BN: BallotNav Team Agenda

[kcoronel]

Overview

Meeting Agendas for BallotNav team meetings

Action Items

To create a new agenda

• [ ] Copy the template below into a new comment
• [ ] Edit the text you pasted with new items for your agenda
• [ ] Add the link to the new comment with its date under Resources/Instructions

Resources/Instructions

The prework (if any)should be done before the meeting so that it can be discussed during the meeting. It usually takes about 5 min, if your team reaches all issues being labeled and milestones setup. During cleanup it typically takes about 30 min weekly.

Template for next meeting agenda

## [Date] Agenda  and notes

### Prework
- [ ] issue for audit [to be added once there is an issue]

### Roll Call

#### Recurring items: Happens on the PM Sunday meeting
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each PM
       - [ ] [Bonnie](https://github.com/hackforla/admin/issues/assigned/ExperimentsInHonesty)
       - [ ] [Karen](https://github.com/hackforla/admin/issues/assigned/kcoronel)
 - [ ] continue adding labels to the issue that are still missing them (see audit links above)

#### New Items
- [ ] 
- [ ] Make new agenda for next week
  - [ ] Carry forward the "New Items" that we did not get to look at today

#### FYIs

#### Notes from meeting

#### Items for next week's agenda

Meetings Past and future

2022-01-08 2021-09-28 2021-08-30

[kcoronel]

1/18/22 Agenda and notes

Prework

None this week

Roll Call

Jon L. Federica L.

Recurring items: Happens on the Tuesday meeting

• [ ] Accountability and Support Check
  • [ ] Review assignments
    • [x] Karen
    • [ ] [Irina] ( )
    • [ ] [Drew] ( )
    • [ ] [Jon] ( )
    • [ ] [Federica] ( )

New Items

• [x] Worktime Features List
• [x] Make new agenda for next week
  • [x] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

• Irina and Federica will review communications guide #435
• Gather user story formats from other projects - Karen
• Review previous designs that we did not have time for before - Federica, Irina
• Federica, Irina, and Jon meeting on Monday at 4pm PT
• For pre-work for the team, look for examples from the states we audited for the information we want to include for ballotnav design
• Chat with Bonnie about approaching states/jurisdictions/other organizations to help grow BallotNav

Items for next week's agenda

• [ ] Review PRD document
• [ ] Review BallotNav Roadmap
  • [ ] Old Roadmap

[kcoronel]

1/25/22 Agenda and notes

Prework

None this week

Roll Call

Stacey (welcome) Drew Karen Federica

Recurring items: Happens on the Tuesday meeting

• [x] Accountability and Support Check
  • [x] Review assignments
    • [x] Karen - didn't have time to work through things, will prioritize MVP document
    • [x] Irina
    • [x] Drew
    • [ ] [Jon] ( )
    • [x] Federica

New Items

• [ ] Posting engineering roles in CoP
• [ ] Chat with Bonnie about approaching states/jurisdictions/other organizations to help grow BallotNav
• [x] Create an issue to gather user story formats from other projects
• [x] KC to add example found
• [x] Create an issue to gather example bank of states sites
• [ ] Make new agenda for next week
• [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Features List

Notes from meeting

Drew to further refine what the features are UI/UX team to create issue for user persona Give Bonnie a recap of where project is at moment

Items for next week's agenda

Updating our PRD document document Update BallotNav roadmap Old Roadmap

[ExperimentsInHonesty]

Please add to next agenda or an issue for the backlog

• [x] updating this card and this card to have the ballotnav logo image that is on the hackforla.org website. Use this URL https://user-images.githubusercontent.com/37763229/113187783-1ab1f600-920e-11eb-9f4e-4f2b967c06eb.jpg You can use the GreenEarthOs card as an example of how to do that . Also its missing some of the standard formatting, please see instructions for posting opportunities

[kcoronel]

Notes from 2/1/22:

• [x] Onboarding Process (@staceyrebekahscott)

  • [x] Create issue
  • [x] Intro's with team
  • [x] Partnership issue

• [x] Update the Roadmap (@kcoronel)

• [x] Meet with Stacey to review roadmap on Friday 2/4 at 5pm

For later:

• [x] How to add vaccancies for the project to CoP board
• [x] Organize BallotNav GoogleDrive
• [x] Set-up steps that folks joining BallotNav would need to complete
• [x] Directions for how to review resources from project ex. Read this first, followed by

[kcoronel]

2/8/22 Agenda and notes

Prework

None this week

Roll Call

Karen Drew Federica Jon Seyoung Layne

Recurring items: Happens on the Tuesday meeting

• [ ] Accountability and Support Check
  • [ ] Review assignments
    • [ ] Karen - didn't have time to work through things, will prioritize MVP document
    • [ ] Irina
    • [x] Drew
    • [x] Jon
    • [x] Federica
    • [ ] Stacey

New Items

• [ ] Posting engineering roles in CoP
• [ ] Set up meeting with Bonnie to provide an update on project
• [ ] Assign issue to gather example bank of states sites
• [ ] Make new agenda for next week
• [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Features List MVP Document Roadmap

Notes

Discuss with UI/UX team user personas and workflow for next steps

Items for next week's agenda

Updating our PRD document

[kcoronel]

2/15/22 Agenda and notes

Prework None this week

Roll Call Karen Jon Layne Stacey Gayathri

Recurring items: Happens on the Tuesday meeting Accountability and Support Check Review assignments Karen Irina Drew Jon Federica Stacey Layne Gayathri

New Items Posting engineering roles in CoP (in progress) Set up meeting with Bonnie to provide an update on project (in progress) Make new agenda for next week Carry forward the "New Items" that we did not get to look at today

FYIs Features List MVP Document Roadmap

Notes

Items for next week's agenda

[kcoronel]

2/22/22 Agenda and notes

Prework None this week

Roll Call

• [x] Karen
• [ ] Jon
• [ ] Layne
• [x] Stacey
• [x] Gayathri
• [ ] Drew
• [ ] Federica
• [ ] Irina
• [x] Seyoung

Recurring items: Happens on the Tuesday meeting

Accountability and Support Check

Review assignments Irina Jon Federica Drew Stacey Layne Gayathri Karen Seyoung

New Items

• Posting engineering roles in CoP - received feedback from Drew
• Met with Bonnie - PM's to give updates
• Show team 2FA in github
• Make new agenda for next week
  • Carry forward the "New Items" that we did not get to look at today

Resources

Features List MVP Document DRAFT Roadmap

Notes

Feel free to add to Stacey's Board of Advisors issue #462

Items for next week's agenda

[kcoronel]

3/1/22 Agenda and notes

Prework

Roll Call

• [x] Karen
• [x] Jon
• [x] Layne
• [x] Stacey
• [x] Gayathri
• [ ] Drew
• [x] Federica
• [x] Irina
• [ ] Seyoung

Recurring items: Happens on the Tuesday General Meeting

• [ ] Accountability and Support Check. Irina Jon Federica Drew Stacey Layne Gayathri Karen Seyoung

New Items

• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

[kcoronel]

3/8/22 Agenda and notes

Prework

Roll Call

• Karen
• Jon
• Layne
• Stacey
• Gayathri
• Drew
• Federica
• Seyoung

Recurring items: Happens on the Tuesday meeting

• [ ] Accountability and Support Check.
  • [ ] Irina
  • [ ] Jon
  • [ ] Federica
  • [ ] Drew
  • [ ] Stacey
  • [ ] Layne
  • [ ] Gayathri
  • [ ] Karen
  • [ ] Seyoung

New Items

• [ ] UI/UX call for new team members to help support board/partnership development
• [ ] Review #469 with team
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

[kcoronel]

3/15/22 Agenda and notes

Prework

Roll Call

• Karen
• Jon
• Layne
• Stacey
• Drew
• Federica
• Seyoung
• Carrie

Recurring items: Happens on the Tuesday meeting

• [ ] Accountability and Support Check.
  • [ ] Irina
  • [x] Jon
  • [x] Federica
  • [x] Drew
  • [x] Stacey
  • [x] Layne
  • [ ] Gayathri
  • [x] Karen
  • [ ] Seyoung

New Items

• [ ] Review Project One Sheet
• [ ] Friendly reminder for 2FA for Github
• [ ] UI/UX updates (Stacey)- break out session with UX Team
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

[kcoronel]

3/22/22 Agenda and notes

Prework

Roll Call

• Karen
• Jon
• Layne
• Stacey
• Drew
• Federica
• Carrie

Recurring items: Happens on the Tuesday meeting

• [ ] Accountability and Support Check.
  • [ ] Irina
  • [ ] Jon
  • [ ] Federica
  • [ ] Drew
  • [ ] Stacey
  • [ ] Layne
  • [ ] Gayathri
  • [ ] Karen
  • [ ] Seyoung

New Items

• [ ] UI/UX updates (Stacey)
• [ ] Research discussion with team (Layne)
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

[kcoronel]

3/29/22 Agenda and notes

Prework

Roll Call

• Jon
• Layne
• Stacey
• Drew
• Federica
• Carrie
• Lihui
• Zuri
• Seyoung

Recurring items: Happens on the Tuesday meeting

• [ ] Accountability and Support Check.
  • [ ] Irina
  • [ ] Jon
  • [ ] Federica
  • [ ] Drew
  • [ ] Stacey
  • [ ] Layne
  • [ ] Gayathri
  • [ ] Karen
  • [ ] Seyoung

New Items

• [ ] UI/UX updates brainstorm
• [ ] UI/UX onboarding
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Stacey- I shared what was discussed at the UX meeting, will post an update on the BallotNav Design channel.

Items for next week's agenda

[kcoronel]

4/05/22 Agenda and Notes

Prework

Roll Call

• Karen
• Jon
• Layne
• Stacey
• Drew
• Federica
• Carrie
• Lihui
• Zuri
• Seyoung

Recurring items: Happens on the Tuesday meeting

Accountability and Support Check.

• [ ] Drew
• [ ] Layne
• [ ] Gayathri
• [ ] Karen
• [ ] Stacey
• [ ] Seyoung
• [ ] Irina
• [ ] Jon
• [ ] Federica

New Items

• [ ] UI/UX updates
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Market Fit Research project board Link folks names to issues they are working on in project

Notes from meeting

Items for next week's agenda

[ExperimentsInHonesty]

Please add this to this week's agenda and get it done during the meeting

• [ ] Taking a picture of the team CTA Instructions

[kcoronel]

4/19/22 Agenda and Notes

Prework

Roll Call

• Karen
• Jon
• Layne
• Stacey
• Drew
• Federica
• Carrie
• Lihui
• Zuri
• Seyoung

Recurring items: Happens on the Tuesday meeting

Accountability and Support Check.

• [ ] Drew
• [ ] Layne
• [ ] Gayathri
• [ ] Karen
• [ ] Stacey
• [ ] Seyoung
• [ ] Irina
• [ ] Jon
• [ ] Federica

New Items

• [ ] Take Zoom Team picture for HackforLA CTA Instructions
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Market Fit Research project board

Notes from meeting

Team Meeting 04/19/22:

• Bonnie joined briefly to check in, will be out from 04/21-04/27.
• Jon and Zuri shared update on respective issues, as their research is shared in one spreadsheet. Added that there would be value in other team members contributing to the research of the orgs.
• Zuri re: #487 , started with vote.org, Spread the Vote and Vote411. Finding answers to the questions is fairly straight forward, the wording of their goals should be a clue to what demographic they serve, value proposition is usually on the homepage or About page. Open to adding more questions to the spreadsheet if needed.
• Jon re: #481, started with Black Voters Matter, When We All Vote and Native Vote. Concurs with Zuri on location on the websites of pertinent information. Noticed similarities between organizations and noted we may want to narrow down what orgs we focus on if they are too similar. Suggested we may want to look at success stories on each site, but noted that some sites do not list them.
• Carrie re: #486 , finishing slideshow of analysis, but initial findings indicate a continued value in voters having access to ballot drop off boxes. Data from 2020 still relevant for 2022. Data on drop boxes is spread out on several websites.
• Federica re: #488 , will move slideshow to proper folder. There is a slight overlap with the slideshow Layne is working on, as the research slideshow has a few slides in the beginning that explain an overview of BallotNav. Other than making sure they match graphically there is no concern of duplicated effort.
• Re: #488, for the slides discussing the competitive analysis and literature review, there should be a brief description of the findings of the research and a link to the research details. Will start with the literature review slide, Carrie to work with Federica.
• Karen re: #469 , will work with team members who are not fully moved over to the new BallotNav Google Drive. Will work with PM team on #489 . Will post in Slack channels directions on how to update the BallotNav calendar for when people will be unavailable.
• Once literature and competitive analysis is completed, we will need to schedule a meeting with Bonnie to review and plan next phase of research.
• Stacey re: #489 , created issue to think about long term plan for BallotNav, based on looking into completed HfLA projects. Will work with PM team and consult with Bonnie to figure out how to build a plan for long term sustainability of the project.

For Next Week:

• Carrie- Slideshow of literature analysis should be completed
• Federica/ Seyoung- continue working on draft of research slideshow
• Federica/Carrie- slide on literature analysis
• Zuri- continue filling in competitive analysis spreadsheet
• Jon- continue filling in partnership spreadsheet
• Stacey- work with PMs on #489 , send Bonnie update on current status of Market Fit Research project, continue work on Miro board for project goals and timeline, Post on Slack-invite team to pick an org to do research on for competitive analysis.
• Karen- follow up with team members on #469 , post instructions on Slack channels re: team members unavailability.
• Everyone should be prepared to have photo taken for website team.

[staceyrebekahscott]

@kcoronel Do we still need to have our team photo taken? I thought I saw something on Slack that they were already evaluating what photo to use for the website, so I think it needed to happen last week.

[staceyrebekahscott]

[04/26/22] Agenda and notes

Roll Call

• [ ] Karen
• [ ] Jon
• [ ] Layne
• [x] Stacey
• [x] Drew
• [x] Federica
• [x] Carrie
• [ ] Lihui
• [x] Zuri
• [x] Seyoung
• [x] Joseph

Recurring items:

Accountability and Support Check.

Carrie: to present slide deck on the State of Ballot Drop Box voting in 2022, #486 Lihui: additional updates to issue #486 Stacey: update on #489 , update on #483 Drew: update on getting access to backend of BallotNav Gayathri: update on getting access to backend of BallotNav Federica: Update on #488 Zuri: update on #487 Seyoung: Jon: unable to attend today, will update his issue Layne: on vacation Karen: unable to attend today, will have instructions on team availability by tomorrow.

Notes from meeting

Team meeting 04/26/22

• Joseph joined the team meeting, after a hiatus since Sept 2021.
• Updated Joseph on the current status of the project.
• Carrie presented slide deck- The state of ballot drop box voting in 2022, #486
  • Question raised by Drew re: for states that are limiting drop boxes, what exactly are the restrictions? (ex: in Ohio, they are limiting to 1 per county and if there is a ballot from another county, they are not obligated to forward it through.
  • Carrie observed that there is no real direct competitor to BallotNav.
  • She also added to the spreadsheet a space for organizations that had board of directors
  • Zuri gave a brief update, and will present next week, #487
  • Federica briefed on her slide deck on methodologies, will present next week, #488
  • She will connect with Zuri and Jon to add their research to the slides
  • Asked about feedback on the index for anyone to suggest anything else she should include.
  • Stacey raised questions for #489
  • A regular ongoing team of developers will be needed for a website: how can HfLA support this effort long term?
  • Question about whether we can develop something that relies on volunteers to maintain: will another organization view this as viable and be willing to partner with us, or will a finished product be expected?
  • Need further investigation into what an open source software used by local or state government would look like?

For next week:

• Zuri- continue filling in competitive analysis spreadsheet, prepare to present at next meeting
• Jon- continue filling in partnership spreadsheet, prepare to present at next meeting
• Federica- continue work on methodology slide deck, prepare to present next week
• Stacey- finish project documents, expand on tasks for #489
• Karen- finish time off calendar process, continue working on #469
• Joseph- update info on roster, connect with Karen on access to BallotNav Google Drive

[staceyrebekahscott]

[06/07/22] Agenda and notes

Roll Call

• [x] Stacey
• [x] Layne
• [x] Karen
• [x] Carrie
• [ ] Drew
• [ ] Jon- Karen sent message to check in.
• [ ] Zuri (on vacation)
• [ ] Seyoung- Stacey sent message on Slack to check in.
• [ ] Joseph
• [ ] Federica- Informed Stacey that she needs to take a break from the project and focus on her job search.

Items to discuss:

• Slide Deck= Voting Orgs groupings and Personas
• Narrow down target audience
• Review questions Layne developed
• Review process of recruiting test users
  • How to contact
  • How to conduct interviews
  • How to share insight

Notes from meeting

• Target audience will focus on the larger nationwide orgs that have voter issues as their main objective. Ex: Black Voters Matter, League of Women Voters.

  • In focusing on large orgs, we hope to get a better sense of the broad concerns of voters, as opposed to focusing on a regional org.
  • If we connect with an org that has chapters and gives us info that may pertain to a regional concern, we will have other chapters to compare the data to.

• First approach: Posting on Reddit

  • Looking for people who work for any national voting org
  • Will need to draft a survey to ask questions to prequalify respondents
  • Will use Google Forms: Name, Email/ Phone (what do they prefer), Org that they volunteer/ work for, their role in org.
  • Form will feed into info a Sheet where we can then add the data we collect from the interviews.
  • Will need to set up a calendly account to schedule interviews.
  • Will need to create a template to collect feedback from the interviews.
  • Add availability in comments to Issue #490

• Layne to continue working on getting access to BallotNav website backend via issue #482

• Issue #492 created and assigned to Layne

• Issue #493 created and assigned to Stacey

[staceyrebekahscott]

[06/14/22] Agenda and notes

Roll Call

Stacey Layne Carrie Jon Drew

Agenda

• Review of past few weeks of outreach
• Learnings
• How we want to move forward
• How to structure meetings going forward
• Temp check from everyone

Notes from meeting

• Main work now is to validate problems in the voting space
  • starting with national GOTV efforts
  • Tried multiple tactics
  • What worked?
  • What did not/ does not work?

Strategizing on how to outreach

• sending emails to info@ (general) inbox at organizations.
• Idea re: finding people via LinkedIn to send to directly has not yielded results in past experiences.
• Generally having difficulty with cold email outreach
  • This method works best when combined with networking efforts
• Carrie will try approach of sending to info@ email inboxes via #492

Layne prepared an extensive notes doc: Ballot Nav Customer Development Activity Log

A problem to solve- invite candidates to outreach to understand community.

• Layne created a Miro Board to map out how to identify an opportunity to solve.

There was no responses from the posting in the main HfLA Slack Channels.

• Will post in the channels for the other projects, without the survey.
• May need to rephrase the wording from the original post- "if you know anyone who may be interested in talking to us".
• Stacey will post in the project channels.

Drew suggested to speak to Mya Stark and Sophia Alice, previous members of the BallotNav team.

• Karen is going to make an introduction to Carrie and Stacey

Current BallotNav website

• It does have a presence on AWS
• The substance is not operating, so it is at a minimal cost on AWS
• It is easy to start up running on someone's computer if we wanted to add and test features, but this is not something that is critical for us to do now.
• There is the README on Github explaining the set up
• See notes in issue #482
• Not in a production environment, will need Bonnie's authorization to add new people

[staceyrebekahscott]

[06/21/22] Agenda and notes

Roll Call

Layne Stacey Karen Jon

Agenda:

• Notes from research Layne has done
• Learnings from this week
• Review of issue assignments

Notes from meeting

• Relational Organizing- same as community organizing
  • Person to person organizing to encourage people to speak to people that they know
• App: Reach.vote used to organize via paid organizers. It has an open source add on in GitHub- this could be a model for what we can do- to build onto another platform (a private company owns the platform).
  • Empower
  • Impact.io
• DIY GOTV- not sure now much they are used
• Data: NGP VAN- "NGP VAN is the leading technology provider to Democratic and progressive campaigns and organizations, as well as nonprofits, municipalities, and other groups, offering clients an integrated platform of the best fundraising, compliance, field, organizing, digital, and social networking products."
  • Can run queries on their data. Data masters to run analysis. A lot of money to pay- not sure if it is a problem for us.
• DNC- trying to build a 50 state point person network
• Movement Labs- text banking app Spoke crashes a lot. Difficult to rebuild databases.
• Biggest challenge- Finding high quality volunteers
  • How to help people stay engaged
  • Recruitment
  • Build Community
  • Engagement
  • Intrigued by Rural Urban Bridge - Maybe we can focus on engaging in a specific area
  • Rural Voters
  • Indigenous communities
  • Renters
  • Naturalized citizens
• Possibility to reach out to the Ossoff campaign re: GitHub and see if we can build on it. Created #497 and assigned to Karen
• Will build a mind map of collected data for insights- Layne to work on in Miro.
• Jon to watch videos and collect data via #495
• Carrie has been added to forwarding in BallotNav email

[staceyrebekahscott]

06/28/22: Notes from Team Meeting

Agenda:

• Progress check on issues
• Learnings from this week
• Availability for July (vacations, etc)
• Goals and Expectations for the project work

Roll Call:

• Stacey
• Layne
• Karen
• Zuri
• Jon
• Carrie

Progress on Issues:

Carrie: #494

• Call with Sophia on 06/24/22- Sophia had to reschedule.
• Email from Vanessa Snow - followed up twice to schedule a call but no response.

Jon: #495

• Completed listening to recordings from National Low Income Housing Coalition
• He will add notes to the issue, to include insights on:
  • Research on how eviction affects voters
  • League of women voters survey on how renters are affected by voter suppression.

Karen: #497

• Started reaching out on LinkedIn for people who worked on the Ossoff campaign
• Will try and make contact with the contributors in GitHub
• Creating a list of people she knows that work in the election space.
• Moving Files in Google Drive issue- Hack for LA summer interns assisting on getting the issue completed.

Layne: #492

• Meeting re: Overcoming rural/urban divide (Rural Urban Bridge Initiative). Insights:
  • Urban voters have an issue with talking to rural voters.
  • More of an urban/rural divide.
  • To motivate rural voters, they need to be approached differently, listening more, using the language that they speak with.
  • In 2020, only 35-40% black men voted.
  • How to invite low turnout voters to a listening session.
  • Candidates are not motivated to reach out to people who don’t vote.
  • Asked how organizers can be better supported, organizers being present will bring people out of the woodwork.
  • People feel isolated because they don’t see people like them- there are always people around who feel the same as you about issues, but you cannot find them.
• Tried to attend more but had issues with Zoom links
• Native American Policy Institute meeting- nothing pertinent.
• LA Forward- reflected on how their efforts went- This was most useful meeting she’s attended so far
• Created Miro board- translated pain points from a user perspective to a needs statement that we can prioritize or work on.
  • Can see what insights start to overlap, what trends show up.
  • Data is not easily accessible- and expensive and complicated to share. Could be an opportunity to work on.

Zuri: #494

• Signed up for 1PW.

• Will collaborate with Carrie on the list for the affiliates to email.

• Karen will set up so Zuri is forwarded responses.

• [ ] Notes to add to #494

• For orgs we’ve sent emails to: Send a follow up, once we send 2 messages and no response, then move on.

• Layne can be available to conduct interviews if needed

Stacey: #496 & #494

• Talk with Mya via Slack and Google Doc.

  • She did not have experience with voting organizations but she is an example of an engaged voter that we can connect with once we are ready to test and MVP or prototype.

• [ ] - Will connect with her to inquire about what research she did before she came to the conclusion that BallotNav was needed

• Connecting with researchers to join the team- received responses via DM on Slack

Availability for July:

• Zuri Available
• Layne Available
• Stacey Available
• Jon is out Week of July 3, and Week of July 24
• Carrie is moving Week of July 3
• Karen not available July 19.

Goals and Expectations:

• In person Meetings as working meetings- to discuss challenges, exchange ideas and insights, share learnings
• Notes should be added to issues as progress is being made, and at least 24 hours ahead of an in person meeting
• Research Goals will be set each week
  • Will work on setting medium and long term goals for research phase

To Do:

• [ ] Research Goals for this week
• [x] Agenda for next week

[staceyrebekahscott]

[07/15/22] Agenda and notes

Agenda

• Check in on issues
• Intro of new team members
• Overview of Impact Sprint initiative
• Goals for next week

Roll Call

Notes from meeting

Items for next week's agenda

[kcoronel]

7/26/22 Agenda and Notes

Prework

Roll Call

Recurring items: Happens on Tuesday meetings

New Items

• [ ] Team updates from the last week
• [ ] Findings Presentation(created by Layne)
• [ ] Next Steps:
  • [ ] CFA Impact Sprint
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

• Stacey: reading through research and processing, organizing board and managing backend
• Zuri: emailed a few more organizations, no responses from organizations; will try and send follow-ups
  • [ ] Team retro for our summer work
    • [ ]

Items for next week's agenda

[kcoronel]

8/2/22 Agenda and notes

Prework

• [x] none this week

Roll Call

Recurring items: Happens on the PM Sunday meeting

• [x] Accountability and Support Check.

New Items

• [ ] Team retro
• [x] Comment on your issue if it is ready to be closed up (all action items have been completed or an explanation for why they weren't able to completed)
• [x] Jon and Zuri- can you meet with Prakhar Singh
• [x] Anyone able to work on this issue for updating our profile card on the HackforLA site?
• [x] Agreeing upon a summer break week
• [x] Make new agenda for next week
  • [x] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

• Layne to be a part of the retro, PMs will follow up to see if she can still attend team meetings at this time.
• Review and close out issues: any questions on whether it should be closed out, add comment for Karen to review
• Prakhar Singh- Creating a guide for UX research work, Jon and Zuri to take the meeting. Prakhar reached out via Slack. Discussed that it would be a good idea to take the meeting and learn how teams can make a contribution to a guide and help get it completed. Zuri and Jon to coordinate with Prakhar.
• Issue to update HfLA site for BallotNav: Karen to start, needs collaboration.
• Week to take a break, Karen to post a poll on Slack.
• Karen's work on a slide deck to share with Vote.org for partnership. Needs approval from Bonnie and Code for America, then work on scheduling a meeting with Vote.org.

Team Meeting next week at our regular time, unless there is an update. Karen to post update in the channel.

Items for next week's agenda

[kcoronel]

10/4/22 Agenda and notes

Prework

• [x] issue for audit [to be added once there is an issue]

Roll Call

Recurring items:

• [x] Accountability and Support Check.

New Items

• [x] Give a tour of Vote.org presentation
• [ ] Begin to research other state websites and document how they look, feel, what tasks can be accomplished, etc.
  • [ ] California Secretary of State site (Jon)
  • [ ] Vote.org (Karen)
  • [ ] Los Angeles site (Chelsea)
• [ ] Look at partnership research and see how voting organizations are providing information
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda

[kcoronel]

10-18-22 Agenda and Notes

Prework

None

Roll Call

Recurring items:

• [ ] Accountability and Support Check.
  • [ ] Review assignments for each team member
    • [x] Jon
    • [x] Chelsea
    • [x] Karen

New Items

• [ ] Can anyone make edits to our demo video?
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

• Karen: Edit agenda issue by hiding comments and adding links to agendas and their dates
• Karen: Invite Chelsea to Miro
• Create an issue for Ohio review, assign to Chelsea
• Karen to write up proposals for next iteration of BallotNav

Items for next week's agenda

[kcoronel]

11-15-21 Agenda and notes

Prework

• [ ] issue for audit [to be added once there is an issue]

Roll Call

Jon Karen Chelsea

Recurring items: Happens on the PM Sunday meeting

• [ ] Accountability and Support Check.
• [ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

• [ ]
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Felon Voting Rights possible competitor: https://howto.vote/ noticed that Democracy works has a howtovote project that lists information re: felon voting rights

Chelsea was looking at election data and surprised by how many people did not vote. Would be interesting to get voting data points such as what neighborhoods voted, what age group

• Primary in LA was only 26%
• Why not voting? Doesn't matter? People are over stimulated. Social media has isolated some and encouraged others
• Need to sit down and complete ballot
• Going to the polls - you have to do everything before getting there and in a time crunch @chelsealensing will do further digging to see if a breakdown can be found on LA data would be interested to see number of people voting in smaller elections and reasoning why they do or do not vote

Question: do all states let you complete a fake ballot ahead of your ballot to be prepared. Chelsea had to use another tool in Missouri to be able to complete her ballot before heading to the ballot.

Think about documentation re: closing out projects @jonlam27 @chelsealensing @kcoronel

Items for next week's agenda

Next meeting will be on 11/29

[kcoronel]

12-6-22 Agenda and notes

Prework

• [ ] N/A

Roll Call

Karen Chelsea

Recurring items: Happens on the PM Sunday meeting

• [ ] Accountability and Support Check.
• [ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

• [ ] Holiday break work
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

• During the holiday break, we will work asynchronously with the team to better understand Democracy Works projects and come up with questions/talking points for our meeting in the new year. Here is the issue we should work from #509

• @chelsealensing will be taking a look at notes of potential ideas and comparing to what they are doing, any gaps that they have, anything we can work on with them

• @jonlam27 I tagged you on the Figma clean-up issue, if you have time that can be a holiday project but no pressure on it; we also want to get some of our ideas organized for what could be our next project idea. Notes are here.

• Chelsea talked about finding it difficult to find free information for LA County. Digging through numerous pages of information and finding detailed information takes time LA Information. Past information was not displayed until the new November information was updated. Is this a tech issue?

Suggestions: Look at data from bigger jurisdictions?

[kcoronel]

Meeting with Bonnie on 1/10/23:

Longevity of BallotNav

Meeting with partner has not been scheduled, no response since last outreach on 1/3/23

What would we need to do to sunset the project:

• Right now we have domain for BallotNav
• If we were to leave the demo open for users, we would want to show them the functionality of the application, so it needs to be updated

To-do:

• Where is the data from the demo coming from? Where is it located within the repo?

• Think about what its end of life plan will be

  • Overview page? Put a banner on the top - send them to a document that they save them. With the idea that someone who wants the code or to understand the project will be able to

• Domain name cost per year is $12 a year - reach out to everyone who has been on the project

  • write up an email I want to send, after the Google Drive Audit

Create a form that tells people that we've been looking for a partner unsuccessfully, and we would love to put together a quotes page which will be with a summary of the project domain stay alive or create something else what do you want to happen how are you using site? How important is it to people for site to live on
Do we need it to live on for 5 years? $60 for 5years Off the shelf resource site - are we interested in this? anything useful at county level

Code isn't documented

This is what happened, why we stopped, and we had the intended impact CFA - Mapbox - will need to renew it with them, so will need to chat with CFA about it Are we using Mapbox?

Get how this is structured - devops architecture needed for a wiki

Test domain page name by visiting site, and will the about page - may not be possible to get

For HackforLA org- we should write this up for end of life/project

Potential idea: Creating a backend so that jurisdiction could update with Google sheet with headers and explanation for how to complete, we would import and publish

Reach out to Sophia Alice

[kcoronel]

01-17-23 Agenda and notes

Prework

• [ ] issue for audit [to be added once there is an issue]

Roll Call

Recurring items: Happens on the PM Sunday meeting

• [ ] Accountability and Support Check.
  • [ ] Review assignments
• [ ] continue adding labels to the issue that are still missing them (see audit links above)

New Items

• [ ] Review issue #509
• [ ] Make new agenda for next week
  • [ ] Carry forward the "New Items" that we did not get to look at today

FYIs

Notes from meeting

Items for next week's agenda