Wiki Workflows

[kcoronel]

Overview

We need to get the wiki populated enough with solutions so that a paid assistant can triage the admin form responses

Action Items

• [ ] Go though each workflow and identify
  • [ ] what still needs to be done for each one
  • [ ] which ones are completed

Resources/Instructions

https://github.com/hackforla/admin/wiki

Identified Workflows

• [ ] GitHub
  • [ ] repo access
    • [ ] Needs image that show what Maintainer access looks like and what it looks like when you don't have it. Both views should be on the add people page
    • [ ] What you need to do as a pm if you don't have Maintainer access to the base (read) and write teams
  • [ ] your project ???
  • [ ] How to Mange open roles on the CoP boards
    • [x] community of practice boards for PMs posting of open roles
  • [x] GitHub: Saved replies
  • [ ] GitHub: Error when trying to edit a comment how to assign yourself to first issue
  • [ ] How to use the Beta Project Boards
    • [ ] Migrating to the new project boards
      • [ ] Timeline
        • [ ] Why you should not use them now
      • [ ] How to Migrate your existing board(s)
      • [ ] Limitations (1200 issues)
        • [ ] What to do about closed issues
• [ ] 1Password
  • [ ] recovery
  • [ ] someone being added to 1Password
• [ ] Zoom
  • [ ] access to zoom
  • [ ] Updating project meeting information on website
• [ ] Joining admin team
  • [ ] Create guides
  • [ ] Tasks?
• [ ] Looking where to find things i.e. guides, hackforla
• [ ] Requests for Bonnie
  • [ ] Reference check
    • date and title verification of volunteer activity for employment (such as Hireright)
    • letter of volunteer service. Prerequisite is Request for confirmation letter of volunteer service
    • [ ] Recommendations
    • [ ] Need Bonnie to review something
    • [ ] Bonnie needs to review a message being sent to external partner or software company that you want access to their software for project
    • [ ] does bonnie meet with you or someone from your team every week
    • if yes, can it be handled at the weekly meeting
    • if no, please use this wisely, let us know what the deadline is about
    • [ ] need a recurring meeting with Bonnie?
• [ ] Someone requesting @ channel access for Slack
• [ ] People need the authentication code for a project team's email account
• [ ] Tool request (asking for tools we don't already have - create a guide) see below for a reference
• [ ] I'm leaving organization, what should I do
• [ ] special access i.e. google app scripts (not one of these key things, please let us know)

For Knowledge Base Wiki

Items listed below were identified during our #adminchannel Slack review and identified as good items to list in the Getting Started repo as FAQ's, which can be listed in individual project wikis (here's stuff that applies to every team all people).

• [ ] how to assign yourself to first issue
• [x] link to guides project board
• [x] adding folks to existing calendar invite
• [ ] why you can't be a second host on zoom with yourname@gmail.com
• [ ] help, my zoom is telling me another meeting is in progress
• [ ] see tutorial for how to solve zoom access problem
• [x] when you're leaving the project, here is what we need you to do Leaving the Project issue
• [ ] what to do when you see this -[ ] Instructions for how to add save reply on repo
• [ ] Miro has a limit of 32 team members on their free trial

Drafts

Draft Request Form for Administrative Tasks Google Form

Resources/Instructions

Administrative Forms Folder Send a form with pre-filled answers Superman form example of skipping sections If we need a header for forms: Hack for LA Onboarding Presentation Header resource header

Tool Request message from Slack:

Sept 30.21 Richard Burck 7:53 AM Hi, someone from my project tram suggested working with optimalworkshop.com for our card sorting issue. I just created a free account to try it out. I like it, but the free account has limits like the number of cards. There is also an option for a paid subscription for individuals and teams. Would anyone know if HackForLA already has a team account? Or can anyone provide free/cheap online card sorting alternatives? TIA. :)

Resources/Instructions

Tip: Your image should be a PNG, JPG, or GIF file under 1 MB in size. For the best quality rendering, we recommend keeping the image at 640 by 320 pixels. Read Github's Customizing your repository's social media preview

[ExperimentsInHonesty]

### Dependencies
ANY ISSUE NUMBERS THAT ARE BLOCKERS OR OTHER REASONS WHY THIS WOULD LIVE IN THE ICEBOX

### Overview
WE NEED TO DO X FOR Y REASON

### Action Items
A STEP BY STEP LIST OF ALL THE TASK ITEMS THAT YOU CAN THINK OF NOW EXAMPLES INCLUDE: Research, reporting, etc.

### Resources/Instructions
- Link to overview page:  
  - example for GitHub https://github.com/hackforla/admin/wiki/tools#github
- Link to specific page: 
  - example: [GitHub: Access to a Project repository](https://github.com/hackforla/admin/wiki/GitHub-Teams)

[kcoronel]

@kcoronel to create issues for subsections of workflows identified above Issues need epic label All issues should have similar template and link to overview page and link to specific page (see Bonnie's comment above)