EA: Content Writing Team Meeting Agenda

[SamHyler]

Overview

This issue tracks the running agenda for the Content team weekly meetings (Tuesdays 11AM PST)

Reply in the comment using this format to create weekly agenda.

Format

# [Date] Agenda and Notes
### Attendees
- [ ] Sam
- [ ] Emma
- [ ] Yaz
- [ ] Cheryl
- [ ] Claudia
### Notetaker
- [ ] Sam 
- [ ] Emma
- [ ] Yaz
- [ ] Cheryl
- [ ] Claudia
### Accountability and Support Check
Review assignments for each team member
    - [ ] [Sam](https://github.com/hackforla/expunge-assist/issues/assigned/SamHyler)
    - [ ] [Emma](https://github.com/hackforla/expunge-assist/projects/1?card_filter_query=label%3A%22role%3A+ux+content+writing%22+assignee%3Aemmathrash)
    - [ ] [Yaz](https://github.com/hackforla/expunge-assist/projects/1?card_filter_query=label%3A%22role%3A+ux+content+writing%22+assignee%3Aykleinbart)
    - [ ] [Cheryl](https://github.com/hackforla/expunge-assist/projects/1?card_filter_query=label%3A%22role%3A+ux+content+writing%22+assignee%3Acherylcline) 
    - [ ] [Claudia](https://github.com/hackforla/expunge-assist/projects/1?card_filter_query=label%3A%22role%3A+ux+content+writing%22+assignee%3Acjankowski23)
### Recurring items: 
- [ ] Content Stand Ups
### New Meeting Items
- [ ]
### FYI
- New [How to Create Issues](https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues) Doc & Process
- [Understanding Expungement in CA](https://docs.google.com/presentation/d/1MGeAWeTl3C_Eg6rsrmzdzsc_vX2aY3YX-ODdVlDe21o/edit#slide=id.p)
- [Missing pieces](https://docs.google.com/document/d/13GrI0nrf4JZJVULP8er_pNw0xAEOjvd_F6KjvLoOp1A/edit#heading=h.1tungtdu1hxe) for content guidelines
- Keep Updating the [SoT](https://docs.google.com/spreadsheets/d/1c_Kv_T1yER-hHckNl5zkGrlGaLNCE_AeZE6Jjmn8IK0/edit?pli=1#gid=368137937)

### Notes from Meeting
- [ ] 
### Task Items
- [ ] 
### Items for next weeks agenda
- [ ] 

[SamHyler]

[September 15, 2023] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Alexis
• [ ] Emma

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [ ] Who can take notes?
• [ ] Team member updates
• [ ] Check in: Dev updates?
• [ ] Check in: Research updates?
• [ ] Updates: Content V&T work moving forward: View the figjam board together
• [ ] New issues for team members to work on
• [ ] Task updates/Content Standups

FYI

• [ ]

Notes from Meeting

Task Items

• [ ] Sam: https://github.com/hackforla/expunge-assist/issues/904. Fill in most recent documentation

Items for next week's agenda

• [ ]

[SamHyler]

[September 22, 2023] Agenda and Notes

NO MEETING TODAY - ALL SICK OR OUT OF OFFICE

Attendees

• [ ]

Notetaker

• [ ] Alexis
• [ ] Emma

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [ ] Who can take notes?
• [ ] Check in: Dev updates?
• [ ] Check in: Research updates?
• [ ] Updates: Content V&T work moving forward: View the figjam board together
• [ ] New issues for team members to work on
• [ ] Task updates/Content Standups

FYI

• [ ]

Notes from Meeting

Task Items

• [ ] Sam: https://github.com/hackforla/expunge-assist/issues/904. Fill in most recent documentation

Items for next week's agenda

• [ ] SOT discussion

[SamHyler]

[September 29, 2023] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Alexis
• [ ] Emma
• [x] Curtis
• [ ] Sam

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [x] Who can take notes?
• [x] New member intros
• [x] Check in: Dev updates?
• [x] Check in: Research updates?
• [x] SOT discussion
• [x] Updates: Content V&T work moving forward: View the figjam board together
• [ ] Check in/New issues for team members to work on
• [ ] Task updates/Content Standups

FYI

• [ ]

Notes from Meeting

• Alexis Ramos off boarding details

[Research Updates]

• Multi prong approach, content terminology
• Conducting research on letter generators and onboarding flow
• More user testing considering timeline

[SOT]

• Train content writers to update content /content edits ,
• Alexis sync w/. Emma
• Issue 989 (pop ups)
• Difficulties w/. SOT and Figma (Google Doc comparison)
• Google Doc shows history of changes done for new team members
• Copy docs (Con) - Another system to maintain
• Implement Design Figma system to Content team

[Figjam]

• Issues need to be labeled with new milestones
• Board clean up

Task Items

• [ ] Sam: https://github.com/hackforla/expunge-assist/issues/904. Fill in most recent documentation

Items for next week's agenda

• [ ] SOT discussion

[CBx3000]

[October 13, 2023] Agenda and Notes Attendees • Yasmin • Cheryl • Curtis • Sam

Notetaker ☐ Yasmin ☐ Curtis ☐ Sam

Accountability and Support Check • [ ]

Recurring items: • [ ]

New Meeting Items ☐ New member intros ☐ Content Team Overview + Flow ☐ Alexis & Cheryl off boarding ?

FYI • [ ] Notes from Meeting Task Items: • [ ] Items for next week's agenda ☐ SOT discussion ☐ Emma sync with Sam and Curtis

[SamHyler]

[October 20, 2023] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Emma
• [x] Curtis
• [ ] Sam
• [ ] Yas

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [x] Who can take notes?
• [ ] New member intros
• [x] Check in: Dev updates?
• [x] Check in: Research updates?
• [x] Co-lead
• [x] SOT discussion - creating a GIt issue and creating a copy doc going forward https://github.com/hackforla/expunge-assist/issues/1044
• [x] Error found once again https://github.com/hackforla/expunge-assist/issues/1045
• [x] Updates: Content V&T work next steps
• [x] Discuss https://github.com/hackforla/expunge-assist/issues/990
• [x] Discuss https://github.com/hackforla/expunge-assist/issues/631
• [x] Task updates/Content Standups
• [ ] New tasks for members?

FYI

• [ ]

Notes from Meeting

[General Notes ]

• Content representation during Dev/Design/Product Sync
• PM, Lead, Co-Lead breakdown and possible transitions
• Research updates : making progress with content terminology
• Exclamation issue #1045 assigned to Yasmine

[New SOT System (Copy Doc)]

• Every piece of copy is going into individual Google Doc with image and description (mobile, desktop, etc.)
• Splitting the workload and doing it by page can accelerate the process

[V&T Updates]

• Narrow down what direction we're taking with voice and tone based off user statements "I don't want EA to feel" "I do want EA to feel"
• Figma board exercise

Task Items

• [ ] Sam: https://github.com/hackforla/expunge-assist/issues/904. Fill in most recent documentation

Items for next week's agenda

• [V&T Figma board Exercise Review]
• [#270 Output Generated Statement (how content's letter could connect to the official form)]

[CBx3000]

[October 27, 2023] Agenda and Notes

Attendees

• [ ] Sam
• [ ] Emma
• [ ] Curtis
• [ ] Yasmin
• [ ] Thea

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Curtis
• [ ] Yas
• [ ] Thea

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [ ] Who can take notes?
• [ ] New member intros
• [ ] Task updates/Content Standups
• [ ] Copy Doc System Update
• [ ] V&T Figma board Exercise Review
• [ ] Issue #270 (Add Fields to form MC-031) . Plaintiff/Petitioner . Defendant/Respondent .Case Number
• [ ] New tasks for members?

FYI

• [ ]

Notes from Meeting

Items for next week's agenda

[SamHyler]

[November 10, 2023] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Sam
• [x] Emma
• [ ] Curtis
• [ ] Yas
• [ ] Thea

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [x] Who can take notes?
• [x] New member intros
• [x] Coding content in wiki - do not use
• [x] Check in on collaborations - what's working, what's not working?
• [ ] V&T Figma board exercise
• [ ] Task updates/Content Stand-ups
• [ ] New tasks for members?

FYI

• [ ]

Notes from Meeting

• Emma has onboarded as new co-lead
• After chatting with Sydney, the option to code our own fixes has been deleted, any and all future changes will go through Dev
• We'd like to hear about Dev's process once we hand issues off to them (how do they implement changes), Sydney will hopefully be able to join next week's meeting to give an overview of that.
• Feedback on collaborating on Figma was positive, seems to be working well so far.
• Worked on the V&T exercise, will finish next week and work async on certain parts of the exercise
• Emma will be sending a new LettuceMeet for future meeting times

Items for next week's agenda

• Continue on V&T
• Chats with Dev
• JAN 2024: https://github.com/hackforla/expunge-assist/issues/270 revisit and work on this in collab
• Follow up on alt-text here https://github.com/hackforla/expunge-assist/issues/1029 (we might need to create another issue for it or add to this existing issue)

[CBx3000]

[November 17, 2023] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Curtis
• [ ] Yas
• [ ] Thea
• [ ] Cheryl

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [x] Who can take notes?
• [x] Team introductions
• [x] Quick new member orientation on figma/drive/github
• [x] Takeaways from End of Year Reflection
• [x] Task updates/Content Stand-Ups before December break (Credits Page, #231, #631, #989, #990,)
• [x] Follow up on alt-text here https://github.com/hackforla/expunge-assist/issues/1029 (we might need to create another issue for it or add to this existing issue)
• [ ] V & T Exercise Review

FYI

• [ ]

Notes from Meetings

• Cheryl has joined the team! UX writing role is now closed to incoming Hack LA volunteers.

• Takeaways from EOY Reflection: Sam is very happy with how the team has grown thus far. Curtis has enjoyed the collaboration on the team so far.

• Figma Walkthrough: Sam walked Thea through the main EA Figma page

• Team updates: Yaz is basically done with Credits Page issue. Waiting on more icons/cards to edit. Yaz will work on SOT and alt-text during holiday break.

• V&T exercise: Team finished up a couple of brainstorming sections for V&T. Will work on finishing up entirely after the holiday

Items for next week's agenda

Happy Holidays !

[CBx3000]

[January 12, 2024] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Curtis
• [ ] Yas
• [ ] Thea
• [ ] Cheryl

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [x] Welcome Back !

• [x] Who can take notes?

• [x] Content Leadership Transition

• [x] Monday's Dev / Design / Product @ 4:30 pm PST meeting is now Monday's PM meeting @ 4:00 pm PST

• [x] V & T exercise will resume next meeting

• [ ] Alternate Text + Best Practices

• Who's worked with alternate text ?

• Informative vs. Decretive

  1029

  1013

  1015

• [ ] Content + Design Collaboration Process

  1. Treat each issue as a sprint (Those assigned will lead end to end process /plan)
  2. Assess research needs
  3. Use Slack/ Figma/ Github to communicate async for efficiency
  4. Document process on Github/ Figma
  5. Hand over to Dev
  6. Update Leads and PMs of work if needed

FYI

• [ ]

Notes from Meetings

Sam is in the midst of PHD and will be offloading work to Curtis and Emma. Put questions in Slack and Curtis and Emma will answer ASAP.

On Mondays, the PM and Dev meetings will be made into one meeting (will be at 4:30 pm PST).

Every meeting going forward, we will take on a portion of our voice and tone exercise. We can also tackle this async as well.

Emma and Yaz will continue working on Alt-text and decide whether we need to do an app-wide audit. Will probably need to create a separate issue for accessibility.

Content and Design Collab Process

Trying to come up with a better way to collab with design. Thinking about treating each issue like a sprint.

Yaz will share Source of Truth next meeting.

Voice and Tone Exercises: Will resume next week

Items for next week's agenda

-[ ] Resume V & T Exercise

[CBx3000]

[February 8, 2024] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Curtis
• [ ] Yas
• [ ] Cheryl

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [ ] Who can take notes?
• [ ] Team Stand Up & Issue Updates (15-30 minutes) (Assigning ourselves to Issues and Github Procedure) (#965 & #231)
• [ ] Yas SOT Walkthrough
• [ ] Roadmap & Milestone Review
• [ ] V & T exercise

FYI

• [ ]

Notes from Meetings

Items for next week's agenda

[CBx3000]

[February 15, 2024] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Curtis
• [ ] Yas
• [ ] Cheryl

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [x] Who can take notes?

• [x] Team Stand Up & Issue Updates (15-30 minutes) (Assigning ourselves to Issues and Github Procedure) (#965 & #231)

• [ ] Yas SOT Walkthrough : https://docs.google.com/spreadsheets/d/1c_Kv_T1yER-hHckNl5zkGrlGaLNCE_AeZE6Jjmn8IK0/edit#gid=2080474274

• [ ] FAQ Page Language Complex ? : https://expungeassist.org/faq

• [ ] New Road Map Layout : https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=3738-9686&t=el6jCjDPGaTWrlve-0

• [x] Figma at 75% Capacity (Brainstorm Solutions for Friday Content/Design Sync)

• [ ] V & T exercise

FYI

• [ ]

Notes from Meetings

• [ ] Google Reminder is still showing old Zoom Meeting Link (Curtis working on solution)

• [ ] Discuss SOT in Content/Design Sync or All Teams Meeting

• [ ] Current Issues : Alt Text , About Page (FAQ + Header Page)

• [ ] Do we need Alt Text because our pages are Illustration Heavy) .

• Helpful screenreader link: (https://getbootstrap.com/docs/4.0/utilities/screenreaders/)

• Ask Dev about Altext and Accessibility need , requirements, functionality , and legality

• Possibility utilize other Hack for LA Product Teams to gage Alt Text and Accessibility (Food Oasis)

• [ ] SOT Walkthrough w/. Yas

• A point of reference for Design and Engineers

• Page level : All the content thats on the page , not pop up content

• Currently includes all of the pages that are on the master page

• Message Page (content thats generated from users action, headers)

• Create Documentation around adding to SOT , also add to "How to Write An Issue" Github issue *

• [ ] Possible new Design + Content Syn meeting time and structure Content writer feed back : In terms of collaboration , teams would like to talk to each other outside of main meeting times (Possible thread)

• What’s helpful in a meeting space ?

Items for next week's agenda

[CBx3000]

[February 22, 2024] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Curtis
• [ ] Yas
• [ ] Cheryl

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [ ] Who can take notes?

• [ ] Team Stand Up & Issue Updates (15-30 minutes)

• [ ] V & T Exercise - Team exercises moved to next week 2/29 , Async Updates

• [ ] Friday Content + Design Sync Meeting Feedback : https://hackforla.slack.com/archives/C06KMFDM9PZ/p1708572979168029

FYI

• [ ]

Notes from Meetings

Items for next week's agenda

[CBx3000]

[February 29, 2024] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Curtis
• [ ] Yas
• [ ] Cheryl

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ]

New Meeting Items

• [x] Who can take notes?

• [x] New Member Intro

• [x] New Issue Writing Doc : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues

(https://www.figma.com/file/ePABSrjCqVlRxHsQwOC8Mb/Issue-Hierarchy?type=whiteboard&node-id=0-1&t=pk8ejBUzLmKcAiM6-0)

• [x] Gather Missing Info for Content Guidelines : https://github.com/hackforla/expunge-assist/issues/1170

• [ ] Sam & Emma Standup (Who Are We Copy, LP Ideas, About Me & FAQ Ideas)

• [ ] V & T Exercise

FYI

• New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues

Notes from Meetings

• Met our new content team member - Claudia, welcome!
• Updated on some new decisions surrounding issues and how they are
• Sam and Emma presented some content work they did for the LP, About Page and FAQs, received feedback and will continue working on it.

Items for next week's agenda

[CBx3000]

[March 7, 2024] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Curtis
• [ ] Yas
• [ ] Cheryl

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

New Meeting Items

• [x] Who can take notes?

• [x] Stand Ups (15-30 minutes) (Any one need any help?)

• [ ] Enhance Friday Sync Plan

FYI

• New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues

• Submitting Ask Bonnie form for Privacy Policy template (Curtis)

Notes from Meetings

Items for next week's agenda

[CBx3000]

[March 14, 2024] Agenda and Notes

Attendees

• [ ]

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Curtis
• [ ] Yas
• [ ] Cheryl

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

New Meeting Items

• [ ] Who can take notes?

• [ ] Stand Ups (15-30 minutes) (Any one need any help?)

• [ ] Sync Proposal : https://docs.google.com/document/d/1Nb6dHrHbdZ4ZSSAWSUKSTFie30awP1xTTQNA6iFUpRE/edit?pli=1

• [ ] V & T Additions

FYI

• New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues

• Sync Proposal : https://docs.google.com/document/d/1Nb6dHrHbdZ4ZSSAWSUKSTFie30awP1xTTQNA6iFUpRE/edit?pli=1

  Notes from Meetings

• Content stand up for Claudia's work on the 404 error page - team provided feedback. Needs more collaboration with dev to understand why the 404 error page would occur.

• Content stand up for Cheryl's "About Us" page redesign - team provided feedback. Need more understanding on what "partner with us" actually means.

• Worked on qualifying the words chosen for the Voice and Tone.

Items for next week's agenda

• Check back on async work for voice and tone exercise, start work on incorporating new words into content guidelines.

[emmathrash]

[March 21, 2024] Agenda and Notes

Attendees

• [ ] Curtis
• [ ] Sam
• [ ] Emma
• [ ] Cheryl
• [ ] Yas
• [ ] Claudia

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Cheryl
• [x] Yas
• [ ] Claudia

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items: New Meeting Items

• Stand ups: Privacy Policy and 404 Error Page
• Advice Page #981
• Oops reminder #1153
• Content Guidelines open issues: #1018 ; #951 ; #1170 & #906

FYI New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues Sync Proposal : https://docs.google.com/document/d/1Nb6dHrHbdZ4ZSSAWSUKSTFie30awP1xTTQNA6iFUpRE/edit?pli=1

Notes from Meeting

Content Standups:

Claudia- 404 Page- Claudia did some edits and, after some feedback, chose an option for the 404 page copy.

Claudia is going to take on the “Oops!” page issue. Going to merge it with the 404 page issue.

Cheryl- Had some edits and notes from the feedback last week. Emma shared additional notes from Sam.

Yaz- Privacy Policy looks good. Emma will ping Curtis to try to get it in front of Bonnie for their meeting. Should show it off to Dev as well.

Emma- Wants to start working on content guidelines. There will be multiple sections, including research terminology, grammar, trauma informed language, differences between voice and tone, etc.

If we have any ideas on what to add into the content guidelines, feel free to add them in.

Yaz will take on Advice page issue.

Items for Next Week's Agenda

[CBx3000]

[March 28, 2024] Agenda and Notes

Attendees

• [ ] Curtis
• [ ] Sam
• [ ] Emma
• [ ] Cheryl
• [ ] Yas
• [ ] Claudia

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Cheryl
• [x] Yas
• [ ] Claudia

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items: New Meeting Items

• Stand ups -Github Bot reminders
• Issue Review : #1177 , #1154, #1211

FYI New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues Sync Proposal : https://docs.google.com/document/d/1Nb6dHrHbdZ4ZSSAWSUKSTFie30awP1xTTQNA6iFUpRE/edit?pli=1

Notes from Meeting Claudia : 404 Page & Oops page

• Oops page terminology (Oops wording feels too casual)
• Data is too ambiguous (Potential wording : losing data , progress)

Dev/d Syd Input :

• Occurs after refresh , doesn’t stop it
• Data is stored short term while moving around the site (i.e. when you navigate to privacy policy , the user would maintain their data)
• 404 Page is used for wrong spelling /url for a page

Cheryl : About us Page : Research racialize individual term and inclusive language

Items for Next Week's Agenda

[emmathrash]

[April 11th, 2024] Agenda and Notes

Attendees

• [ ] Sam
• [x] Emma
• [x] Cheryl
• [x] Yas
• [x] Claudia

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Cheryl
• [ ] Yas
• [x] Claudia

Accountability and Support Check

• [x] Review assignments for each team member

Recurring items: New Meeting Items

• Stand ups
• Mid-June as a feasible date for content to reach their goals for this milestone?
• Onboarding procedures

FYI New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues

Notes from Meeting Goal Date for Stakeholder Prep - Mid June Follow up on Monday about the Privacy Policy Template during PM meeting About page has been moved up to the next milestone and ready for a re-design. Advice and Oops page pending additional information and teaming up with design. To be brought up at the all teams meeting.

Items for Next Week's Agenda

[emmathrash]

[April 18th, 2024] Agenda and Notes

Attendees

• [x] Sam
• [x] Emma
• [x] Cheryl
• [x] Yas
• [x] Claudia

Notetaker

• [ ] Sam
• [x] Emma
• [ ] Cheryl
• [ ] Yas
• [ ] Claudia

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items: New Meeting Items

• Meet Maria! Introductions
• Stand ups
• Privacy Policy update
• About Us Page Follow Up
• Research Glossary
• Onboarding procedures
• "Ready for Content Lead" tag
• New CG issue ready

FYI New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues Research Team Glossary: https://docs.google.com/document/d/1D19tbPqQkFzHYF2GemsZDDdMjbUM6jh6E6ArYWS-WIo/edit#heading=h.n5tb1h4qmf0f

Notes from Meeting

• Emma and Sam's standup, discussed the words "provided vs offered" - decided both work. Decided on EA being a tool rather than a service for all content going forward
• Cheryl's stand up - will need more input from research to check the accuracy of expungement statements
• Emma will send out an anonymous google form to gather feedback on the onboarding process
• Emma will follow up on the "about us" page and where it fits in the milestone

Items for Next Week's Agenda

[emmathrash]

[April 25th, 2024] Agenda and Notes

Attendees

• [x] Sam
• [x] Emma
• [x] Cheryl
• [x] Yas
• [x] Claudia

Notetaker

• [ ] Sam
• [ ] Emma
• [x] Cheryl
• [ ] Yas
• [ ] Claudia

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [x] Privacy Policy Update - Bonnie is working on it.
• [x] #965 Follow Up on priorities and hand offs
• [x] Sylvia is presenting research findings on key terms etc. in tomorrow's open sync
• [x] Onboarding procedure WIP, survey coming soon
• [x] Don't forget to utilize "Ready for Content Team Tag"
• [x] Facilitating meetings, both content and open syncs are an option
• [x] Please track everything in Github - think of it as a GitHub first approach. Don't forget to link resources and add notes about decisions made along the way. Use it to collab with other teams as well.
• [x] We need to be updating on #1044 - let's link it to the issue
• [x] Maria's survey, gauging interest levels

FYI New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues Research Team Glossary: https://docs.google.com/document/d/1D19tbPqQkFzHYF2GemsZDDdMjbUM6jh6E6ArYWS-WIo/edit#heading=h.n5tb1h4qmf0f

Notes from Meeting

Content standups

Claudia: Refinement of error message strategy. Avoiding blaming language such as "You refreshed the page" in favor of "the page refreshed" (appropriate use of passive in this case).

Is "the declaration" the correct terminology (vs. "the declaration letter"? Will be addressed in Sylvia's presentation).

Cheryl: Looked over Sylvia's presentation deck. Awaiting the conclusion of Sylvia's presentation and her suggestions.

General onboarding discussion: Is the request for "proper punctuation" exclusionary and inaccessible? The most important part is making sure there are periods and complete sentences instead of run-on sentences.

Are "profanity" and "slang" too similar? Is "profanity" an accessible word?

"Cussing" is too informal; might go with "swearing." Might be too California-specific.

Tooltips might help with giving in-tool writing advice. Sam will check with Sydney about coding tooltips and auto-capitalization tools.

Should there be a Go Home button? What page do we want the user to return to?

Research on best practices for optimal character counts is just starting; anyone should feel free to contribute.

Content guidelines will be content's main priority for Stakeholder 2.

Items for Next Week's Agenda

[emmathrash]

[May 9th, 2024] Agenda and Notes

Attendees

• [ ] Sam
• [x] Emma
• [x] Cheryl
• [ ] Yas
• [x] Claudia

Notetaker

• [ ] Sam
• [ ] Emma
• [x] Cheryl
• [ ] Yas
• [ ] Claudia

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [x] Privacy Policy Update - Meeting with Bonnie next Friday
• [x] Open sync proposal being presented in tomorrow's meeting
• [x] Facilitating meetings, both content and open syncs are an option
• [x] https://github.com/hackforla/expunge-assist/issues/231
• [x] FYI space of meeting agendas going forward
• [x] https://github.com/hackforla/expunge-assist/issues/981

FYI New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues Understanding Expungement in CA: https://docs.google.com/presentation/d/1MGeAWeTl3C_Eg6rsrmzdzsc_vX2aY3YX-ODdVlDe21o/edit#slide=id.p Maria's survey: https://docs.google.com/forms/d/e/1FAIpQLSfTYCz7-88F1GwuVDSlwf6Ks-kSM9bmUxQnDSUKccQv6NNH7Q/viewform Missing pieces for content guidelines: https://docs.google.com/document/d/13GrI0nrf4JZJVULP8er_pNw0xAEOjvd_F6KjvLoOp1A/edit#heading=h.1tungtdu1hxe

Notes from Meeting

Items for Next Week's Agenda

[emmathrash]

[May 23rd, 2024] Agenda and Notes

Attendees

• [ ] Sam
• [x] Emma
• [x] Cheryl
• [x] Yas
• [x] Claudia

Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Cheryl
• [x] Yas
• [ ] Claudia

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [x] Privacy Policy Update - Meeting with Bonnie last Friday
• [x] Open sync proposal catch up
• [x] Facilitating meetings check in, any interest for facilitating content meetings?
• [x] Notes from the meeting 2 weeks ago?
• [x] Dev hand off procedure

FYI New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues Understanding Expungement in CA: https://docs.google.com/presentation/d/1MGeAWeTl3C_Eg6rsrmzdzsc_vX2aY3YX-ODdVlDe21o/edit#slide=id.p Maria's survey: https://docs.google.com/forms/d/e/1FAIpQLSfTYCz7-88F1GwuVDSlwf6Ks-kSM9bmUxQnDSUKccQv6NNH7Q/viewform Missing pieces for content guidelines: https://docs.google.com/document/d/13GrI0nrf4JZJVULP8er_pNw0xAEOjvd_F6KjvLoOp1A/edit#heading=h.1tungtdu1hxe

Notes from Meeting Notes:

Privacy Policy- Bonnie doesn’t have it yet, but is still working on it.

Facilitating Meetings- Still need some help with facilitating meetings for content

Dev Handoff procedure- Sam has some things to discuss about dev handoff process

Open Sync- For the past couple of weeks, there have been discussions about how the overall process can be improved. Go into the Figjam to voice your opinions.

Content Standups:

Claudia- She is working on her final version. Now is wondering where to send for approval.

Cheryl- Reached out to Sylvia about Github issue. Will try to resolve and try to get the notes out.

Yaz- Christina brought up the idea of placeholder text in the input fields. Putting it there could influence answers.Content agrees that placeholder text may not be beneficial.

Items for Next Week's Agenda

[emmathrash]

[May 30th, 2024] Agenda and Notes

Attendees

• [x] Sam
• [x] Emma
• [x] Cheryl
• [x] Yas
• [x] Claudia

Notetaker

• [ ] Sam
• [x] Emma
• [ ] Cheryl
• [ ] Yas
• [ ] Claudia

Accountability and Support Check

• [ ] Review assignments for each team member

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [x] Dev handoff procedure
• [ ] Alternative text check in
• [x] How do we want to follow up research's findings going forward?
• [x] Content guidelines - what's available and how do we want to go about it moving forward?
• [x] Claudia can move forward with handoff

FYI New How to Create Issues Doc & Process : https://github.com/hackforla/expunge-assist/wiki/How-to-Create-Issues Understanding Expungement in CA: https://docs.google.com/presentation/d/1MGeAWeTl3C_Eg6rsrmzdzsc_vX2aY3YX-ODdVlDe21o/edit#slide=id.p Missing pieces for content guidelines: https://docs.google.com/document/d/13GrI0nrf4JZJVULP8er_pNw0xAEOjvd_F6KjvLoOp1A/edit#heading=h.1tungtdu1hxe Keep Updating the SoT: https://docs.google.com/spreadsheets/d/1c_Kv_T1yER-hHckNl5zkGrlGaLNCE_AeZE6Jjmn8IK0/edit?pli=1#gid=368137937

Notes from Meeting

• Sam provided a quick overview for how to hand off to dev in Figma
• With a focus on content guidelines, we don't currently have any research needs
• We assigned a few content guidelines issues to start work
• Decided that we will look at each issue as we assign, discuss its needs, any initial thoughts and questions and record those in the issue comments for the assigned person to use as a resource.
• We'll have regular check ins along the process of writing guidelines, and emphasize team work at every step
• If we have find any real world inspiration for how content guidelines are presented, we will bring them to meetings
• Make sure to always track your work, there is now a google folder for all things CG
• Track all decisions in GitHub and in the document.
• Once all documents are complete, we can have a conversation about how to present / design the guidelines and where to host them.

Notes:

Items for Next Week's Agenda

[emmathrash]

[June 20th] Agenda and Notes

Attendees

• [ ] Sam
• [ ] Emma
• [ ] Yaz
• [ ] Cheryl
• [ ] Claudia

  Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Yaz
• [x] Cheryl
• [ ] Claudia

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Emma
  • [ ] Yaz
  • [ ] Cheryl
  • [ ] Claudia

    Recurring items:

• [ ] Content Stand Ups

  New Meeting Items

• [x] Bonnie Review
• [x] Finish Source of Truth
• [x] Board Migration
• [x] Grammar Issue (if there's time)

  FYI

• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT

Notes from Meeting

• [Notes for Thu Jun 20 2024

Emma: Bonnie did her stakeholder review last Friday. Watch the ~ 2-hour video if you can; you can skip the developer section; detailed notes in summary of issue.

Prioritize content guidelines, then start on Bonnie's stakeholder review.

The board migrated to a new version - struggling to understand what it means for us. Bookmark new link and wiki.

Next: finish source of truth

Grammar guidelines beginning

For example: Avoid exclamation points, contractions, and semicolons

Punctuation on bullets: punctuate full sentences.

Sentence length, character count

Which pronouns: you or I?

One idea per sentence; what is the ideal paragraph length? Will the generator automatically space sentences?

]

Task Items

• [ ]

  Items for next weeks agenda

• [ ]

[emmathrash]

[August 8th 2024] Agenda and Notes

Attendees

• [x] Sam
• [x] Emma
• [ ] Yaz
• [x] Cheryl
• [x] Claudia

  Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Yaz
• [ ] Cheryl
• [x] Claudia

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Emma
  • [ ] Yaz
  • [ ] Cheryl
  • [ ] Claudia

    Recurring items:

• [ ] Content Stand Ups

  New Meeting Items

• [x] General Catch Up
• [ ] Goal setting for the coming month
• [x] Bonnie's Review Action Items

  FYI

• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT

Notes from Meeting

• [ Claudia - Q:] How can we share resources without it being overwhelming?
• Group Ideas:
• Slide Deck during a meeting - show specific sections - figjam alternatively - organize by section
• By topic of things that you like/ topic
• Create a google doc in the contents file and copy and paste with headlines and inspo. of resources that exist.
• [ Emma - Update:]
• building source of truth with Yaz
• Spoke with Pm's to source and use information
• Ask about “How you see expunge assist? Now that prop ___ has changed” Who is our user? A Person seeking expungement, or an organization helping people seeking expungement
• Update request changes from the review to show that we are actively listening and are working towards improving stakeholder needs.
• committed to safety - is it a blanket statement?
• key stroke logger would potentially save information
• Expunge assist erases your data/ does not keep your data
• we could list ways in which data can be breached outside of Expunge Assist
• decided as a team which changes we would like to address in the next 1 - 2 months:

Task Items

• [ ]

  Items for next weeks agenda

• [ ]

[emmathrash]

[August 15th 2024] Agenda and Notes

Attendees

• [ ] Sam
• [x] Emma
• [ ] Yaz
• [x] Cheryl
• [x] Claudia

  Notetaker

• [ ] Sam
• [x] Emma
• [ ] Yaz
• [ ] Cheryl
• [ ] Claudia

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Emma
  • [ ] Yaz
  • [ ] Cheryl
  • [ ] Claudia

    Recurring items:

• [ ] Content Stand Ups
• [ ] Emma - About Us Page (for now)

  New Meeting Items

• [ ] New meeting time? Please fill in https://lettucemeet.com/l/2wDGA
• [ ] New issues up for grabs to fix Bonnie things
• [ ] Review Gitbook as a home for style guide documentation https://www.gitbook.com/

  FYI

• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT

Notes from Meeting

• [ ] Thank you Claudia for the start of a resource document!
• [ ] Cheryl walked us through Gitbook as an option for hosting the content guidelines in a clean, organized design. Will need to ask around about the feasibility of that as it will need a single person's log in.
• [ ] Emma sought feedback on the About Us page in order to hand it off but bigger questions arose about a) what does partnering with EA actually mean and how do we communicate that and b) what will it look like for EA to market itself? These are both great questions and could be added to the guideline agenda.
• [ ] Cheryl took issue #1502 to finish in the next week, Sam will work on creating a second issue to push out.

  Task Items

• [ ] Emma to ask about Gitbook
• [ ] Everyone to fill in LettuceMeet asap!

  Items for next weeks agenda

• [ ]

[emmathrash]

[August 29th 2024] Agenda and Notes

Attendees

• [x] Sam
• [x] Emma
• [ ] Yaz
• [x] Cheryl
• [x] Claudia

  Notetaker

• [x] Sam
• [ ] Emma
• [ ] Yaz
• [ ] Cheryl
• [ ] Claudia

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Emma
  • [ ] Yaz
  • [ ] Cheryl
  • [ ] Claudia

    Recurring items:

• [ ] Content Stand Ups

  New Meeting Items

• [ ] Team Charter
• [ ] Make sure to check availability for All Teams meeting next week

  FYI

• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT

Notes from Meeting

• [ ] Check in: Does Friday All Teams time still work? Check yes or no on the main slack channel

• [ ] Next Friday Afternoon is the org meeting with Bonnie - discussing project direction

• [ ] Discussed team charter briefly from Maria. Will go over it next Friday at All-teams in more depth

• [ ] Style Guide - Cheryl presented https://gist.github.com/cherylcline/c9019d799b531bf3d5ac185410d342e8 Pros: maintained by experts and is comprehensive. Can be a foundation for our work, and we can make deviations where necessary. Neither guide is free, will look for options. AP - we will likely start with AP as it is favored by websites. Is a little outdated and was made for newspapers. Chicago gives more detail but is prefered for book publishing. Next 2 meetings we will dedicate the hour to looking at AP.

• [ ] New meeting time is set going forward, will adjust as team needs change.

  Task Items

• [ ] Next two meetings dedicated to looking at AP style guide and working on those with our Content Guidelines (CG).

  Items for next weeks agenda

• [ ] AP style guide

[SamHyler]

[September 12th 2024] Agenda and Notes

Attendees

• [x] Sam
• [ ] Emma
• [ ] Yaz
• [x] Cheryl
• [x] Claudia

  Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Yaz
• [ ] Cheryl
• [x] Claudia

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Emma
  • [ ] Yaz
  • [ ] Cheryl
  • [ ] Claudia

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [ ] Updates from PM/Leads?
• [ ] New github process (passing between teams)
• [ ] https://github.com/hackforla/expunge-assist/issues/1153 Question from Sydney
• [ ] https://docs.google.com/document/d/1wdqbY_f67lsDrvIEnyupjWNonEXVTQqvjBGZtpV0EVU/edit discussion and add comments
• [ ] AP style guide look through

FYI

• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT

Notes from Meeting

• [ ]

Task Items

• [ ] Next two meetings dedicated to looking at AP style guide and working on those with our Content Guidelines (CG).

  Items for next weeks agenda

• [ ] AP style guide

[cjankowski23]

[September 19th 2024] Agenda and Notes

Attendees

• [x] Sam
• [ ] Emma
• [ ] Yaz
• [x] Cheryl
• [x] Claudia

  Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Yaz
• [ ] Cheryl
• [x] Claudia

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Emma
  • [ ] Yaz
  • [ ] Cheryl
  • [ ] Claudia

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [ ] Updates from PM/Leads?
• [ ] New github process (passing between teams)
• [ ] https://github.com/hackforla/expunge-assist/issues/1153 Question from Sydney
• [ ] https://docs.google.com/document/d/1wdqbY_f67lsDrvIEnyupjWNonEXVTQqvjBGZtpV0EVU/edit discussion and add comments
• [ ] AP style guide look through

FYI

• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT

Notes from Meeting

• [ Oops Page] (https://github.com/hackforla/expunge-assist/issues/1153) Claudia will update language to reflect all reasons in which a user might encounter the oops page.
• Expunge Assist Team Charter_ Draft 1 Reviewed and discussed if we would like to change anything on the current edition. No changes at this time.
• [APA Reference Review] Postponed due to technical difficulties.
• [Content Guidelines] Looked at grids on figma file and discussed integrating product principles - based on voice and tone - showing nuance instead of spelling grammar and other pieces depending on the page/ error messaging. Guidelines are still being developed and may change overtime.

Task Items

• [ ] Update Opps Page Guidelines (CG).

  Items for next weeks agenda

• [ ] AP style guide
• [ ] Opps Page Stand up

[SamHyler]

[September 26th 2024] Agenda and Notes

Attendees

• [ ] Sam
• [ ] Emma
• [ ] Yaz
• [ ] Cheryl
• [ ] Claudia

  Notetaker

• [ ] Sam
• [ ] Emma
• [ ] Yaz
• [ ] Cheryl
• [ ] Claudia

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Emma
  • [ ] Yaz
  • [ ] Cheryl
  • [ ] Claudia

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [x] Updates from PM/Leads -
• [ ] AP style guide
• [ ] Opps Page Stand up

FYI

• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT

Notes from Meeting

Task Items

• [ ] Update Opps Page Guidelines (CG).

  Items for next weeks agenda

• [ ] AP style guide
• [ ] Opps Page Stand up

[SamHyler]

[October 10th 2024] Agenda and Notes

Attendees

• [ ] Sam
• [ ] Cheryl
• [ ] Claudia

  Notetaker

• [ ] Sam
• [ ] Cheryl
• [ ] Claudia

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Cheryl
  • [ ] Claudia

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [x] Updates from PM/Leads (new meetings)
• [x] Routines around Github. (example https://github.com/hackforla/expunge-assist/issues/1119)
• [x] Check in on open issues: https://github.com/hackforla/expunge-assist/issues/1044 https://github.com/hackforla/expunge-assist/issues/1503. https://github.com/hackforla/expunge-assist/issues/1503. https://github.com/hackforla/expunge-assist/issues/1366. https://github.com/hackforla/expunge-assist/issues/1044. https://github.com/hackforla/expunge-assist/issues/951. https://github.com/hackforla/expunge-assist/issues/1296. https://github.com/hackforla/expunge-assist/issues/1154. Which are complete, what is needed to complete these?
• [x] https://github.com/hackforla/expunge-assist/issues/1356 discussion
• [x] AP style guide - needs for discussion from latest iteration in the CGs?
• [x] Stand ups
• [x] Issues needing reassignment soon: https://github.com/hackforla/expunge-assist/issues/981 and https://github.com/hackforla/expunge-assist/issues/982 have high level discussions attached
• [x] Follow-up: anyone know status of https://github.com/hackforla/expunge-assist/issues/1119?

FYI

• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT

Notes from Meeting

Task Items

• [ ]

  Items for next weeks agenda

• [ ]

[SamHyler]

[October 17th 2024] Agenda and Notes

Attendees

• [x] Sam
• [x] Cheryl
• [x] Claudia
• [x] Melissa

  Notetaker

• [ ] Sam
• [x] Cheryl
• [ ] Claudia
• [ ] Melissa

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Cheryl
  • [ ] Claudia
  • [ ] Melissa

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [x] Intros!
• [x] Note taker?
• [ ] Updates from PM/Leads - Modals
• [ ] Issue status check
• [ ] Goal setting for next period
  • [ ] Bonnie's list https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit?pli=1&gid=0#gid=0
  • [ ] Finishing Content Guidelines https://github.com/hackforla/expunge-assist/issues/1286
  • [ ] SOT finished and ready
  • [ ] 3 Terms
  • [ ] FAQ

Later/ Strategy work

• [ ] Contact form
• [ ] Advice page

• [ ] Stand ups?
• [ ] Issues needing reassignment soon, needs Content to run strategy together with Design: https://github.com/hackforla/expunge-assist/issues/981 and https://github.com/hackforla/expunge-assist/issues/982 have high level discussions attached. And Contact form https://github.com/hackforla/expunge-assist/issues/1209 (light work)

FYI

• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT at the end of every issue!

  Notes from Meeting

  -Still looking for 1-2 PMs as a PM onboarded but took a short-term contract.

-New writer onboarded, still recruiting 1-2 others.

-Claudia presents new iterations of "the page refreshed" wording.

-Three terms Sam is working on finalizing:

1. Declaration letter vs letter

2. Expungement vs record clearance vs ceiling reduction

3. What do we call people who are seeking expungement?

Task Items

• [ ]

  Items for next weeks agenda

• [ ]

[SamHyler]

[October 24th 2024] Agenda and Notes

Attendees

• [x] Sam
• [ ] Cheryl
• [ ] Claudia
• [x] Melissa

  Notetaker

• [ ] Sam
• [ ] Cheryl
• [ ] Claudia
• [ ] Melissa

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Cheryl
  • [ ] Claudia
  • [ ] Melissa

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [ ] Note taker?
• [ ] Updates from PM/Leads ?
• [ ] Recruitment
• [ ] Issue status check
• [ ] Stand ups?
• [ ] https://github.com/hackforla/expunge-assist/issues/1628
• [ ] https://github.com/hackforla/expunge-assist/issues/1632
• [ ] https://github.com/hackforla/expunge-assist/issues/1356
• [ ] Issues needing reassignment soon, needs Content to run strategy together with Design: https://github.com/hackforla/expunge-assist/issues/981 and https://github.com/hackforla/expunge-assist/issues/982 have high level discussions attached.

FYI

• • [ ] Goal setting for next period (reminder)
    • [ ] Bonnie's list https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit?pli=1&gid=0#gid=0
    • [ ] Finishing Content Guidelines https://github.com/hackforla/expunge-assist/issues/1286
    • [ ] SOT finished and ready
    • [ ] 3 Terms
    • [ ] FAQ Later/ Strategy work
    • [ ] Contact form
    • [ ] Advice page
    • [ ] - [ ] Contact form https://github.com/hackforla/expunge-assist/issues/1209 (light work - Content will do a check after, Design will lead this one)
• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT at the end of every issue!

Notes from Meeting

Short informal meeting, Sam and Melissa attending. Handled some new member questions and tasks. Assigned Key terms tasks and Hero banner tasks.

Task Items

• [ ]

  Items for next weeks agenda

• [ ]

[SamHyler]

[October 31st 2024] Agenda and Notes

Attendees

• [x] Sam
• [x] Cheryl
• [ ] Claudia
• [x] Melissa
• [x] Yaz

  Notetaker

• [ ] Sam
• [ ] Cheryl
• [ ] Claudia
• [x] Melissa

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Cheryl
  • [ ] Claudia
  • [ ] Melissa

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [ ] Note taker?

• [ ] Updates from PM/Leads ?

• [ ] Recruitment

• [ ] Issue status check

• [ ] Stand ups?

• [ ] https://github.com/hackforla/expunge-assist/issues/1356

• [ ] FYI https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit? and https://github.com/hackforla/expunge-assist/issues/1461pli=1&gid=0#gid=0

• [ ] Issues needing reassignment soon, needs Content to run strategy together with Design: https://github.com/hackforla/expunge-assist/issues/981 and https://github.com/hackforla/expunge-assist/issues/982 have high level discussions attached.

FYI

• • [ ] Goal setting for next period (reminder)
    • [ ] Bonnie's list https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit?pli=1&gid=0#gid=0
    • [ ] Finishing Content Guidelines https://github.com/hackforla/expunge-assist/issues/1286
    • [ ] SOT finished and ready
    • [ ] 3 Terms
    • [ ] FAQ Later/ Strategy work
    • [ ] Contact form
    • [ ] Advice page
    • [ ] - [ ] Contact form https://github.com/hackforla/expunge-assist/issues/1209 (light work - Content will do a check after, Design will lead this one)
• New How to Create Issues Doc & Process
• Understanding Expungement in CA
• Missing pieces for content guidelines
• Keep Updating the SoT at the end of every issue!

Notes from Meeting

-Team Introductions

Sam -still looking for a content design lead
-have one more new content designer coming on
-will talk with UXR for some follow up research/input on the three key terms. Want to ensure accessibility for this user base.
-"Bonnie's List" reviewed with team for future reference
-Team Charter all members please read through and speak with Sam if any questions or concerns. Please sign if no questions or concerns. -Sam is writing a "blurb" to include in the team charter to describe what the content team does. Presented to tam for feedback.

Cheryl https://github.com/hackforla/expunge-assist/issues/1502
-Following up with design on spacing. Get prototype of copy into Figma for review.

Melissa -presented discrepancies between SOT and Figma -will add pages not in SOT to the spreadsheet -involvement screen under parenting - placeholder currently says "text" in Figma, nothing in spreadsheet - will create a ticket to resolve, to change Figma to match website (0). Add to spreadsheet. -some other action items for me to update the SOT based on Figma -Sam will investigate Credits page and follow up to determine next steps -Melissa to send summary of inconsistent copy to Sam for further review

New Assignments Three Key Terms - Expungement #1629 - assigned to Melissa

Improve the instructions on the Advice page #981 - assigned to Cheryl

Task Items

• [ ]

  Items for next weeks agenda

• [ ]

[SamHyler]

[November 7th 2024] Agenda and Notes

Attendees

• [x] Sam
• [x] Cheryl
• [x] Claudia
• [x] Melissa
• [ ] Yaz
• [ ] Serina

  Notetaker

• [ ] Sam
• [ ] Cheryl
• [x] Claudia
• [ ] Melissa

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Cheryl
  • [ ] Claudia
  • [ ] Melissa
  • [ ] Serina

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [ ] Note taker?

• [ ] Updates from PM/Leads ? - reminder leading meetings

• [ ] Recruitment

• [ ] Issue status check

• [ ] Team charter https://docs.google.com/document/d/1wdqbY_f67lsDrvIEnyupjWNonEXVTQqvjBGZtpV0EVU/edit?tab=t.0#heading=h.a5p3rbm5hzo2

• [ ] Stand ups?

• [ ] https://github.com/hackforla/expunge-assist/issues/1597

• [ ] https://github.com/hackforla/expunge-assist/issues/1631. people with criminal records, individuals with eligible criminal convictions, applicants who are writing a letter to a judge

• [ ] https://github.com/hackforla/expunge-assist/issues/1286

• [ ] Hero banners

FYI

• [ ] https://github.com/hackforla/expunge-assist/issues/231 Bonnie will work on creating a template for this in December, so we will have this issue as Super High Prio in Jan. This is a MUST do in order to launch to partners.

• • [ ] Goal setting for next period (reminder)
    • [ ] Bonnie's list https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit?pli=1&gid=0#gid=0 (( FYI https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit? and https://github.com/hackforla/expunge-assist/issues/1461pli=1&gid=0#gid=0 ))
    • [ ] Finishing Content Guidelines https://github.com/hackforla/expunge-assist/issues/1286
    • [ ] SOT finished and ready
    • [ ] 3 Terms
    • [ ] FAQ Later/ Strategy work
    • [ ] Contact form
    • [ ] Advice page
    • [ ] - [ ] Contact form https://github.com/hackforla/expunge-assist/issues/1209 (light work - Content will do a check after, Design will lead this one)

• New How to Create Issues Doc & Process

• Understanding Expungement in CA

• Missing pieces for content guidelines

• Keep Updating the SoT at the end of every issue!

Notes from Meeting

• We are looking for a new PM and Lead UX Writers
• Melissa's Audit of the website found that the only page that does not match the master Figma File is the Credits page. Melissa shared hero banner ideas for feedback during stand ups.
• Goal for the team is to complete content guidelines before Jan.
• Reminder for everyone to sign the agreement form.
• Sam Shared that the research team found that the FAQ contains outdated propositions/ information and much of it will be cut/ deleted.
• Goal is to comb through the site and remove anything that could be perceived as legal advice.
• Discussed potential key terms to use with target users - working with research

Task Items

• [ ]

  Items for next weeks agenda

• [ ]

[SamHyler]

[November 14th 2024] Agenda and Notes

Attendees

• [ ] Sam
• [ ] Cheryl
• [ ] Claudia
• [ ] Melissa
• [ ] Yaz
• [ ] Serina

  Notetaker

• [ ] Sam
• [ ] Cheryl
• [ ] Claudia
• [ ] Melissa

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Cheryl
  • [ ] Claudia
  • [ ] Melissa
  • [ ] Serina

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [ ] Note taker?
• [ ] Updates from PM/Leads (Serina)
• [ ] Recruitment
• [ ] Issue status check
• [ ] https://github.com/hackforla/expunge-assist/issues/1647
• [ ] https://github.com/hackforla/expunge-assist/issues/1631. people with criminal records, individuals with eligible criminal convictions, applicants who are writing a letter to a judge
• [ ] Stand ups?

Do you need an issue? Please take a CG issue: https://github.com/hackforla/expunge-assist/issues/1286

FYI

• [ ] https://github.com/hackforla/expunge-assist/issues/231 Bonnie will work on creating a template for this in December, so we will have this issue as Super High Prio in Jan. This is a MUST do in order to launch to partners.

• • [ ] Goal setting for next period (reminder)
    • [ ] Bonnie's list https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit?pli=1&gid=0#gid=0 (( FYI https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit? and https://github.com/hackforla/expunge-assist/issues/1461pli=1&gid=0#gid=0 ))
    • [ ] Finishing Content Guidelines https://github.com/hackforla/expunge-assist/issues/1286
    • [ ] SOT finished and ready
    • [ ] 3 Terms
    • [ ] FAQ Later/ Strategy work
    • [ ] Contact form
    • [ ] Advice page
    • [ ] - [ ] Contact form https://github.com/hackforla/expunge-assist/issues/1209 (light work - Content will do a check after, Design will lead this one)

• New How to Create Issues Doc & Process

• Understanding Expungement in CA

• Missing pieces for content guidelines

• Keep Updating the SoT at the end of every issue!

Notes from Meeting

Notes November 14 2024 Expunge Assist

No updates from PMs Recruitment: Still looking for at least one UX writer

Issues:

Content guidelines have been dragging over the year; hope to finish up by the end of the year

Issues 981, 1502 Use overview cards in Design Sandbox > Anita in Figma file

Sam will try to create a Loom demonstrating Design/Dev handoff

Claudia: Will take a content guideline issue

Melissa: Will also take one. Has finished onboarding. Interested in rewriting banner copy with a higher-level value proposition.

Don't close issues until other teams have been pinged.

Sam will present tomorrow at the all-teams meeting on terminology research (declaration and other terms) through plain language and accessibility lenses.

Task Items

• [ ]

  Items for next weeks agenda

• [ ]

[SamHyler]

[November 21st 2024] Agenda and Notes

Attendees

• [x] Sam
• [ ] Cheryl
• [ ] Claudia
• [x] Melissa
• [x] Yaz
• [ ] Sarina

  Notetaker

• [ ] Sam
• [ ] Cheryl
• [ ] Claudia
• [x] Melissa

  Accountability and Support Check

  Review assignments for each team member

  • [ ] Sam
  • [ ] Cheryl
  • [ ] Claudia
  • [ ] Melissa
  • [ ] Serina

Recurring items:

• [ ] Content Stand Ups

New Meeting Items

• [ ] Note taker?
• [ ] Updates from PM/Leads (Sarina)
• [ ] Recruitment - have a new person ready to join (Roszana), but she's in Germany and having difficulty with the time zone. Also have Giselle (sp?) already a Hack for LA member, moving over from a different project. Sam offboarding in January. Claudia offboarding end of December.
• [ ] https://github.com/hackforla/expunge-assist/issues/1631. people with criminal records, individuals with eligible criminal convictions, applicants who are writing a letter to a judge - discussed using "you" and "your" as much as possible, but also need a third person option. "people seeking expungement" "people with criminal records" "people with past convictions" - Put it in the chat for feedback from the other content designers.
• [ ] Iterative Design - reintroduce standups in all teams
• [ ] December break & Jan return
• [ ] Issue status check & stand ups? - review options for LP hero banner. will put in the content slack chat for feedback.

Do you need an issue? Please take a CG issue: https://github.com/hackforla/expunge-assist/issues/1286

FYI

• [ ] https://github.com/hackforla/expunge-assist/issues/231 Bonnie will work on creating a template for this in December, so we will have this issue as Super High Prio in Jan. This is a MUST do in order to launch to partners.

• • [ ] Goal setting for next period (reminder)
    • [ ] Bonnie's list https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit?pli=1&gid=0#gid=0 (( FYI https://docs.google.com/spreadsheets/d/1uajit1EJKIKGd6wqQz6XC-GTYTycDo1Ea-fzAiBxCqs/edit? and https://github.com/hackforla/expunge-assist/issues/1461pli=1&gid=0#gid=0 ))
    • [ ] Finishing Content Guidelines https://github.com/hackforla/expunge-assist/issues/1286
    • [ ] SOT finished and ready
    • [ ] 3 Terms
    • [ ] FAQ Later/ Strategy work
    • [ ] Contact form
    • [ ] Advice page
    • [ ] - [ ] Contact form https://github.com/hackforla/expunge-assist/issues/1209 (light work - Content will do a check after, Design will lead this one)

• New How to Create Issues Doc & Process

• Understanding Expungement in CA

• Missing pieces for content guidelines

• Keep Updating the SoT at the end of every issue!

Task Items

• [ ]

  Items for next weeks agenda

• [ ]