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hackforla / internship

The Internship project provides an opportunity for students to work on open source projects in the fields of software, product development, project management, and UI/UX research and design at LA’s fastest growing Civic Tech non-profit organization during their summer.
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2022 Internship kickoff: what we need to do #115

Open ExperimentsInHonesty opened 2 years ago

ExperimentsInHonesty commented 2 years ago

Overview

We need a checklist for running the internship for 2022 so that we can set up timelines and prove out the steps and then refine for next year.

Action Items

Resources/Instructions

Brentwood PDF current email from flor

The Epic's issues

ExperimentsInHonesty commented 2 years ago

Email questions to send to Flor and Emily

Last year the opportunities were hard to understand for the volunteers. Our offering included 3 different positions while the rest of the internships were just one position. Would it be possible to have two different listings for each of the positions? Hack for LA Project Manager Hack for LA Software Engineer

Under compensation we noticed you used the term voluntary. Because Code for America (our fiscal sponsor is a non profit) the students can earn community service hours. Can we have the words "Community Service" where it currently says voluntary?

We noticed that there is a question in the Brentwood School 2022 Summer Internship Application (Current Student) from

The internship will be time-consuming. Please describe what other major time commitments you foresee having this coming summer, including extracurricular activities and sports, summer school, family trips, etc., and discuss how you will find time to be a successful, dedicated intern. Will you be sharing their answer with us? We did find that one of the interns last year, really did not have enough attention and availability to devote to the internship, and consequently he learned less and had less interactions with Mentors because he was unavailable when they were.

Thank you for your response to our question about Emails we have a followup question Q: We had quite a hard time getting the students to respond to emails. The main reason seemed to be lack of attention paid to their email accounts. We ended up texting them, but it was not as convenient. Is there something we can do to improve this beyond providing a calendar of expected communication dates?

A: The expectation is that students check their BWS email on a daily basis. We will be sure to emphasize the importance of responding to Internship Sponsors in a timely manner. Should you have any trouble getting in touch with specific students, please don’t hesitate to reach out to us.

Followup Question: Does this include the summer (before and during the internship?)

ask about deadline for getting them our draft for the website.

ExperimentsInHonesty commented 2 years ago

Example of prior year posting

hackforla.org Eligibility: Current 10th, 11th, 12th, College-age alum Industry: Computer Science (UI Design) Compensation: Voluntary Location: Virtual Number of Positions Available: 3 Time Frame: 5 days per week/4-6 weeks Description/Main Responsibilities: UI Designer Front-end Developer Special Projects Coordinator Skills Required: UI Designer Familiarity with design (Figma/Sketch) software and or a desire to learn A keen eye for aesthetics and details Willingness to keep team members informed of progress and availability Front End Developer Experience and/or interest in Computer Science General understanding or interest in/of key design principles. Proficiency or interest in learning HTML, CSS, JavaScript and jQuery. Experience or interest in graphic design applications such as Adobe Illustrator. Experience or interest in responsive and adaptive design. Good problem-solving skills. Special Projects Coordinator Online communication skills and follow through required. You will sometimes be the face of the organization so must be comfortable showing yourself on zoom. The ideal candidate will have patience and appropriate persistence with a busy executive. Must be a problem solver interested in knocking out deliverables WHILE rethinking how we could do things more effectively moving forward. Has a growth mindset. What professional experience and knowledge will interns gain from working at your organization? UI Designer The UI designer collaborates on defining the look and feel of the product, visualizing, and creating graphics including illustrations and layouts. You’ll be the one to shape the visual aspects of the website, product materials, exhibitions, and more. Your graphics should capture the attention of those who see them and communicate the right message. Front End Developer This team member will be responsible for implementing visual elements that are visible from the users vantage point within a web/mobile application. This means combining the art of design with the science of programming and translating UI/UX wireframing into code. Special Projects Coordinator This position will touch every functional area of our organization and is an opportunity to work directly with our Executive Director, who is a seasoned entrepreneur, and Civic Tech movement leader. This role is ideal for someone who wants insight into what running a fast-paced nonprofit looks like behind the scenes.
LINK Entertainment Eligibility: Current 10th, 11th, 12th, College-age alum Industry: Talent Management/Production Compensation: Voluntary Location: Virtual Number of Positions Available: 2 Time Frame: Number of weeks: 8-10, Days per week: 2, Hours per day: 8 Description/Main Responsibilities: Two day a week internship working for a talent management and production company. Intern will help to identify projects for clients, go through grids, answer phones, research, and read scripts. Intern should have a desire to work in the entertainment industry. Skills Required: Phones Computer work Client processing General administrative What professional experience and knowledge will interns gain from working at your organization? Script Coverage, Editing, Industry Knowledge and Experience.
ExperimentsInHonesty commented 2 years ago

Added this to issue #84 Add this info to our c&c analysis 2021 brentwood internship 6. Berkery Noyes Eligibility: Current 10th, 11th, 12th, College-age alum

Industry: Computer Programming

Compensation: Paid, Minimum Wage

Location: Virtual

Number of Positions Available: 1

Time Frame: 5 days a week, 10 weeks

Description/Main Responsibilities: Computer Programming Intern

Skills Required: Some Coding skills in Javascript

What professional experience and knowledge will interns gain from working at your organization? Learn how to work on a Software Development Team for a Finance Business

ExperimentsInHonesty commented 2 years ago

Added to issue #102 Timelime needs to include free code camp for a week before the internship starts 4 weeks of Internship Last week of internship is just Linkedin polishing

ExperimentsInHonesty commented 2 years ago

email from Flor with answers to recent questions

Interview Times As a general note, open interview time frames are set to take place during Brentwood Upper School contact time, activities period, late start, or after school.
Can you tell us what time the contact time, activities period and late start is? Or are these times specific to each student.

These times are shared among all students, making it easy to schedule meetings during their free time. Below are the times for each of these periods.

Contact Time:

Mondays 12:10 p.m. - 1:35 p.m.

Wednesdays 11:55 a.m. - 1:25 p.m.

Thursdays 1:20 p.m. - 1:40 p.m.

Late Start:

Wednesdays 8:00 a.m. - 9:20 a.m.

Activities:

Thursdays 9:05 a.m. - 9:35 a.m.

I am currently working on the best way to plan for and schedule interviews. More information will follow via email to all sponsors. Thanks for your patience!

Acceptance In the Timeline slide, there is no mention of when interns need to accept internships offered. And on the Sponsor Information slide, it says:

The Alumni Engagement Office aims to post and confirm all internship placements by April 18.

Does this mean Brentwood will let Sponsors know by April 18th which interns will be joining us?

To clarify, we seek to hear back from Sponsors by April 18 for internship placement and we hope to have student acceptances by Friday, April 29. Internal communication to students will include the April 29 deadline to confirm their participation in an internship.

Dropping out of the Internship once accepted What is Brentwood's expectation for notification both between the intern and the Sponsor and between the Sponsor and Brentwood?

We fully expect students and alumni to communicate with Sponsors AND the Alumni Engagement Office of their decision to either withdraw or “drop out” of an internship. While we highly discourage dropping out of an internship once accepted, we understand students have a variety of reasons for not attending or completing their internship - to this end, the best we can attempt is clear communication and full transparency throughout the entire process. (This question certainly brings forth more questions for us about improving our waivers and potentially crafting a contract for next year... thanks again for your inquiry.)

Removal If we have to remove an intern, what is the reporting process?

At the moment, we do not have a formal reporting process for removing a student from an internship. The Alumni Engagement Office is always open for a direct conversation with Sponsors but we fully expect sponsors to address any misconduct at work in accordance with individual company policies. That is all part of the learning experience for our students and alumni.

As we continue to build on this program, our goal is for students to take these opportunities with the utmost sense of responsibility. Additionally, we look forward to having a formal orientation for all accepted students and alumni that includes career advice so incidents like these are few and far between.

Emails We had quite a hard time getting the students to respond to emails. The main reason seemed to be lack of attention paid to their email accounts. We ended up texting them, but it was not as convenient. Is there something we can do to improve this beyond providing a calendar of expected communication dates?

The expectation is that students check their BWS email on a daily basis. We will be sure to emphasize the importance of responding to Internship Sponsors in a timely manner. Should you have any trouble getting in touch with specific students, please don’t hesitate to reach out to us.

In person vs Virtual on Zoom Last year, the internship was completely virtual. This year, we might do a single in person event in addition to the virtual meetings, dependent on Covid restrictions. Does Brentwood have any guidance for making sure that everyone who attends is fully vaccinated and boosted?

As Emily mentioned, all current Brentwood students must provide proof of full vaccination, which now includes the booster. Since we do not monitor the vaccination status of alumni, please be sure to communicate your company policy with all interns directly. Any protocol they may need to follow per your company is at their discretion.

Ask me Anything Perspective Intern Information Session Date and Time? Last year, we held an AMA to answer all the general questions. We would want to do that again, before interviewing them. Looking at the schedule you have provided, we are thinking that sometime between February 4th and February 20th would be ideal in order to give them time to decide if they want to apply. Do you have a suggestion of when would be best (date and time)?

In person? This is the event we would prefer to hold in person if covid allows. Could Brentwood provide the space for this? If not, we can hold it someplace else (if in person). Emily will be sure to update you once we know more about what may be possible for such an event on campus. Thank you so much for offering this, our students would absolutely love this opportunity!

ExperimentsInHonesty commented 2 years ago

To do's

Create issues for

ExperimentsInHonesty commented 2 years ago

Added these items to issue #33

ExperimentsInHonesty commented 2 years ago

Non urgent Reach out to company that did the paid internship last year in software development from brentwood #84 and ask them if they are going to do it again this year, and let them know that we have a recommendation from our internship cohort of 2021 who was a stand out developer.

priyatalwar commented 2 years ago

Update 1/28: Sent the email to BWS. Rabia and I created issues for the above.

ExperimentsInHonesty commented 2 years ago

To be created