Workflow Modeling: Google Drive

[glenflorendo]

Dependency

Need to convert from Google Folder to Google Shared before this process can be reliably automated

Overview

We need to model the Google Drive management workflows, so that we can automate and/or train new people to do them.

Action Items

• [ ] Name all of the known workflows in this tool
• [ ] Make appointment with member of admin team who is currently performing function
• [ ] Record workflow demos
• [ ] Send admin assignee the link to the recording
• [ ] Upload recording to Google Drive
  • [ ] Notify Bonnie to remove file to free up her Zoom account space
• [ ] Attach link to issue
• [ ] Turn video transcript into step-by-step process confirmation
• [ ] Perform feasibility analysis to determine if automation possible, considering technology, time, and cost
• [ ] Depending on feasibility:
  • [ ] Make automation
  • [ ] Make a guide

Resources/Instructions

• Template for creating guides - WIP