UX Meeting/Update and Summary

[staceyrebekahscott]

This issue is to track all of the notes and action items discussed each week. This will be updated weekly whether we have a meeting or are working asynchronously. If there are any questions about the tasks for the week or a status update on the project, please check here and in your assigned issues. Thank You!

[staceyrebekahscott]

Notes from meeting on 03/29/22:

• Market Fit Research project is set up, and issues have been moved from Ballot Nav 2.0 to Market Fit Research project.
• Folder in Drive has been set up
• Doc for Market Fit brainstorm was started. Team added items related to goals of the research, research techniques, direct competitor analysis.

Lihui and Carrie will work together on an issue gathering academic published research on the current status on voting via drop off boxes; what has happened in the past, what needs are predicted for the future.

Stacey is to continue working on a project charter/plan that will include an explanation for why we are conducting this research at this point.

Everyone is to continue adding to the brainstorming doc with ideas for more organizations and research methods.

[staceyrebekahscott]

Message re: this issue was posted to the Slack BallotNav-Design channel.

[staceyrebekahscott]

04/04/22:

• Created issue #485 (this issue) for meeting updates and summaries
• Created issue #486 , assigned to Carrie and Lihui
• Updated issue #481 , needs to be assigned
• Created issue #487 , needs to be assigned
• Created issue #488 , needs to be assigned
• Moved relevant files from other folders in BallotNav Drive to Market Fit Research folder
• Sent updates via Slack Channel BallotNav-Design
• Posted issues to be assigned to Slack Channel BallotNav-Design asking who would like to take them on

[staceyrebekahscott]

Team Meeting 04/05/22:

• Issue #481 Assigned to Jon
• Issue #487 Assigned to Zuri
• Issue #488 Assigned to Seyoung & Federica
• Stacey to complete the project plan by next Tuesday's team meeting
• Carrie and Lihui to continue to gather academic literature and adding it to Google Drive folder
• Jon and Zuri to partner up to organize the data in the competitive analysis folder, combining old and new data.
• Reviewed purpose of working on guides
• Bonnie joined in on the team meeting, briefed her on the status of the Market Fit Research and Board of Advisors projects
• Karen, Layne and Gayathri briefed on their work on the BallotNav 2.0 project

[staceyrebekahscott]

Team Meeting 04/19/22:

• Bonnie joined briefly to check in, will be out from 04/21-04/27.
• Jon and Zuri shared update on respective issues, as their research is shared in one spreadsheet. Added that there would be value in other team members contributing to the research of the orgs.
• Zuri re: #487 , started with vote.org, Spread the Vote and Vote411. Finding answers to the questions is fairly straight forward, the wording of their goals should be a clue to what demographic they serve, value proposition is usually on the homepage or About page. Open to adding more questions to the spreadsheet if needed.
• Jon re: #481, started with Black Voters Matter, When We All Vote and Native Vote. Concurs with Zuri on location on the websites of pertinent information. Noticed similarities between organizations and noted we may want to narrow down what orgs we focus on if they are too similar. Suggested we may want to look at success stories on each site, but noted that some sites do not list them.
• Carrie re: #486 , finishing slideshow of analysis, but initial findings indicate a continued value in voters having access to ballot drop off boxes. Data from 2020 still relevant for 2022. Data on drop boxes is spread out on several websites.
• Federica re: #488 , will move slideshow to proper folder. There is a slight overlap with the slideshow Layne is working on, as the research slideshow has a few slides in the beginning that explain an overview of BallotNav. Other than making sure they match graphically there is no concern of duplicated effort.
• Re: #488, for the slides discussing the competitive analysis and literature review, there should be a brief description of the findings of the research and a link to the research details. Will start with the literature review slide, Carrie to work with Federica.
• Karen re: #469 , will work with team members who are not fully moved over to the new BallotNav Google Drive. Will work with PM team on #489 . Will post in Slack channels directions on how to update the BallotNav calendar for when people will be unavailable.
• Once literature and competitive analysis is completed, we will need to schedule a meeting with Bonnie to review and plan next phase of research.
• Stacey re: #489 , created issue to think about long term plan for BallotNav, based on looking into completed HfLA projects. Will work with PM team and consult with Bonnie to figure out how to build a plan for long term sustainability of the project.

For Next Week:

• Carrie- Slideshow of literature analysis should be completed
• Federica/ Seyoung- continue working on draft of research slideshow
• Federica/Carrie- slide on literature analysis
• Zuri- continue filling in competitive analysis spreadsheet
• Jon- continue filling in partnership spreadsheet
• Stacey- work with PMs on #489 , send Bonnie update on current status of Market Fit Research project, continue work on Miro board for project goals and timeline, Post on Slack-invite team to pick an org to do research on for competitive analysis.
• Karen- follow up with team members on #469 , post instructions on Slack channels re: team members unavailability.
• Everyone should be prepared to have photo taken for website team.

[staceyrebekahscott]

Team meeting 04/26/22

• Joseph joined the team meeting, after a hiatus since Sept 2021.
• Updated Joseph on the current status of the project.
• Carrie presented slide deck- The state of ballot drop box voting in 2022, #486
  • Question raised by Drew re: for states that are limiting drop boxes, what exactly are the restrictions? (ex: in Ohio, they are limiting to 1 per county and if there is a ballot from another county, they are not obligated to forward it through.
  • Carrie observed that there is no real direct competitor to BallotNav.
  • She also added to the spreadsheet a space for organizations that had board of directors
  • Zuri gave a brief update, and will present next week, #487
  • Federica briefed on her slide deck on methodologies, will present next week, #488
  • She will connect with Zuri and Jon to add their research to the slides
  • Asked about feedback on the index for anyone to suggest anything else she should include.
  • Stacey raised questions for #489
  • A regular ongoing team of developers will be needed for a website: how can HfLA support this effort long term?
  • Question about whether we can develop something that relies on volunteers to maintain: will another organization view this as viable and be willing to partner with us, or will a finished product be expected?
  • Need further investigation into what an open source software used by local or state government would look like?

For next week:

• Zuri- continue filling in competitive analysis spreadsheet, prepare to present at next meeting
• Jon- continue filling in partnership spreadsheet, prepare to present at next meeting
• Federica- continue work on methodology slide deck, prepare to present next week
• Stacey- finish project documents, expand on tasks for #489
• Karen- finish time off calendar process, continue working on #469
• Joseph- update info on roster, connect with Karen on access to BallotNav Google Drive

[staceyrebekahscott]

Team meeting agenda and notes 06/07/22

Items to discuss:

• Slide Deck= Voting Orgs groupings and Personas
• Narrow down target audience
• Review questions Layne developed
• Review process of recruiting test users
  • How to contact
  • How to conduct interviews
  • How to share insight

Notes from meeting

• Target audience will focus on the larger nationwide orgs that have voter issues as their main objective. Ex: Black Voters Matter, League of Women Voters.

  • In focusing on large orgs, we hope to get a better sense of the broad concerns of voters, as opposed to focusing on a regional org.
  • If we connect with an org that has chapters and gives us info that may pertain to a regional concern, we will have other chapters to compare the data to.

• First approach: Posting on Reddit

  • Looking for people who work for any national voting org
  • Will need to draft a survey to ask questions to prequalify respondents
  • Will use Google Forms: Name, Email/ Phone (what do they prefer), Org that they volunteer/ work for, their role in org.
  • Form will feed into info a Sheet where we can then add the data we collect from the interviews.
  • Will need to set up a calendly account to schedule interviews.
  • Will need to create a template to collect feedback from the interviews.
  • Add availability in comments to Issue #490

• Layne to continue working on getting access to BallotNav website backend via issue #482

• Issue #492 created and assigned to Layne

• Issue #493 created and assigned to Stacey