CoP leads Agenda - Githubissues

hackforla / communities-of-practice

Communities of Practice provide for mentoring across projects. Each practice area has its own Community of Practice. See our README.md for more details

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CoP leads Agenda #9

Open ExperimentsInHonesty opened 2 years ago

ExperimentsInHonesty commented 2 years ago

Overview

This issue tracks the agenda for our weekly meetings

Issue Template

## [Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] #

### Recurring items: Happens on the ________ meeting
 - [ ] review any issues that are in the [new issue approval column]
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each Team member
       - [ ] [Name of Person]
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further
- [ ] Review to see if there are any members to Onboard or Offboard 
      - [ ]  #

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Links to other agenda issues for your team

(so that you can easily post on their agendas items that come up at yours)

Previous Meetings (link to each comment with the date)

ExperimentsInHonesty commented 2 years ago

2022-05-04 Meeting Agenda

Prework to prep for meeting

[ ] #

Recurring items: Happens on the ____ meeting

[ ] review any issues that are in the [new issue approval column]
[ ] Accountability and Support Check.
- [ ] Review assignments for each Team member
  - [ ] [Name of Person]
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further
- [ ] Review to see if there are any members to Onboard or Offboard
  - [ ] #

New Items

[ ] Update about where we are for the UX/UI CoP
[ ] Streamlining onboarding
[ ] AWS Incubator update
[ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Meetup has list of upcoming onboarding https://www.meetup.com/hackforla/events Each month we have at least 1 but as many as 3 We practice Radical Inclusivity https://www.hackforla.org/about/#platform We updated the meetup with more information (hours - 3., and hours requirement 6) The repo for the Communities of Practice: https://github.com/hackforla/communities-of-practice

Task Items

Add Rankazze and Gopal to GitHub the CoP Leads repo

ExperimentsInHonesty commented 2 years ago

meeting_saved_chat.txt

ExperimentsInHonesty commented 1 year ago

2022-11-12 Meeting Agenda

Prework to prep for meeting

[ ] #

Recurring items: Happens on the ____ meeting

[ ] review any issues that are in the [new issue approval column]
[ ] Accountability and Support Check.
- [ ] Review assignments for each Team member
  - [ ] [Name of Person]
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further
- [ ] Review to see if there are any members to Onboard or Offboard
  - [ ] #

New Items

[ ]
[ ] Carry over Items to next meeting that don't get addressed

FYIs

We are going to invite you to all the onboarding meetings for the year, please go into each one and add to your calendar.

Notes from Meeting

Task Items

bradyse commented 1 year ago

2023-01-04 Meeting Agenda

Prework to prep for meeting

[ ] #

Recurring items: Happens on the ____ meeting

[ ] review any issues that are in the [new issue approval column]
[ ] Accountability and Support Check.
- [ ] Review assignments for each Team member
  - [ ] [Name of Person]
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further
- [ ] Review to see if there are any members to Onboard or Offboard
  - [ ] #

New Items

[ ] Discuss audience interaction tool for guest speakers (UI/UX CoP needs a Q&A tool; Zoom, Slido, or EasyRetro?)
[ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

mxajPrice commented 1 year ago

2023 April 5 - CoP Leads meeting

AGENDA

Timezones listed as PDT.

[ ] 17:00 50 min Updates from Bonnie
[ ] 17:20 10 min AOB

Notes:

Working towards become a DPG (Digital Project for Good) status
Website is updating Citizen Engagement and CoP pages
Brainstormed what to include in CoP lead profile
Discussed updates on the transition

Action Items:

[ ] Leads to review the SDGs and determine which ones their CoP aligns with
[ ] Bonnie @ExperimentsInHonesty to write up a blog on the connection between SDGs, funding, and what the CoPs need to do (figure out which goal their community is most aligned to)

Attendees:

Data Science

[x] Sophia Alice

[x] Karina Lopez

Engineering

[x] aj price

[ ] Alejandro Gomez

[x] Harrison Katz

[x] Micah Elm

Marketing

Ops

[x] Jason Ebueng

[x] Dean Church

Product Management

[x] Bonnie Wolfe

Revenue

UI/UX

[x] Aparna Gopal

[x] Jennifer Nguyen

mxajPrice commented 1 year ago

2023 May 3 - CoP Leads meeting

AGENDA

Timezones listed as PDT.

[x] 17:00 15 min Follow up: What SDGs does each CoP fall under?
- Engineering: 4.4 By 2030, substantially increase the number of youth and adults who have relevant skills, including technical and vocational skills, for employment, decent jobs and entrepreneurship
- UI/UX: https://github.com/hackforla/UI-UX/issues/457
[x] 17:15 5 min Consulting as Guest speakers

Notes:

Announcements:
- We have officially sent our request to separate from Code for America
- We are entering our 2nd Decade
- We are partnering with GitHub to share Zoom expenses
Will be adding CoP lead into to website
Want to start including finished projects in wikis, may take some serious digging
Can show progress on SDG 4.4 by showing volunteers moving through the skills matrix during their time with us

Action Items:

[ ] Bonnie to give team a walk-through of MK Docs in next meeting

Attendees:

Data Science

[x] Sophia Alice

[x] Karina Lopez

Engineering

[x] aj price

[x] Alejandro Gomez

[x] Harrison Katz

[x] Micah Elm

Marketing

Ops

[x] Jason Ebueng

[x] Dean Church

Product Management

[x] Bonnie Wolfe

Revenue

UI/UX

[x] Aparna Gopal

[x] Jennifer Nguyen

[ ] Julia Gab

mxajPrice commented 1 year ago

2023 June 7 - CoP Leads meeting

AGENDA

Timezones listed as PDT.

[x] 17:00 05 min Welcome
- Please rename yourself to NAME | CoP
[x] 17:05 30 min Code of Conduct
- Incident review
- Questions and feedback
[x] 17:35 10 min How did month 1 of Engineering CoP go?
[x] 17:45 5 min AOB

Notes:

MK Docs walk-through on hold until finished trouble-shooting
If there is time, here is the updated context chart: https://www.figma.com/proto/nS5IqnutUT2FuPwwJObHaY/Access-the-Data-Main-Figma?type=design&node-id=6821-34547&scaling=scale-down&page-id=2%3A33
Code of Conduct
- investigation email
- anonymous complaints?
- Make more accessible on website, Slack, GitHub
All Hands?
- Vision and Mission statements
- Delegating agenda and presentations
- send out anonymous surveys to collect questions
Further suggestions for Engineering CoP
- Set up speakers on a webinar zoom to field question and to have a record of it after
- Potential external lightning speakers:
  - codesmith
  - JSLA
- Host a Lightning Talk anatomy workshop

Action Items:

[ ] @mxajPrice to share slide deck

Attendees:

Data Science

[x] Sophia Alice

[ ] Karina Lopez

[x] Abe Khaleghi

Engineering

[x] aj price

[x] Alejandro Gomez

[x] Harrison Katz

[x] Micah Elm

Marketing

Ops

[x] Jason Ebueng

[x] Chelsey Beck

[ ] Dean Church

Product Management

[x] Bonnie Wolfe

Revenue

UI/UX

[x] Aparna Gopal

[x] Jennifer Nguyen

[x] Julia Gab

mxajPrice commented 1 year ago

2023 July 5 - CoP Leads meeting

AGENDA

Timezones listed as PDT.

[ ] 17:00 05 min Welcome
- Please rename yourself to NAME | CoP
[ ] 17:05 15 min Questions
[ ] 17:20 30 min CoP check-in
- How did last month go?
- What changes/plans do you have for July?

Questions:

Have we officially migrated from CfA to CTS?
- If so, All Hands meeting?
Is there a demo available of the new website? How is it coming along?
Milestone for CoPs discussion
- see comment below
UI/UX CoP: Recruit a content designer/social media manager for UI/UX CoP YouTube Channel
- see notes below
UI/UX CoP: Recruit and have Co-Leads for specialised areas of the CoP
- see notes below
Announcements:
- 200+ people signed up for next onboarding
- We are officially working under Civic Tech Structure!
  - website not up yet
  - Mapbox accounts will stop working
- Still need to get donation system up and running
  - We need a phone number to set this up
- Data Science updates:
  - Moving weekly meeting to Mondays at 6pm
- UX/UI updates:
  - Working on retention
- DevOps updates:
  - Setting up incubator and Terraform

Notes:

@agosmou - New Relic is awarding Grants right now. Due date is 23 June.
UI/UX CoP: Recruit a content designer/social media manager for UI/UX CoP YouTube Channel. Need Guest Speakers’ consent forms & use repository of talks for YouTube Channel
UI/UX CoP: Recruit and have Co-Leads for specialised areas of the CoP - example: conducting Workshops, recruiting guest speakers, onboarding etc. [To maintain a constant pipeline of members in the Co-Leads team. If the duties are more spread out, it maybe easier to recruit for more Co-Leads with specialised duties.]

Action Items:

Attendees:

Data Science

[x] Sophia Alice

[x] Karina Lopez

[x] Abe Khaleghi

Engineering

[x] aj price

[x] Alejandro Gomez

[x] Harrison Katz

[x] Micah Elm

Marketing

Ops

[x] Jason Ebueng

[ ] Chelsey Beck

[x] Dean Church

Product Management

[x] Bonnie Wolfe

Revenue

UI/UX

[x] Aparna Gopal

[x] Jennifer Nguyen

[x] Julia Gab

ExperimentsInHonesty commented 1 year ago

@agosmou I have written to the person who posted on linked, can you keep an eye out for the response https://www.linkedin.com/feed/update/urn:li:activity:7071542652340473856?commentUrn=urn%3Ali%3Acomment%3A%28activity%3A7071542652340473856%2C7075886574311280640%29&dashCommentUrn=urn%3Ali%3Afsd_comment%3A%287075886574311280640%2Curn%3Ali%3Aactivity%3A7071542652340473856%29

ExperimentsInHonesty commented 1 year ago

Milestones

01 Compliance 02 Security 03 Project Management 04 Team Workflow 05.01 HfLA Guides: MVP knowledge 05.02 HfLA Guides: All teams do 05.03 HfLA Guides: Some teams do 05.04. HfLA Guides: We Must Do in future 05.05 HfLA Guides: We Should Do in future 05.06 HfLA Guides: We Could Do in future 05.07 HfLA Guides: We Won't Do in future unless something changes Lightning Talks Speaker Mentor Night Open Networking

mxajPrice commented 1 year ago

2023 August 2 - CoP Leads meeting

AGENDA

Timezones listed as PDT.

[x] 17:00 05 min - Welcome
- Please rename yourself to NAME | CoP
- Who will take notes this meeting?
- Who will prepare the 6 September agenda?
[x] 17:05 10 min - Updates to meeting times on CoP repo
- Meetings times get published in many locations. Engineering counts at least 9.
[x] 17:15 5 min - Engineering CoP updates
- AJ leaving in one month
- Other leads will need to be able '@' here and channel in Slack
[x] 17:20 30 min - CoP check-in (How was last month? What are your plans for August?)
- 17:20 6 min - Data Science
- 17:26 6 min - Engineering
- 17:32 6 min - Dev Ops
- 17:38 6 min - Product Management
- 17:44 6 min - UI/UX

Questions:

Can we get reminders when there are onboardings? Would be nice to prep welcome messages.

Notes:

Example issue to change CoP meeting times: https://github.com/hackforla/communities-of-practice/issues/10 [Use above to change meeting times for CoPs)
Submit Ticket to make changes to CoP timings : Communities of Practice Information Updates
Engineering CoP: As AJ leaving in one month, Micah added to '@' here and channel in Slack
CoP check-in
- Data Science: More issues required to work on, following up with other CoPs for more work in the pipeline [data science, data analysis etc.]
- Engineering: Tested out new Interview questions model on Slack. Good response but messy Slack. May move this to FigJam/other collaborative board to have a record of interview questions - a living document wherein responses can be added by present & future CoP members
- Dev Ops: Steady stream of members, recruiting a PM to better manage the activities of the DevOps CoP - Create an open Card
- Product Management: Two new CoP Co-leads have been recruited & will be leading the next CoP Meeting
- UI/UX: Had guest speaker, game nights for interactive sessions, data collection for retaining veteran members of UX CoP

Action Items:

Attendees:

Data Science

[x] Sophia Alice

[x] Karina Lopez

[ ] Abe Khaleghi

Engineering

[x] aj price

[ ] Alejandro Gomez

[x] Harrison Katz

[x] Micah Elm

Marketing

Ops

[ ] Jason Ebueng

[x] Chelsey Beck

[x] Dean Church

Product Management

[x] Bonnie Wolfe

Revenue

UI/UX

[x] Aparna Gopal

[x] Jennifer Nguyen

[ ] Julia Gab

luca-navarrete commented 11 months ago

Add to the next agenda:

- [ ] Review with Bonnie 
  - [ ] Slack channels (active/dormant/archived)
  - [ ] Slack channel pins and bookmarks

ExperimentsInHonesty commented 6 months ago

2024-03-06 Meeting Agenda

Prework to prep for meeting

[ ] #

Recurring items: Happens on the ____ meeting

[ ] review any issues that are in the [new issue approval column]
[ ] Accountability and Support Check.
- [ ] Review assignments for each Team member
  - [ ] [Name of Person]
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further
- [ ] Review to see if there are any members to Onboard or Offboard
  - [ ] #

New Items

[ ] updates from all cops
[ ] 600
[ ] guides update
[ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Chelsey | DevOps
- creating IAM resources using terraform and working on wiki for member onboarding
- Srihari chellu will be the Devops Project Manager
Aparna | UI/UX Community of Practice
- reorganized our their planning meeting to help them publish the upcoming events in advance https://github.com/hackforla/UI-UX/wiki#upcoming-meetings
- Cleanup https://github.com/hackforla/UI-UX/issues/553
Karina | Data Science
- need the issues for the website team
- bonnie would like the pms to finish the wiki and outstanding project issue cleanup/creation
Heejung | Engineering
- trying to get people working on guides and templates
- solicit open roles
Bonnie | Product
- on hold