Drive Audit: Messaging Project

[BCHEN222]

Overview

We need to audit the drive so that we can know what files to move and if the receiving end is ready.

Overview

We need to audit the drive so that we can know what files to move and if the receiving end is ready.

Action Items

Does drivemigration@ have access to New Google Drive for this project

• [x] open resource 1.0 link
• [x] search for project name
• [ ] Answer if you find it
  • [ ] no
    • [ ] if no, add label: need shared drive access
    • [ ] unassign yourself from the issue
    • [ ] put issue back into the prioritized backlog column
      • [x] yes
      • [x] Add the link to the drive to resource 2.2 below

Create Audit Template

• [x] go to Template for Drive Audit link (resource 1.1)
• [x] Select USE TEMPLATE button
  • [x] add a link to the new document at resource 2.3
    • [x] rename file to Messaging Project Drive Migration Audit
    • [x] move file to project drive
      • [x] choose move icon or file menu item, Move in the Messaging Project migration audit document
      • [x] use back arrow (top left)
      • [x] choose Shared Drives
      • [x] open project drive
      • [x] open folder inside project drive (with same name as project drive)
      • [x] choose Move

Find Program Area

• [x] Open GDM: Active Project List (resource 1.3)
• [x] Find the Program Area for the project on the spreadsheet (add to resources 2.4)
• [ ] If there is no program area for this project, add a comment and put this in the Questions/Review column of the project board.

Get Old Drive link

• [x] Open the HfLA old drive structure (resource 1.2)
• [ ] Find the old folder for the project
  • [x] If the old folder does not exist
    • [x] add a comment with the text

       There was no folder for this project in the old drive

    • [x] add the label status: need folder links
    • [x] unassign yourself from the issue
    • [x] put issue back into the prioritized backlog column
• [ ] add old drive folder link to resource 2.1

Identify if there are files in the old folder

• [ ] are there files to move?
  • [ ] if no, add a comment with this text

    there are no files in the old folder to be moved, and it:
    - [ ] has folders
    - [ ] does not have folders or files (entirely empty)

    • [ ] close issue
  • [ ] add status: audit drive label and remove other status labels that are not applicable
  • [ ] go on to next instructions or pause (if pausing, see resource 1.4)

Fill out Drive Migration Audit spreadsheet (vague)

• [ ] use worksheet to identify files to move
• [ ] is file structure the same (for where the new files go)

Product Managers

• [ ] Engage with product managers
  • [ ] Make sure all necessary people are added to the new shared drive (below)
    • [ ] Once added, confirm information in worksheet
  • [ ] Ask PM to comment their meeting times on this issue
  • [ ] Show pm demo of file migration and how to use spreadsheet and teach them permissions
  • [ ] Ask product manager if they are able to communicate with old members to get files moved
  • [ ] If yes, then assign them the issue
  • [ ] Once files moved, close issue with a comment

Resources/Instructions

Templates and sources

1.0 Google Shared Drive 1.1 Template for Drive Audit 1.2 HfLA old drive structure 1.3 GDM: Active Project List 1.4 Make sure it has the right status label, unassign yourself, put back into the prioritized backlog

Project specific links

2.1 [Messaging Project old GDrive] 2.2 Messaging Project new GDrive 2.3 Messaging Project Drive Migration Audit 2.4 Program Area: Civic Tech Infrastructure 2.5 [older migration template - audit and move info into new template]

[ExperimentsInHonesty]

added drivemigration to new drive

[Rabia2219]

There was no folder for this project in the old drive

[ExperimentsInHonesty]

Closing because this project started after the new drives were created.