IBT: PM

[madcharlie02]

Overview

This issue tracks the agenda for our weekly meetings

Changes Made

2024-02-03 - #47 issue added to 'Review to see if there are any members to Onboard or Offboard' in the template.

Issue Template

## [Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] #24 

### Recurring items
 - [ ] review any issues that are in the [new issue approval column](https://github.com/hackforla/incubator/projects/1#column-19648741)
 - [ ] reviewing any issues in the [questions and review column](https://github.com/hackforla/incubator/projects/1#column-19648744)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each Team member
       - [ ] [Charles](https://github.com/hackforla/incubator/issues/assigned/madcharlie02)
       - [ ] [Bonnie](https://github.com/hackforla/incubator/issues/assigned/ExperimentsInHonesty)
       - [ ] [Jason](https://github.com/hackforla/incubator/issues/assigned/JasonEb)
       - [ ] [Jenny](https://github.com/hackforla/incubator/issues/assigned/jennyc910)
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label](https://github.com/hackforla/incubator/issues?q=is%3Aopen+is%3Aissue+label%3Aepic) and define how to break down further
- [ ] Review to see if there are any members to Onboard or Offboard 
      - [ ]  #27 

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Please provide update
1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures or links* (if necessary): "Add any pictures or links that will help illustrate what you are working on."

Links to other agenda issues for your team

(so that you can easily post on their agendas items that come up at yours)

• 22

Previous Meetings (link to each comment with the date)

2023-10-01 2023-10-08 2023-10-22

[madcharlie02]

2023-10-01 Meeting Agenda

Prework to prep for meeting

• [ ] #

Recurring items:

• [ ] review any issues that are in the [new issue approval column]
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [ ] [Name of Person]
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with [epic label] and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #

New Items

• [ ]
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

-

Notes from Meeting

Task Items

• [x] Bonnie add project board
• [x] Bonnie add nyarly to incubator repository
• [x] Charles: make rest of size labels:
  • https://github.com/hackforla/product-management/wiki/Size-Labels
  • https://github.com/hackforla/incubator/labels

Items for Next Agenda

• [ ] Discuss and create complexity labels

• [ ]

[madcharlie02]

2023-10-08 Meeting Agenda

Prework to prep for meeting

• [ ] #

Recurring items: Happens on the ____ meeting

• [ ] review any issues that are in the [new issue approval column]
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [ ] [Name of Person]
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with [epic label] and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #

New Items

• [ ]
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

-

Notes from Meeting

Task Items

• [ ] PM Training
• [ ] Update IBT wiki page
• [ ] Followup to Terraform Education:

"Hey, how much Terraform do you know? :one: Fluent :two: Quite comfortable 2 @Tyson Miller , @chelsey (she/her) :three: Some 4 @Sidharth Shyamsukha , @Jason Ebueng (he/him) , @Tamara , @Akash Mishra :four: Almost none 4 @Alex Law , @Kazushi Rickert , @Paul Espinosa , @Alejandro Gomez

[ExperimentsInHonesty]

Item for todays agenda

• [x] remove next weeks Tuesday's meeting, it conflicts with onboarding
• [x] remove meeting on the 31st., it conflicts with halloween

[ExperimentsInHonesty]

2023-10-22 Meeting Agenda

Prework to prep for meeting

• [ ] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [ ] reviewing any issues in the questions and review column
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [ ] Charles
    • [ ] Bonnie
    • [ ] Jason
    • [ ] Judson
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #

New Items

• [ ]
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

-

Notes from Meeting

• created a template for this issue
• created a template for #22
• removed next two Tuesday meetings (1 for onboarding, 1 for Halloween)

Task Items

• [ ] Make an onboarding and offboarding issue
• [ ] Bonnie will make an onboarding/offboarding issue
• [x] Charles will use the ops roster to build a IBT: roster sheet
• [x] Charles will reach out to Jason and Judson, asking them the following

  We had to cancel several Incubator mgmt meetings
  10-24 (conflicts with onboarding)
  10-31 (conflicts with halloween)
  The next tuesday is falling on Election day 11-7.  Can you make that meeting or should we cancel it too?

Items for next agenda

• [ ] use new onboarding issue to onboard all the people that responded or were @ messaged in Bonnie's message of 2023-10-11

[madcharlie02]

2023-10-29 Meeting Agenda

Prework to prep for meeting

• [ ] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [ ] reviewing any issues in the questions and review column
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [ ] Charles
    • [ ] Bonnie
    • [ ] Jason
    • [ ] Judson
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #

New Items

• [ ]
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

-

Notes from Meeting

Task Items

• Update contents on team wiki page: https://github.com/hackforla/incubator/wiki/The-Team

Items for Next Meeting

• Update roster to have current and former team auto-build
• Update contents on team wiki page: https://github.com/hackforla/incubator/wiki/The-Team
• Onboard new members not yet onboarded

[madcharlie02]

2023-11-18 Meeting Agenda

Prework to prep for meeting

• [x] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [ ] reviewing any issues in the questions and review column
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [ ] Charles
    • [ ] Bonnie
    • [ ] Jason
    • [ ] Judson
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #

New Items

• [x] https://hackforla.slack.com/archives/CV7QGL66B/p1697078455017279
• [x] Add Tyson to VRMS project
• [x] https://docs.github.com/en/get-started/writing-on-github/working-with-saved-replies/using-saved-replies
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

-

Notes from Meeting

Task Items

• Make an onboarding and offboarding issue

[robinglov]

[Date ] Meeting Agenda

Prework to prep for meeting

• [ ] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [ ] reviewing any issues in the questions and review column
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [ ] Charles
    • [ ] Bonnie
    • [ ] Jason
    • [ ] Judson
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard

New Items

• [x] Review IAM notes from Ops meeting and to-do items
• [ ] Reach out to Chelsey and find out how she wants these items added to the Ops agenda
  • [ ] AWS Add user demo for people. Purpose: to find out if sign-in URLs are unique to each user or whether there can be one URL for all users.
  • [ ] Need clarification on which team (Incubator or Ops) is responsible for level I set up tasks.
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

• Bonnie reached out to Chelsey to give proper permissions in AWS. Will meet and follow-up.

Notes from Meeting

• 100% Infrastructure as code. Challenge will be controlling merge teams.
• Robin will follow up with Tyson to see if he has any roadblocks
• See if we can get Judson and Chelsey to Tuesday leads meeting (Robin will reach out preference for leads vs ops meeting discussions. Add agenda )

Task Items

• [x] Make an onboarding and offboarding issue
• [ ] Create a write-up of how we want the Incubator code buckets to be siloed. Need automated way to PRs to only affect single project and not commit other project code.

[robinglov]

2024-02-04 Meeting Agenda

Prework to prep for meeting

• [x] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [x] reviewing any issues in the questions and review column
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #47

New Items

• [x] #47 - finish links
• [x] Pending PRs
• [x] Contributing.md file roadblock
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

Team page is updated--needs to be reviewed

Notes from Meeting

Templates need to go into a separate issue before Tuesday. Robin will message Charles about this.

Task Items

• [ ] Add Charles to Figma account.
• [ ] Robin will create issue for contributing file before Tuesday

[robinglov]

2024-2-11 Meeting Agenda

Prework to prep for meeting

• [ ] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [ ] reviewing any issues in the questions and review column
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)

New Items

• [ ] #37 Discuss if this should move to Icebox.
• [ ] Add Charles to Figma
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

-

Notes from Meeting

Task Items

• Make an onboarding and offboarding issue

[ExperimentsInHonesty]

2024-02-18 Meeting Agenda

Prework to prep for meeting

• [x] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [x] reviewing any issues in the questions and review column
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [x] Charles
    • [x] Bonnie
    • [ ] Jason
    • [ ] Judson
    • [ ] Robin
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #27

New Items

• [x] Check to see if all the onboarding / offboarding issues got made. If not, define what is needed under tasks
• [x] Check to see if Charles is added to Figma account. If not, add him
• [x] On last agenda, 2 weeks ago it said Robin will create issue for contributing file before Tuesday, check to see if that got done.
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

-

Notes from Meeting

• Under the last agenda, there was an FYI, Team page is updated, I am assuming it's this: https://github.com/hackforla/incubator/wiki/The-Team, but it's not in the right format. The IBT roster needs some additional pages, and from that, we can copy the info to the team page.
• RG created the contributing issue https://github.com/hackforla/incubator/issues/27 and BW moved it into prioritized backlog and added milestone.
• We reviewed Issues assigned to Charles and Bonnie and added BW's issue to the leads agenda with note.

Task Items

• [x] Update roster, using Internship roster as example
• [x] Add as item to next agenda

• [ ] Run both Charles and Robin through the onboarding product issue https://github.com/hackforla/incubator/issues/47 to make sure they have all the right permission and access and that we don't need any updates to the product onboarding checklist template.

• [ ] Edit the Onboarding/Offboarding issue for Team members (not product) #27
  • [ ] the offboarding section has not been finished. It still references Internship.
  • [ ] the resources, are partially complete, but missing things you can find on the product onboarding issue #47

[ExperimentsInHonesty]

2024-02-25 Meeting Agenda

Prework to prep for meeting

• [x] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [x] reviewing any issues in the questions and review column
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [x] Charles
    • [ ] Bonnie
    • [ ] Jason
    • [ ] Judson
    • [ ] Robin
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #27

New Items

• Introduce new Graphic Designer for Incubator Logo
• [ ] BW: Run both Charles and Robin through the onboarding product issue https://github.com/hackforla/incubator/issues/47 to make sure they have all the right permission and access and that we don't need any updates to the product onboarding checklist template.
• [ ] BW: we need to reach out to everyone on the IBT roster](https://docs.google.com/spreadsheets/d/1kMuw8UWj3C4IebTwAmW3GluK2E1WcmUhsvyug0-kU_Y/edit#gid=0), via slack, with an update, and find out who is still on the team, so that we can mark some people as inactive. This will allow us to publish this page https://github.com/hackforla/incubator/wiki/The-Team.
• [ ] Do the tasks left over from last meeting if they are not yet checked off.
• [ ] Carry over Items to next meeting that don't get addressed

FYIs

• I have built a tab on the roster for Current Team and Former team, and I can show you how to update the wiki page when we are ready.

Notes from Meeting

• We onboarded Jenny
• Bonnie updated the roster with some additional fields

Task Items

• [ ] Add, adding people to the agendas, to the onboarding issues
• [ ] Audit the roster

[ExperimentsInHonesty]

2024-03-03 Meeting Agenda

Prework to prep for meeting

• [ ] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [ ] reviewing any issues in the questions and review column
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [ ] Charles
    • [ ] Bonnie
    • [ ] Jason
    • [ ] Judson
    • [ ] Robin
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #27

New Items

• [x] Introduce new PM
• [ ] BW: Run both Charles and Robin through the onboarding product issue https://github.com/hackforla/incubator/issues/47 to make sure they have all the right permission and access and that we don't need any updates to the product onboarding checklist template.
• [ ] BW: we need to reach out to everyone on the IBT roster, via slack, with an update, and find out who is still on the team, so that we can mark some people as inactive. This will allow us to publish this page https://github.com/hackforla/incubator/wiki/The-Team.
• [x] Do the tasks left over from last meeting if they are not yet checked off.
• [x] Carry over Items to next meeting that don't get addressed

FYIs

• I have built a tab on the roster for Current Team and Former team, and I can show you how to update the wiki page when we are ready.

Notes from Meeting

Looked through documentation and answered Jenny's questions about some of the more technical terms. She will continue asking questions in #56 and we will use that build out future Wiki pages.

Task Items

• [ ] JC: #60
• [ ] CM: will message Bonnie for text of the status update and send Slack messages to team members.

[robinglov]

[Date ] 2024-03-10

Prework to prep for meeting

• [ ] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [ ] reviewing any issues in the questions and review column
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [ ] Charles
    • [ ] Bonnie
    • [ ] Jason
    • [ ] Judson
    • [ ] Robin
    • [ ] Jenny
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #27

New Items

• [ ] BW: Run both Charles and Robin through the onboarding product issue https://github.com/hackforla/incubator/issues/47 to make sure they have all the right permission and access and that we don't need any updates to the product onboarding checklist template.

FYIs

Notes from Meeting

Task Items

[jennyc910]

2024-04-14 Meeting Agenda

Prework to prep for meeting

• [ ] #24

Recurring items

• [ ] review any issues that are in the new issue approval column
• [ ] reviewing any issues in the questions and review column
• [ ] Accountability and Support Check.
  • [ ] Review assignments for each Team member
    • [ ] Charles
    • [ ] Bonnie
    • [ ] Jason
    • [ ] Jenny
  • [ ] finish adding labels to the issue that are still missing them (see audit links above)
  • [ ] review issues with epic label and define how to break down further
  • [ ] Review to see if there are any members to Onboard or Offboard
    • [ ] #27

New Items

• [ ] Check on AWS Tutorial Update
• [ ] Unassign the following from any issues and PR
  • [ ] Judson
  • [ ] Robin

FYIs

-

Notes from Meeting

Task Items