hackforla / expunge-assist

Expunge Assist is a free digital tool specifically designed to aid Californians with arrest and conviction histories in clearing their criminal records.

https://expungeassist.org

39 stars 17 forks source link

EA: Open Sync Meeting Agenda #618

Open SamHyler opened 2 years ago

SamHyler commented 2 years ago

Overview

This issue tracks the running agenda for the Content x Design x UXR team weekly meetings (Fridays 9:30AM PST)

Reply in the comment using this format to create weekly agenda.

Format


# [YEAR-MO-DAY] Agenda and Notes
### Attendees
- [ ]

### Facilitator 
- [ ] Sylvia

### Notetaker
- [ ] 

### FYI:
- [ ] 

### Recurring items: 
- [ ] Content updates
- [ ] Design updates
- [ ] UXR updates
- [ ] PM updates 

### New meeting items:
- [ ]

### Notes from meeting:
- [ ] 

### Task items:
- [ ] 

### Items for next week's agenda:
- [ ]

anitadesigns commented 2 years ago

Overview

This issue tracks the running agenda for the Content and Design team weekly sync meetings (Fridays 9:30 AM PST)

Reply in the comment using this format to create weekly agenda.

Format

[July 22, 2022] Agenda and Notes

Attendees

[ ] Sam
[ ] Anita
[ ] Serena
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene
- [ ] Serena
- [ ] Anita
  Recurring items:
[ ] Sitemap updates
[ ] Content Guidelines updates
[ ] Figma Re-organization
New Meeting Items
[ ] Review changes for Landing Page and receive feedback from Content Design
[ ] Review changes for Letter Generator pages and receive feedback from Content Design
FYI
[ ] n/a
Notes from Meeting
[ ] Content Guidelines: Serena and Anita have ideas to include visuals and include different designs to make the information easier to scan and read
- [ ] Google doc for Guidelines
[ ] Go over Sitemap
- [ ] Agreed that a content inventory would not be needed and having a derailed sitemap fits our needs and goals
- [ ] Using one frame/board to include the content for all pages
- [ ] Anita will update the content portion for the landing page
- [ ] Sam is working on the letter generator portions and fitting a new page
  - [ ] New page: an overview of the questions on the form
- [ ] Aiming to have it completed for review next week
[ ] Review changes and receive feedback from Content
- [ ] Landing Page
  - [ ] Serena and Anita built the flow of the landing page based on user needs/pain points from Pilot Usability testing -[ ] Needs/pain points:
    - [ ]Privacy
    - [ ] Understanding of expungement process and tool/how to use tool
      - [ ] Re-organizing sections
        
        [ ] Anita and Serena will re-organize sections for next week’s review
        
        [ ] Discussed having a section on the Figma page next to the wireframes that would have the copy approved by Content so that Design can use
        
        [ ] Working on improving copy with each iteration + usability testing
        
        [ ] Discussion on making information more visual and giving users a visual overview of what the tool consists of
        
        [ ] Using a gif or including a video on how to use
        
        [ ] Using a step-by-step overview of how the letter generator fits within the expungement process but would need to verify information with Research
        
        [ ] Code for America’s Clear My Record is a great reference that we could hyperlink some pages that would point users to the next steps after they write their letter
- [ ] Last pages of Letter Generator
  - [ ] Between the final preview page and download page, there was not a lot of content to have on two different pages, so we decided to combine those pages in one.
    - [ ] Wireframes for this merge can be found under the Desktop page on Figma.
      - [ ] Anita will place a note on the wireframe that Irene and Sam can make content edits on
        
        [ ] Internal Usability testing shared that some users wanted to edit their letter on the final preview, but Dev shared that changes on the final preview page would not sync to previous pages if users were to go back to those pages
        
        [ ] Solution: include a section (either before letter preview or after) that shares that if they would like to make edits, they would have to copy text or download the letter into a word doc and make those changes. OR go back to the page that would allow edits
      - [ ] Need copy for this from Content
        
        [ ] Revisiting this next week to discuss where to place copy based on content flow
[ ] Figma Re-organization
- [ ] Anita worked on some ideas which can be referenced here
- [ ] If anyone has any ideas, feel free to bring them too!
[ ] Discussion on meetings
- [ ] Aim to meet every Friday at 9:30 am PST
- [ ] Anita will ask Irene is this is feasible. If so, will ask Jaime to set up zoom links for us

Task Items

[ ] Design
- [ ] Re-arrange content on Landing page
- [ ] Update About Us page wireframe
- [ ] Anita will ask Irene about meeting time and ask Jamie if they could set up a zoom link for us
- [ ] update Dev about new changes to the about page and create a new page in the Letter generator
- [ ] Create a new wireframe for the new Letter Generator page that gives overview of questions
- [ ] Anita will readjust landing page content to make more room for content on other pages
- [ ] Improve design on Content Guidelines on Figma
- [ ] continue working on sitemap
[ ] Content
- [ ] Continue working on the sitemap and add the content components for other pages onto the frame
- [ ] Review and improve the copy on landing page
- [ ] Add copy for the section on keeping information safe
- [ ] Choose 3 questions from FAQ to include in the FAQ section on the landing page
- [ ] Create copy for the section that shares either a disclaimer that users cannot edit on the final preview page or how they can further edit their letter ( going back to edit pages or downloading letter into word doc or copying text)

Items for next week's agenda

[ ] Review sitemap
[ ] Go over the copy on the landing page and letter generator
[ ] Figma re-organzation
[ ] content guidelines update

anitadesigns commented 2 years ago

[July 29 2022] Agenda and Notes

Attendees

[ ] Serena
[ ] Sam
[ ] Anita
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene
- [ ] Serena
- [ ] Anita
  Recurring items:
[ ]
New Meeting Items
[ ] Review Sitemap
[ ] Review Landing Page
[ ] Present About Us page
[ ] Review Letter Generator pages
[ ] Figma re-organization
[ ] Content Guidelines update
FYI
[ ] We will meet weekly or bi-weekly on Fridays based on tasks
[ ] Content shared they are shifting their tasks to focus on copy Design needs for the next iteration and then going to re-focus on tasks they need to complete that require collaboration with Design and Dev
Notes from Meeting
[ ] Sitemap
- [ ] almost complete. just need to finish legend, add comment, and review
- [ ] About Us portion will change as we continue to work on it
- [ ] Placement of Overview of questions on the form---where should it be placed? Currently, it will be placed between the "before you begin page" and the "advice" page. Could change based on content flow and dev recommendations
[ ] Overview of questions
- [ ] Serena presented wireframes she has for page
- [ ] Sam pointed out that some of the design for LG pages would need to be updated since the current website, desktop wireframes, and mobile wireframes differ from each other
[ ] Landing Page
- [ ] Landing page needs copy to be updated
- [ ] Content will be working on it next week---FAQ portion
- [ ] there is a wireframe on Landing Page (June 1 2022) for content to work on
[ ] About Us Page
- [ ] There are content/copy overlaps on page
- [ ] Content can work on the content of the page after working on the landing page and Letter Generator
- [ ] About Us page is on Desktop page on Figma -- there are two wireframes with different content but the content will be adjusted. The design structure could remain the same
[ ] Letter Generator Page
- [ ] Anita will make a new wireframe and space under the Desktop page for content to work on copy for this page
- [ ] Content will try to work on it next week
[ ] Figma Re-organization
- [ ] Anita has been brainstorming different approaches to our re-organization and researching how others organize their team's Figma workspace
- [ ] Want to have a space that indicates the source of truth, a space for Content and Design to work on, a space to indicate to Dev (and research) what final designs are with comments
- [ ] Sam shared that Design Systems are working on a guide for how all teams in HFLA should organize their Figma spaces and it would be best to reach out to implement those changes
- [ ] We have been leaning toward to Idea 3a and Idea 3b on figma page Anita has been working on
- [ ] May take out "Wireframes" section since it overlaps with "Working" section
- [ ] We agreed to separate the pages and we would update the master pages with current designs
  Task Items
[x] Anita will add a legend and comment section on Sitemap
[ ] Content + Design to review sitemap
[ ] Content- work on copy for landing page and last page on letter generator
[ ] Content- work on content on About Us page
[x] Design will talk to Dev and ask about past handoffs and what designs they based the web dev on (including grid size )
[x] Anita will make a new wireframe and space under the Desktop page for content to work on copy for LG page
[x] Anita will reach out to Design Systems team re: Figma organization
Items for next week's agenda
Figma re-organization
[ ] Updates on copy for pages
[ ] Updates from Design

anitadesigns commented 2 years ago

[August 5, 2022] Agenda and Notes

Attendees

[ ] Serena
[ ] Irene
[ ] Anita
[ ] Sam
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene
- [ ] Serena
- [ ] Anita
  Recurring items:
[ ] Sitemap update- done
[ ] Landing page update
[ ] Letter Generator pages
- [ ] Question Overview
- [ ] Final letter preview + Download
- [ ] Updating buttons on pop-up pages (desktop and mobile)
[ ] About Us page update
[ ] Figma re-organization
[ ] Advice page visual collab
[ ] Quick Q: add pop-up buttons in Design system?
New Meeting Items
[ ] LG: Advice page
FYI
[ ] No meeting next week?
Notes from Meeting
[ ] Sitemap
- Reviewed the Sitemap but noticed that we need to update the LG pages to reflect the merge of the last two pages
- Keeping the sitemap issue on GitHub open for changes
[ ] Letter Generator Pages
- Will the LG progress bar have the steps presented? All progress bars will have the name of the step and are in the design system (desktop + mobile)
- There will be another wireframe reflecting when download buttons are activated
- Sam made a Github issue to update buttons on LG pop up buttons. Also to update the pop up card on design system to say "let's continue"
- Flow of last page --- perhaps have a pop-up that shares that exiting the page would delete letter. --- discussion on page vs pop- up. We would need to make pop up bold and different than the others.
  - [ ] Advice page visual collab
    - Sam updated content to target pain points from UT. Design to add icons and include visual elements to make it easier to consume--- x or circle with slash between. Design on mobile will differ in terms of layout- stack "do" and "don't" information with visuals instead of having it in one line (mobile)
[ ] Landing page
- Content assessed their tasks and will probably finish before schedule and work on copy on LP before next UT
- Demo ideas: PPT of screenshots of LG , use figma prototype to show how it works, video, screen record prototype or website. We would need to create something that is feasible within our skill set and time.
- Illustrations: where were they pulled from? Perhaps HfLA has a repository since many have the same artistic style.
  - [ ] Figma re-organization
  - Anita created a mock up of Figma organization --- spaces for dev,content, and WIP. Could move pages around as we hand off
  - Better to keep WIP and keep pages there instead of moving to save design progress and assist folks new to team what is current
  - Pages will have a section in each page sharing the most up to date frame---include date
  - Archive: have pages names with the name of page and date of launch/push --- that page would have all works/iterations that were worked on during that launch/push
  - Next meeting we will re-organize figma together
    Task Items
[x] Anita will update sitemap with LG page merge
[ ] Anita- create wireframe with activated buttons (LG pages)
[ ] Design to work on mock ups of pop up and page that alarms users of losing their letter that was generated.
[ ] Design- work on advice page
[x] Serena is moving the wireframes + comments to Desktop page on Figma
[ ] Content will be writing copy for users instead of Partners
[x] Ask Jamie whether Hack for LA has a database or repository of illustrations for us to use/update on the website
Items for next weeks agenda
[ ] Figma re-organization

anitadesigns commented 2 years ago

[August 19, 2022] Agenda and Notes

Attendees

[ ] Sam
[ ] Serena
[ ] Jamie
[ ] David

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene
- [ ] Serena
- [ ] Anita
- [ ] David
  Recurring items:
[ ] Update EA Team's Figma page to reflect mockup
[ ] Content Updates
[ ] Design Updates
New Meeting Items
[ ] Unemployment sequence in LG
[ ] Onboarding flow
[ ] Discussion about Landing page and About page content and how to present it between the two
FYI
[ ] Made updates to the main Figma page organization.
Notes from Meeting
[ ] Overlapping content for "Partner with us" on the LP and about page
[ ] Where to place content about timeline and information supporting legitimacy (connection with Code for America etc)
[ ] Focus on the immediate users, what would be important information for them to have
[ ] Involvement categories on the LG need to be updated to allow more flexibility and new category for unemployment
[ ] Questions on the LG for Parenting questions should have the option to have more than one child, and a child younger than 1 years old
Task Items
[ ] Content to finalize LP and About Us content
[ ] Content confirm with Design what the new / updated involvement categories for the LG
[ ] Content to update copy for Before You Begin page
Items for next weeks agenda
[ ] Onboarding flow
[ ] Review About Us page
[ ] Unemployment / Children LG questions

anitadesigns commented 2 years ago

[August 26, 2022] Agenda and Notes

Attendees

[ ] Sam
[ ] Serena
[ ] David
[ ] Jamie
[ ] Anita

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Irene
- [ ] Serena
- [ ] Anita
- [ ] David

Recurring items:

[ ] Updates from Content
- [ ] Landing page
- [ ] About Us page
- [ ] Before you begin page ( no updates )
[ ] Updates from Design
- [ ] Planning to gather and select illustrations by next week
  New Meeting Items
[ ] User journey map
- [ ] https://github.com/hackforla/expunge-assist/issues/616#issue-1315308193
[ ] overview of Desktop wireframe process/update for "Master" page
[ ] Review About Us page
[ ] onboarding flow
[ ] LG in entirety (Content) https://github.com/hackforla/expunge-assist/issues/597 which parts can we tackle now and not? Includes point below (Sam can present)
[ ] Unemployment/ Children LG questions
FYI
[ ]
Notes from Meeting
Last page of letter generator's copy is complete. Anita will update icon and review spacing-- sending copy and design changes in one issue
With so many Content and Design changes happening, how should Design and Content send changes to Dev? should we send changes together or separately?
- Dev shared they like issues broken up but also easier to bundle changes.
- Could create umbrella issue that is placed in ice box and break up the issue into separate issues and link to umbrella issue with dependency --- umbrella issue may be forgotten if put in Ice Box
- Will ask Dev on preference --- Make issue for LG with copy and content changes and ask Dev for Feedback
About Us page
- About Us at the top to tie in content
- About us page having similar content to LP but go more in depth
- Timeline: shares the history of hack for la, EA and CFA to show legitimacy
  - is there a pain point that this may help solve from UT?
  - Have a visual layout with statistics/ number that could tie this together and show legitimacy --- CFA has data on website
- What is a declaration letter generator? section
  - moving this to LP and creating a visual that may break up the text of this section
  - Best to keep content on About Us page focused more on hack for la, efforts, and success
Landing page
- Content will look at 3rd question next week --- the answer to that question just has filler
- rest of the copy is final
- Design will make updates and is looking at illustrations to add
UX worked on Figjam flow and google doc on the expungement process
- more research may need to be done. Pushback visual on LP for next launch --- MVP: Add a question on FAQ that would address how the letter fits in process or why it matters
Parenting flow on LG
- is it feasible to add something to give users flexibility in adding number of children and information to add to letter
- Design can make a lo-fi wireframe to present to Dev to get feedback
Updating Desktop wireframes on Figma
- Anita worked on a few flows.
- overview of emoji documentation
- Skip parenting flow for now since we will be working on a new design/ flow for questions. will add those wireframes when done
- Content will review desktop wireframes when design is done updating
  Task Items
[ ] Update icon on LG page and review spacing. Send copy and design changes to Dev (Anita)
[ ] Make issue for LG with copy and content changes (Anita) and ask Dev for Feedback (Design)
[ ] Design
- [ ] Update About Us page
  - [ ] choose illustrations
  - [ ] Add FAQ button to LP
  - [ ] Move section (what is declaration letter) from About us to lp
[ ] Content
- [ ] updating 3rd ? on LP FAQ section
- [ ] Creating bullet points for About Us section on statistics (reference CFA website)
- [ ] add a question on FAQ ( "Why does the deceleration letter matter to me/ expungement process/ in getting my record cleared?")
  Items for next weeks agenda
[ ] unemployment/children LG Questions
[ ] About Us page updates (Design and Content)
[ ] Parenting flow --- Design present wireframes
[ ] onboarding flow

anitadesigns commented 2 years ago

[September 2, 2022] Agenda and Notes

Attendees

[ ] Sam
[ ] Serena
[ ] David
[ ] Anita

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Serena
- [ ] Anita
- [ ] David
  Recurring items:
[ ] Updates
- [ ] Content
- [ ] Design
  New Meeting Items
[ ] unemployment/children LG Questions
[ ] About Us page updates (Design and Content)
[ ] Parenting flow --- Design present wireframes
[ ] onboarding flow
[ ] List privacy policy in FAQ https://github.com/hackforla/expunge-assist/issues/658 (discussion)
FYI
[ ] Jamie is returning after Labor day weekend
[ ] New page on Figma for Design/Content hand-offs
[ ] No meeting next week due to planning meeting
[ ] Sam is the solo content writer on the team from this week
Notes from Meeting
[ ] Design shared MOsCoW bucket and re-alignment of task priorities
[ ] Parenting flow--- Serena shared different mock ups ---we agreed with 3rd option
[ ] Separating last question in the parenting flow to have its own page/card
[ ] Design will present to Dev for feasibility
[ ] David shared design showing relationship of EA/HfLA/CFA
[ ] Reviewed previous About Us page design and agreed to carry over designs and copy that align with goals
[ ] LP--- agreed to have an MVP for Demo. Content can adjust text once Design has a layout
[ ] Asking Jaime about Privacy Policy in FAQ page since link to Privacy Policy is in footer
[ ] New Figma page for Dev hand-off ---- include wireframe for copy and design changes so that Dev can reference
Task Items
[ ] Ask Jamie about Privacy Policy
[ ] Design--- show Dev Parenting flow
Items for next weeks agenda
[ ]

anitadesigns commented 2 years ago

[September 16, 2022] Agenda and Notes

Attendees

[ ] Sam
[ ] Serena
[ ] Anita
[ ] David
[ ] Kyle
[ ] Jamie
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Kyle
  Recurring items:
[ ] Updates
- [ ] Content
- [ ] Design
  New Meeting Items
[ ] Finishing up Parenting Flow - update
[ ] Finishing up About Us page - any new/remaining content needs
[ ] Finishing up Landing page - any new/remaining content needs with new iterations?
[ ] LG - new proposed flows from Content - what’s needed and what’s feasible?
[ ] LG - Auto-generated text fixes, Design input needed on variable sentences, possibility to create multiple options depending on what’s clicked (also have asked Dev). Problems: 1. repetitive letters/judge gets same exact letter 1000 times: how to fix - variable sentences? 2. Transitions to make paragraphs flow together. 3. etc. (unfinished iteration)
[ ] Naming categories: Need some input from everyone about what to call “Recovery” (I’m stuck)
[ ] Advice page update
[ ] Milestone updates and alignment for remaining work for IUT2 release
FYI
[ ]
Notes from Meeting
[ ] Introductions
[ ] Jamie presented milestone updates: We can now filter our issues based on milestones. We are on W2 working on IUT2 milestones. For issues we would like to push for the next release, we can label them under W3. There is also an option for a time way later in the future. This helps us visualize and plan ideas and solutions.
[ ] Parenting flow: Serena worked on Dev feedback and will later show Content to review copy for grammar
[ ] About Us page--- working on next week
[ ] Landing page --- Sam will take a look at it next week and Design will continue synthesizing ideas. We can borrow designs from the iterations to convey the information we may need. Having the animation would be great. Need to ask dev if feasible
[ ] Recovery--- Sam is having trouble on what to call this category. Figma has her notes on different options she has already come up with but would like more feedback and help from Design. We can talk more about it through Slack
[ ] Adding categories: How many categories should we add? Which ones should we prioritize? Is it feasible for Dev? We will ask dev if we can add more flows and categories. We would continue with the parenting flow and hold off on caretaking. We would rather much like to have an other option to fulfill other experiences users may have (i.e. loans, starting a business, buying a home etc). If possible, we can add one more besides others about small business, buying a home, or loans.
Task Items
[ ] Begin assigning Milestones to future issues created on Github
[ ] Discuss "recovery" options on Slack
[ ] Talk to Dev about adding category/flow and if it is feasible
Items for next weeks agenda
[ ]

anitadesigns commented 2 years ago

[September 23, 2022] Agenda and Notes

Attendees

[ ] Jamie
[ ] Serena
[ ] Anita
[ ] David
[ ] Kyle
[ ] Phuong
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phuong
  Recurring items:
[ ] Content Updates
[ ] Design Updates
New Meeting Items
[ ] Questions from Content
- [ ] Clarification on Issue 657 (new FAQ question)
- [ ] Brainstorm on Before you begin copy
- [ ] Question about onboarding section (Before you begin + Advice)
- [ ] Spell check
[ ] Q&A
FYI
[ ] Sam will be out this weekend and will return on Monday
[ ] Phu joined our team as a UX Designer! 🎉
Notes from Meeting
[ ] FAQ Question: @kyle-whitaker shared that the question that we drafted to include in the FAQ page was already included in the current FAQ. He then changed the question to make it more specific to how the declaration letter fits within the whole expungement process. He did some research and created a general answer and one that is more detailed. He wanted our feedback on whether he is in the right direction and if we want to add this in W2.
- [ ] We decided to have this issue be pushed for the next iteration to give more time to research the answer. Anita will also take a look more in-depth at the responses created and give feedback
- [ ] Design also decided that this page will not have an accordion design until the next push.
- [ ] Before you begin: Kyle asked what Design was planning for this page and if there was a conversation on having a new onboarding process. Anita shared that it was briefly mentioned but we had decided to revisit this idea for the next push.
- [ ] Spell check: Kyle asked if we have explored the idea of having a spell check feature on the letter generator. A great idea that we would have to ask Dev about in W3
- [ ] No updates from Design -- communicating through Figma with Sam
- [ ] Phu asked for clarification on the short input field for mobile. Anita clarified what we needed help with but the Design team decided to keep the width of the mobile text input field the same for usability.
  Task Items
[ ] Anita - look at answers to the FAQ question Kyle created and provide feedback
[ ] Design will ask Dev on Monday if an accordion is possible for LP
[ ] David will prepare a prototype of how the accordion will respond
Items for next weeks agenda
[ ]

anitadesigns commented 2 years ago

[September 30, 2022] Agenda and Notes

Attendees

[ ] Sam
[ ] Kyle
[ ] Serena
[ ] Anita
[ ] David
[ ] Jamie
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
  Recurring items:
[ ] Content Updates
[ ] Design Updates
New Meeting Items
[x] Parenting Flow
[x] Something else flows- 2nd question also requires a flexible response option (months/years) how to proceed?
[x] Landing Page: update and copy needed
[x] Advice Page -- updates and ready for handoff?
[x] Update on About Us page
[x] Improving collaboration and workspace on Figma so that copy and designs do not get lost
[ ] Prioritizing issues for Dev to communicate which issues are critical to have for IUT2
[x] Removing the word "involvement"
[x] Naming "Jenny" - ideas on diverse/gender neutral name
FYI
[ ] Serena and Anita are the Design team's new Co-leads!
[ ] No Design + Content Sync meeting next week
Notes from Meeting
[ ] Parenting Flow: Serena showed Content the different options she came up with for this flow based on the previous discussion. She had one that incorporated radio buttons for the age question (but would be optional) and then another option that changed the questions to be more general. If we choose to have the age question to be optional, we have to consider how the text would be generated. We also have to ask Dev how this would look like with an "optional" question.
[ ] Adding more detail to "Add" feature..."Add child" instead of "Add" so the instructions are clear. Content and Design agreed to this
[ ] Something else flow: Anita created the wireframes for the Something else flow but noticed that we run into the same problem as the parenting flow regarding time. Content decided to delete the second question. Kyle is working on smoothing out the copy
[ ] Question/Discussion regarding the Progress bar title. Each categories page has "Involvement: [category name] for the progress bar. Sam asked if having "Involvement" was for internal use or if was it also for users. We noticed that the progress does not move at all for these categories page and having the word "Involvement" in front of the category indicates that the user is still under the "Involvement" section and that is the reason the progress bar has not changed. If we remove the word "Involvement", it is feasible for Design to increase the length of the solid progress bar slightly to show progress for each section. We then wondered if this would be dependent on what choices they make. David shared that it would still be possible and it does not matter what and how many categories they select. We can still design a progress bar that reflects progress. We would have to collaborate with Dev on this for W3. We can also flag this for UXR to research for the next testing
[ ] Advice page: The design is done. Anita tried to fix the font size based on Dev's feedback. They shared that the font sizes between mobile and desktop were drastically different. Will keep it for now. Asked if Content is updated for handoff? Not yet, Content is working on "Miss Jenny"...having "Miss Jenny" infantilizes the users...Content asked for feedback from design. They are seeking gender neutral and racial-inclusive name...We decided to remove "Miss" and are going to seek another name
[ ] Improving collaboration and workflow on Figma so that copy and design do not get lost. we brainstormed different ideas. Sam will archive the Sandbox page. We want to incorporate icons that would move around wireframes to signify which wireframe has the most updated copy or design. A different icon for Content and Design to communicate this. Both content and design will work in the same space but use headers. For the next push, we can have a Figma page for each WIP and then archive it into one page at the end of the phase. We will need to remember to update designs and copy in both mobile and desktop Master copies
[ ] Prioritizing issues for dEV: Can Content and Design work on this with Dev during the planning meeting? It would be best for us to prioritize issues before the meeting so that Dev could assess and plan for Friday's meeting ...Since we are not meeting next week, we can work on this asynchronously. Anita can create a Figjam board and we work from there and handoff to Dev. If needed, we can schedule a meeting where Design and Content leads meet to do this before Friday
Task Items
[ ] Serena is going to ask Dev about "optional" question about age in the parenting flow
[ ] Serena will change add feature copy to "Add child"
[ ] Anita will make an issue so that the team revisits the discussion and improvement on the progress bar.
[ ] Design and Content will add whether the progress bar is clear once users are directed to the category flows
[x] Content is going to research and find gender natural and racial inclusive name for the Advice page
[x] Sam will archive sandbox and bring over copy from mobile to the letter generator page
[ ] Anita will create Figjam board with issues we have
Items for next week's agenda

anitadesigns commented 1 year ago

[October 14, 2022] Agenda and Notes

Attendees

[ ] Serena
[ ] Jamie
[ ] Anita
[ ] David
[ ] Kyle
[ ] Sam
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
  Recurring items:
[ ] Content Updates
[ ] Design Updates
- [ ] Parenting flow
  New Meeting Items
[x] Re-visiting the Figjam Prioritization board we did for Dev (trying to complete the Must do tasks first)
[x] Finalizing any collab items (parenting flow and others) to finish and close issues. What's left?
[x] Finalizing the hand over Github issues for dev (those still labeled "Draft")
[x] Improving workflow/process when collaborating on Figma and Github issues
- [ ] Would including details in the issues help?
[x] Cleaning up/organizing the "Design Handoff" Figma page
- [ ] Discussion with Daniel on this
[x] moving over designs into Master pages on Figma
FYI
[ ]
Notes from Meeting
[ ] Going through Figma Prioritization board to focus on completing issues for this week based on the prioritization
[ ] LP: Anita and David are working on this. We just need illustrations for this and to adjust the spacing. Then we can hand over to Dev
[ ] Want to focus on updating the Unemployment, Employment, and Self-Improvement flow for this weekend
[ ] Parenting flow: Serena showed two different options. The conversation about grammar for the generated text that gets inputted. Perhaps we can ask Dev about this? Continuing to go with the "add child" option with drop-down
[ ] Content is waiting for the parenting page to officially finalize the automated generated text appearing in the "preview and edit" pages for each flow.
[ ] Phu is working on the FAQ page. Will tag Content once completed to give it one more look for approval and then will work together to
[ ] Improving collaboration/ communication on Figma: For future issues that include collaboration we will begin to include points on the GitHub issue regarding receiving approval from Design/Content, Coordinating moving wireframes to the Design handoff page on Figma, and updating the "Draft" Github issue . We will also include a point to ensure that wireframes are updated in the Master Figma pages
[ ] Anita went ahead and deleted the wireframes that Dev completed on the Design hand off page on Figma. We should keep an eye out on when issues are closed as done so that we deleted the wireframes from there and move them over to the master page.
[ ] We are still in the process of cleaning up and moving over wireframes to the master page. Content would like to review the copy to make sure the copy is updated. For now, continue on the WIP Desktop pages. The design will leave a checkmark emoji for the ones that are updated so that Content can begin to look over the copy. Content will then leave a star for the ones that are ready to move on over to the Master pages
Task Items
[ ] Anita: create a separate issue to do a sweeping copy change for the preview page on each flow---" Preview and edit"
[ ] For future issues that include collaboration we will begin to include points on the GitHub issue regarding receiving approval from Design/Content, Coordinating moving wireframes to the Design handoff page on Figma, and updating the "Draft" Github issue . We will also include a point to ensure that wireframes are updated in the Master Figma pages
Items for next weeks agenda
[ ]

anitadesigns commented 1 year ago

[October 21, 2022] Agenda and Notes

Attendees

[ ] Serena
[ ] Jamie
[ ] Anita
[ ] Sam
[ ] Kyle
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
  Recurring items:
[ ] Content Updates
[ ] Design Updates
New Meeting Items
[ ] Updates/Finalizing any hand-offs to Dev
[ ] About Us page
[ ] Planning/working on the slide deck to hand over to UXR https://github.com/hackforla/expunge-assist/issues/719
FYI
[ ]
Notes from Meeting
[ ] Employment, Unemployment, Something else, Self-improvement flow are ready to be taken off draft and handed over to Dev
[ ] LP- copy is done and Anita and David are working on finalizing
[ ] Parenting flow: going with the general wireframe that will protect privacy. Dev shared that they could work with the grammar when users share having more than 1 child. Serena is going to create a GitHub issue for Dev and prepare wireframes for Handoff
[ ] Autogenerated text: The LG page on Figma has all the preview pages with the autogenerated text. We need to create a hand-off section on the Design hand off the page and update the Draft GitHub issue. The line with the star is the final copy for this issue that Content has worked on
[ ] We want to prioritize the LG pages to test them for IUT2. We will let Dev know they are the highest priority. We would want to have these completed because it may not be fully possible or flexible if these are not implemented and we conduct the interviews using a prototype
[ ] Prototype: There was a discussion on Design working on a prototype in case Dev cannot finish implementing the new updates. It would be possible, but we would need to know what questions would be asked from UXR because users would not be able to type on the prototype. Everything would be pre-filled and they can only interact with the buttons and pages. We want to prioritize the LG pages so that we would not be limited to a prototype.
[ ] How did UXR conduct the interviews for IUT1 and has there been any discussion for IUT2? UXR is building off on the Research script and plan from IUT1. Things will change based on the feedback we will ask for, but there is a possibility not everything will be covered. They are planning to have two groups to interview and each group would have different questions asked
[ ] Google slide deck we are handing over to UXR: will organize it by themes instead of by page. We will also share priority of each theme
Task Items
[ ] Kyle will be assigning and removing drafts from Employment, Unemployment, and Self-improvement GitHub issue
[ ] Serena preparing wireframes for handoff and creating a GitHub issue for Dev
[ ] Design will flag Dev to work on the LG pages first before the other pages on Monday
Items for next week's agenda
[ ]

anitadesigns commented 1 year ago

[October 28, 2022] Agenda and Notes

Attendees

[ ] Anita
[ ] Serena
[ ] Sam
[ ] Kyle
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
  Recurring items:
[ ] Content updates
[ ] Design Updates
- [ ] Land page
  New Meeting Items
[ ] Landing page Complete letter copy
[ ] Affinity map exercise to assess themes for UXR hand off
[ ] Sections feature on Figma and using it in our workspace
[ ] Mobile page and updating figma master pages
[ ] Category order
FYI
[ ] Jaime is not available today
[ ] No meeting next week due to planning a meeting
Notes from Meeting
[ ] Anita presented LP to Content and shared ideas re: letter. Pulled copy from auto-generated issue to create 3 different letters. Just changed the name and dates. Doing the letter screenshot because it is more tangible and shows users what to expect after they download their letter.
[ ] Category order: we thought that some wireframes on Figma had different category orders that would impact Dev. Concluded that it looked okay and the order we handed off to Dev would be okay
[ ] Mobile page and updating Figma: Going to work on this a bit more once we hand over everything to Dev
[ ] Anita showed Content the new sections feature to Content. We found that you cannot link sections and only can copy the link to frames
[ ] Affinity map: decided to do this exercise so everyone can participate and we can gain more feedback from the team. We are starting off with "brain dumping" areas we would like feedback on and then organizing them by theme. This is helping us to organize the slide deck
Task Items
[ ] Anita will update the other two letters in LP
Items for next weeks agenda
[ ]

anitadesigns commented 1 year ago

[Friday, November 11, 2022] Agenda and Notes

Attendees

[ ] Serena
[ ] Anita
[ ] Kyle
[ ] Kelsey (UXR lead)
[ ] Sam
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
  Recurring items:
[ ] Design updates
- [ ] FAQ hand off
[ ] Content updates
New Meeting Items
[ ] Complete affinity mapping
[ ] #739
[ ] figma re-organization: where does everything stand/anything that needs to be done/are we waiting on handovers to finish it?
FYI
[ ] New updates to the website have been published 🎉
[ ] Jaime will be back on Monday
Notes from Meeting
[ ] Discussed the bugs to hand over to Dev that we are collecting in the issue listed above. Discussed briefly how other teams do troubleshooting, and how much work it is for both teams and Content to double check everywhere. Design will ask Dev on Monday if they want this kind of feedback now or when they are done implementing (i.e. maybe they are in the middle of work and that's why things don't work right now).
[ ] Finished exercise on the Figjam board (affinity mapping) by grouping and thematizing. Next step we will transfer to the IUT2 feedback slide deck. Kyle start lead this process and hand back to us for feedback. Goal to finish by Friday.
[ ] Fielded some questions about the figma re-organization. We will continue discussing next meeting. For now, can close old comments that don't need to be saved for future teams to see how we came to a decision.
Task Items
[ ] Finish IUT 2 slide deck for UXR
[ ] Compile bugs to Dev
[ ] Ask Dev when/how they want troubleshooting feedback
Items for next weeks agenda
[ ]

anitadesigns commented 1 year ago

[November 18, 2022] Agenda and Notes

Attendees

[ ] Anita
[ ] Serena
[ ] Sam
[ ] Kyle
[ ] Jamie
[ ] Minqi
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
  Recurring items:
[ ] UXR Slide deck https://github.com/hackforla/expunge-assist/issues/719
New Meeting Items
[ ] Discussion on future meetings
- [ ] Next week is Thanksgiving
[ ] Figma re-organization
[ ] Updates on discussion with Dev
FYI
[ ] UXR will start working on IUT2 next year
[ ] No meeting next week
[ ] Planning meeting on Dec 2
Notes from Meeting
[ ] Slide deck is organized alphabetically order. It would be helpful for researchers to know the priority of the themes they should address. Minqi mentioned that some of the feedback we have may fit better with other research methods, but that would be discussed in January. UXR will not be able to proceed with surveys and IUT2 due to an org-wide break in December and limited availability. There is no rush to complete the slide deck, but Anita will order the themes from highest priority to lowest and post them on slack for us to discuss. Once we have an order, we will work on adding links to the screenshots and adding arrows to the screenshots we address in the feedback. UXR would find it helpful for Design to present the website flow to research and add how UXR can improve. Perhaps next year when everyone is back.
[ ] No meeting next week and perhaps no meeting on Dec 2nd due to planning meeting. It would be good for us to create a doc of our availability. Anita can create that doc
[ ] Update from Dev: Dev found value in our feedback and would try to work on them. They are prioritizing fixing the user flow for the categories.
[ ] Figma re-organization: we will work on this in steps. It is important for us to have the master pages completed before archiving. Our plan for tackling Figma re-organization is as follows:
- Design will create mobile wireframes for the pages that do not have a wireframe
- Content will go through the pages to ensure they are correct.
- Once master pages are complete, we will compile all IUT2 workspaces on Figma into one page and archive it. Will be labeled IUT2.
- Then we will work on the Design system together and Start here page.
  Task Items
[ ] Anita will create a priority list before Thanksgiving and create an availability doc for the next two months
Items for next week's agenda
[ ]

anitadesigns commented 1 year ago

[December 2, 2022] Agenda and Notes

Attendees

[ ] Sam
[ ] Serena
[ ] Anita
[ ] Jamie
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
- [ ] Justin
  Recurring items:
[ ] Content Updates
[ ] Design Updates
New Meeting Items
[ ] 2022 reflection
FYI
[ ] December 16th will be our last meeting for the year!
[ ] Phu and David will return 2023
[ ] Justin is our new UX Designer 🎉
Notes from Meeting
[ ] Worked on 2022 reflection
Task Items
[ ]
Items for next weeks agenda
[ ]

anitadesigns commented 1 year ago

[December 9, 2022] Agenda and Notes

Attendees

[ ] Sam
[ ] Serena
[ ] Jamie
[ ] Anita
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
- [ ] Justin
  Recurring items:
[ ] Content Updates
[ ] Design Updates
New Meeting Items
[ ] 2022 reflection
FYI
[ ] December 16th will be our last meeting for the year!
[ ] Phu and David will return 2023
Notes from Meeting
[ ] Expanded on finding underlying barriers to "I wish" and "I Wonder" thoughts we had during our 2022 reflection exercise
[ ] We worked on a 5 Whys exercise to determine the root cause/barrier of creating a Content Source of Truth. Discovered that our major roadblock is that Figma has limitations for UX Writers and we need more resources to use tools created for UX Writers
[ ] We then worked on creating action items to take to address these limitations. Sam shared she is exploring tools to use and whether we can use the main ea/hack for the LA account to use Writer.com
[ ] We also want to explore and use a Content Source of truth page on Figma. We will need to speak further on whether this page would also be used as a space for Content to work in
[ ] We then proceeded with exploring barriers to documentation in Figma. What are we using now that is working? What can we adjust? or expand? add? The problem we are facing is documenting our work process and the decisions and actions needed to take. We want to stray away from using comments for these factors.
[ ] We explored different templates on Figma's community page and thought it would be good to use post-its/card on the design we work on and color-code them
- [ ] https://www.figma.com/community/file/1168610243698621594
- [ ] https://www.figma.com/community/file/944644388375583520
- [ ] https://www.figma.com/community/file/852552326144345707
[ ] Concern: Would be difficult for Content Designers to build new cards each time. Is there something that Content can copy and drag? Anita mentioned the component library and shared we can show Content how to use it. We would make these annotation cards components so we wouldn't have to rebuild them each time
Task Items
[ ] Figma re-design: Add content source of truth page
[ ] Further look for templates to use for annotations and create a component on Figma
Items for next week's agenda
[ ] Further exploring the other questions posed in the reflection board and creating a general list specific to content and design for our 2023 goals

jamiesiu commented 1 year ago

[December 16, 2022] Agenda and Notes

Attendees

[ ]
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
- [ ] Justin
  Recurring items:
[ ]
New Meeting Items
[ ] Workshop on Prioritized Points from EOY Reflection
[ ] 2023 Goals
FYI
[ ]
Notes from Meeting
[ ]
Task Items
[ ]
Items for next weeks agenda
[ ]

anitadesigns commented 1 year ago

[January 13, 2023] Agenda and Notes

Attendees

[ ] Anita
[ ] Phu
[ ] Sam
[ ] Serena
[ ] Kyle
[ ] Jamie
[ ] James
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
- [ ] Justin
  Recurring items:
[ ]
New Meeting Items
[ ] Introductions
[ ] Overview of monthly goals/Figjam
[ ] Update on mobile wireframes
- [ ] Had to pause to confer with Dev about dimensions. Will resume soon
[ ] Figma re-organization:
- [ ] Can we begin archiving pages under "WIP"?
- [ ] Start here page
  - [ ] Jamie and Serena volunteered to help and will lead this task.
  - [ ] Anita created a format which can be seen under the start here page- okay with changing
  - [ ] Would anyone from Content like to join to help?
  - [ ] Anything missing that should be included?
- [ ] Adding Overview boxes on each page
[ ] UXR slide deck: schedule with UXR via slack
[ ] Design system:
- [ ] Go over the general approach proposal
- [ ] Share background knowledge we all have regarding design systems
  FYI
[ ]
Notes from the Meeting
[ ] We all went around introducing each other to the team
[ ] Design shared our Figjam board with Content to go through the tasks we are collaborating on
[ ] Figma re-organization: We decided to move "The landing page" , "Letter Generator", "Faq", "About us", and "Terms of Service/Privacy policy" pages on Figma under a new page labeled "IUT1(2022)" under the archive page. We will create sections on this page for each page listed above. As for comments, Anita will go through the comments and create notations for comments we should document. Will ask Sam and Serena for advice and help
[ ] We also decided to implement a section on each page that shares the overview or about that page. For master pages, we would also share the last time they were updated and the "start here" arrow.
[ ] Anita shared where she left off with the Start here page
[ ] We are scheduling with UXR a date to present the slide deck
[ ] Since the Design system is an overwhelming task to tackle, we decided to break it down by creating a plan of action. We want to begin by sharing what we know about Design Systems as a team and conducting background research as needed.
[ ] We created a word doc to track our research.
[ ] Where did the previous team leave off? Sam shared that at the time Design and Content were separated and was not aware of the process. Serena shared that the Design system was a wip as they worked on IUT1 but really had not been updated. Serena and Jamie were conducting background research by talking to other teams in HackforLA to get guidance. Jamie shared the website team's and CivicTechIndex team's design system and a guide for us to follow. There are two checklists on out own design system page on Figma that are themes we could use to include/work on in our own design system.
[ ] Since we need time to go over a few of these resources before creating a plan of action, we are going to take the week to go over the resources listed in the google doc. For those who take a look at the resources, we decided it would be a good idea to write a TL;DR of concepts that are good for the rest of the team to know. We will share more about our findings next week
Task Items
[ ] Anita will reach out to Dev about dimensions for Desktop and Mobile
[ ] Anita will format the Design System doc for us to use
[ ] Anita will archive pages and reach out to Sam and Serena for comment help
[ ] Team will review resources on Design system and share a tl;dr on google doc to share with the team next week
Items for next weeks agenda
[ ] Go over design system learnings

anitadesigns commented 1 year ago

[January 20, 2023] Agenda and Notes

Attendees

[ ] Jamie
[ ] Anita
[ ] Serena
[ ] Sam
[ ] Kyle
[ ] James
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] Phu
- [ ] Justin
- [ ] Jamie
- [ ] James

Recurring items:

[ ] Design System

New Meeting Items

[ ] Overview of tasks
[ ] UXR slide deck presentation
[ ] Sharing what we learned on DS (Figjam)
- [ ] Sharing tips Danielle Vedivi shared
- [ ] Working off doc
[ ] Planning and assigning tasks for the Design system/content system
- [ ] Perhaps start with auditing one component
  - [ ] Anita created a page on Figma called "Design system audit" as a space for us to work on the audit

FYI

[ ] Anita has to leave early today
[ ] Kyle may be able to make it today and maybe for a short time
[ ] Jamie will be unavailable 1/27-2/5
[ ] Sam will be away 1/31-2/6 (can chat via slack but will be limited)
[ ] No meeting on 2/3
[ ] Content will only meet with Design on this sync for three weeks until Feb 17th.

Notes from Meeting

[ ] Anita presented the Figjam board, there are two parts. 1. There is a board now to the right for developing and brainstorming our ideas about the Design system. 2. Current project. Content can add Github issues/tasks under the tasks now as well, so all tasks will be present.
[ ] Content/Design will present next week to UXR (IUT 2 transfer) on the 27th and will meet the Thurs before during the regular Content mtg to go over the UXR presentation.
[ ] Design will met with Dev to go over some Figma changes (dimensions). Discussion about how long it will take to make changes to develop the mobile wireframe.
[ ] Anita is still updating the Figma pages (removing comments and archiving).
[ ] Start Here and Wiki are lower priority than the Design system. Jamie will take point on the Wiki updates. We decide to reorder tasks, Wiki is a higher priority because it's a barrier to UXR moving forward, but the Start Here page could be moved down.
[ ] Overlap between Content and Design systems - Sam will add a separate task for the Content system to the board and we will see where the overlap is (like in creating components) as we go along.
[ ] Moved on to the Design systems exercise in Figjam board - we use sticky notes to say what we've learned about Design systems. Anita presents the idea of UX Design like atoms (from the book "Atomic Design"). Serena shares that working on the Design system by category can be a useful approach (from meeting with Danielle). Jamie notes that storybook approach is helpful in working with Dev. The Design System can be a helpful tool for collaboration between Dev and Design.
[ ] We need some more time to learn about Design systems, and tangible next steps as we are learning. We will reconvene next week.

Task Items

[ ] Learn more about Design systems (everyone)
[ ] Wiki - Jamie will look into it and UXR is helping with the inventory
[ ] Content will update the board, Sam and Kyle will work on team planning/creating dates for the next time period
[ ] Mobile wireframes with Dev
[ ] UXR presentation next Friday, we will meet the Thursday before to discuss how to present

Items for next weeks agenda

anitadesigns commented 1 year ago

[January 27, 2023] Agenda and Notes

Attendees

[ ]
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
- [ ] Justin
- [ ] Jamie
- [ ] James
  Recurring items:
[ ]
New Meeting Items
[ ] Presentation prep for UXR slide deck
[ ] Design system - Audit
- [ ] Discussion on overlap of content and design system
  FYI
[ ]
Notes from Meeting
[ ]
Task Items
[ ]
Items for next weeks agenda
[ ]

anitadesigns commented 1 year ago

[February 10, 2023] Agenda and Notes

Attendees

[ ]
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
- [ ] Justin
- [ ] Alexis
  Recurring items:
[ ]
New Meeting Items
[ ] Introductions
[ ] Overview of Monthly goals
[ ] Mobile wireframes update: Ready to hand off to Content
[ ] About Page
[ ] Design System update
FYI
[ ] Alexis Ramos joining our meeting to learn more about team
[ ] Kyle will be out until March
Notes from Meeting
[ ] Introduced ourselves to Alexus and welcomed her to the team
[ ] Showed Alexis how Design and Content collab and spaces to note that our progress
[ ] Design handed over the mobile wireframes to Content to go over
[ ] Discussed potential changes to the About page. We do not have to make any changes and continue to proceed with Dev updating it
[ ] Design system update: Design is moving onto auditing colors first
Task Items
[ ]
Items for next weeks agenda
[ ]

anitadesigns commented 1 year ago

[February 17, 2023] Agenda and Notes

Attendees

[ ]
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
- [ ] Justin
- [ ] Alexis
  Recurring items:
[ ]
New Meeting Items
[ ] Dev update / discussion on issues
[ ] Design System update
[ ] Update on Archived pages
- [ ] All have been updated and are under "IUT 2" under the Archive section
- [ ] Good news from the Design System team regarding our Figma
[ ] Mobile wireframes hand-off to Content
- [ ] #844
[ ] Open Q & A
FYI
[ ] No meeting on Monday 2/20 President’s Day
Notes from Meeting
Brainstorming on how to improve workflow between dev + design + research. Now with more devs how can we have smaller projects to work on
Hard to push out issues with dependencies between dev + design
What is considered the MVP? Team should agree on what that looks like for Expunge Assist
Look at starting QA process. Catch and fix bugs when new changes are pushed.
IUT2 work have been moved to archive. Only mobile + design audit is under WIP
Reviewed new process on documentation on Figma
Task Items
[ ] Re-evaluate issues labeled "Draft" to either push to dev or cancel
[ ] Audit colors on mobile/desktop wireframes and live website
Items for next weeks agenda
[ ]

anitadesigns commented 1 year ago

[February 24, 2023] Agenda and Notes

Attendees

[ ] Serena
[ ] Sam
[ ] Jamie
[ ] Julia
[ ] Alexis
[ ] Anita
Accountability and Support Check
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle (Out until March)
- [ ] Serena
- [ ] Anita
- [ ] Phu
- [ ] Justin
  Recurring items:
[ ]
New Meeting Items
[ ] Mobile wireframes update
[ ] CMS
FYI
[ ] Team Planning week next week - Leads & PM are meeting on Friday 3/3. All regular syncs cancelled. We are considering still having Monday Dev Design sync
[ ]
Notes from Meeting
[ ] Introductions
[ ] Updating mobile wireframes: Content has a slow start but started working on them. Will be placing a gold star on top of the ones they complete.
[ ] Anita went over the new workflow Design is implementing. Using a pull system to encourage designers to use the board
[ ] CMS: Summarized the discussion on Slack and are excited to see a demo of it. Jamie shared that Tom G already set it up but is working on how it would look for Content. We are concerned about having to manage two sources of truth and would love to have it integrated with Figma. This may not be feasible as it is a CMS but would create efficiency in updating copy.
[ ] Ditto: Sam mentioned she would focus on creating an account. Shared that all Content Designers would need access to 1Pass so that they can use Ditto. Ditto is a plugin for Figma that would update all the copy and would become the source of truth.
[ ] Design system: Anita shared zerheight as an option for us to house our design system. There is also storybook but we need to research more the differences
[ ] Julia asked about the tools Dev uses and how Design and Dev sync. We shared that Dev uses Github and the languages they use. Anita shared our design handoff space. Sam was interested in how we can improve the hand-off space. What information do they need that is missing?
[ ] conversation on cleaning up the Issue board and prioritizing tasks. Would be good to do since there are issues that were worked on by previous volunteers that may no longer be relevant. Would help with assessing the direction of the project and issues to work on.
[ ] Bridging the gap between research and design. It would be nice to join interview or analysis for designers to learn more about process and get iterations out quicker
Task Items
[ ] @SamHyler prioritizing creating Ditto account and setting it up
[x] Design team to continue auditing colors
[ ] Content team continue reviewing copy
[x] @lexramos01 to relay question to Dev about improving our hand off
[ ] @SamHyler @RenaNicole @anitadesigns to look over design issues and content issues on board and assess which ones can be closed and/or re-prioritized
[ ] @anitadesigns will talk to the rest of Design team on interest in joining research on interview/analysis
Items for next weeks agenda
[ ] Reviewing board

anitadesigns commented 1 year ago

[March 10, 2023] Agenda and Notes

Attendees

Facilitator

[ ] Anita
[x] Serena
[ ] Alexis

Notetaker

[ ] Sam
[x] Serena
[ ] Jamie
[ ] Anita
[ ] Phu
[ ] Kyle
[ ] Justin
[ ] Alexis

Accountability and Support Check

[ ] Review assignments for each team member
- [x] Sam
- [ ] Kyle
- [x] Serena
- [ ] Anita
- [ ] David
- [ ] Phu
- [ ] Justin
- [x] Alexis

Recurring items:

[x] Content updates
[x] Design updates

New Meeting Items

[x] Summary of all team meeting - Revisiting Design and Content's goals
[x] Discussion on live website updates
[x] Renaming Github issues for Dev- Anita making new ones for Dev to update the URL slug for updated flow names
[x] Contentful demo created by Dev Tom G. Open for testing with account signup (limit 4 total accounts)

FYI

[x] Anita will be out from Friday, 3/10- Sunday 3/19, and will tune into meetings on the last week of March
[x] Dev pushed some more updates onto the live website 🎉
[x] Potential PM Christian shadowing/observing team

Notes from Meeting

[ ] Alexis finished mobile wireframe review -> found differences with the number of screens in the mobile flow vs. desktop and the copy for the final preview flow for desktop
[ ] Discussed the limitations of Ditto's free serves.
[ ] Reviewed the possibilities of using Contentful
[ ] Noticed the outdated page names in the URL code (ex. 'job' in url should now be 'employment')
[ ] Discussed ways to collaborate on updating Github board issues. Figjam table to consolidate backlog issues, similar to MOSCOW prioritization to visually determine what is still necessary or not.

Task Items

[ ]Alexis to work on the content guidelines
[ ] Create Contentful accounts for Sam, Alexis, and someone from design. (Max 4 accounts)

Items for next weeks agenda

[ ] Create Figjam table for backlog issues for desgin and content from IUT1 & IUT2

anitadesigns commented 1 year ago

[March 31, 2023] Agenda and Notes

Attendees

Facilitator

[x] Anita
[ ] Alexis

Notetaker

[ ] Sam
[ ] Jamie
[ ] Anita
[x] Kyle
[ ] Alexis
[ ] Julia

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Anita
- [ ] Alexis
  Recurring items:
[ ]
New Meeting Items
[ ] Updates from Design and Content team
[ ] Facilitators?
[ ] MOSCOW for Issues on Project Board
[ ] UXR Timeline
[ ] Packaged issues
[ ] Review Issue https://github.com/hackforla/expunge-assist/issues/885 (Download frame discrepancy) together
[ ] Tracking changes - how does Design input copy? And Dev?
[ ] Meeting for next week?
FYI
[ ]
Notes from Meeting
[ ] Discussed rotating meeting facilitators and note-takers (will do this)
[ ] Content updates
Alexis finished a draft of Content Guidelines, will update yearly
Kyle is working on Source of Truth issue
Discussed 885 mobile wireframe issue, including the discrepancies between the mobile and desktop and live site, how the discrepancies are occurring, and what we can do to avoid them in the future (more careful checking when transferring content, hopefully resolving the source of truth issue & updating the design QA process will help). o Sam will find previous final text (written by Irene) and content will decide from there what to keep o Kyle will update button & letter copy in mobile and desktop; Anita will adjust design on both to accommodate full letter preview
Anita suggested speaking with Dev about having an option for Dev where they put a check on the Figma handoff page so we know when an issue is completed, or perhaps publish updates weekly; will discuss with Sydney.
[ ] MOSCOW task
Prioritized outstanding issues for both teams in Figjam board and discussed issues that were unclear how they should be prioritized; will continue this at next meeting o Thumbs up means can be closed; question mark means needs further investigation to decide
[ ] Didn’t get to; will discuss at next meeting:
UXR timeline discussion
Packaged issues
Tracking changes
Task Items
[ ]
Items for next weeks agenda
[ ]

lexramos01 commented 1 year ago

[April 21, 2023] Agenda and Notes

Attendees

[ ] Audrey
[ ] Sam
[ ] Alexis
[ ] Sam

Facilitator

[ ] Anita
[x] Alexis
[ ] Julia

Notetaker

[ ] Sam
[x] Anita
[ ] Kyle
[ ] Alexis
[ ] Julia

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Anita
- [ ] Alexis
  Recurring items:
[ ]
New Meeting Items
Introductions
Finalize discussion on MOSCOW for Issues on Project Board
UXR Timeline
Packaged issues
Review Issue https://github.com/hackforla/expunge-assist/issues/885 (Download frame discrepancy) together
Tracking changes - how does Design input copy? And Dev?
Info: Content is updating the Content Guidelines ex: https://github.com/hackforla/expunge-assist/issues/906 - Will seek input (close test)
Who attends which meetings & PM support?

FYI

[ ] Design added two new volunteers: Liz and Michelle!
Notes from Meeting
[ ] Audrey has officially joined the team and Design has two new UX Designers!
[ ] Hoping others from the Design can join to meet the content team. Anita is hoping to integrate "Packaged" issues to help UX Designers develop strong case studies where they led a design solution, but this would require designers to be able to attend Content and Dev meetings.
[ ] Clarify Icebox. There is an understanding that Icebox is used for issues that have a hold due to dependencies. Talk to PMs about defining the Icebox (what issues can go there)
[ ] Using MOSCOW board to reflect the structure of the Project Board on Github
[ ] Deciding to move issue in the prioritized backlog for Bonnie to review before we close. We can add comments to the issue for Bonnie to consider
[ ] UXR timeline- recruiting is taking a bit longer but is expected. The results of the survey may not have design-related improvements so the Design team may be able to continue working on the Design system with Dev
[ ] Tracking: Shared with Content summary of our meeting with Dev and discussion on issues. Agreed to collab and communicate with Dev more to create Github issues that are more efficient for development and merging issues
[ ] Review Issue: will revisit this another time when Kyle is available
[ ] Meeting attendance: discussed the idea of opening our Friday meetings to Dev and Research folks. Thought we can do it once a month - twice a month. Also, an opportunity for a representative from UX Design to attend research meetings
Task Items
[ ] Anita will copy the MOSCOW board with new labels that reflect the Github Job board so that the team can prioritize issues based on what is reflected on the Project board
[ ] @SamHyler and @anitadesigns will reach out to PMs to better define "Icebox"
Items for next weeks agenda
[ ] Review Issue https://github.com/hackforla/expunge-assist/issues/885 (Download frame discrepancy) together
[ ] MOSCOW board update
[ ] Error prevention pop-up

jccchurch commented 1 year ago

[April 28, 2023] Agenda and Notes

Attendees

[ ] Audrey
[ ] Sam
[ ] Alexis
[ ] Sam

Facilitator

[ ] Anita
[ ] Alexis
[x] Julia

Notetaker

[ ] Sam
[ ] Anita
[ ] Kyle
[ ] Alexis
[ ] Julia
[x] Audrey

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Kyle
- [ ] Anita
- [ ] Alexis
  Recurring items:
[ ]
New Meeting Items
[ ] Introductions
[ ] Finalize discussion on MOSCOW for Issues on Project Board](https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-IUT2-Collaboration-(Design%2FContent)?node-id=0-1&t=PXGJ06PxR33NfldN-0)
[ ] UXR Timeline](https://docs.google.com/spreadsheets/d/1xfqBZG_LICowdpmJX2h_mEpqMU9KgGhdP0SDIHj5E-I/edit#gid=477646646)
[ ] Packaged issues
[ ] Review Issue https://github.com/hackforla/expunge-assist/issues/885 (Download frame discrepancy) together
[ ] Tracking changes - how does Design input copy? And Dev?
[ ] Info: Content is updating the Content Guidelines ex: https://github.com/hackforla/expunge-assist/issues/906 - Will seek input (close test)
[ ] Who attends which meetings & PM support?
[ ] Issue #884

FYI

[ ] Design added two new volunteers: Liz and Michelle!

Task Items

[ ] Anita will copy the MOSCOW board with new labels that reflect the Github Job board so that the team can prioritize issues based on what is reflected on the Project board
[ ] @SamHyler and @anitadesigns will reach out to PMs to better define "Icebox"

Today's agenda

[ ] Review Issue https://github.com/hackforla/expunge-assist/issues/885 (Download frame discrepancy) together
[ ] MOSCOW board update
[ ] Error prevention pop-up

SamHyler commented 1 year ago

[May 12, 2023] Agenda and Notes

Attendees

[ ] Analicia
[ ] Sam
[ ] Anita
[ ] Audrey
[ ] Alexis

Facilitator

[ ] Anita
[ ] Alexis
[ ] Julia
[x] Sam

Notetaker

[ ] Sam
[x] Anita
[ ] Alexis
[ ] Julia
[ ] Audrey

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Audrey
- [ ] Michelle
- [ ] Liz

Recurring items:

New Meeting Items

[x] Team member shifts. What are our availabilities and needs? Changing meeting times/days/Adding UXR
[ ] Finalize discussion on MOSCOW for Issues on Project Board.
- [ ] What's needed?
[ ] Issue #690 status
[ ] Issue #924
[ ] Product Principle development & cross-functional tie ins

FYI

[x] Sam reached out to PM's regarding Icebox definition and guidance on issues that are on hold
[x] Kyle will be stepping away from the team due to work conflict

Meeting Notes

[ ] Thoughts on opening the meetings to UXR: Decided to begin opening the meetings to UXR. Analicia shared that she could come to every meeting to shadow and observe what we are working on. We could use the first ten minutes of the meeting to go over updates from UXR and answer/ask any questions. We would also like more folks from research/design join.
[ ] MOSCOW: we are still waiting for an update on defining Icebox and how to label issues for Bonnie to review before closing. Analicia shared that next week PMs will have a meeting with Bonnie on Friday.
[ ] Summary of Planning meeting regarding principles: Each team to create their own and we can come together and synthesize them.
[ ] Issue #690: Noticed there is inconsistency in the text. Some have file formats while others do not. Agreed we should group options that say "download" together. We would like to later test which options are preferred by our audience/partners. Content will talk this over on Slack and have an answer by the end of May or sooner.
[ ] Issue #924 : Overview of issue. Discussed update from Dev on that letter progress is not lost unless the browser or tab is closed. Content would need to review this behavior more to write correct information. Alexis brought up a good point for us to explore on whether the "return home" button is necessary and whether there are other solutions we can provide. We agreed someone from Content and Design would team up to work on this and this would be prioritized.

Task Items

[x] Analicia sending Audrey a calendar invite for research meetings
[x] Add research updates on board as a re-occurring task
[ ] Each team to workshop their own individual team goals/values to share with the overall team
[ ] Sam will create slack message for content to talk about #690 . Github to keep track of this task https://github.com/hackforla/expunge-assist/issues/930 . Anita will follow up with Sydney regarding update on this
[ ] Sam will fix the bugs: https://github.com/hackforla/expunge-assist/issues/929 and https://github.com/hackforla/expunge-assist/issues/928

Items for Next Agenda

[ ] Status of #690
[ ] Update on #924

lexramos01 commented 1 year ago

[May 19, 2023] Agenda and Notes

Attendees

[x] Analicia
[ ] Anita
[x] Sam
[x] Audrey
[x] Alexis
[x] Julia

Facilitator

[ ] Anita
[ ] Julia
[x] Alexis
[ ] Sam

Notetaker

[x] Sam
[ ] Anita
[ ] Alexis
[ ] Julia
[ ] Audrey

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Audrey

Recurring items:

[ ] UXR updates

New Meeting Items

[x] Status of https://github.com/hackforla/expunge-assist/issues/690
[x] Update on https://github.com/hackforla/expunge-assist/issues/924

FYI

Notes from Meeting

[ ] The first issue Content finished in the meeting the hour before on this same day. It is done and will be handed over to Design.
[ ] Liz and Alexis will work on iterations in a way suitable for them. Sam advised them to use a blank page on Figma as a joint workspace. Anita may have ideas about how to best organize this work on Figma.
[ ] Julia and Analicia shared a slide deck for the next Bonnie meeting happening today, went through the high level points and asked for feedback. The document is here: https://docs.google.com/presentation/d/1NggwSMseidohkPsBzByLzQaXEmbt9Xs0IR4HZBsWdQI/edit#slide=id.g245106dc73c_0_44 Sam will also join the meeting, everyone was invited to join. Sam also added points for Content's high level goals.

Task Items

Items for next weeks agenda

anitadesigns commented 1 year ago

[May 26, 2023] Agenda and Notes

Attendees

[ ] Sam
[ ] Julia
[ ] Analicia
[ ] Alexis
[ ] Audrey
[ ] Danielle
[ ] Anita

Facilitator

[x] Anita
[ ] Julia
[ ] Alexis
[ ] Sam

Notetaker

[ ] Sam
[ ] Anita
[ ] Alexis
[x] Julia
[ ] Audrey
[ ] Liz
[ ] Michelle

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Audrey

Recurring items:

[x] UXR updates

New Meeting Items

[x] Issue #924 check-in: Updates and how's it going?
[x] Updates from Bonnie meeting?

FYI

[ ] Anita wont be available next week. Will return on Monday!

Notes from Meeting

UXR updates

Research is planning IUT2 of the landing page Will take place mid June Opportunities to do other types of testing – A/B, HeuristicAnalysis Additional Usability testing beyond just the landing page What specifically to teams want to test? Start new UT 1st week of July Planning steps in motion

Is Dev done with all the updates? Check in with Dev what is complete Check with Content – there will be some changes Dev hasn’t gotten to yet Other teams can observe testing – finalizing moderator guide for IUT2 of landing page UXR will do a quick 1-pager with idea of what focus is, what we’re doing, etc Training session invites will go out for that as well

Design – working on color auditing Why the purple? Research can assist with A/B Testing with current colors in wireframes Color system – continue that conversation Finishing up with auditing of the live website Developing our own design principles within specific teams and then broadening that out with the rest of the team – to do after the planning meeting Color theory considerations

Issue #924 Design – error prevention pop up for letter generator Completed journey didn’t feel complete – working on new pop up ideas “You’re one step closer to record clearance” – finalizing tone of voice Will have more iterations to show next week

Design is working on improving headers & typography Did we finish the mobile wireframe audits? Need to finalize and create an issue for Dev Change the headings before moving to master

Notes from Bonnie Meeting

[ ] Establishing our own user journey for EA Collaborate on colors – look at other brands https://principles.design/
[ ] When do we want to demo to Bonnie? Putting together our brand guide Example: https://drive.google.com/file/d/1v257uSAW8CdJamC32VBuN4QpZCJTI2Pb/view Let’s look at other brand books- Julia will pull some examples to share

Task Items

[ ] What do we want to prioritize for our Bonnie demo?
[ ] Review at Team Planning meeting

Items for next weeks agenda

[ ] Planning meeting summary
[ ] Brainstorming Product/design principles
[ ] Moving over mobile wireframes to master section on Figma?
[ ] Issue #924

lexramos01 commented 1 year ago

[June 9 2023] Agenda and Notes

Attendees

[x] Anita
[x] Julia
[x] Alexis
[x] Sam
[x] Audrey
[x] Liz
[x] Analicia
[x] Danielle
[x] Michelle

Facilitator

[ ] Anita
[ ] Julia
[x] Alexis
[ ] Sam

Notetaker

[ ] Sam
[ ] Anita
[ ] Alexis
[x] Julia
[ ] Audrey

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Audrey

Recurring items:

[x] UXR updates - upcoming IUT on landing page starting June 12-June 23.

New Meeting Items

[x] Planning meeting summary
[x] Brainstorming Product/design principles
[x] Moving over mobile wireframes to the master section on Figma?
[x] Issue https://github.com/hackforla/expunge-assist/issues/924
[ ] Breakpoints and adding more frame sizes for responsive design
- [ ] Material Design Breakpoint guidance
- [ ] Material UI Breakpoint Guide
- [ ] #614
[ ] next steps for iterations/improvements - IUT 3 ? and or it’s a continuation of IUT 2
- [ ] FAQ #686
[ ] Bonnie demo
[ ] Content PM? and PM workload.

FYI

Notes from Meeting

Research updates IUT2 testing - A/B testing - not just for content but also design

Analicia spoke with Project Rebound - there is some sensitivity with users https://www.calstate.edu/csu-system/news/Pages/Project-Rebound.aspx Lots of opportunities - need to prep & plan As we start - do we want to use this meeting time for updates on collaboration? Or set another meeting for research/dev/etc collab with all teams Would like to hear from Dev on the new meeting potential - open this convo on Slack to get in touch with Sydney Might need this meeting time for iterations after IUT2

Bonnie Meeting Product Demo in process Rough Draft: https://docs.google.com/presentation/d/1WzvnMc6cTzoxKBo3DLqd9-ENex3mXjQZBMHSUXM7yxU/edit#slide=id.g20a56e2c0ec_0_57

Design Principles - let’s have a template done & distributed to teams FigJam brainstorm async

Why decisions were made in the past - why colors, logo, what were our previous design principles? Which do we want to keep? Previous design book: https://docs.google.com/presentation/d/11lA1sBAv6HQZDlicYfaH4Htp79-Q1tAY/edit#slide=id.p1 How does that inform current design of product Is it USABLE? Next week as start date for FigJam

Competitive Analysis - collab with research & design IE - Is the purple the right color?

Brand Book - starting with that for EA Comp Analysis will help inform everything we do Principles - Overall Brand principles vs design principles https://principles.design/

FigJam board - comp analy for next week Julia will set up Figjam Potential competitors: https://docs.google.com/document/d/1I__-d0yHV2xLJEKzVZUlln58XrBCFUN9mdx2nHDtBwM/edit

Mobile wireframes are ok to move to master Anita will achieve as needed

Issue 924 - how will the user want to close the pop up window? Button use? What happens if user gets the letter reviewed by a lawyer? Can they make edits? How can we best guide the user through this? There are some discrepancies on the live website vs mobile - how can we work with dev to unify breakpoints and screen sizes Need to establish breakpoints for handoff to dev - so they know how the content will be structured Mobile interface screen sizes - currently using 375px width - what is best standard? Want to structure so dev has less decisions to make Headers - one or 2 lines? Character counts - should we develop guidelines for that? Yes - need to develop character counts and line counts for consistency. Think about that going forward Create character count for pop up Anita will look up dimensions and determine best practices for now If you look at last popup before this in master - it is much longer because it has 2 paragraphs - we may need to relook at text for consistency in pop ups Alexis & Liz will work on a user flow for this Also need to update the site map when this is finalized (later conversation)

Revisit breakpoints issue next week

FAQ page - had only one update with a new question but no design related updates Can this be tested later on in IUT2? Or IUT3? Can we get greenlight to work on? FAQ should be updated for content

PMs will build out roadmap for further IUT2 Design & Content will collab on the FAQ in the meantime

Task Items

Items for next weeks agenda

[ ] Breakpoints and adding more frame sizes for responsive design
- [ ] Material Design Breakpoint guidance
- [ ] Material UI Breakpoint Guide
- [ ] #614
[ ] next steps for iterations/improvements - IUT 3 ? and or it’s a continuation of IUT 2
- [ ] FAQ #686
[ ] Bonnie demo
[ ] Content PM? and PM workload.

Next week: Facilitator: Julia Notetaker:

SamHyler commented 1 year ago

[June 16, 2023] Agenda and Notes

Attendees

[ ] Julia
[ ] Analicia
[ ] Audrey
[ ] Sam
[ ] Michelle
[ ] Danielle
[ ] Anita
[ ] Kevin

Facilitator

[x] Julia (6/16)
[ ] Sam (6/23)
[ ] Alexis (6/30)
[ ] Anita (7/7)

Notetaker

[x] Sam
[ ] Anita
[ ] Alexis
[ ] Julia
[ ] Audrey
[ ] Liz
[ ] Michelle

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Audrey
- [ ] Liz
- [ ] Michelle

Recurring items:

[x] UXR updates - upcoming IUT on landing page starting June 12-June 23.

New Meeting Items

[ ] Breakpoints and adding more frame sizes for responsive design
- [ ] Material Design Breakpoint guidance
- [ ] Material UI Breakpoint Guide
- [ ] #614
[ ] next steps for iterations/improvements - IUT 3 ? and or it’s a continuation of IUT 2
- [ ] FAQ #686
[ ] Bonnie demo
[ ] Content PM? and PM workload. (From last week:) Update the site map when this is finalized (later conversation) PMs will build out roadmap for further IUT2 Design & Content will collab on the FAQ in the meantime

FYI

Notes from Meeting

[ ] checkin with everyone
[ ] UXR shared updates, 2 tests have been done so far, there is space for new observers if more want to join coming tests
[ ] Design raises idea to add a third screen size, team discusses. Causes issues for extra SOT for Content and another aspect is who our users are and if they use tablets? Might be useful to wait to know who the partners are and what the users are actually use before building this out. We will wait and continue this conversation.
[ ] Figjam board and competitor analysis. We need to work on a mission statement in content and brainstorm our attributes (to the side of the board - all can participate). FREE is an important aspect of what EA does, that maybe needs to be emphasized more. Mission, vision, and branding are the next focal points to make the branding more clear. Discussed colors, tone and voice, and other aspects of the competitors. The competitors are all also location based and specific.

Task Items

Items for next weeks agenda

anitadesigns commented 1 year ago

[June 23, 2023] Agenda and Notes

Attendees

[ ] Lane
[ ] Julia
[ ] Anita
[ ] Analicia
[ ] Danielle
[ ] Rong Ann
[ ] Audrey
[ ] Michelle

Facilitator

[ ] Sam (6/23)
[ ] Alexis (6/30)
[x] Anita (7/14)
- [ ] Julia (7/21)

Notetaker

[ ] Sam
[x] Anita
[ ] Alexis
[ ] Julia
[ ] Audrey

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis (#924 )
- [ ] Audrey #956
- [ ] Liz (#924)
- [ ] Michelle #956

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Competitive analysis
[ ] Bonnie demo
[ ] Content PM? and PM workload.
[ ] Preview pages "Review" box and other items

FYI

Notes from the Meeting

Update on #924 :
- Alexis shared that she received feedback from the Content team and character count from the Design team. She shared that the current copy has 105 characters which go over the 87 characters the pop-up cards have on mobile. Anita shared that the height and character count can be flexible as the Design team is working on finalizing the dimensions to also adhere to different screen sizes. We decided to plug in the latest copy iterations in a mobile wireframe and create a quick mock-up to visually see how it would fit across different screens. If we need to shorten the copy, Design will reach out to Alexis to shorten the copy.
UXR update
- UXR has conducted 5 of 7 interviews and will begin planning for analysis. They are going to discuss that in today's UXR meeting. Anita reached out to her mutual aid connects to participate in interviews.
- UXR also has a few initiatives that Researchers are taking a lead on. Issues have been created and assigned. they will go over this more today during the UXR meetings
- Analacia shared that she is working on creating an overall roadmap that exhibits IUT1, IUT2, and IUT3 and major findings. This is to present to Bonnie and help us plan for the future
956 update:
- We decided to continue analyzing competitors found in the competitive analysis we are conducting as a team
Can we close #62 ?
- Yes, we found that we discovered the information needed for this! There is an attached issue #62 for Dev that is dependent on this. @lmitch10 will talk to @sydneywalcoff about this and whether it is still necessary
Can we move over the competitive analysis to the Figjam board labeled as "Atomic UX Research"?
- We agreed yes. Doesnt seem to be used or updated
Competitve Analysis
- We discussed that we want to synthesize everything on the board and enter info under the "Learning" section.
- We divided sections so at least one person tackles each section and enters learnings on the board
  - Branding: Anita
  - Mission: Alexis and UXR
  - Features: Julia
  - Privacy: UXR
  - Technology: Lane and Sydney
    - Lane shared that they discussed AI and benefits
  - FAQ: Audrey and Michelle
- We aim to have learnings done next week but acknowledge that some sections may require continuous discussion/time
Bonnie Demo
- Design will work on re-designing the slide template. We can keep the same colors but design slides to address accessibility and presentation
- PMs scheduled to present a demo to Bonnie on July 14th
- We planned to come next week with 1 slide design to discuss
Content PM
- Item added by Sam. PMs will reach out to Sam regarding this
- We agreed that the PM is in a healthy spot but would like to re-visit this discussion after meeting with Bonnie as our team needs will grow

Task Items

[ ] Anita will meet with Liz to share #924 update. Liz will create mobile versions of the pop-up cards and plug in the latest copy iterations that have 105 characters
[ ] Julia will move over to competitive analysis to the team's Figjam account
[ ] @jccchurch AND @amejiamesinas will reach out to Sam regarding Content PM
[ ] Everyone to continue working on the competitive analysis

Items for next week's agenda

[ ] Competitive analysis: Learnings
[ ] Bonnie demo: Presentation style
[ ] Preview pages "Review" box and other items

lexramos01 commented 1 year ago

[June 30, 2023] Agenda and Notes

Attendees

[ ] Lane
[ ] Julia
[ ] Anita
[ ] Analicia
[ ] Danielle
[ ] Rong Ann
[ ] Audrey
[ ] Michelle

Facilitator

[ ] Anita
[ ] Julia
[x] Alexis
[ ] Sam

Notetaker

[ ] Sam
[ ] Anita
[x] Alexis
[ ] Julia
[ ] Audrey

Accountability and Support Check

[x] Review assignments for each team member
[x] Alexis (https://github.com/hackforla/expunge-assist/issues/924 )
[ ] Audrey https://github.com/hackforla/expunge-assist/issues/956
[x] Liz (https://github.com/hackforla/expunge-assist/issues/924)
[x] Michelle https://github.com/hackforla/expunge-assist/issues/956

Recurring items:

[x] UXR updates

New Meeting Items

[x] Competitive analysis: Learnings
[x] Preview pages "Review" box and other items

FYI

[ ] Next week is planning week

Notes from Meeting

Error prevention pop-up
- mock-up selected to move forward with implementation
FAQ
- Narrowing down which questions to use
- Designing the FAQ inspired by a similar org
Research
- Testing is done, now entering analysis phase
- Created a Usability Testing Historical Map for reference: https://www.figma.com/file/rwHvCgTEahAlDRllrlEMhl/Usability-Testing-Roadmap?type=whiteboard&node-id=0-1&t=YTPGbKdub0EzqZJA-0
- Research would like Design/Content to provide any questions they are looking to have answered through this analysis and when they would like these questions answered
Competitor Analysis
- Design: Majority of competitors have analogous and/or monochromatic color schemes. Illustrations of youthful characters are often use which may raise inclusivity issues.
- Mission statement: We should consider drafting a mission statement for EA. Team members are invited to the next planning meeting on Friday, July 7, 10:30 a.m. - 11:30 a.m. PST to discuss.
- Questions surrounding Accessibility (how do we want our product to be accessible to users?) and Privacy (how do we ensure our design and content also speaks to the privacy we provide users?)
- We should consider adding AI (chat GPT) to the competitor analysis as well
- Overall in the market, our product appears to be the only letter generator for expungement.

Task Items

[ ] Team members are invited to the next planning meeting on Friday, July 7, 10:30 a.m. - 11:30 a.m. PST to discuss.
[ ] Work on the "Learnings", and "Defining our Branding" columns in the Competitor Analysis

Items for next weeks agenda

[ ] Preview pages "Review" box and other items

SamHyler commented 1 year ago

[July 14, 2023] Agenda and Notes

Attendees

Facilitator

[ ] Anita
[ ] Julia
[ ] Alexis
[x] Sam

Next: Anita

Notetaker

[ ] Sam
[ ] Anita
[x] Alexis
[ ] Julia
[ ] Audrey

Accountability and Support Check

[ ] Review assignments for each team member
[ ] Alexis (https://github.com/hackforla/expunge-assist/issues/924 )
[ ] Audrey https://github.com/hackforla/expunge-assist/issues/956
[ ] Liz (https://github.com/hackforla/expunge-assist/issues/924)
[ ] Michelle https://github.com/hackforla/expunge-assist/issues/956

FYI

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] HfLA Name change
[ ] Review Figjam board (IUT2 -> W3) and Bonnie's review of the site https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=1701-4001&t=DCdFLWsuOH0scTB5-4
[ ] Competitive analysis: Learnings
[ ] Preview pages "Review" box and other items

Notes from Meeting

HfLA Name change
- HfLA was originally brigade for Code for America but is no longer because Code for America received a grant with terms that said Code for America had to stop their brigades to exclusively focus on expungements.
- EA is now a project under Hack for LA, which is a broader project under Civic Tech Structure
- The hierarchy is now Civic Tech Structure (an official non profit) > Hack for LA > EA.
- References: https://www.hackforla.org/projects/civic-tech-structure.html
- https://www.civictechstructure.org/
Review Figjam board (IUT2 -> W3) and Bonnie's review of the site https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=1701-4001&t=DCdFLWsuOH0scTB5-4
- Teams can fill out roadmap linked above to determine problems and ideas raised so that we can discuss in next week’s Content/Design meeting
Competitive analysis: Learnings
- More information around AI could be helpful. Understanding when and why users may turn to AI instead of our letter generator
Other
- Executing bonnie’s feedback
  - Potentially need to do user flows
  - The main goal is to get high level direction with the upcoming meeting with Bonnie

Items for next weeks agenda

[ ] Unplanned IUT 2 issues - closing and organizing and prioritizing with the new issues.
[ ] Review timeline for IUT2-->W3 and create a name for it https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=1710-4924&t=DCdFLWsuOH0scTB5-4
[ ] Finalizing and closing this issue (cleaning up IUT 1 issues) https://github.com/hackforla/expunge-assist/issues/883

Task Items

anitadesigns commented 1 year ago

[July 21, 2023] Agenda and Notes

Attendees

Anita
Audrey
Alexis
Analicia
Sam
Danielle
Travis
Michelle
Liz

Facilitator

[x] Anita
[ ] Julia
[ ] Alexis
[ ] Sam

Next: Julia

Notetaker

[ ] Sam
[ ] Anita
[x] Alexis
[ ] Julia
[ ] Audrey
[ ] Michelle
[ ] Liz

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Audrey
- [ ] Liz
- [ ] Michelle

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] #924 Team feedback
[ ] #956 Updates + Research requests
[ ] Review Figjam board (IUT2 -> W3) and Bonnie's review of the site
[ ] Unplanned IUT 2 issues - closing and organizing and prioritizing with the new issues.
[ ] Review timeline for IUT2-->W3 and create a name for it
[ ] Finalizing and closing this issue (cleaning up IUT 1 issues) #883
[ ] Team feedback on Figma collaboration
[ ] AI SWOT analysis share-out- next steps?

FYI

Notes from Meeting

Research
- Finalizing insights for IUT2
924 Team feedback
- Moving forward with “return home” for the user flow button
956 Updates + Research requests
- Consideration with Research to do some A/B testing where we could experiment with different design options.
- Potentially start with the card sorting with the FAQ
- Content team working on About Us page
- Distinction between data privacy and trust. Having language about who we are, what we’re doing cultivates to trust than data privacy language
Review Figjam board (IUT2 -> W3) and Bonnie's review of the site Consider different sections on the Figjam board that has content, design, dev and research. Drop things that we see from what we find, from what IUT finds and what Bonnie finds.
- Bonnie wants us to do testing to try and “break” the site to see if there are any errors with privacy.
- Bonnie thinks it’s ready for pitching. Very important to now determine what our vision is and what we need in order to get there. Identify community partners in LA and start building a relationship. Once we land partnership, we can continue to test our site for insights.
- For design: Bonnie raised content-wise is that we say EA is a non-profit and we need to clean that up before we move forward. Considering beefing About Us page.
- For research: IUT2 testing on the letter generator itself because it’s pretty close to being finalized.
- Concern about whether the final product would even work because Judges recognizing the same contents. - -
- Suggestion for a few people on the team to generate their own letter and compare.
- Consider creating another section on the board of “What should we do before we launch this?” Goal for how we are going to get there.
Unplanned IUT 2 issues - closing and organizing and prioritizing with the new issues.
- Anything not moved to icebox is now in prioritized backlog.
- Consider doing a Moscow board with new issues.
- Some issues are internal. Suggestion to reorganize internal issues from external by seperating them into a different Moscow
Review timeline for IUT2-->W3 and create a name for it Brainstorming different phase names.
Finalizing and closing this issue (cleaning up IUT 1 issues) #883
Team feedback on Figma collaboration
- Doing a google form on how Figma is working for everyone. Is it confusing? Goal is to figure out if there is room for improvement, including documentation
AI SWOT analysis share-out- next steps?
- There are opportunities to research how AI tools can be seen as a complement, integration, or competitor so that we can position ourselves as a better option.

Task Items

Items for next weeks agenda

[ ] Project Roadmap : Figjam Board
[ ] AI SWOT and EA

jccchurch commented 1 year ago

[July 29, 2023] Agenda and Notes

Attendees

Salma
Cheryl
Emma
Julia
Analicia
Audrey
Sam
Anita
Travis
Michelle

Facilitator

[x] Julia 7/29
[ ] No meeting - team planning week 8/4
[ ] Alexis 8/11
[ ] Sam 8/18
[ ] Anita 8/25

Notetaker

[ ] Sam
[x] Anita
[ ] Alexis
[ ] Julia
[ ] Audrey
[ ] Michelle
[ ] Liz

Accountability and Support Check

[x] Intros
[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Audrey
- [ ] Liz
- [ ] Michelle

Recurring items:

[ ] UXR updates
[ ] Team Updates
- Onboarding
- Design
- Content
[ ] EA Team Planning Meeting 8/4

New Meeting Items

[ ] Roadmap rollout
[ ] Team priorities for soft launch figjam board
- Design
- Content
- UXR
- Dev
[ ] IUT2 Analysis & Updates
[ ] Finalizing and closing #883 (cleaning up IUT 1 issues)

FYI

There will be a Bonnie meeting today. Add any questions we have on Slack

Notes from the Meeting

UXR Updates: working on getting a draft of a presentation for IUT2. Working to present it next month at an All Team Meeting. Think about what our research priorities are and would like to hear if there are any Design and Content needs UXR can support. We are thinking of researching more on accessibility and language. First, begin with Accessibility and a card sorting ex with Audrey and Michelle for the FAQ Github issue
About today: Today is a Design/Content sync but always encourage new volunteers to join a meeting to shadow and learn more about what the team is
Design Updates: Worked on prioritizing issues for the roadmap. Working on wrapping up issues that are in progress. Working on a color system presentation for Design. Would need attributes before finalizing the color system
Content: Onboarding two new volunteers. Also worked on prioritizing issues. Collab between Sam and Anita with creating workshops to work on attributes
Direction of next meetings: Having two all-team meetings. One in the morning and one in the evening so everyone has a chance to join. We are working on the roadmap and (mission?)
Project Roadmap:We are working on a soft launch of our website so that we can approach community partners. Roadmap is a WIP and dates are completely set. Separated by teams. Want to see how we can also measure metrics
Q: Defining IUT2 and IUT3. IUT3 will test the full site. This would be referring to research. Rethink the names. Possibly can use W3
Roadmap Figjam board:
- Reviewed and went over priorities. Content and Design will talk more about collaboration

Task Items

Sam will review Content issues and prioritize
Anita and Sam to schedule a time to meet
Julia will begin User Flow on Figjam
PMs to meet with Bonnie

Items for next weeks agenda

[ ] Attributes
[ ] Project Roadmap

lexramos01 commented 1 year ago

August 11, 2023 Agenda and Notes

Attendees

Salma
Cheryl
Emma
Julia
Analicia
Audrey
Sam
Anita
Travis
Michelle

Facilitator

[x] Alexis 8/11
[ ] Sam 8/18
[ ] Anita 8/25
[ ] Julia 9/1

Notetaker

[ ] Sam
[ ] Anita
[ ] Alexis
[x] Julia
[ ] Audrey

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Audrey

Recurring items:

[x] UXR updates
[x] Content updates
[x] Design updates

New Meeting Items

[x] Attributes
[x] Project Roadmap
[x] Onboarding for new members and how we collaborate in Design/Content
[x] https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=2200-8735&t=4MpkJNB3UgmsIa3A-4

FYI

Notes from Meeting

Research team updates - Danielle is moving on from the project

UXR - team will present user demographics next week - leading into personas & will deliver them soon as well 15-20 minute presentation IUT analysis sharing - first round to come - UXR team will share updates Priorities - accessibility, language, IUT3 Block off meeting in 2 weeks for IUT2 analysis & discussion

Content - 2 new content members for a team of 5!

Design - Justin returned as co-lead Wednesday design meeting - team going over issues for FAQ page & user flow Update on card sorting - fairly content with results and final questions But a question on Expunge Assist - our tool is not called “expunge assist” - its a letter generator Looked at Shopify FAQ - helped us to determine language for function of FAQ - maybe add imagery Potential for adding more tools under the Expunge Assist brand Issues - how to best create new issues that combine & categorize updates across teams (for less issues total on the board) Dev has a few ideas on how to refine issues Will discuss further & experiment

Need to refine language as a whole, and ensure that terms are used consistently throughout the site WIll check in on that later - make sure FAQ matches up to rest of site in terms of language Could we create a list of all the terms that are in question? Do an audit what is used where and why - could be another card sorting exercise Tree testing info: https://www.nngroup.com/articles/tree-testing/

Attributes - tone and voice exercise - eventually a brand book Team did an exercise Potentially bringing on a brand designer - to get a sense of her capacity Anita will have an update after meeting with her This will help with color system, tone of voice, etc Anita & Sam to provide an update soon

Onboarding - focusing on process optimization for collaboration in design & content Sam & Anita working on this (Start here page in EA Figma file) Team workflow for optimized collaboration detailed in chart https://www.figma.com/file/hYqRxmBVtJbDv9DJXV6nra/Expunge-Assist-Main-Figma?type=design&node-id=11920-9931&mode=design&t=k09y5wwJQVuCQk64-4 Planning for handover to dev process - meeting/collab to come

How to best include UXR in the ‘define’ category - for example creating a problem statement?

Outlining the process of working on an updating issue Refer to issue #902 Use the comments section & add details around decision making New process will help with getting people comfortable with the process

Task Items

Items for next weeks agenda

SamHyler commented 1 year ago

August 18, 2023 Agenda and Notes

Attendees

Facilitator

[ ] Sam 8/18
[ ] Anita 8/25
[ ] Julia 9/1
[ ] Alexis

Notetaker

[ ] Sam
[ ] Anita
[ ] Alexis
[ ] Julia
[ ] Audrey

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Audrey

Recurring items:

[ ] UXR updates
[ ] Content updates
[ ] Design updates

New Meeting Items

[ ] Voice and tone exercise (leading to branding) - please fill in (linked in main EA channel)
[ ] Bonnie updates
[ ] UXR User demographics presentation

FYI

Notes from Meeting

Voice and tone exercise (leading to branding) - please fill in (linked in main EA channel)
- Everybody to fill out for feedback
Bonnie updates
- Extended roadmap to mid- or end- of February instead of December.
UXR User demographics presentation findings: Access summary slides, Access full document
- Age:Felony defendants skew younger (20-39), 67% above 35
- Gender: Gender differences - more men than women
- Race: Felony defendants skew Black and Hispanic / Latinos s, 81% were born in the U.S. and 9% born in Mexico
- Income: 2 in 5 people had grossed income of <%50,000
- Education and literacy: 77% don’t have a college degree, 24% have a high school diploma or their GED 70% of those incarcerated can’t read at a fourth grade level
- Those who have convictions and not expunge their records take about 6 months on average to find a job.
- Very few people are able to expunge on their records, those that do get a wage increase of 25% within two years.

Task Items

Items for next weeks agenda

[ ] Block off next meeting for IUT 2 analysis and discussion
[ ] Design/Content - Dev handover https://github.com/hackforla/expunge-assist/issues/996

anitadesigns commented 1 year ago

[August 25, 2023] Agenda and Notes

Attendees

Facilitator

[x] Anita
[ ] Sam

Notetaker

[x] Sam
[ ] Anita
[ ] Alexis
[ ] Julia
[ ] Audrey

Accountability and Support Check

[ ] Review assignments for each team member

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Brand Book: Amanda would be interested in helping us out!
[ ] PM discussion
[ ] #990 is there a Designer who can support Emma?
[ ] Bonnie Issues which issues should we start on and who can start?
[ ] Next steps for Voice exercise?

FYI

[ ] All team meeting next week! UXR will present analyses of IUT2
[ ] No other team meetings next week

Notes from Meeting

UXR Updates:

[ ] UXR will share IUT 2 at the next All team meeting
[ ] User personas are being updated and will be ready soon
[ ] Accessibility audit/exploratory research is ready, will share insights at next sync here (8th, so in two weeks from today)
[ ] Terminology research has begun with an audit and will continue with some research methods soon Branding
[ ] Amanda has created brand books previously, and wiling to join the team under Design to help. Will attend Friday meetings PMs
[ ] PMs - Julia is transitioning out and will vet 2 new PMs, one dedicated to Content and one to Design. Julia will compile some names to vet
[ ] Possibly will discuss having someone focus on Github (3rd person) ? Collab
[ ] Emma is working on Before page, a designer will join.
[ ] Anita created a new system for collaboration and documentation in Figma. It will eventually be in the component library under Design Systems. And instructions for using it will eventually be on the Start Here page on Figma.
[ ] Looked through the items on the Figjam, Alexis and Sam will discuss next week which is the top issue. Content issues on About us/Landing page (what is EA) and PP can be worked on immediately, others may be dependent on the User flow or forthcoming IUT2 results we get in next week.
[ ] Content is moving forward with V&T exercise and will loop in Design at the last stage, so that Design can move forward working on colors
[ ] Design will maybe have brief A/B testing on colors internally at this sync at some point

Task Items

Items for next weeks agenda

[ ]In 2 weeks (after all team): accessibility research sharing and IUT 2 follow up questions

SamHyler commented 1 year ago

[September 8, 2023] Agenda and Notes

Attendees

Facilitator

[x] Anita
[ ] Sam

Notetaker

[ ] Sam
[ ] Anita
[ ] Alexis
[ ] Julia
[ ] Audrey
[x] Liz

Accountability and Support Check

[ ] Review assignments for each team member

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Facilitating meetings- Anyone interested?
[ ] Accessibility research presentation from UXR
[ ] IUT 2 Results in Figjam

FYI

Notes from Meeting

[ ] Need volunteer to facilitate meetings
[ ] Accessibility research presentation from UXR
[ ] Accessibility July-Aug Figjam
[ ] Findings: Readability, Timing & Presentation, Predictability & Consistency, Form and Error Validation, Interaction Methods, Image Description, Misc Comments
[ ] Discussed road mapping and issue prioritization
[ ] Need to create collection of issue related to the sprint
[ ] Create and add milestone label to all the collection of issues
[ ] Discussed Privacy and (Dis)trtrust on Figjam
[ ] Will continue Figjam issues next week

Task Items

[ ] Need to finalize Figjam issues before next week and present to the team

Items for next weeks agenda

SamHyler commented 1 year ago

[September 15, 2023] Agenda and Notes

Attendees

[ ] Liz
[ ] Anita
[ ] Sam
[ ] Analicia
[ ] Travis
[ ] Beth
[ ] Michelle

Facilitator

[ ] Anita
[x] Sam
[ ] Analicia

Notetaker

[ ] Sam
[x] Anita
[ ] Alexis
[ ] Julia
[ ] Audrey
[ ] Liz

Accountability and Support Check

[ ] Review assignments for each team member

Recurring items:

[ ] UXR updates

New Meeting Items

[x] Facilitating meetings- Anyone interested?
[x] Notetaker for today?
[x] Updates on roadmap planning?
[x] Sprint name / Github milestone (Website partnership pitch / launch?)
[ ] Continue exercise in FigJam to plan the upcoming issues

FYI

Notes from Meeting

Add Analicia to the facilitator
Anita will take notes
PM Status: still in search of searching a PM. Lane has someone who may be interested and had them proceed with having them join the onboarding meeting
Slack reminders: discussion on having a link on Slack vs just a reminder. Analicia will change the reminder on Monday.
Going to have a different meeting time for Content. Sam will reach out to Analicia when the new time is finalized. Analicia shared that on the PM side, they use VRMS to record the time of the meetings and will need to document Content's new meeting time. An issue will need to be made to update VRMS and track update changes everywhere (Zoom, calendar, and VRMS)
Question: Creating a new milestone- Has someone created milestones on GitHub? We did a quick walk-through to see how to make it. We liked having the new milestone called "Partnership Prep". Analcia will edit the milestone names on Monday with Lane
Meet with Dev and share the new milestone and create an issue for VRMS
PMs are doing weekly audit checks now and some issues will have missing labels. We want to create stronger issues that don't have missing labels to help with filtering and progress
Accessibility: Discussed prioritization with these and decided to wait and include Dev in conversation to see how we can implement Research's insights from the audit report. Maybe at an All Team Meeting ?
Figjam Ex: Anita shared changes she made. Including Bonnie inishgts and added new cards. These are all deemed as high priority and were moved over to simplify and separate high priority. Sam shared all post it notes on the pervious board with issues are all non negotables for W3 Partnership Prep. \ Next steps are for the team to complete the cards are mark which ones are In Progress.

Task Items

Analicia
- [ ] Update Slack reminders
- [ ] Create an issue to update Dev and Content meeting times
Anita
- [ ] Send out a message to coordinate a meeting to meet with PMs and Design and Content leads
- [ ] Look over Michelles issue to hand over on Monday
- [ ] Complete Figjam exercise
- [ ] Reach out to Sydney regarding screen reader issues
Sam
- [ ] Reach out to Analicia about new Content Meeting time
- [ ] Look over Michelles issue to hand over on Monday
- [ ] Complete Figjam exercise
- [ ] Sam to reach out to Alexis to pause work on About Us issue

Items for next weeks agenda

[ ] Figjam Excercise
[ ] Accessibility

amejiamesinas commented 1 year ago

[September 22, 2023] Agenda and Notes

Attendees

[ ] Liz
[ ] Sam
[ ] Analicia
[ ] Travis
[ ] Onwubu
[ ] Michelle
[ ] Emma

Facilitator

[ ] Anita
[ ] Sam
[x] Analicia

Notetaker

[x] Sam
[ ] Anita
[ ] Alexis
[ ] Julia
[ ] Audrey
[ ] Liz

Accountability and Support Check

[ ] Review assignments for each team member

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Notetaker for today?
[ ] New PM
[ ] Slack Update
[ ] Content Issue Audit Follow Up
[ ] Milestone Update
[ ] "Before You Begin" Exercise
[ ] Roadmapping followup

FYI

Notes from Meeting

[ ] New designer onboarded and new Content PM onbaorded
[ ] Cleaning up github issue labels and milestones. PMs will work to combine the Launch milestone for Content and Design, since all issues are joint issues now. We also discussed cleaning up and making new labels for features as some are out dated or not useful.
[ ] Figjam board: work async to finish and we'll discuss at next meeting next week https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=2652-7613&t=SWK3CrebBrf7e6XX-4
[ ] Dev team is working on accessibility and we'll discuss at all-teams
[ ] Before you begin presentation: https://www.figma.com/file/SRsM0BvWhtmFwpg23bKTLB/EA-Collaboration-(Design%2FContent)?type=whiteboard&node-id=2864%3A8596&t=joUiK2XLMoTsAJbt-1 Liz and Emma presented their work and an exercise around the warning that data can be lost on the before page. We discussed ideas, even redesigning the LG flow entirely to meet the user need here. They will iterate further
[ ] Roadmap followup. Plan: Content/Design finish the figjam exercise before next week, on Friday we will discuss it and team capacity and how long we can estimate being done for launch. Then at the All teams meeting the following week we will discuss how we can most efficiently hand over to Dev and their capacity and estimates to complete everything. Then the PMs will set a date for launch that we will all work towards in the roadmap.

Task Items

Items for next weeks agenda

[ ] Next week: Figjam exercise must be done so that we can talk to Dev at the all team about our timeline
[ ] Is there anything we would like Research to test before we get started on issues?
[ ] Next facilitator: Anita

anitadesigns commented 1 year ago

[September 30, 2023] Agenda and Notes

Attendees

Facilitator

[x] Anita
[ ] Sam
[ ] Analicia

Notetaker

[ ] Sam
[ ] Anita
[ ] Alexis
[ ] Justin
[ ] Emma
[ ] Liz
[ ] Michelle
[ ] Analicia

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Emma
- [ ] Michelle
- [ ] Liz
- [ ] Justin

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Notetaker for today?
[ ] FigJam board/Roadmap prep
[ ] Sprints for issues: Organizing and adding timed goals
[ ] Cleaning Slack pinned posts

FYI

[ ] Please reach out to Anita or Sam if you would like to facilitate future meetings
[ ] All team meetings next week! No other meetings
[ ] Sam is out on vacation from the 5th-13th, please get in touch before or check in with Curtis if anything comes up during the period

Notes from Meeting

[ ] Accessibility work soft wrap from research, looking to work with dev for any ideas they might have and go from there
- [ ] terminology research + persona work, collaborative
- [ ] onboarding w/ letter generator --> better align research team with needs of content + design so that feedback comes when ready to be received --> what's a good time so that it's not bombarding people with more and more
- [ ] how can we take advantage of downtime in the pipeline
[ ] Figjam
- [ ] which things are non-negotiable, consider the order of them as well
- [ ] dev vs design issues - separate or collaborative/together?
  - to discuss at all-team meeting
  - Analicia meets with Bonnie after all-teams
- [ ] created high/med/low priority lists
  - [ ] all in-progress listed as high
[ ] Clean up old slack posts

Task Items

Items for next weeks agenda

[ ] next facilitator: Analicia

amejiamesinas commented 11 months ago

[October 14, 2023] Agenda and Notes

Attendees

[ ] Analicia
[ ] Yasmin
[ ] Anita
[ ] Sam
[ ] Onwubu
[ ] Curtis

Facilitator

[ ] Anita
[ ] Sam
[X ] Analicia

Notetaker

[ ] Sam
[x] Anita
[ ] Alexis
[ ] Justin
[ ] Emma
[ ] Liz
[ ] Michelle
[ ] Analicia
[ ] Curtis
[ ] Yasmin

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Emma
- [ ] Michelle
- [ ] Liz
- [ ] Justin

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Notetaker for today?
[ ] All Team Meeting Updates
[ ] Roadmapping follow up
[ ] Other team needs?

Notes from Meeting

Roster and Edit access to tools are updated with current active volunteers. For the future, reach out to team PM to offboard or onboard anyone.
For onboarding or Offboarding someone use #819 and the comment section.
Updating our One Pager: This was brought up during the summer and we decided to do this with a branding initiative. #868 has a comment from Bonnie approving and editing the one-pager.
PMs are trying to organize the internal and external documents to prep for launch
PMs are going to focus on updating the roster first and then the One-page Wiki.
Amanda will be joining the team on Tuesday and attending the Onboarding session on Monday. Analicia can onboard her and provide her access
The design team is still looking for a PM
Recap of All Teams Meeting: Holidays are coming up and team availability is slowing down. Would be good to slow down a bit and focus on planning so we hit the road running for Jan.
Roadmap: Decided to use to roadmap on Figjam and have each team (except Content and Design ) create their own roadmap.
Issue creation: Have a parent issue similar to #1010 and have team-specific issues.

Task Items

[ ] PMs to ask Emma to add self to Roster
[ ] Sam, Curtis, Anita and Justin to try to meet next week to discuss roadmap and parent issues

Items for next weeks agenda

[ ] next facilitator: Anita

amejiamesinas commented 11 months ago

[October 20, 2023] Agenda and Notes

Attendees

[ ] Analicia
[ ] Yasmin
[ ] Anita
[ ] Sam
[ ] Onwubu
[ ] Curtis

Facilitator

[ ] Anita
[ ] Sam
[X ] Analicia

Notetaker

[ ] Sam
[ ] Anita
[ ] Alexis
[ ] Justin
[ ] Emma
[ ] Liz
[ ] Michelle
[ ] Analicia
[ ] Curtis
[ ] Yasmin

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Emma
- [ ] Michelle
- [ ] Liz
- [ ] Justin

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Notetaker for today?
[ ] Offboarding follow up
[ ] Roadmapping follow up
[ ] Icebox and Dependencies
[ ] Other team needs?

Notes from Meeting

Bonnie meeting update
- Feels like we're doing required organizational stuff and goalposts are moved
- Process of updating team wiki - Bonnie didn't like the way we did our team roster?
- Finding LinkedIns
Roadmap has been updated with content stuff
Icebox and dependencies
- Icebox issues need dependencies
- Content + Design issues for collab, separate issues for dev?
- Update start here page
- Guide on how to use GitHub
PMs will create design/content role or tag
Amanda onboarded, trying to get a meeting going with Analicia/Anita to create some issues
Someone interested in PM but located in London, difficult to meet evening times
- Generally people wouldn't mind getting them on board even if they're async
Moving forward with voice/tone guide
- Ties into Amanda's work, curious about what she needs and how she works
Brief talk about potentially using Zoom AI summary

Task Items

Items for next weeks agenda

[ ] next facilitator: Sam

anitadesigns commented 11 months ago

[October 27, 2023] Agenda and Notes

Attendees

Facilitator

[x] Anita
[ ] Sam
[ ] Analicia

Notetaker

[ ] Sam
[ ] Anita
[ ] Alexis
[ ] Justin
[ ] Emma
[ ] Liz
[ ] Michelle
[x] Analicia

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Alexis
- [ ] Emma
- [ ] Michelle
- [ ] Liz
- [ ] Justin

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Update on Branding - Meeting with Amanda next Wednesday to onboard her onto the team
[ ] Improving Team Roster?
[ ] [Hold] on presenting How to Document progress on Figma
[ ] Follow up on : https://github.com/hackforla/expunge-assist/issues/270
[ ] Credits page update
[ ] Other team needs?

FYI

[ ] Design has a new team member, Adam!

Notes from Meeting

Research updates and metrics around terminology and user journey
PM team to meet with Bonnie today to discuss roster, etc.
Documentation process on Figma: Anita to create recording. Can also conduct session at all team meeting. Recording can be uploaded to drive, team wiki, and onboarding issue
Team Updates and transitions: new team members, identifying coleads for design and content team to assist with transitions.
Identifying end of November and December break for Hackfor LA
Expungement process and forms for issue 270-- research team will follow up
Design team almost done with credits page and will continue to collaborate with Content Team. Question for Bonnie about paid images.
Anita and Analicia will meet with Amanda next week to discuss branding, and collaboration for voice and tone exercises.
Touching base on header and footer of page: Footer has been worked on, handed to dev, but dev is prioritizing credits page (credits added to the footer)

Task Items

Items for next weeks agenda

SamHyler commented 10 months ago

[November 10, 2023] Agenda and Notes

Attendees

Facilitator

[ ] Anita
[x] Sam
[ ] Analicia

Notetaker

[ ] Sam
[ ] Anita
[ ] Alexis
[ ] Justin
[x] Emma
[ ] Liz
[ ] Michelle
[ ] Analicia

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Emma
- [ ] Thea
- [ ] Yas
- [ ] Michelle
- [ ] Liz
- [ ] Justin

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Reminder: Fill in end of year reflection
[ ] Updates: New co-lead in Content
[ ] Reflection, how is collab going in Figma? Areas for improvement
[ ] Update on Branding?
- [ ] Brand book Outline
- [ ] EA Deep Dive Links
[ ] Accessibility
[ ] Follow up on : https://github.com/hackforla/expunge-assist/issues/270
[ ] Other team needs?
[ ] Last meeting for this year and next year's start up
[ ] Roadmap - adjusting timeline and any other needs

FYI

Notes from Meeting

New member introductions
Reminder to complete yearly reflection exercise
As for Figma collaboration feedback: Anita will create a presentation walkthrough on process and assets and we will circle back to how it's working in the new year
December break strategy: team members may work on internal projects and other "pause stuff" issues (to be determined by PMs and leads) but EA will pause all active collaboration projects until the new year.
Brand updates:
Amanda shared Brand Book Outline, anyone can leave questions in the comments of that document or ping her directly
Teams to drop all relevant info for Amanda's Branding deep dive into this google doc: EA Deep Dive Links
How to move forward with branding, as a tag, or a milestone? To be discussed.
Content and Design will return to accessibility issues and how to collab further on that, implementing the work research has done
No meetings the Friday after Thanksgiving (11.24)

Task Items

Items for next weeks agenda

[ ] Dev to present their process to content & design
[ ] Accessibility collabs in terms of alt text as a part of credits page issue
[ ] Roadmap - adjusting timeline and any other needs
[ ] Follow up on https://github.com/hackforla/expunge-assist/issues/270 in January

SamHyler commented 10 months ago

[November 17, 2023] Agenda and Notes

Attendees

Facilitator

[ ] Anita
[ ] Sam
[ ] Analicia

Notetaker

[ ] Sam
[ ] Anita
[ ] Alexis
[ ] Justin
[ ] Emma
[ ] Liz
[ ] Michelle
[ ] Analicia

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Emma
- [ ] Thea
- [ ] Yas
- [ ] Michelle
- [ ] Liz
- [ ] Justin

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Presentation from Sydney from Dev and questions
[ ] Team plans for the break: Content and Design pausing all Launch Prep issues that require cross-collab. Plans for Dev?
[ ] Adding tooltips for accessibility - collab on a solution to complex words needing definitions on the site (prep discussion for work that will happen in Jan 2024) - Related to this old issue https://github.com/hackforla/expunge-assist/issues/409
[ ] Accessibility collabs in terms of alt text as a part of the credits page issue
[ ] Roadmap - adjusting timeline and any other needs

FYI

Notes from Meeting

Task Items

Items for next weeks agenda

[x] Dev to present their process to content & design
[ ] Accessibility collabs in terms of alt text as a part of credits page issue
[ ] Roadmap - adjusting timeline and any other needs
[ ] Follow up on https://github.com/hackforla/expunge-assist/issues/270 in January

CBx3000 commented 8 months ago

[January 12, 2023] Agenda and Notes

Attendees

[ ] Curtis
[ ] Sam
[ ] Analicia
[ ] Michelle
[ ] Anita
[ ] Emma

Facilitator

[ ] Anita
[x] Curtis

Notetaker

[ ] Sam
[x] Anita
[ ] Alexis
[ ] Justin
[ ] Emma
[ ] Liz
[ ] Michelle
[ ] Analicia
[ ] Thea
[ ] Yas
[ ] Curtis

Accountability and Support Check

[ ] Review assignments for each team member
- [ ] Sam
- [ ] Anita
- [ ] Emma
- [ ] Thea
- [ ] Yas
- [ ] Michelle
- [ ] Liz
- [ ] Justin

Recurring items:

[ ] UXR updates

New Meeting Items

[ ] Welcome Back !
[ ] Monday's Dev / Design / Product @ 4:30 pm PST meeting is now Monday's PM meeting @ 4:00 pm PST
[ ] Content Team Leadership Transition
[ ] Content + Design Collaboration Process
1. Treat each issue as a sprint (Those assigned will lead end to end process /plan)
2. Assess research needs
3. Use Slack/ Figma/ Github to communicate async for efficiency
4. Document process on Github/ Figma
5. Hand over to Dev
6. Update Leads and PMs of work if needed
[ ] Content Team Figma Update
1. Grids- Wireframes, Master Pages , WIP issues
2. Figma Background adjustment
[ ] Roadmap (Additional dates added, Issues on the board that are not on the roadmap )

[ ]Tasks without an Issue made

Accessibility: Implementing Alt Text (Low priority)
Status?
Need to create an issue for this
Branding Initiatives (high priority)
This is all things branding
970
Creating a Contact Form (Level of Priority ?)
Per Bonnie’s request, she would like us to create a Contact Form that is filtered through her Connected to #687

[ ] Issues that need to be Prioritized

Glossary and Tool Tips: (Level of Priority ?)
409

1087

1088

1089

1090

478 ?

999 ?

*Output generated statement directly into MC-031 (Level of Priority ?)

270

Non-negotiable? Table for post-launch?
Issues to complete for Launch
About Us (high priority)

1050

1053

1056
Improve Advice Page (Level of Priority ?)
Overlaps with #982
Improve short input fields (Level of Priority ?)

982
Not as simple as it may seem. It overlaps with #981. Would need to discuss further with research and team. The assumption is that instructions on Advice page are not clear…ongoing initiative
Privacy Policy (high priority)

231
Design/Color System (medium priority)
Dependent on Branding

FYI

[ ] Lane will be out this month. Reach out Sydney for Dev related questions

Notes from Meeting

[ ] Change of meetings: UXR will have there first meeting next week. Everyone is invited to PM meetings, just reach out to PMS to be added to calendar list
[ ] Need to update google calendar and VRMS for new PM meeting
[ ] Sydney is spearheading a lot of the process work for us and will be joining the PM meetings to work on these things (creating issues, anything github)
[ ] Going to take remove Dev/Design/PM meeting and team can always join PM meeting and encourage using Slack to reach out to Dev
[ ] Reaching out to Sam: make sure to add Emma and Curtis too so they can help answer questions. Sam will be acting as an advisor while finishing
[ ] New cycle: Implementing sprints
[ ] Content and Design agreed with having designers and writers continue leading issues. Emphasized on communication. Using Slack and Figma to communicate. We want to continue using team meetings for stand-ups and status updates. Also using Github comments to address time it will take to complete the issue. Syndey is working on best practices and automation for using Github and accountability. The website team uses comments on Github to share how long it would take to complete a task and there is an automation that will remind us of the goal placed. We also talked about adding a guideline on team workflow to the team wiki but also putting in place the requirement to review important docs before taking on an issue
[ ] Anita shared that next week she will go over Figma updates the Design team did over the break
[ ] We talked about tasks that currently don't have issues and need to be made. We will talk to Syndey on Monday about Contact Form and Alt text

Task Items

Items for next weeks agenda

[ ] Figma updates by Design team