Drive Audit: Civic Tech Jobs

[CharityLai6]

Overview

We need to audit the drive so that we can know what files to move and if the receiving end is ready.

Prerequisite

• access to the 1Password vault for Google Drive Migration
• know your GitHub username and password so that you can use it in a new browser

Action Items

Prep

For each of the following items, there are instructions in the wiki. Copy the instruction for next item to be checked off (must do them in order), to a comment below and then complete the item, and hide the comment.

• [x] Find Program Area
• [x] Get Old Drive link
• [ ] Identify if there are files in the old folder
• [ ] Check that drivemigration@ has access to New Google Drive for this project
• [ ] Get Project Roster link

Audit

• [ ] Create Audit Template
• [ ] Perform Drive Migration Audit

File Moving

• [ ] Invite file owners to our next file moving party
• [ ] Once file moving party is completed, add a comment about what is outstanding and move to Questions and Review Column

Resources/Instructions

Project specific links

2.1 Program Area: Civic Tech Infrastructure 2.2 [Civic Tech Jobs old GDrive] 2.3 [Civic Tech Jobs new GDrive] 2.4 [Civic Tech Jobs Roster] 2.5 [Civic Tech Jobs Drive Migration Audit] 2.6 [older migration template - audit and move info into new template]

[ExperimentsInHonesty]

Find Program Area

• [x] Open GDM: Active Project List
• [x] Find the Program Area for the project on the spreadsheet
• [x] Add the program area name to resource 2.1
• [x] remove the status: needs program area label
• [x] check the box for Find Program Area in the Action items of this issue
• [x] Hide this comment as RESOLVED, you are finished with this step

If no Program Area found

• [ ] add this comment to your issue

  I could not find a program area on the spreadsheet for this project

• [ ] Move the issue to the Questions/Review column of the project board

[ExperimentsInHonesty]

Get Old Drive link

• [x] Go to HfLA old drive structure
• [ ] If the Program Area is a Community of Practice, Go into the folder for the Communities of Practice
• [ ] else, Go into the folder Projects by Program Area
• [x] Go into the folder for the Program Area
• [ ] Find the old folder for the project
• [ ] add old drive folder link to resource 2.2
• [ ] remove the status: needs old drive folder links label

If the old folder does not exist

• [x] add a comment with the text

  There was no folder for this project in the old drive

• [x] add the label status: old drive not found
• [x] unassign yourself from the issue
• [x] put issue into the Questions/Review column of the project board
• [x] check the box for Get Old Drive link in the Action items of this issue
• [x] remove the status: needs old drive folder links label
• [ ] Hide this comment as RESOLVED, you are finished with this step

[ExperimentsInHonesty]

There was no folder for this project in the old drive