Closed ExperimentsInHonesty closed 3 weeks ago
name: Research: Create upload form for interview recordings
about: The process to upload interview recordings to Internship's private drive after the interviews are done
title: TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form: Create
labels: 'feature: recording transcription', 'feature: research', 'Participant Type: missing', 'Research 000: missing', 'size: 1pt', 'role: UI/UX research', 'milestone: missing', 'complexity: medium'
assignees:
The person who creates this issue should use links in the section "Resources for creating this issue" (i.e., 1.01, 1.02, etc.) to customize this issue.
[Replace YY]
with cohort/research year (Two digit format, ex: "22" for year "2022") [Replace 000]
with the research plan number (Three digit format, ex: "001" for research plan "RP001") [Replace TYPE OF PARTICIPANT]
with the participant type (ex: "Intern" or "Mentor") [Replace PARTICIPANT CODE]
with the participant abbreviation listed under Research Documents by Participant Type section on Research Output Overview wiki page (Resources # 1.01) (ex: the participant code for "Intern" is "I", the participant code for "Mentor" is "M", and the participant code for "UX Researcher" is "U")[Replace TYPE OF INTERVIEW]
with the type of interview (ex: "Intake" or "Exit") [Replace...]
should be replaced by the correct information)TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form: Create
Repository
, and choose Project Management
Research Plan Execution
Research: RP[Replace 000]
Participant Type: [Replace TYPE OF PARTICIPANT]
Research 000: missing
, Participant Type: missing
, and milestone: missing
labelsTWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Roll Call and Session Table
(add issue number) has been createdWe need to create a new form to upload the recordings made for RP[Replace 000].
Research by Plan Number
sectionResearch Plans, sorted by number
linkRP[Replace 000]
()
at the end of the line with no space in between the right bracket ]
[Replace TYPE OF PARTICIPANT]
FolderRP[Replace 000]
folder
RP[Replace 000]
folder()
at the end of the line with no space in between the right bracket ]
RP[Replace 000]
folder (Resources # 2.02) if not already open
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Roll Call and Session Table
file
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Roll Call and Session Table
folder()
at the end of the line with no space in between the right bracket ]
My Drive
for data privacy complianceMy Drive
TWE Interview Recordings by Plan #
folder by choosing the URL linked in Resources # 1.03TWE Interview Recordings by Plan #
folder by choosing "New" and "New folder" on the left side bar TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings
folder
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings
folder()
at the end of the line with no space in between the right bracket ]
My Drive
My Drive
by choosing "New" and "New folder" on the left side bar TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
()
at the end of the line with no space in between the right bracket ]
My Drive
Use Template
buttonMissing File Upload folders
pops up again, choose Restore
create a destination folder for the file uploads Folders restored successfully
notification should flash at the bottom of the windowTWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
by completing the following steps
Move to folder
icon My Drive
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
Move Here
Move
Dismiss
on the alert notificationTWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form
TWE: Template: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form
RP[Replace 000]-U000-[Replace PARTICIPANT CODE]000
**_RP[Replace 000]-UX Researcher Abbreviation###-[Replace TYPE OF PARTICIPANT] Abbreviation###_**
(see the highlighted texts in the screenshot below) [Replace TEMPLATE: Interview Roll Call and Session Table]
in the google form, and choose on the pencil icon that popped up to edit link TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Roll Call and Session Table
3. [Replace PARTICIPANT CODE]### (An example: Intern No. 2 is I002)
Collect email addresses
setting so we know who the sender isRestrict to users in Hack for LA and its trusted organizations
option. Color gray means off. Send
button (upper right of the window)Shorten URL
box, then choose Copy
()
at the end of the line with no space in between the right bracket ]
Responses
tab at the top of the Google formSelect destination for responses
Create a new spreadsheet
Create
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
(Resources # 2.05)(You may already have this open)TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form (Responses)
spreadsheet
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form (Responses)
spreadsheet()
at the end of the line with no space in between the right bracket ]
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
(Resources # 2.05) if it is not openFinishing up: Sending your recording to TWE team (File responses)
in the driveTWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form (File responses)
Finishing up: Sending your recording to TWE team (File responses)
, and choose Rename
OK
()
at the end of the line with no space in between the right bracket ]
Wiki: Research Plan [Replace 000]
(Resources # 2.01)TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form
IS NOT saved in this folderMy Drive
once the interviews are conducted.TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings
folder (linked in Resources # 2.04) in internship - PII's My Drive
for data privacy compliance.1.01 Wiki: Research Output Overview 1.02 Google Drive Folder: Research by Type 1.03 TWE Interview Recordings by Plan # This folder is only accessible from Internship - PII's "My Drive" 1.04 1password 1.04.01 Guide: Log into a Google Account with 2-Step Verification Using 1Password If this is your first time logging into Internship's private drive, please follow the instructions to log in. 1.05 Interview Recording Upload Form Template This template is only accessible using internship-ux@hackforla.org's Google account
2.01 [Wiki: Research Plan [Replace 000]] 2.02 [Google Drive Folder: RP[Replace 000]] 2.03 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Roll Call and Session Table] 2.04 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings] 2.05 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder] 2.06 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form] 2.07 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form (Responses)] 2.08 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form (File responses)]
@ExperimentsInHonesty I've updated and tested the actions items in the Draft of template issue for uploading interview recordings
in this comment.
Let me know if there is anything I missed for this issue template. Thank you!
Just reviewed the comment and edit. Thank you!
I've updated that section with more clear instructions.
Did another round of update on 1/30. All feedback has been incorporated and reflected in the latest template
Retested 1/31. Lots of edits were made. Request for @pandanista to insert a screenshot in the indicated place. Also, added a dependency. Since "Roll Call and Session Table" is listed as a resource, it must be completed beforehand.
Awesome, thank you very much for testing again, @cbutcher318! I've added the screenshot.
I doubled checked all the edits, and I noticed a few things. Let me know your thoughts.
We need to delete the "Draft of template" part as well, don't we?
Haha, we have been playing tag on this section, and I believe the older version (in pink) makes more sense. Let's use year as an example. Once [Replace YY] is replaced by 22, the updated version (in green) reads "Replace 22 with research year (ie., "22" for 2022)". I think the older version, which says "Replace research year (ie., "22" for 2022) with 22" makes more sense.
Did you mean "Copy the link from Resources 2.04"?
Did you mean TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings
instead of TWE: IS22: RP014: Mentor Exit Interview Recordings
?
2023-02-08: @cbutcher318 Tested in #350 Some minor edits were made. Seems good to go.
@priyatalwar This issue has been tested, but it might needs revisiting since template goes out of date super fast. I am moving this to prioritized backlog.
@sunannie27 The template has passed the second testing, see #440. I've updated the template based on the latest feedback, and it is ready for product to test.
This template is ready to be deployed. Let me know if there is anything else needs to be updated.
Dependencies
Overview
We need to create a template issue for creating
TWE: Research: Interview Upload Form: Create
(named in the format asTWE: Role: Direct Object: Action Verb
) so that we have a consistent, transparent, defined, and self-supporting structure for people creating them.Resources/Instructions: This section is at the bottom of this issue (scroll to the bottom to view it now). You will be asked to add links to this section while completing the issue.
Action Items
Customize this issue
TWE: Research: Interview Upload Form: Create
by using the browser search (Mac: ⌘+F; PC: Ctrl+F)TWE: Role: Direct object: Action verb
Customize the issue settings (located in right sidebar)
Change the issue settings to ensure the issue is properly categorized and easy to manage.
Customize template draft
Create a draft of new template, which will be known as our "draft".
#### Resources for creating this issue
section of your draft#### Resources for creating this issue
section of the draft[TWE: Template Issue: Research: [Replace ACTION VERB][Replace DIRECT OBJECT]
Resources/Instructions
Resources for creating this issue
1.01 Content to copy for draft
1.02 Front Matter Resources
1.02.01 Front Matter Fields and Meaning
- name: (name that appear on the new issue tab) - about: (is the description that appears next to the issue template on the new issue tab) - title: (the title that appears when the issue is created. User then customizes this title for their issue) - Use the naming convention: TWE: Role: Direct object: Action verb - If more than one word should go into the direct object spot, use multiple square brackets with the keyword (see example) - labels: (choose the labels that will be the same each time, and choose missing labels for the ones that depend on content) - assignees:1.02.02 Front Matter Field example
- name: 'TWE: Template Issue: Research: Create Roadmap' - about: We are creating a template to complete `TWE: Role: Consent Documents for Participants Over 18: Create` issue so we can stay consistent in our process - title: 'TWE: Research: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF RESEARCH METHOD]: Roadmap : Create' - labels: 'feature: research', 'feature: roadmap', 'milestone: missing', 'role: UI/UX research', 'Participant Type: missing', 'Research 000: missing', 'complexity: missing' - 'size: 0.50pt' - assignees: ''1.03 Example Action Items for Finding Wiki Page and Template
1.03.01 Example Action Items
``` ### Action Items - Customize wiki page - [ ] Go to link 1.01 Internship Wiki, Join the team page - [ ] Find wiki page for this issue by looking at role pages. - [ ] Copy the link for the wiki page. - [ ] Add the link to Resource 2.01 - [ ] Add the name of the link in square brackets - [ ] Add the URL in parenthesis without a space between the square bracket and parenthesis - Customize document template. - [ ] Go to link 1.02 Design Process Overview - [ ] Find document template that should be used in this issue. - [ ] Copy the link for the template. - [ ] Add the link to Resource 2.02 - [ ] Add the name of the link in square brackets - [ ] Add the URL in parenthesis without a space between the square bracket and parenthesis ```1.03.02 Example Resource Lists
``` ### Resources for creating this issue 1.01. [Internship Wiki, Join the team page](https://github.com/hackforla/internship/wiki/Joining-the-Team) 1.02. [Design Process Overview](https://github.com/hackforla/internship/wiki/Design-Process-Overview) ### Resource links gathered during the making of this issue 2.01. [Wiki page for [Replace TYPE OF ROLE]] 2.02. [TWE: Template: [Replace NAME OF TEMPLATE]] ```Resources gathered during the completion of this issue