Product Management wiki with a step-by-step of PMs of projects requesting to receive write access for their project
[ ] Next steps: need to update Meetup Onboarding schedule for rest of year
- Problems: Make zoom link for every two weeks but decide not doing it on a specific week - problem can't move it but can cancel
- is there a schedule for onboarding that we could come up woth? Reduce frustration with everyone, including the link that goes on meet up
- more people registering with surfboard image
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

During slack review, Bonnie created a new wiki page for the UI/UX Community of Practice (this can be used for other community of practices/google calendar clean-ups)

If we get - Community Managers roles- reach out to Jono Bonom - ongoing pipeline, and can be helpful for us Organizers who aren't in tech Folks in tech who want to join people operations

Items for next week's agenda

kcoronel commented 2 years ago

10-8-22 Agenda and notes

Prework

N/A

Roll Call

Bonnie Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen

New Items

[x] Slack #admin channel review with Bonnie (September 10 to today)
[x] Complete Zoom login wiki and share with Regan
[ ] Help make edits to Product Management wiki with a step-by-step of PMs of projects requesting to receive write access for their project
[ ] need to update Meetup Onboarding schedule for rest of year
- Problems: Make zoom link for every two weeks but decide not doing it on a specific week - problem can't move it but can cancel
- is there a schedule for onboarding that we could come up woth? Reduce frustration with everyone, including the link that goes on meet up
[ ] Make new agenda for next week
[ ] Holiday party (in-person and virtual)
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Holiday party- in person Saturday, December 10 Location Two Bit Circus Need:

RSVP form
Email for partners
Slack messages

Virtual Party on Wednesday, December 14

Items for next week's agenda

kcoronel commented 2 years ago

10-15-22 Agenda and notes

Prework

N/A

Roll Call

Bonnie Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen

New Items

[ ] Help make edits to Product Management wiki with a step-by-step of PMs of projects requesting to receive write access for their project
[ ] Need to update Meetup Onboarding schedule for rest of year
- Problems: Make zoom link for every two weeks but decide not doing it on a specific week - problem can't move it but can cancel
- Is there a schedule for onboarding that we could come up woth? Reduce frustration with everyone, including the link that goes on meetup
[ ] Holiday party (in-person and virtual)
- Draft Invite
- Planning Google folder
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

kcoronel commented 2 years ago

11-12-22 Agenda and notes

Prework

N/A

Roll Call

Bonnie Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen

New Items

[x] Review Meetup Onboarding schedule for rest of year #51
[ ] Review Reach Bonnie form responses
[ ] Help make edits to Product Management wiki with a step-by-step of PMs of projects requesting to receive write access for their project
[ ] Holiday party (in-person and virtual)
- Draft Invite
- Planning Google folder
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Need to create a script to create labels with project names so that we may create a task manager dashboard for all organizational guide initiatives we would like product managers/pm's to complete i.e. Google calendar settings
we can create a script that has been built by someone else to help us with making labels so that teams may be able to search for their tasks easier through the dashboard
Proposals are listed in #52

Items for next week's agenda

ExperimentsInHonesty commented 1 year ago

Agenda for next meeting

https://trello.com/b/0lHZxVch/hfla-bonnie-mgmt

kcoronel commented 1 year ago

12-22-22 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[ ]
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Create separate repos for major projects and will archive them when we are done, issues within the project board will be created for each HackforLA project Example: Google Drive Migration project board Write steps out for Audit of Google Drive

from prioritized backlog in Project Board
Update template for 1Password Templates with 6 1/2 ruler lining
Create Guide V4 from this PDF - look through https://drive.google.com/file/d/1amE3moiLQaHCqErJlrBMhqnioXdq0SUq/view

Items for next week's agenda

kcoronel commented 1 year ago

1-07-23 Agenda and Notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Bonnie's Trello
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Go over this issue Create instructions for how to do the audit
[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Create Guide V4 from this PDF - look through https://drive.google.com/file/d/1amE3moiLQaHCqErJlrBMhqnioXdq0SUq/view
[ ] Create a template for Guides
[X] Calendar set-up for BallotNav Project Setup
[x] Make new agenda for next week
- [x] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Updates from Bonnie

Rabia and Bonnie are heading efforts to do a calendar and zoom audit for projects, checking frequency, where meetings are showing up, template for how to name meetings. This effort will be repeated annually by project teams, we are hopeful that PMs will follow-through with making changes to invites as needed.
Bonnie wrote some instructional "what to do" as well as formula for auditing
Rabia and Bonnie will be hosting a one PM per team mandatory meeting, so that they can complete the audit
Will do a full Slack audit - will copy every pin, bookmark, and description into a document, and will probably launch other special project with specific
Finish working on Slack guide once the audit is complete. Research team to better understand how these things are working for team members.
Bonnie is setting up these projects for Joan Baker community volunteers or others

BallotNav Calendar

Checked on Ballotnav calendar shares - people only need to be invited to events, not shared in the calendar settings. Only account that needs to be shared is hfla...
Google Drive migration vault - info for hfla where we can see forwarding from all projects
Inbox filtering calendar invites, so that the inbox is relatively empty
Unsubscribe from marketing messages and delete

1Password Guide was created by Bonnie - Guide: How to Troubleshoot 1Password's One Time Password and Use Backup Codes

Audit for 1Password Guides to see what is being stated in the general what is tool section Text on the top, and then add check boxes

Test webinar meeting with Bonnie to see if a panelist can start zoom webinar with only the webinar code to take control of meeting - panelist link

Items for next week's agenda

kcoronel commented 1 year ago

1/14/23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie, Karen

Recurring items:

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Review Slack #admin channel with Bonnie
[ ] Review reach Bonnie Form
- Karen reviewed form and there were outdated requests, need to check with Bonnie if we need to send out some form of confirmation for the form.
[ ] Review #66 with Bonnie
[ ] Review BallotNav Google Drive Migration Audit updated
[x] Test Zoom
[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Create Guide V4 from this PDF - look through https://drive.google.com/file/d/1amE3moiLQaHCqErJlrBMhqnioXdq0SUq/view
[ ] Create a template for Guides
[ ] Make new agenda for next week
[ ] Audit for 1Password
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

While reviewing Slack, Bonnie responded to Fang asking for more details on his comment

"This may already exist. Is there a standard way of filling in project info? This is what I'm doing for now, 
but a standardized recommendation would be better. Like "HackforLA" or "Hack for LA" or "Hack For LA"? 
project = "PeopleDepot"
copyright = "2023, Hack for LA"
author = "PeopleDepot Team"
release = "0.1"

Response from Fang to go over with Bonnie:

This is not for the database but for the documentation. It’s text that appears in the header and footer. 
Examples: [linux kernel](https://docs.kernel.org/) and [python](https://docs.python.org/3/) documentation.
Blank is also okay. I think author and release are either not useful or not displayed. copyright  is 
the only thing that's useful to show other than project name. I guess it's actually the authors of the 
documentation that hold the copyright, so maybe it should be "PeopleDepot Team" or "PeopleDepot Contributors".

Reviewing Lucky Parking off-boarding process due to their request in the #admin slack channel about adding new team members to the project repo. Updated our wiki foR GitHub management to be more directional for PM's.
Review website and come up with ideas for how to add org leaders to the website, list names on admin page
We owe Code for America (CFA) some stats, Karen to check to see if she can get into her hackforla email, and get started on these tasks
Audit for 1Password Guides to see what is being stated in the general what is tool section Text on the top, and then add check boxes

Items for next week's agenda

kcoronel commented 1 year ago

1/17/23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie, Karen

Recurring items:

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Review reach Bonnie Form
- Karen reviewed form and there were outdated requests, need to check with Bonnie if we need to send out some form of confirmation for the form.
[ ] Review Create instructions for how to do the audit with Bonnie
[x] Review BallotNav Google Drive Migration Audit updated
[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Audit for 1Password
[ ] CFA Tasks
[ ] Hack for LA Team Leaders page
[ ] Create Guide V4 from this PDF - look through https://drive.google.com/file/d/1amE3moiLQaHCqErJlrBMhqnioXdq0SUq/view
[ ] Create a template for Guides
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

kcoronel commented 1 year ago

1/24/23 Agenda and Notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie, Karen

Recurring items:

[ ] Accountability and Support Check
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)
[x] Review reach Bonnie Form
[x] Review admin Slack channel
- does this issue have an updated list of current/active HfLA projects
- Not up to date, Bonnie still working on the spreadsheet for you

New Items

[ ] ReviewCreate instructions for how to do the audit issue with Bonnie
[ ] Hack for LA Team Leaders page
[ ] Create a template for Guides
[ ] Create Guide V4 from this PDF - look through this folder
1Password
[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Audit for 1Password
BallotNav
[ ] Review BallotNav Google Drive Migration Audit
- When I added the email (kaceecor@gmail.com) to the BallotNav Drive as a 'Contributor' I was able to add a test document to the BallotNav Drive, but not to a specific folder within the Drive. I was also NOT able to move a test folder to the BallotNav Drive.
- When I added the email (kaceecor@gmail.com) to the BallotNav Drive as a 'Content Manager' I was able to add a blank test document to the BallotNav Drive, and to a specific folder within the Drive. I was NOT able to move a blank test folder.
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Think about the process for guest speakers for HfLA

Items for next week's agenda

kcoronel commented 1 year ago

2/4/23 Agenda and Notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie, Karen

Recurring items:

[ ] Accountability and Support Check
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)
[x] Review reach Bonnie Form

New Items

Last Week Items

[ ] ReviewCreate instructions for how to do the audit issue with Bonnie
[ ] Hack for LA Team Leaders page
[ ] Create a template for Guides
- need to chat with Bonnie about what she is trying to see in this template
[ ] Create Guide V4 from this PDF - look through this folder
[ ] Think about the process for guest speakers for HfLA
1Password
[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Audit for 1Password
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Worked on creating a survey and announcements around CFA's recent brigade announcement.

Items for next week's agenda

kcoronel commented 1 year ago

2/11/23 Agenda and Notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie, Karen

Recurring items:

[ ] Accountability and Support Check
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)
[ ] Review reach Bonnie Form

New Items

Last Week Items

[ ] Review Create instructions for how to do the audit issue with Bonnie
[ ] Hack for LA Team Leaders page
[ ] Create a template for Guides
- need to chat with Bonnie about what she is trying to see in this template
[ ] Create Guide V4 from this PDF - look through this folder
[ ] Think about the process for guest speakers for HfLA

1Password

[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Audit for 1Password
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

BallotNav

[ ] Google Drive Migration

FYIs

Notes from meeting

Didn't get through anything on agenda, because we were busy responding to questions from CFA Survey #68. Check resources page for the questions and responses.

Items for next week's agenda

kcoronel commented 1 year ago

2/18/23 Agenda and Notes

Roll Call

Bonnie, Karen

Recurring items:

[ ] Accountability and Support Check
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[x] Review reach Bonnie Form

New Items

Last Week Items

[ ] Review Create instructions for how to do the audit issue with Bonnie
[ ] Draft Hack for LA Team Leaders page (create issue and then link here)
[ ] Create a template for Guides (create issue and then link here)
- need to chat with Bonnie about what she is trying to see in this template
[ ] Create Guide V4 from this PDF - look through this folder - (create issue and then link here)
[ ] Think about the process for guest speakers for HfLA (see notes below)

1Password

[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Audit for 1Password documents created with previous Guides template
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

BallotNav

[ ] Google Drive Migration

FYIs

Notes from meeting

Bonnie asked Engineering CoP to check in with UI/UX CoP for their process for inviting guests. Will let either of the CoP'S to work on creating a guide for guest speakers.

Items for next week's agenda

kcoronel commented 1 year ago

3/4/23 Agenda and Notes

Roll Call

Bonnie, Karen

Recurring items:

[ ] Accountability and Support Check
- [x] Review assignments for each PM
  - [x] Bonnie
  - [x] Karen
[x] Review reach Bonnie Form

New Items

Last Week Items

[ ] Review Create instructions for how to do the audit issue with Bonnie
[ ] Draft Hack for LA Team Leaders page (create issue and then link here)
[ ] Create a template for Guides (create issue and then link here)
- need to chat with Bonnie about what she is trying to see in this template
[ ] Create Guide V4 from this PDF - look through this folder - (create issue and then link here)
[ ] Think about the process for guest speakers for HfLA (see notes below)

1Password

[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Audit for 1Password documents created with previous Guides template
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

BallotNav

[ ] Google Drive Migration

FYIs

Notes from meeting

Split costs of Meet-Up with Brigades of Open Oakland and Code for San Jose -$198.00
Bonnie reached out to Jess Sand on the Code for America slack channel regarding Meet-Up, if this doesn't work, look into San Francisco and San Diego

Items for next week's agenda

kcoronel commented 1 year ago

For next agenda: add an issue for bonnie to download CFA folders

kcoronel commented 1 year ago

3/11/23 Agenda and Notes

Roll Call

Bonnie, Karen

Recurring items:

[x] Accountability and Support Check
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[x] Review reach Bonnie Form

New Items

[x] Review responses from CfA to our CfA end of fiscal sponsorship questions from HfLA to CfA

Last Week Items

[ ] Review Create instructions for how to do the audit issue with Bonnie
[x] Draft Hack for LA Team Leaders page (#71)
[ ] Create a template for Guides (create issue and then link here)
- need to chat with Bonnie about what she is trying to see in this template
[x] Create Guide V4 from this PDF - look through this folder
- How to Set Reminders in Slack v4
[ ] Think about the process for guest speakers for HfLA (see notes below)
- Development/Engineering CoP will be overseeing this initiative

1Password

[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Audit for 1Password documents created with previous Guides template
[x] Make new agenda for next week
- [x] Carry forward the "New Items" that we did not get to look at today

BallotNav

[ ] Google Drive Migration

FYIs

Notes from meeting

Create a new repo for Brigade offboarding process
Reach out to Ava regarding Bonnie joining Spoints meeting on Thursday and adding calendering/100 Automations to the agenda (from Reach Bonnie form)
Reach out to Aparna re: setting a meeting time for Bonnie and Aparna to meet regarding UI/UX Onboarding Project (from Reach Bonnie form)

Items for next week's agenda

Delete Slack member profile - requested in Admin channel

kcoronel commented 1 year ago

3/18/23 Agenda and Notes

Roll Call

Bonnie, Karen

Recurring items:

[ ] Accountability and Support Check
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[x] Review reach Bonnie Form
[ ] New Issue Review
[ ] Questions/Review

New Items

[x] Google Workspace administrator? Does this page show who your administrator is?
- Bonnie is an administrator, let Jess know
[x] Do we want to meet with Jess now, or hold?
- FYI Jess is still waiting to hear from CfA Marketing & Communications team about the logo usage, Youtube channel, and Brigade website. Jess' Calendly.
- Will wait to see Jess' responses and then decide to meet or not
[x] Solution for UI/UX Guest in April - conflicts with a Code for Sacramento
- Write to Jess, can you add a note to the instruction spreadsheet, if you don't have to use Zoom 1, please don't, only one that has webinar, not first time
- Reach out to Code for Sacramento (reach out to Mary from Fresno to ask)
- Block out permanently

CfA Updates

Planning a fiscal sponsorship webinar for April 6, 2023 at 7pm ET and have invited three fiscal sponsors to present about their organization. We’ll send out an invitation and more information once all three fiscal sponsors are confirmed.
Updated the FAQ with additional information on tools and other questions we received since the last forum. Please review the updates here. The additions are:
- Projects & Tools: Domains, Google Workspace, Meetup, GitHub, and others
- Finances: Donating your Brigade funds
- Other: General Liability Insurance

Last Week Items

[ ] Review Create instructions for how to do the audit issue with Bonnie
[ ] Create a template for Guides (create issue and then link here)
- need to chat with Bonnie about what she is trying to see in this template

1Password

[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Audit for 1Password documents created with previous Guides template
[x] Make new agenda for next week
- [x] Carry forward the "New Items" that we did not get to look at today

BallotNav

[ ] Google Drive Migration

FYIs

[ ] Jess out of office from 3/24 - 3/31

Notes from meeting

Find out which Brigade has a free Slack so that we can join their Slack and we can provide them with fiscal sponsorship or email
Any Slack with a connection
Did Dean receive a Notice Letter ? Confirm this at next week's meeting.

Items for next week's agenda

Delete Slack member profile - requested in Admin channel

kcoronel commented 1 year ago

Hi everyone. I just completed (or so I believe) my first “small” ticket. In my previous tickets I did a PR but this time I need to contact a Tech Lead or Bonnie as I worked on a Wiki page. What is the best way to reach either?

Camille :sunflower: 13 hours ago This is the documentation on how to reach Bonnie: https://github.com/hackforla/admin/wiki/Executive-Director

kcoronel commented 1 year ago

3/21/23 Agenda and Notes

Roll Call

Bonnie, Karen

Recurring items:

[ ] Accountability and Support Check
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[x] Review reach Bonnie Form
[ ] New Issue Review
[ ] Questions/Review

New Items

[ ] TBD - meeting with Jess
[x] Chat with Mary about UI/UX meeting
[x] Create a Hack for LA operating cost budget - server costs (about 1800 a month), insurance for organization
[ ] Do a clean-up of Zoom Vault on 1Password (give PMs heads up, will add all PM's from VRMS audit)
[x] Add to CfA end of fiscal sponsorship questions from HfLA to CfA about liability insurance
[ ] Create a narrative for members - what will we tell them answer questions that have been submitted, so if we have to gather info - think about these

CfA Updates

Planning a fiscal sponsorship webinar for April 6, 2023 at 7pm ET
- Need to create a document with the questions we want to ask re: insurance policy (edimify CTS board members on any lawsuits against organization) does open collective have insurance?
What happens to AWS to a non-profit- does open collective have a deal where each project is seen as a non profit

Last Week Items

[ ] Review Create instructions for how to do the audit issue with Bonnie
[ ] Create a template for Guides (create issue and then link here)
- need to chat with Bonnie about what she is trying to see in this template

1Password

[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Audit for 1Password documents created with previous Guides template
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

BallotNav

[ ] Google Drive Migration

FYIs

[ ] Jess out of office from 3/24 - 3/31

Notes from meeting

Find out which Brigade has a free Slack so that we can join their Slack and we can provide them with fiscal sponsorship or email
Any Slack with a connection
Did Dean receive a Notice Letter ? Confirm this at next week's meeting.

Items for next week's agenda

[x] Delete Slack member profile - requested in Admin channel

kcoronel commented 1 year ago

4/8/23 Agenda and Notes

Roll Call

Bonnie, Karen

Recurring items:

[ ] Accountability and Support Check
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] Review reach Bonnie Form
[ ] Review #admin slack channel
[ ] New Issue Review
[ ] Questions/Review

New Items

[ ] Follow-up from meeting with Jess CfA end of fiscal sponsorship questions from HfLA to CfA, Slack channels, etc.
[x] Create a Hack for LA operating cost budget - server costs (about 1800 a month), insurance for organization
[ ] Do a clean-up of Zoom Vault on 1Password (give PMs heads up, will add all PM's from VRMS audit)
[ ] Create a narrative for members - what will we tell them answer questions that have been submitted, so if we have to gather info - think about these

CfA Updates

Last Week Items

[ ] Review Create instructions for how to do the audit issue with Bonnie
[ ] Create a template for Guides (create issue and then link here)
- need to chat with Bonnie about what she is trying to see in this template

1Password

[ ] Update template for 1Password Templates with 6 1/2 ruler lining
[ ] Audit for 1Password documents created with previous Guides template
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

BallotNav

[ ] Google Drive Migration

FYIs

Found solution for how to transfer data for 311 Data current user
Treat GitHub money as a an endowment and fundraise for specific costs i.e. zoom meeting cost, meet-up, aws, etc.
Create a figma board for CoP/project

Notes from meeting

Items for next week's agenda

[x] Delete Slack member profile - requested in Admin channel

kcoronel commented 1 year ago

4/11/23 Agenda and Notes

reviewed reach bonnie form - cleared up the queue decided to use Stripe for taking donations, Bonnie will set this up worked on questions we owed to Jess (CfA)

kcoronel commented 1 year ago

Need to set up stripe - did not change banks Send donor letter useful things we want project leads to agree too? general agreement, that folks agree too one of the agreements, no promises to outside volunteers, partners, etc. Social media - LinkedIn CFA ending, Hack for LA moving to fiscal sponsor Leadership

kcoronel commented 1 year ago

7-14-23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie
  - [x] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Bonnie will finish set-up for Zoom Webinar Account, will update July 25 onboarding session, and will create meeting for 7/17 onboarding session
[x] Updating Meet-Ups with Onboarding [next week]
[ ] CFA Transition Fact Sheet #68
[ ] Remove CFA logo from projects and add new logo/title of organization; message #adminteam with something outside of this scope - maybe have product leads and designers create a standard for how we reference/credit Civic Tech Structure
- Bonnie will create a Google form, each project must nominate a design person, gathering for how folks are currently referencing folks CFA, Hack for LA on website and/or wiki, documentation, anything that people can see
- Each project will have a Figma page to add screenshots, each team has a delegate, you can change delegates if person on team
- Review form on Saturday and reach out to projects who may not have responded
- Get together with CoP UI/UX - can invite delegates to this meeting
[ ] Additions to Reach Bonnie Google Form re: Recommendations
- If you need a verification/certification that you are here - confirming dates verbal recommendation - please submit dates, project team title and what you were responsible for
- If you need an actual [written] recommendation - fill out letter of recommendation and send link to that in the Reach Bonnie form
- if your employer requires the questions in advance because they have to clear it with HR - anyone who supervised me will be happy to answer them
[ ] Need to create a form for when PM’s leave projects with questions such as 1. are you the only PM 2. Who are current/active PM's?
[ ] [Backlog] Create Documentation for organization G-Drive - emails that need to be listed in all drives, why/reasoning, etc.
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

Civic Tech Jobs:

Kanban board - Developer board is automated from our general Kanban board

FYIs

Notes from meeting

Items for next week's agenda

kcoronel commented 1 year ago

7-22-23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie
  - [x] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Updating Meet-Ups with Onboarding [next week]
[ ] CFA Transition Fact Sheet #68
[ ] Remove CFA logo from projects and add new logo/title of organization; message #adminteam with something outside of this scope - maybe have product leads and designers create a standard for how we reference/credit Civic Tech Structure
- Bonnie will create a Google form, each project must nominate a design person, gathering for how folks are currently referencing folks CFA, Hack for LA on website and/or wiki, documentation, anything that people can see
- Each project will have a Figma page to add screenshots, each team has a delegate, you can change delegates if person on team
- Review form on Saturday and reach out to projects who may not have responded
- Get together with CoP UI/UX - can invite delegates to this meeting
[ ] Additions to Reach Bonnie Google Form re: Recommendations
- If you need a verification/certification that you are here - confirming dates verbal recommendation - please submit dates, project team title and what you were responsible for
- If you need an actual [written] recommendation - fill out letter of recommendation and send link to that in the Reach Bonnie form
- if your employer requires the questions in advance because they have to clear it with HR - anyone who supervised me will be happy to answer them
[ ] Need to create a form for when PM’s leave projects with questions such as 1. are you the only PM 2. Who are current/active PM's?
[ ] [Backlog] Create Documentation for organization G-Drive - emails that need to be listed in all drives, why/reasoning, etc.
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

kcoronel commented 1 year ago

8-09-23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[ ] Update Zoom meetings for onboardings with 15-min buffer
[ ] CFA Transition Fact Sheet #68
[ ] Remove CFA logo from projects and add new logo/title of organization; message #adminteam with something outside of this scope - maybe have product leads and designers create a standard for how we reference/credit Civic Tech Structure
- Bonnie will create a Google form, each project must nominate a design person, gathering for how folks are currently referencing folks CFA, Hack for LA on website and/or wiki, documentation, anything that people can see
- Each project will have a Figma page to add screenshots, each team has a delegate, you can change delegates if person on team
- Review form on Saturday and reach out to projects who may not have responded
- Get together with CoP UI/UX - can invite delegates to this meeting
[ ] Additions to Reach Bonnie Google Form re: Recommendations
- If you need a verification/certification that you are here - confirming dates verbal recommendation - please submit dates, project team title and what you were responsible for
- If you need an actual [written] recommendation - fill out letter of recommendation and send link to that in the Reach Bonnie form
- if your employer requires the questions in advance because they have to clear it with HR - anyone who supervised me will be happy to answer them
[ ] Need to create a form for when PM’s leave projects with questions such as 1. are you the only PM 2. Who are current/active PM's?
[ ] [Backlog] Create Documentation for organization G-Drive - emails that need to be listed in all drives, why/reasoning, etc.
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Bonnie will test out AirMeet.com and other Zoom like tools with breakouts with her mentee on 8/10
- https://www.airmeet.com/hub/blog/best-webinar-platforms-with-breakout-rooms/
Reviewing which projects include CFA in their privacy policy - this will need to be updated
Bonnie created this new Figma and will begin to have projects add their designers to the Figma to standardize designs for giving credit to Civic Tech Structure

Items for next week's agenda

kcoronel commented 1 year ago

8-16-23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Mihika posted on #admin channel with the following message "Hello Bonnie, I am a Data Scientist working on the California Grants Portal project (constructing a data product for CA govt open grants data). We are at the use case validation stagev- and wish to conduct informational interviews/ brief surveys with potential users.These could be local government officials (city or county), non profits, research labs etc. Would you be able to connect me with a few of your contacts in this space? Thanks!"
- Bonnie to take survey and go through user testing before reaching out to our partners/contacts
- "Bonnie will have a better idea for who she should connect you with based on the survey"
- Karen to send link to book on Bonnie's calendar - https://calendar.app.google/jTTEhKYUAKUwekLBA
[ ] Karen to update Zoom meetings for onboardings with 15-min buffer
[ ] CFA Transition Fact Sheet #68
[ ] Remove CFA logo from projects and add new logo/title of organization; message #adminteam with something outside of this scope - maybe have product leads and designers create a standard for how we reference/credit Civic Tech Structure
- Bonnie will create a Google form, each project must nominate a design person, gathering for how folks are currently referencing folks CFA, Hack for LA on website and/or wiki, documentation, anything that people can see
- Each project will have a Figma page to add screenshots, each team has a delegate, you can change delegates if person on team
- Review form on Saturday and reach out to projects who may not have responded
- Get together with CoP UI/UX - can invite delegates to this meeting
[ ] Additions to Reach Bonnie Google Form re: Recommendations
- If you need a verification/certification that you are here - confirming dates verbal recommendation - please submit dates, project team title and what you were responsible for
- If you need an actual [written] recommendation - fill out letter of recommendation and send link to that in the Reach Bonnie form
- if your employer requires the questions in advance because they have to clear it with HR - anyone who supervised me will be happy to answer them
[ ] Need to create a form for when PM’s leave projects with questions such as 1. are you the only PM 2. Who are current/active PM's?
[ ] [Backlog] Create Documentation for organization G-Drive - emails that need to be listed in all drives, why/reasoning, etc.
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Regarding Austin Tasato message in #admin channel - "Hi. Onboarded today and was interested more on the organizer's side too -- talked with Bonnie in a breakout room and she directed me to add this #admin channel. Nice to meet yall" - Bonnie wants to understand what the benefit of hosting an event will be.
Project to reach out to all civic tech organizations and have a conference - talk about what it is we are planning and if there is synergy (Data Donout and Hack for Good)
Karen to talk with Austin - Hard goal for this year, put together list capturing all civic tech organizations in LA - organize a joint holiday party

Items for next week's agenda

kcoronel commented 1 year ago

8-30-23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [x] Bonnie
  - [x] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Did you chat with Mihika? Re: survey - only stakeholder needed is liberians , not interview end users - already a portal for it
[x] Review Erin's message on admin: Hi — I’m about to run orientation for a group of UCLA students who volunteer to do data validation for FOLA calling up food pantries/meal programs for us as part of a community engagement class. The first week they always ask me for form 990 as part of an assignment. In the past I’ve pointed them to the C4A form. Can you help me find the correct one to use moving forward? Since this is newly formed we may not have filed one yet. In lieu of that is it possible to get any significant form from the filing process? - don't have a 990 yet because we are under the revenue threshold that would require us to complete this form. Use link non-profit tax exempt organizations, look it up in this portal
[x] Review Reach Bonnie form submissions
[x] Karen to update Zoom meetings for onboardings with 15-min buffer
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

CTJ

how to update 1-pager for website
updating this VRMS spreadsheet - see below for notes on Karen getting admin access for her to keep the sheet updated with PM permissions
updates to website (timeline)

Backlog

[ ] CFA Transition Fact Sheet #68
[ ] Remove CFA logo from projects and add new logo/title of organization; message #adminteam with something outside of this scope - maybe have product leads and designers create a standard for how we reference/credit Civic Tech Structure
[ ] Additions to Reach Bonnie Google Form re: Recommendations
- If you need a verification/certification that you are here - confirming dates verbal recommendation - please submit dates, project team title and what you were responsible for
- If you need an actual [written] recommendation - fill out letter of recommendation and send link to that in the Reach Bonnie form
- if your employer requires the questions in advance because they have to clear it with HR - anyone who supervised me will be happy to answer them
[ ] Need to create a form for when PM’s leave projects with questions such as 1. are you the only PM 2. Who are current/active PM's?
[ ] Create Documentation for organization G-Drive - emails that need to be listed in all drives, why/reasoning, etc.

FYIs

Austin Tasato (interested in leading in person events) missed our meeting, back on his court to let me know availability - busy now, will reach out when he has more availability

Notes from meeting

Bonnie requested for VRMs to give Karen access

Items for next week's agenda

kcoronel commented 1 year ago

9-06-23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [x] Bonnie
  - [x] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Review Reach Bonnie form submissions
[ ] Karen needs to create a 'guide' for finding CFA logo from project teams document here
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

Backlog

[ ] CFA Transition Fact Sheet #68
[ ] Remove CFA logo from projects and add new logo/title of organization; message #adminteam with something outside of this scope - maybe have product leads and designers create a standard for how we reference/credit Civic Tech Structure
[ ] Additions to Reach Bonnie Google Form re: Recommendations
- If you need a verification/certification that you are here - confirming dates verbal recommendation - please submit dates, project team title and what you were responsible for
- If you need an actual [written] recommendation - fill out letter of recommendation and send link to that in the Reach Bonnie form
- if your employer requires the questions in advance because they have to clear it with HR - anyone who supervised me will be happy to answer them
[ ] Need to create a form for when PM’s leave projects with questions such as 1. are you the only PM 2. Who are current/active PM's?
[ ] Create Documentation for organization G-Drive - emails that need to be listed in all drives, why/reasoning, etc.

FYIs

Notes from meeting

Items for next week's agenda

luca-navarrete commented 1 year ago

Add to the next agenda:

- [ ] Review with Bonnie [Slack Channel Audit](https://docs.google.com/spreadsheets/d/1VhuLsQvnIBI8lRpom5hCLcWgjj9J8t3q-fnFxDiNVyo/edit#gid=0)
  - [ ] Slack channels (active/dormant/archived)
  - [ ] Slack channel pins and bookmarks

kcoronel commented 1 year ago

9-20-23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Review Reach Bonnie form submissions
[ ] Karen needs to create a 'guide' for finding CFA logo from project teams document here
[x] Review with Bonnie Slack Channel Audit
- [x] Slack channels (active/dormant/archived)
- [x] Slack channel pins and bookmarks
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

Backlog

[ ] CFA Transition Fact Sheet #68
[ ] Remove CFA logo from projects and add new logo/title of organization; message #adminteam with something outside of this scope - maybe have product leads and designers create a standard for how we reference/credit Civic Tech Structure
[ ] Additions to Reach Bonnie Google Form re: Recommendations
- If you need a verification/certification that you are here - confirming dates verbal recommendation - please submit dates, project team title and what you were responsible for
- If you need an actual [written] recommendation - fill out letter of recommendation and send link to that in the Reach Bonnie form
- if your employer requires the questions in advance because they have to clear it with HR - anyone who supervised me will be happy to answer them
[ ] Need to create a form for when PM’s leave projects with questions such as 1. are you the only PM 2. Who are current/active PM's?
[ ] Create Documentation for organization G-Drive - emails that need to be listed in all drives, why/reasoning, etc.

FYIs

Notes from meeting

Items for next week's agenda

kcoronel commented 1 year ago

10-04-23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[x] Accountability and Support Check.
- [x] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Review Reach Bonnie form submissions
[ ] Karen needs to create a 'guide' for finding CFA logo from project teams document here
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

Backlog

[ ] Meet-Up Transition scheduled for 12/4/23
[ ] CFA Transition Fact Sheet #68
[ ] Remove CFA logo from projects and add new logo/title of organization; message #adminteam with something outside of this scope - maybe have product leads and designers create a standard for how we reference/credit Civic Tech Structure
[ ] Additions to Reach Bonnie Google Form re: Recommendations
- If you need a verification/certification that you are here - confirming dates verbal recommendation - please submit dates, project team title and what you were responsible for
- If you need an actual [written] recommendation - fill out letter of recommendation and send link to that in the Reach Bonnie form
- if your employer requires the questions in advance because they have to clear it with HR - anyone who supervised me will be happy to answer them
[ ] Need to create a form for when PM’s leave projects with questions such as 1. are you the only PM 2. Who are current/active PM's?
[ ] Create Documentation for organization G-Drive - emails that need to be listed in all drives, why/reasoning, etc.

FYIs

Notes from meeting

To do: HackforLA holiday party - Saturday, December 9 - same time as last year Karen to create Google Form Angel City Brewery - Karen to contact re: our event Time - 6-8pm https://github.com/hackforla/admin/issues/53#issue-1460503944

Items for next week's agenda

kcoronel commented 1 year ago

create google form for LinkedIn workshops- linkedin and hack for la logo + ask folks to submit their linkedin for review

name
email
are you available on 6, 13 - 2hr sessions (6pm - 8pm pacific)
linkedin url
which is your primary CoP
what projects at hack for la have you been on

Will let you know by 10/23 if you have been selected.

kcoronel commented 1 year ago

@ExperimentsInHonesty I created the google form for LinkedIn submissions: https://drive.google.com/drive/folders/1-kfKgTs3tuKAywDIERw_kdtPDIzIER-F?usp=drive_link

Google header image in Canva

kcoronel commented 1 year ago

10-18-23 Agenda and notes

Prework

[ ] issue for audit [to be added once there is an issue]

Roll Call

Bonnie
Karen

Recurring items: Happens on the PM Sunday meeting

[ ] Accountability and Support Check.
- [ ] Review assignments for each PM
  - [ ] Bonnie
  - [ ] Karen
[ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

[x] Review Reach Bonnie form submissions
[x] Review form for LinkedIn workshop
[ ] Review issue #78 for updates
[ ] Permission issue (Bonnie bringing up)
[ ] Make new agenda for next week
- [ ] Carry forward the "New Items" that we did not get to look at today

Backlog

[ ] Karen needs to create a 'guide' for finding CFA logo from project teams document here
[ ] Meet-Up Transition scheduled for 12/4/23
[ ] CFA Transition Fact Sheet #68
[ ] Remove CFA logo from projects and add new logo/title of organization; message #adminteam with something outside of this scope - maybe have product leads and designers create a standard for how we reference/credit Civic Tech Structure
[ ] Additions to Reach Bonnie Google Form re: Recommendations
- If you need a verification/certification that you are here - confirming dates verbal recommendation - please submit dates, project team title and what you were responsible for
- If you need an actual [written] recommendation - fill out letter of recommendation and send link to that in the Reach Bonnie form
- if your employer requires the questions in advance because they have to clear it with HR - anyone who supervised me will be happy to answer them
[ ] Need to create a form for when PM’s leave projects with questions such as 1. are you the only PM 2. Who are current/active PM's?
[ ] Create Documentation for organization G-Drive - emails that need to be listed in all drives, why/reasoning, etc.

FYIs

Notes from meeting

Items for next week's agenda

kcoronel commented 1 year ago

Notes 23-15-11

Bonnie and Rabia will be working on a list of Southern, CA Hack for LA members and will then reach out them on Linkedin, this process was effective for the NYC meet up that happened November 2023
Update Greetbot so that it does not include archived Slack channels

hackforla / admin

Admin team agenda #38

Overview

Action Items

To create a new agenda

Resources/Instructions

Template for next meeting agenda

Meetings Past and future

2022

2023

2022-01-15 Agenda and notes

Prework

Roll Call

Recurring items: Happens on the PM Sunday meeting

New Items

FYIs

Notes from meeting

Items for next week's agenda

[Date] Agenda and notes

Prework

Roll Call

Recurring items: Happens on the PM Sunday meeting

New Items

FYIs

Notes from meeting

Items for next week's agenda

2022-01-22 Agenda and notes

Prework

Roll Call

Recurring items: Happens on the PM Sunday meeting

New Items

FYIs

Notes from meeting

6 has been closed and replaced with #21

Items for next week's agenda

13 Write the job posting for PM

New Tasks

02-26-22 Agenda and notes

[Date] Agenda and notes

Prework

Roll Call

Recurring items: Happens on the PM Sunday meeting

New Items

FYIs

Notes from meeting

Items for next week's agenda

3-12-22 Agenda and notes

Prework

Roll Call

Recurring items: Happens on the PM Saturday meeting

New Items

FYIs

Notes from meeting

Items for next week's agenda

3/19 Agenda and notes

Prework

Roll Call

Recurring items: Happens on the PM Sunday meeting

New Items

FYIs

Notes from meeting

Items for next week's agenda

3/26 Agenda and Notes

Roll Call

Recurring items: Happens on the PM Sunday meeting

New Items

FYIs

Notes from meeting

Items for next week's agenda

4/16/22 Agenda and Notes

Roll Call

Recurring items: Happens on the PM Sunday meeting

New Items

FYIs

Notes from meeting

Items for next week's agenda

4/18/22 Agenda and Notes

Roll Call

Recurring items: Happens on the PM Sunday meeting

New Items