Label and milestone review and audit

[ExperimentsInHonesty]

Overview

We need to perform a weekly check on issues to make sure they all conform to our label and milestone schema.

Action Items

• [ ] Check the following to make sure that they are all 0 open (Links for checking to make sure that all issues either have a _ or a __ missing label)
  • [ ] Role
  • [ ] size
  • [ ] feature
  • [ ] milestone
    • [ ] Add any label missing (e.g., a new feature label go added to the project, but didn't yet get added here) and update link
  • [ ] issues that have not yet been added to project board
    • [ ] add to project board
• [ ] if changes were made, recheck to make sure all links ended up 0/0
• [ ] Audit for issues with Missing labels (to determine if we are making progress)
  • [ ] Copy this audit report format to a comment below

    
    Date: 

• [ ] Did you have to update the 0/0 links above? if yes, please say what you did (e.g, Added features to the features check above or added an issue to the project board that has not been added yet).
• [ ] Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • [ ] size, ending at
  • [ ] features, ending at
  • [ ] role, ending at
  • [ ] milestone, ending at
  • [ ] Number of issues in the new issue approval column
  • [ ] Number of issues in the icebox with no dependency

  • [ ] perform audit, adding your numbers to your audit report comment
    • [ ] Role
    • [ ] size
    • [ ] feature
    • [ ] milestone
    • [ ] Number of issues in the New Issue Approval column
    • [ ] Number of issues without dependency labels in the icebox

[Benbaillou]

@entrotech @fancyham @souronion @ryu-jieun @LIlinit - Team, I will work on cleaning the issues and adding correct labels. I shall ask you some information during this task on your issues.

[Benbaillou]

Date: 12/7/21

• [x] Did you have to update the 0/0 links above? if yes, please say what you did (e.g, Added features to the features check above or added an issue to the project board that has not been added yet).
• [x] Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • [x] size, ending at: 64
  • [x] features, ending at: 4
  • [x] role, ending at: 3
  • [x] milestone, ending at: 93

I added a project that was missing from the board as well as feature and milestone missing.

[Benbaillou]

Date: 12/14/21

Did you have to update the 0/0 links above? if yes, please say what you did (e.g, Added features to the features check above or added an issue to the project board that has not been added yet). Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)

Status size, ending at: 59 features, ending at: 1 (labeled "New feature") role, ending at: 0 milestone, ending at: 92

Done I added a project that was missing from the board as well as feature and milestone missing.

Note: Size - Action taken: Ben asked his team to size their own issues by end of the week Milestone - Roadmap under validation => milestones to be created and labelled by Mid-January 2022

[ExperimentsInHonesty]

Number of issues in the New Issue Approval column: 34 number of issues assigned to people in the New Issue Approval column: 8

[Benbaillou]

Date: 01/04/21

Status size, ending at: 58 features, ending at: 1 (labeled "New feature") role, ending at: 0 milestone, ending at: 92

[ExperimentsInHonesty]

Number of issues in the New Issue Approval column: 34 number of issues assigned to people in the New Issue Approval column: 7

[Benbaillou]

Date: 01/11/22

Did you have to update the 0/0 links above?

• [x] No - everything was at 0/0
• [ ] yes Done: N/A

Status

• size, ending at: 55 => Done: issues closed or sized

• features, ending at: 1 (labeled "New feature")

• role, ending at: 0

• milestone, ending at: 95 => Done: 3 new issues added

• Number of issues in the New Issue Approval column: 31

• Number of issues assigned to people in the New Issue Approval column: 3 ( To check for Figure out how to internationalize a React site for English and Spanish #12 if the assignee is still an active engineer part of the team => question asked to John)

Note Size: 1 - Gigi and Ben to meet 01/15 to have a first sizing overview 2 - John, Bryan Gigi and Ben to meet to size and clean the board w/c 17 Jan

Milestone: Roadmap under validation => milestones to be created and labelled by Feb 2022

Details Closed issues: GPS button doesn’t work? #1044 Allow top nav filtering CTA buttons to be turned on or off #701 Create MVP User Flows #485
Issues moved to "Prioritised": Implement a Share button for Food Seekers #684

[Benbaillou]

Date: 01/18/22

Did you have to update the 0/0 links above?

• [x] No - everything was at 0/0

• [ ] yes

• size, ending at: 53 => Done: issues closed or sized

• features, ending at: 1 (labeled "New feature")

• role, ending at: 0

• milestone, ending at: 97 => Done: 3 new issues added

• Number of issues in the New Issue Approval column: 31

• Number of issues assigned to people in the New Issue Approval column: 3

Note

Sizing: John, Bryan Gigi and Ben to meet to size and clean the board w/c 17 Jan

[Benbaillou]

Date: 01/25 /22

• [x] Did you have to update the 0/0 links above? if yes, please say what you did (e.g, Added features to the features check above or added an issue to the project board that has not been added yet).
• [x] Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • [x] size, ending at 27 (vs 53 last week)
  • [x] features, ending at 0 (vs 0 last week)
  • [x] role, ending at 0 (vs 0 last week)
  • [x] milestone, ending at 97 (vs 97 last week)

[Benbaillou]

Date: 01/25 /22

• [x] Did you have to update the 0/0 links above? if yes, please say what you did (e.g, Added features to the features check above or added an issue to the project board that has not been added yet).
• [x] Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • [x] size, ending at 27 (vs 27 last week)
  • [x] features, ending at 0 (vs 0 last week)
  • [x] role, ending at 0 (vs 0 last week)
  • [x] milestone, ending at 97 (vs 97 last week)

[Benbaillou]

Date: 01/25 /22

• [ ] Did you have to update the 0/0 links above? if yes, please say what you did (e.g, Added features to the features check above or added an issue to the project board that has not been added yet).
• [ ] Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • [ ] size, ending at 27 (vs 27 last week
  • [ ] features, ending at 0 (vs 0 last week)
  • [ ] role, ending at 0 (vs 0 last week)
  • [ ] milestone, ending at 96 (vs 97 last week)

[Benbaillou]

Date: 02/15 /22

• [ ] Did you have to update the 0/0 links above? if yes, please say what you did (e.g, Added features to the features check above or added an issue to the project board that has not been added yet).
• [ ] Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
• [ ] size, ending at 27 (vs 27 last week
• [ ] features, ending at 0 (vs 0 last week)
• [ ] role, ending at 0 (vs 0 last week)
• [ ] milestone, ending at 97 (vs 96 last week)

[staceyrebekahscott]

@itserindean FYI, moved this to In Progress and added myself, Rylan and Yi Min as assignees. Note that I have also assigned myself to issue #1088 as per my conversation with Bonnie asking me to review and revise the milestones to include Impact Sprint goals.

[staceyrebekahscott]

Started spreadsheet to reevaluate labels and milestones: Labels and Milestones Revised Aug 2022

Label review is necessary because there are too many labels to be useful. Reducing # of labels and clarifying their usage will make them more effective, and improve issue workflow.

• not being used at all
• too specific to be frequently used
• vague/ no description for usage
• redundant with a process or another similar label

Milestone review is necessary because the ones in Github are outdated. There are several docs for Milestones and Roadmaps but it does not appear as if any one of them is current. Need to establish Roadmap and Milestones to match current project objectives, which also need to be clearly identified.

• [ ] Complete spreadsheet of label and milestone review
• [ ] Review labels with the group and confirm understanding of usage
• [ ] If procedure replaces a label, confirm understanding of procedure and/ or detail procedure in column heading
• [ ] Review roadmap/ milestone docs and determine if any are still current
• [ ] Build new roadmap/ milestones and review with the team to get consensus
• [ ] Update milestones in Github

[staceyrebekahscott]

Selected milestones for all issues in In Progress and most in Prioritized Backlog. The ones not properly marked in the Prioritized Backlog are Dev and I am not sure how they will fit into the new milestones. And the current milestones are subject to change, but they are the matched to the most relevant of the current milestones in Github.

[staceyrebekahscott]

Selected milestones for issues in Prioritized Backlog, Waiting and Icebox. Any issues with the Missing: Milestone label does not fit into any current milestone. Started updating Missing: Size labels.

[staceyrebekahscott]

Closed Milestone: Embeddable Widget 1.0: No open issues, All issues closed.

Closed Milestone: Embedible Widget 2.0: It is not clearly defined as part of a current roadmap.

[staceyrebekahscott]

Added New Milestone: Process Improvements- Impact Sprints 2022 Added New Milestone: Volunteer Engagement- Impact Sprints 2022 Added New Milestone: Partnership Engagement- Impact Sprints 2022

Closing this issue as completed, as a new process to address label and milestone review will be developed via issue #1323.

[sumit-sharma92]

Date: 2024-09-25

• [x] Did you have to update the 0/0 links above? if yes, please say what you did (e.g, Added features to the features check above or added an issue to the project board that has not been added yet).
  • We had to edit the exclusion list and add missing labels to 70+ issues
• [x] Report what the numbers are on issues that are missing labels (e.g., size, ending at 12/5)
  • [x] size, ending at 30/25
  • [x] features, ending at 59/2
  • [x] role, ending at 24/1
  • [x] milestone, ending at 78/51
  • [x] Number of issues in the new issue approval column 23
  • [x] Number of issues in the icebox with no dependency 70