Drive Audit: Open Community Survey

[BCHEN222]

Overview

We need to audit the drive so that we can know what files to move and if the receiving end is ready.

Action Items

Prep

For each of the following items, there are instructions in the wiki. Copy the instruction for next item to be checked off (must do them in order), to a comment below and then complete the item, and hide the comment.

• [x] Find Program Area
• [x] Get Old Drive link
• [x] Identify if there are files in the old folder
• [x] Check that drivemigration@ has access to New Google Drive for this project
• [ ] Get Project Roster link

Audit

• [x] Create Audit Template
• [ ] Perform Drive Migration Audit

File Moving

• [ ] Invite file owners to our next file moving party
• [ ] Once file moving party is completed, add a comment about what is outstanding and move to Questions and Review Column

Resources/Instructions

Project specific links

2.1 Program Area: Citizen Engagement 2.2 Open Community Survey old GDrive 2.3 Open Community Survey new GDrive 2.4 [Open Community Survey Roster] 2.5 Open Community Survey Drive Migration Audit 2.6 [older migration template - audit and move info into new template]

[ExperimentsInHonesty]

Added drivemigration to the new drive and linked above

[ExperimentsInHonesty]

Get Old Drive link

• [x] Go to HfLA old drive structure
• [ ] If the Program Area is a Community of Practice, Go into the folder for the Communities of Practice
• [x] else, Go into the folder Projects by Program Area
  • [x] Go into the folder for the Program Area
• [x] Find the old folder for the project
• [x] Right-click on the drive, Choose Get Link
  • [x] Select Copy Link
  • [x] Select Done
• [x] add old drive folder link to resource 2.2
• [x] remove the status: needs old drive folder links label
• [x] check the box for Get Old Drive link in the Action items of this issue
• [x] Close the tabs you just opened (wiki and drive)
• [x] Hide this comment as RESOLVED, you are finished with this step

If the old folder does not exist

• [ ] add a comment with the text

  There was no folder for this project in the old drive

• [ ] add the label status: old drive not found
• [ ] unassign yourself from the issue
• [ ] put issue into the Questions/Review column of the project board
• [ ] check the box for Get Old Drive link in the Action items of this issue
• [ ] remove the status: needs old drive folder links label
• [ ] Hide this comment as RESOLVED, you are finished with this step

[ExperimentsInHonesty]

Identify if there are files in the old folder

• [x] Open the resource 2.2
• [x] are there files in it?
  • [x] yes
  • [x] Remove the status: check if files to move label
  • [x] check the box for Identify if there are files in the old folder in the Action items of this issue
  • [x] Close the tabs you just opened (wiki and drive)
  • [x] Hide this comment as RESOLVED, you are finished with this step
  • [ ] if no, continue below

If there are no files to move

• [ ] add a comment with this text

  there are no files in the old folder to be moved, and it:
  - [ ] has folders
  - [ ] does not have folders or files (entirely empty)

• [ ] Remove the status: check if files to move label
• [ ] Add the status: there were no files or old drive label
• [ ] check the box for Identify if there are files in the old folder in the Action items of this issue
• [ ] Close the tabs you just opened (wiki and drive)
• [ ] close issue

[ExperimentsInHonesty]

Create Audit Template

• [x] go to Template for Drive Audit
• [x] Select USE TEMPLATE button
  • [ ] add a link to the new document at resource 2.4
    • [ ] rename file to [Replace Project Name] Drive Migration Audit
    • [ ] move file to project drive
      • [ ] choose move icon or file menu item, Move in the [Replace Project Name] migration audit document
      • [ ] use back arrow (top left)
      • [ ] choose Shared Drives
      • [ ] open project drive
      • [ ] open folder inside project drive (with same name as project drive)
      • [ ] choose Move here
      • [ ] choose Move
• [ ] remove status: needs audit template label
• [ ] add status: audit drive label
• [ ] check the box for Create Audit Template in the Action items of this issue
• [ ] Close the tabs you just opened (wiki and spreadsheet)
• [ ] Hide this comment as RESOLVED, you are finished with this step

[ExperimentsInHonesty]

Create Audit Template

• [x] go to Template for Drive Audit
• [x] Select USE TEMPLATE button
  • [x] add a link to the new document at resource 2.5
    • [x] rename file to [Replace Project Name] Drive Migration Audit
    • [ ] move file to project drive
      • [x] choose move icon or file menu item, Move in the [Replace Project Name] migration audit document
      • [x] use back arrow (top left)
      • [x] choose Shared Drives
      • [x] open project drive
      • [x] open folder inside project drive (with same name as project drive)
      • [x] choose Move here
      • [x] choose Move
• [x] remove status: needs audit template label
• [x] add status: audit drive label
• [x] check the box for Create Audit Template in the Action items of this issue
• [x] Close the tabs you just opened (wiki and spreadsheet)
• [x] Hide this comment as RESOLVED, you are finished with this step

[Rabia2219]

There is an open issue for this in the OCS repo https://github.com/hackforla/open-community-survey/issues/29