Onboard & Offboard: Team members

[gracieama]

Dependencies

• Team members joining or leaving

Overview

We need to have a checklist of items to do when a team member [not product manager or UX lead] onboard and offboards so that the process can be consistent and fast.

Date Updated

• Created 2022-03-30
• This issue has fewer items on it then the onboard for product does. However, it pays to keep an eye on the template/changelog so that if there are other assets or instructions added, we can update this issue if appropriate

Action Items

• [ ] Check to see if the org template for this process has new steps in it, and if it does, update this issue and its template with content and add the last date you updated the template below
• [ ] Copy template to comment below
• [ ] Add name of person
• [ ] Check off as done

#### Onboard [replace with name and role]
- [ ] Slack channel membership
  - [ ] ```#internship```
  - [ ] ```#interns``` (if necessary)
     - [ ] not needed
- [ ] Add to Google calendar invites
   - [ ] Tuesday BA meeting (if necessary)
      - [ ] not needed
   - [ ] Tuesday Engineering meeting (if necessary)
      - [ ] not needed
   - [ ] Tuesday UX Research meeting (if necessary)
      - [ ] not needed
   - [ ] Tuesday Design meeting (if necessary)
      - [ ] not needed
   - [ ] Thursday All-team meeting
- [ ] Google Drive
   - [ ] Add to drive as Contributor
- [ ] Roster
  - [ ] Send [link](https://docs.google.com/spreadsheets/d/1G6IgfvTdfnJRPbqxPkqfQ3dOSf8nvYqy0JVifhY6QdU/edit#gid=2054073727)
  - [ ] Team member adds themselves
  - [ ] Check for Public
- [ ] GitHub _- if it asks you to open up an authenticator app, use your GitHub password instead_
     - [ ] Add to team write team
     - [ ] Add to base/read team
     - [ ] Confirm that their name is on their Github  
     - [ ] Assign them to the issue #101, add them to role call and accountability check 
- [ ] Figma
  - [ ] invite
  - [ ] acceptance
- [ ] 1password
     - [ ] invitation (if necessary)
       - [ ] not needed 
     - [ ] acceptance
     - [ ] add to vaults
       - [ ] Internship program (if necessary)
         - [ ] not needed 
       - [ ] Internship-UX  (if necessary)
         - [ ] not needed 
- [ ] Update team page on Wiki
   - [How to activate-inactivate team members from roster and wiki](https://github.com/hackforla/internship/wiki/How-to-activate-inactivate-team-members-from-roster-and-wiki)
- [ ] Add to email address(s)
   - [ ] internship@hackforla.org (if necessary)
      - [ ] not needed
   - [ ] internship-ux@hackforla.org (if necessary)
      - [ ] not needed
- [ ] Social Media Accounts with role assignment
   - [ ] Facebook (if necessary)
      - [ ] not needed
- [ ] Train how to 
   - [ ] login to team email account (if necessary)
      - [ ] not needed
   - [ ] setup chrome shortcut for adding to desktop (if necessary)
      - [ ] not needed

#### Offboard [replace with name and role]
- [ ] Remove from Google calendar invite
   - [ ] Monday PM meeting
   - [ ] Tuesday BA meeting
   - [ ] Tuesday UX Research meeting
   - [ ] Tuesday Engineering meeting
   - [ ] Tuesday Design meeting
   - [ ] Wednesday PM meeting (ad-hoc)
   - [ ] Thursday All-team meeting
 - [ ] 1password setup
    - [ ] ask an admin or in #admin channel on slack to remove team members from team vaults
       - [ ] Internship program
       - [ ] Internship - UI/UX
- [ ] Internship shared Google Drive
   - [ ] demote to viewer
- [ ] Internship - PII Google Drive
   - [ ] remove access to the drive
- [ ] Roster
  - [ ] mark as inactive
- [ ] GitHub
     - [ ] remove from write team
     - [ ] Un Assign them to the issue #101, remove them from role call and accountability check 
     - [ ] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check 
     - [ ] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
- [ ] Figma
  - [ ] remove from team
- [ ] Help them delete the desktop shortcut to email address if they made one
- [ ] Remove from email address(s)
   - [ ] internship@hackforla.org
   - [ ] internship-ux@hackforla.org
- [ ] Remove from Social Media Accounts with role assignment
   - [ ] Facebook
- [ ] Update Wiki
  - [How to activate-inactivate team members from roster and wiki](https://github.com/hackforla/internship/wiki/How-to-activate-inactivate-team-members-from-roster-and-wiki)

Resources/Instructions

• 1password.com
• Google Drive Link
• Internship Team Roster
• Check public at people page
• GitHub Team URL
  • base (read)
  • write
• Shortcut for adding a profile to the desktop: chrome://settings/manageProfile
• WIKI team page: https://github.com/hackforla/internship/wiki/The-Team
• Figma Internship Figma
• Forward emails to team members
• How to Add/Remove team members from HfLA website Internship project page (we do not have one yet)
• TWE Issue tab

• Prioritized backlog for UI/UX Research Roles

  org template updated 2022-02-23 Changelog

Related issues

• 123

• 124

• 136

[ExperimentsInHonesty]

@joshfishman the remaining items for Jason are

• [x] figuring out when the dev/design meeting is happening again and getting that updated on the calendar and getting him invited.
• [x] updating the wiki page with the current and former team to reflect people we have onboarded and offboarded (we probably should check this against the list in the current team agenda and update people as inactive on roster before the wiki page is updated.

[joshfishman]

@bonniewolfe thank you. The dev/design system meeting is 1pm PST Tuesdays.

[joshfishman]

Onboard Kristin Stockley - engineering

• [x] Slack channel membership
  • [x] #internship
  • [ ] #interns (if necessary)
    • [x] not needed
• [x] Add to Google calendar invites
  • [ ] Tuesday Design System Meeting
    • [x] not needed
  • [ ] Tuesday BA meeting (if necessary)
    • [x] not needed
  • [ ] Tuesday UX Research meeting (if necessary)
    • [x] not needed
  • [x] Thursday All-team meeting
• [x] Google Drive
  • [x] Add to drive as Contributor
• [x] Roster
  • [x] Send link
  • [ ] Team member adds themselves
  • [ ] Check for Public
• [ ] GitHub - if it asks you to open up an authenticator app, use your GitHub password instead
  • [ ] Add to team write team
  • [ ] Add to base/read team
  • [ ] Confirm that their name is on their Github
  • [ ] Assign them to the issue #101, add them to role call and accountability check
• [x] Figma
  • [x] invite
  • [ ] acceptance
• [ ] 1password
  • [ ] invitation (if necessary)
    • [ ] not needed
  • [ ] acceptance
  • [ ] add to vaults
    • [ ] Internship program (if necessary)
      • [ ] not needed
    • [ ] Internship-UX (if necessary)
      • [ ] not needed
• [ ] Update team page on Wiki
  • How to activate-inactivate team members from roster and wiki
• [ ] Add to email address(s)
  • [ ] internship@hackforla.org (if necessary)
    • [x] not needed
  • [ ] internship-ux@hackforla.org (if necessary)
    • [x] not needed
• [ ] Social Media Accounts with role assignment
  • [ ] Facebook (if necessary)
    • [x] not needed
• [ ] Train how to
  • [ ] login to team email account (if necessary)
    • [x] not needed
  • [ ] setup chrome shortcut for adding to desktop (if necessary)
    • [x] not needed

[pandanista]

Offboard - Brian Dick - UXR

• [x] Remove from Google calendar invite
  • [ ] Monday PM meeting
  • [ ] Tuesday BA meeting
  • [x] Tuesday UX Research meeting
  • [ ] Wednesday PM meeting (ad-hoc)
  • [x] Thursday All-team meeting
  • [x] 1password setup
  • [ ] ask an admin or in #admin channel on slack to remove team members from team vaults
    • [ ] Internship program
    • [ ] Internship - UI/UX
• [ ] Internship shared Google Drive
  • [ ] demote to viewer Brian was working on RQA, and we might still need his help on that topic. Will demote him to viewer once we wrap up RQA.
• [x] Internship - PII Google Drive
  • [x] remove access to the drive
• [x] Roster
  • [x] mark as inactive
• [x] GitHub
  • [ ] remove from write team. Brian was working on RQA, and we might still need his help on that topic. Will remove him from write team once we wrap up RQA.
  • [x] Un Assign them to the issue #101, remove them from role call and accountability check
  • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
  • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
• [ ] Figma
  • [ ] remove from team
• [ ] Help them delete the desktop shortcut to email address if they made one
• [x] Remove from email address(s)
  • [ ] internship@hackforla.org
  • [x] internship-ux@hackforla.org
• [ ] Remove from Social Media Accounts with role assignment
  • [ ] Facebook
• [x] Update Wiki
  • How to activate-inactivate team members from roster and wiki

[sunannie27]

Onboard [Emerald W, Michael M, Sarah W, designers]

• [x] Slack channel membership
  • [x] #internship
  • [ ] #interns (if necessary)
    • [x] not needed
• [x] Add to Google calendar invites
  • [x] Tuesday Design System Meeting
    • [ ] not needed
  • [ ] Tuesday BA meeting (if necessary)
    • [ ] not needed
  • [ ] Tuesday UX Research meeting (if necessary)
    • [ ] not needed
  • [x] Thursday All-team meeting
• [x] Google Drive
  • [x] Add to drive as Contributor
• [x] Roster
  • [x] Send link
  • [x] Team member adds themselves
  • [x] Check for Public
• [x] GitHub - if it asks you to open up an authenticator app, use your GitHub password instead
  • [x] Add to team write team
  • [x] Add to base/read team
  • [x] Confirm that their name is on their Github
  • [x] Assign them to the issue #101, add them to role call and accountability check
• [x] Figma
  • [x] invite
  • [x] acceptance
• [x] 1password
  • [x] invitation (if necessary)
    • [x] not needed
  • [x] acceptance
  • [x] add to vaults
    • [ ] Internship program (if necessary)
      • [x] not needed
    • [x] Internship-UX (if necessary)
      • [ ] not needed
• [x] Update team page on Wiki
  • How to activate-inactivate team members from roster and wiki
• [x] Add to email address(s)
  • [ ] internship@hackforla.org (if necessary)
    • [x] not needed
  • [ ] internship-ux@hackforla.org (if necessary)
    • [x] not needed
• [x] Social Media Accounts with role assignment
  • [ ] Facebook (if necessary)
    • [x] not needed
• [x] Train how to
  • [ ] login to team email account (if necessary)
    • [x] not needed
  • [ ] setup chrome shortcut for adding to desktop (if necessary)
    • [x] not needed

[sunannie27]

Offboard Jason and Natalie and Bryanna

[pandanista]

Offboard - Jessie Liu - UXR

• [x] Remove from Google calendar invite
  • [ ] Monday PM meeting
  • [ ] Tuesday BA meeting
  • [x] Tuesday UX Research meeting
  • [ ] Wednesday PM meeting (ad-hoc)
  • [x] Thursday All-team meeting
  • [ ] 1password setup
  • [ ] ask an admin or in #admin channel on slack to remove team members from team vaults
    • [ ] Internship program
    • [ ] Internship - UI/UX
• [x] Internship shared Google Drive
  • [x] demote to viewer
• [x] Internship - PII Google Drive
  • [x] remove access to the drive
• [x] Roster
  • [x] mark as inactive
• [x] GitHub
  • [x] remove from write team
  • [x] Un Assign them to the issue #101, remove them from role call and accountability check
  • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
  • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
• [x] Figma
  • [x] remove from team
• [ ] Help them delete the desktop shortcut to email address if they made one
• [x] Remove from email address(s)
  • [ ] internship@hackforla.org
  • [x] internship-ux@hackforla.org
• [ ] Remove from Social Media Accounts with role assignment
  • [ ] Facebook
• [x] Update Wiki
  • How to activate-inactivate team members from roster and wiki

[joshfishman]

Onboard Sana Ahmed + Alex Costas - Engineering

• [x] Slack channel membership
  • [x] #internship
  • [ ] #interns (if necessary)
    • [x] not needed
• [x] Add to Google calendar invites
  • [x] Tuesday Design System Development Meeting
    • [ ] not needed
  • [ ] Tuesday BA meeting (if necessary)
    • [x] not needed
  • [ ] Tuesday UX Research meeting (if necessary)
    • [x] not needed
  • [x] Thursday All-team meeting
• [x] Google Drive
  • [x] Add to drive as Contributor
• [ ] Roster
  • [x] Send link
  • [x] Team member adds themselves
  • [ ] Check for Public
• [x] GitHub - if it asks you to open up an authenticator app, use your GitHub password instead
  • [x] Add to team write team
  • [x] Add to base/read team
  • [x] Confirm that their name is on their Github
  • [x] Assign them to the issue #101, add them to role call and accountability check
• [x] Figma
  • [x] invite
  • [x] acceptance
• [x] 1password
  • [ ] invitation (if necessary)
    • [x] not needed
  • [ ] acceptance
  • [ ] add to vaults
    • [ ] Internship program (if necessary)
      • [ ] not needed
    • [ ] Internship-UX (if necessary)
      • [ ] not needed
• [ ] Update team page on Wiki
  • How to activate-inactivate team members from roster and wiki
• [x] Add to email address(s)
  • [ ] internship@hackforla.org (if necessary)
    • [x] not needed
  • [ ] internship-ux@hackforla.org (if necessary)
    • [ ] not needed
• [x] Social Media Accounts with role assignment
  • [ ] Facebook (if necessary)
    • [x] not needed
• [x] Train how to
  • [ ] login to team email account (if necessary)
    • [x] not needed
  • [ ] setup chrome shortcut for adding to desktop (if necessary)
    • [x] not needed

[joshfishman]

Onboard Sana Taquir & Aswathy S - Engineering

• [x] Slack channel membership
  • [x] #internship
  • [ ] #interns (if necessary)
    • [ ] not needed
• [ ] Add to Google calendar invites
  • [ ] Tuesday BA meeting (if necessary)
    • [x] not needed
  • [x] Tuesday Engineering meeting (if necessary)
    • [ ] not needed
  • [ ] Tuesday UX Research meeting (if necessary)
    • [x] not needed
  • [x] Thursday All-team meeting
• [x] Google Drive
  • [x] Add to drive as Contributor
• [x] Roster
  • [x] Send link
  • [ ] Team member adds themselves
  • [ ] Check for Public
• [x] GitHub - if it asks you to open up an authenticator app, use your GitHub password instead
  • [x] Add to team write team
  • [x] Add to base/read team
  • [ ] Confirm that their name is on their Github
  • [x] Assign them to the issue #101, add them to role call and accountability check
• [x] Figma
  • [x] invite
  • [ ] acceptance
• [x] 1password
  • [ ] invitation (if necessary)
    • [x] not needed
  • [ ] acceptance
  • [ ] add to vaults
    • [ ] Internship program (if necessary)
      • [x] not needed
    • [ ] Internship-UX (if necessary)
      • [x] not needed
• [ ] Update team page on Wiki
  • How to activate-inactivate team members from roster and wiki
• [x] Add to email address(s)
  • [ ] internship@hackforla.org (if necessary)
    • [x] not needed
  • [ ] internship-ux@hackforla.org (if necessary)
    • [ ] not needed
• [x] Social Media Accounts with role assignment
  • [ ] Facebook (if necessary)
    • [x] not needed
• [x] Train how to
  • [ ] login to team email account (if necessary)
    • [x] not needed
  • [ ] setup chrome shortcut for adding to desktop (if necessary)
    • [x] not needed

[joshfishman]

Offboard Sana Ahmed, Aswathy S,

• [x] Remove from Google calendar invite
  • [ ] Monday PM meeting
  • [ ] Tuesday BA meeting
  • [ ] Tuesday UX Research meeting
  • [x] Tuesday Engineering meeting
  • [ ] Wednesday PM meeting (ad-hoc)
  • [x] Thursday All-team meeting
  • [x] 1password setup
  • [ ] ask an admin or in #admin channel on slack to remove team members from team vaults
    • [ ] Internship program
    • [ ] Internship - UI/UX
• [x] Internship shared Google Drive
  • [ ] demote to viewer
• [x] Internship - PII Google Drive
  • [ ] remove access to the drive
• [ ] Roster
  • [ ] mark as inactive
• [x] GitHub
  • [x] remove from write team
  • [x] Un Assign them to the issue #101, remove them from role call and accountability check
  • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
  • [ ] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
• [x] Figma
  • [x] remove from team
• [x] Help them delete the desktop shortcut to email address if they made one
• [x] Remove from email address(s)
  • [ ] internship@hackforla.org
  • [ ] internship-ux@hackforla.org
• [x] Remove from Social Media Accounts with role assignment
  • [ ] Facebook
• [x] Update Wiki
  • How to activate-inactivate team members from roster and wiki

[joshfishman]

Onboard Tyler Bray - Engineering

• [x] Slack channel membership
  • [x] #internship
  • [ ] #interns (if necessary)
    • [ ] not needed
• [x] Add to Google calendar invites
  • [ ] Tuesday BA meeting (if necessary)
    • [x] not needed
  • [x] Tuesday Engineering meeting (if necessary)
    • [ ] not needed
  • [ ] Tuesday UX Research meeting (if necessary)
    • [x] not needed
  • [x] Thursday All-team meeting
• [x] Google Drive
  • [x] Add to drive as Contributor
• [x] Roster
  • [x] Send link
  • [ ] Team member adds themselves
  • [ ] Check for Public
• [x] GitHub - if it asks you to open up an authenticator app, use your GitHub password instead
  • [x] Add to team write team
  • [x] Add to base/read team
  • [x] Confirm that their name is on their Github
  • [ ] Assign them to the issue #101, add them to role call and accountability check
• [x] Figma
  • [x] invite
  • [ ] acceptance
• [x] 1password
  • [ ] invitation (if necessary)
    • [x] not needed
  • [ ] acceptance
  • [ ] add to vaults
    • [ ] Internship program (if necessary)
      • [ ] not needed
    • [ ] Internship-UX (if necessary)
      • [ ] not needed
• [ ] Update team page on Wiki
  • How to activate-inactivate team members from roster and wiki
• [x] Add to email address(s)
  • [ ] internship@hackforla.org (if necessary)
    • [x] not needed
  • [ ] internship-ux@hackforla.org (if necessary)
    • [x] not needed
• [x] Social Media Accounts with role assignment
  • [ ] Facebook (if necessary)
    • [x] not needed
• [x] Train how to
  • [ ] login to team email account (if necessary)
    • [x] not needed
  • [ ] setup chrome shortcut for adding to desktop (if necessary)
    • [x] not needed

[karina-sato]

Offboard Natalie Aguiar, Emerald Woodward, UX/UI Designer - 2024-03-21

• [x] Remove from Google calendar invite
  • [ ] Monday PM meeting
  • [ ] Tuesday BA meeting
  • [ ] Tuesday UX Research meeting
  • [ ] Tuesday Engineering meeting
  • [ ] Wednesday PM meeting (ad-hoc)
  • [x] Thursday All-team meeting
  • [ ] 1password setup
  • [ ] ask an admin or in #admin channel on slack to remove team members from team vaults
    • [ ] Internship program
    • [ ] Internship - UI/UX
• [ ] Internship shared Google Drive
  • [x] demote to viewer
• [ ] Internship - PII Google Drive
  • [ ] remove access to the drive
• [x] Roster
  • [x] mark as inactive
• [x] GitHub
  • [x] remove from write team
  • [x] Un Assign them to the issue #101, remove them from role call and accountability check
  • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
  • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
• [x] Figma
  • [x] remove from team
• [ ] Help them delete the desktop shortcut to email address if they made one
• [ ] Remove from email address(s)
  • [ ] internship@hackforla.org
  • [ ] internship-ux@hackforla.org
• [ ] Remove from Social Media Accounts with role assignment
  • [ ] Facebook
• [x] Update Wiki
  • How to activate-inactivate team members from roster and wiki

[joshfishman]

Offboard Sarah Williams - Engineering

• [x] Remove from Google calendar invite
  • [x] Monday PM meeting
  • [ ] Tuesday BA meeting
  • [ ] Tuesday UX Research meeting
  • [x] Tuesday Engineering meeting
  • [ ] Wednesday PM meeting (ad-hoc)
  • [x] Thursday All-team meeting
  • [x] 1password setup
  • [x] ask an admin or in #admin channel on slack to remove team members from team vaults
    • [ ] Internship program
    • [ ] Internship - UI/UX
• [x] Internship shared Google Drive
  • [x] demote to viewer
• [x] Internship - PII Google Drive
  • [x] remove access to the drive
• [x] Roster
  • [x] mark as inactive
• [x] GitHub
  • [ ] remove from write team
  • [x] Un Assign them to the issue #101, remove them from role call and accountability check
  • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
  • [ ] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
• [x] Figma
  • [x] remove from team
• [x] Help them delete the desktop shortcut to email address if they made one
• [x] Remove from email address(s)
  • [ ] internship@hackforla.org
  • [ ] internship-ux@hackforla.org
• [x] Remove from Social Media Accounts with role assignment
  • [ ] Facebook
• [x] Update Wiki
  • How to activate-inactivate team members from roster and wiki

[pandanista]

Onboard Andrew Wirth - UXR

• [x] Slack channel membership
  • [x] #internship
  • [ ] #interns (if necessary)
    • [ ] not needed
• [x] Add to Google calendar invites
  • [ ] Tuesday BA meeting (if necessary)
    • [x] not needed
  • [ ] Tuesday Engineering meeting (if necessary)
    • [x] not needed
  • [x] Tuesday UX Research meeting (if necessary)
    • [ ] not needed
  • [x] Thursday All-team meeting
• [x] Google Drive
  • [x] Add to drive as Contributor
• [x] Roster
  • [x] Send link
  • [ ] Team member adds themselves
  • [ ] Check for Public
• [x] GitHub - if it asks you to open up an authenticator app, use your GitHub password instead
  • [x] Add to team write team
  • [x] Add to base/read team
  • [x] Confirm that their name is on their Github
  • [x] Assign them to the issue #101, add them to role call and accountability check
• [x] Figma
  • [x] invite
  • [ ] acceptance
• [x] 1password
  • [x] invitation (if necessary)
    • [ ] not needed
  • [x] acceptance
  • [x] add to vaults
    • [ ] Internship program (if necessary)
      • [ ] not needed
    • [x] Internship-UX (if necessary)
      • [ ] not needed
• [ ] Update team page on Wiki
  • How to activate-inactivate team members from roster and wiki
• [x] Add to email address(s)
  • [ ] internship@hackforla.org (if necessary)
    • [x] not needed
  • [ ] internship-ux@hackforla.org (if necessary)
    • [ ] not needed
• [x] Social Media Accounts with role assignment
  • [ ] Facebook (if necessary)
    • [x] not needed
• [x] Train how to
  • [ ] login to team email account (if necessary)
    • [x] not needed
  • [ ] setup chrome shortcut for adding to desktop (if necessary)
    • [x] not needed

[ExperimentsInHonesty]

Onboard 2024-04-25

• Jinyan Xiang
• Salome Moshfegh-shieh (research or design)
• Ekaterina (Katya) Khlystova
• [x] Slack channel membership
  • [x] #internship
  • [ ] #interns (if necessary)
    • [x] not needed
• [x] Add to Google calendar invites
  • [ ] Tuesday BA meeting (if necessary)
    • [x] not needed
  • [ ] Tuesday Engineering meeting (if necessary)
    • [x] not needed
  • [x] Tuesday UX Research meeting (if necessary)
    • [ ] not needed
  • [x] Thursday All-team meeting
• [x] Google Drive
  • [x] Add to drive as Contributor
• [x] Roster
  • [x] Send link
  • [x] Team member adds themselves
  • [ ] Check for Public
• [x] GitHub - if it asks you to open up an authenticator app, use your GitHub password instead
  • [x] Add to team write team
  • [x] Add to base/read team
  • [x] Confirm that their name is on their Github
  • [x] Assign them to the issue #101, add them to role call and accountability check
• [x] Figma
  • [x] invite
  • [x] acceptance
• [x] 1password
  • [x] invitation (if necessary)
    • [ ] not needed
  • [x] acceptance
  • [x] add to vaults
    • [ ] Internship program (if necessary)
      • [x] not needed
    • [x] Internship-UX (if necessary)
      • [ ] not needed
• [ ] Update team page on Wiki
  • How to activate-inactivate team members from roster and wiki
• [x] Add to email address(s)
  • [ ] internship@hackforla.org (if necessary)
    • [x] not needed
  • [ ] internship-ux@hackforla.org (if necessary)
    • [x] not needed
• [ ] Social Media Accounts with role assignment
  • [ ] Facebook (if necessary)
    • [x] not needed
• [ ] Train how to
  • [ ] login to team email account (if necessary)
    • [x] not needed
  • [ ] setup chrome shortcut for adding to desktop (if necessary)
    • [x] not needed

[pandanista]

Onboard Munti K - UXR - 2024-05-14

• [x] Slack channel membership
  • [x] #internship
  • [ ] #interns (if necessary)
    • [x] not needed
• [x] Add to Google calendar invites
  • [ ] Tuesday BA meeting (if necessary)
    • [x] not needed
  • [ ] Tuesday Engineering meeting (if necessary)
    • [x] not needed
  • [x] Tuesday UX Research meeting (if necessary)
    • [ ] not needed
  • [ ] Tuesday Design meeting (if necessary)
    • [ ] not needed
  • [x] Thursday All-team meeting
• [x] Google Drive
  • [x] Add to drive as Contributor
• [x] Roster
  • [x] Send link
  • [ ] Team member adds themselves
  • [ ] Check for Public
• [x] GitHub - if it asks you to open up an authenticator app, use your GitHub password instead
  • [x] Add to team write team
  • [x] Add to base/read team
  • [x] Confirm that their name is on their Github
  • [x] Assign them to the issue #101, add them to role call and accountability check
• [x] Figma
  • [x] invite
  • [ ] acceptance
• [x] 1password
  • [ ] invitation (if necessary)
    • [x] not needed
  • [ ] acceptance
  • [ ] add to vaults
    • [ ] Internship program (if necessary)
      • [ ] not needed
    • [ ] Internship-UX (if necessary)
      • [ ] not needed
• [ ] Update team page on Wiki
  • How to activate-inactivate team members from roster and wiki
• [x] Add to email address(s)
  • [ ] internship@hackforla.org (if necessary)
    • [x] not needed
  • [ ] internship-ux@hackforla.org (if necessary)
    • [x] not needed
• [x] Social Media Accounts with role assignment
  • [ ] Facebook (if necessary)
    • [x] not needed
• [x] Train how to
  • [ ] login to team email account (if necessary)
    • [x] not needed
  • [ ] setup chrome shortcut for adding to desktop (if necessary)
    • [x] not needed

[pandanista]

Onboard Nate Floyd - UXR

• [x] Slack channel membership
  • [x] #internship
  • [ ] #interns (if necessary)
    • [x] not needed
• [x] Add to Google calendar invites
  • [ ] Tuesday BA meeting (if necessary)
    • [x] not needed
  • [ ] Tuesday Engineering meeting (if necessary)
    • [x] not needed
  • [x] Tuesday UX Research meeting (if necessary)
    • [ ] not needed
  • [ ] Tuesday Design meeting (if necessary)
    • [x] not needed
  • [x] Thursday All-team meeting
• [x] Google Drive
  • [x] Add to drive as Contributor
• [x] Roster
  • [x] Send link
  • [x] Team member adds themselves
  • [x] Check for Public
• [x] GitHub - if it asks you to open up an authenticator app, use your GitHub password instead
  • [x] Add to team write team
  • [x] Add to base/read team
  • [x] Confirm that their name is on their Github
  • [x] Assign them to the issue #101, add them to role call and accountability check
• [x] Figma
  • [x] invite
  • [x] acceptance
• [x] 1password
  • [ ] invitation (if necessary)
    • [x] not needed
  • [ ] acceptance
  • [ ] add to vaults
    • [ ] Internship program (if necessary)
      • [ ] not needed
    • [ ] Internship-UX (if necessary)
      • [ ] not needed
• [x] Update team page on Wiki
  • How to activate-inactivate team members from roster and wiki
• [x] Add to email address(s)
  • [ ] internship@hackforla.org (if necessary)
    • [x] not needed
  • [ ] internship-ux@hackforla.org (if necessary)
    • [ ] not needed
• [x] Social Media Accounts with role assignment
  • [ ] Facebook (if necessary)
    • [x] not needed
• [x] Train how to
  • [ ] login to team email account (if necessary)
    • [x] not needed
  • [ ] setup chrome shortcut for adding to desktop (if necessary)
    • [x] not needed

[joshfishman]

Onboard Niki Nikileshwari Prasadh, Engineering

• [x] Slack channel membership
  • [x] #internship
  • [ ] #interns (if necessary)
    • [x] not needed
• [x] Add to Google calendar invites
  • [ ] Tuesday BA meeting (if necessary)
    • [x] not needed
  • [x] Tuesday Engineering meeting (if necessary)
    • [ ] not needed
  • [ ] Tuesday UX Research meeting (if necessary)
    • [x] not needed
  • [ ] Tuesday Design meeting (if necessary)
    • [x] not needed
  • [ ] Thursday All-team meeting
• [x] Google Drive
  • [x] Add to drive as Contributor
• [x] Roster
  • [x] Send link
  • [x] Team member adds themselves
  • [ ] Check for Public
• [x] GitHub - if it asks you to open up an authenticator app, use your GitHub password instead
  • [x] Add to team write team
  • [ ] Add to base/read team
  • [x] Confirm that their name is on their Github
  • [x] Assign them to the issue #101, add them to role call and accountability check
• [x] Figma
  • [x] invite
  • [ ] acceptance
• [x] 1password
  • [ ] invitation (if necessary)
    • [x] not needed
  • [ ] acceptance
  • [ ] add to vaults
    • [ ] Internship program (if necessary)
      • [ ] not needed
    • [ ] Internship-UX (if necessary)
      • [ ] not needed
• [x] Update team page on Wiki
  • How to activate-inactivate team members from roster and wiki
• [x] Add to email address(s)
  • [ ] internship@hackforla.org (if necessary)
    • [x] not needed
  • [ ] internship-ux@hackforla.org (if necessary)
    • [x] not needed
• [x] Social Media Accounts with role assignment
  • [ ] Facebook (if necessary)
    • [x] not needed
• [x] Train how to
  • [ ] login to team email account (if necessary)
    • [x] not needed
  • [ ] setup chrome shortcut for adding to desktop (if necessary)
    • [x] not needed

[joshfishman]

Offboard Tyler Bray, Engineering

• [x] Remove from Google calendar invite
  • [ ] Monday PM meeting
  • [ ] Tuesday BA meeting
  • [ ] Tuesday UX Research meeting
  • [x] Tuesday Engineering meeting
  • [ ] Tuesday Design meeting
  • [ ] Wednesday PM meeting (ad-hoc)
  • [x] Thursday All-team meeting
  • [x] 1password setup
  • [ ] ask an admin or in #admin channel on slack to remove team members from team vaults
    • [x] Internship program
    • [x] Internship - UI/UX
• [x] Internship shared Google Drive
  • [x] demote to viewer
• [x] Internship - PII Google Drive
  • [x] remove access to the drive
• [x] Roster
  • [x] mark as inactive
• [x] GitHub
  • [x] remove from write team
  • [x] Un Assign them to the issue #101, remove them from role call and accountability check
  • [x] Un Assign from any other Meeting Agenda issues, remove them from role call and accountability check
  • [x] Check their Assignment status on the Issue tab, to make sure they are no longer assigned to any issues
• [x] Figma
  • [x] remove from team
• [x] Help them delete the desktop shortcut to email address if they made one
• [x] Remove from email address(s)
  • [ ] internship@hackforla.org
  • [ ] internship-ux@hackforla.org
• [x] Remove from Social Media Accounts with role assignment
  • [ ] Facebook
• [x] Update Wiki
  • How to activate-inactivate team members from roster and wiki