TWE: Create Template Issue: Create Upload Form

ExperimentsInHonesty commented 1 year ago

Dependencies

[x] #508
[x] #535
- for context, the meta template for creating all issue templates needs to be revised and tested before we use it for all the templating making and testing.

Overview

We need to create a template issue for creating TWE: Research: Interview Upload Form: Create (named in the format as TWE: Role: Direct Object: Action Verb) so that we have a consistent, transparent, defined, and self-supporting structure for people creating them.

Resources/Instructions: This section is at the bottom of this issue (scroll to the bottom to view it now). You will be asked to add links to this section while completing the issue.

Action Items

Customize this issue

Customize this issue by adding the Name of Issue Template.
- Note: An issue template's name is different from the issue title created from the template.
- [x] Search for TWE: Research: Interview Upload Form: Create by using the browser search (Mac: ⌘+F; PC: Ctrl+F)
- [x] Replace the keyword string (including text and the brackets) below with the name of your issue template according to the template naming convention: TWE: Role: Direct object: Action verb
  - The role is the primary owner of the issue template (e.g., Research, Design, Product)
  - Direct object should be the item that we're updating or working on (e.g., Wiki, Interviews, Roadmap)
  - Action verb should be the main descriptor of the action items (e.g., Update, Create, Transcribe)

Customize the issue settings (located in right sidebar)

Change the issue settings to ensure the issue is properly categorized and easy to manage.

[x] Under Assignees, assign yourself.
[x] Under Projects, choose gear, choose Repository, and choose TWE Project Management.
[x] Add the milestone: Project Management
[x] Add a feature label specific to what the template is related to, if available. If not clear what you should use, ask product.

Customize template draft

Create a draft of new template, which will be known as our "draft".

[x] Copy resource 1.01 Content to copy for draft to a new comment on this issue.
[x] In your draft, fill out the top part (called front matter) with the following information. See resource 1.02 Front Matter Resources section below for definitions and examples.
- [x] Name
- [x] About
- [x] Title
- [x] Labels
[x] Define any Dependencies (or remove the dependency section if there is no dependency)
[x] Customize the Overview section
[x] Fill out the Action Items section (in your draft) by defining the steps that are required to be done, keeping the following in mind:
- [x] The person working on this issue might be new to the org, so the issue should be able to be worked on without any prior knowledge
- [x] If the person needs to add links, or put documents in specific locations, the place where they can do that action must be linked in the resources section
  - [x] The links in the resources section provided by the issue creator should be in the same order as the Action Items
  - [x] Refer to resource 1.03 Example Action Items for Finding Wiki Page and Template for an example of how to write clear instructions that avoid compound steps (steps within a step).
- [x] Number each resource in the order each resource appears in the Action Items
  - [x] Group resources into numbers and decimals (e.g., Resource 1.01, Resource 2.01)
  - [x] Group the resources based on whether they are available when making the issues or they need to be created from this issue
    - If the resource is available, then group it under the Resources for creating this issue section (e.g., Resource 1.01, Resource 1.02, Resource 1.03)
    - If the resource will be delivered or created from this issue, then group it under the Resource links gathered during the making of this issue (e.g., Resource 2.01, Resource 2.02, Resource 2.03)
[x] If documents or folders (sheets, docs, presentations, dashboard, etc.) will be created, find the document template that should be used by checking resource 1.04 WIKI Templates by role pages.
- [x] If there is a template
  - [x] Add a link to the template into the #### Resources for creating this issue section of your draft
- [ ] If there is no template yet
- [ ] Put a placeholder into the#### Resources for creating this issue section of the draft [TWE: Template Issue: Research: [Replace ACTION VERB][Replace DIRECT OBJECT]
[ ] Get sign-off by Product on the draft
[ ] Create the template issue on the repo
[ ] Add the link to the new issue template once created to resource 2.01. Find by clicking on the Getting started button to the right of the new template listed on new issue page
[ ] Update the appropriate place in the wiki for your template (see resources section)

Resources/Instructions

Resources for creating this issue

1.01 Content to copy for draft

Draft of template issue for `TWE: Role: [Replace DIRECT OBJECT]: [Replace ACTION VERB]`
---
**name:** TWE: Template Issue: Role: [Replace ACTION VERB][Replace DIRECT OBJECT]
**about:** We are creating a template to complete `TWE: Role: [Replace DIRECT OBJECT]: [Replace ACTION VERB]` issue so we can stay consistent in our process
**title:** TWE: Research: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF RESEARCH METHOD]: [Replace DIRECT OBJECT]: [Replace ACTION VERB]
**labels:** 'feature: research', 'feature: missing', 'size: missing', 'Participant Type: missing', 'Research 000: missing', 'role:  UI/UX research', 'milestone: missing', 'complexity: missing'
**assignees:** 

---
#### Instructions for creating this issue
The person who creates this issue should use these links to add links to the resources section and customize this issue
- Customize the issue
    - [ ] Replace the keyword strings (including text and the brackets) below with the appropriate values by using the browser search (Mac: Command+F PC: Ctrl+F)
    - [ ] Search for `[Replace`
    - [ ] Replace with whatever the keyword or information is asking for.
- Customize the issue settings (located in right sidebar)
    - [ ] Under Labels, add labels for any labels identified as missing
    - [ ] Remove the corresponding missing labels
    - [ ] Under Projects, choose gear, choose "Repository," and choose TWE Project Management.
    - [ ] Add the milestone: [Replace MILESTONE]
    - [ ] Add a feature label specific to what the template is related to, if available. If not clear what you should use, ask product.
- Customize dependencies 
    - [ ] If no dependencies, delete dependency section
    - [ ] If dependencies, add the dependencies (any issue or reason that would prevent the action items from being completed)
- Remove this section.
    - [ ] Delete this section when all the checkboxes above are complete (i.e., the issue assignee will never see this part)

### Dependencies

### Overview
We need to [Replace ACTION VERB] [Replace DIRECT OBJECT] for [Replace REASON].

### Action Items
A STEP BY STEP LIST OF ALL THE TASK ITEMS THAT YOU CAN THINK OF NOW EXAMPLES INCLUDE: Research, reporting, etc.

### Resources
#### Resources for creating this issue
1.01
1.02

#### Resources gathered during the completion of this issue
2.01
2.02

1.02 Front Matter Resources

1.02.01 Front Matter Fields and Meaning

- name: (name that appear on the new issue tab) - about: (is the description that appears next to the issue template on the new issue tab) - title: (the title that appears when the issue is created. User then customizes this title for their issue) - Use the naming convention: TWE: Role: Direct object: Action verb - If more than one word should go into the direct object spot, use multiple square brackets with the keyword (see example) - labels: (choose the labels that will be the same each time, and choose missing labels for the ones that depend on content) - assignees:

1.02.02 Front Matter Field example

- name: 'TWE: Template Issue: Research: Create Roadmap' - about: We are creating a template to complete `TWE: Role: Consent Documents for Participants Over 18: Create` issue so we can stay consistent in our process - title: 'TWE: Research: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF RESEARCH METHOD]: Roadmap : Create' - labels: 'feature: research', 'feature: roadmap', 'milestone: missing', 'role: UI/UX research', 'Participant Type: missing', 'Research 000: missing', 'complexity: missing' - 'size: 0.50pt' - assignees: ''

1.03 Example Action Items for Finding Wiki Page and Template

1.03.01 Example Action Items

``` ### Action Items - Customize wiki page - [ ] Go to link 1.01 Internship Wiki, Join the team page - [ ] Find wiki page for this issue by looking at role pages. - [ ] Copy the link for the wiki page. - [ ] Add the link to Resource 2.01 - [ ] Add the name of the link in square brackets - [ ] Add the URL in parenthesis without a space between the square bracket and parenthesis - Customize document template. - [ ] Go to link 1.02 Design Process Overview - [ ] Find document template that should be used in this issue. - [ ] Copy the link for the template. - [ ] Add the link to Resource 2.02 - [ ] Add the name of the link in square brackets - [ ] Add the URL in parenthesis without a space between the square bracket and parenthesis ```

1.03.02 Example Resource Lists

``` ### Resources for creating this issue 1.01. [Internship Wiki, Join the team page](https://github.com/hackforla/internship/wiki/Joining-the-Team) 1.02. [Design Process Overview](https://github.com/hackforla/internship/wiki/Design-Process-Overview) ### Resource links gathered during the making of this issue 2.01. [Wiki page for [Replace TYPE OF ROLE]] 2.02. [TWE: Template: [Replace NAME OF TEMPLATE]] ```

1.04 WIKI Templates by role pages
- TWE: WIKI: UX Research Guides Templates
- Design
- Product
- [Business Analyst / Data Science]
- [Software Engineer]
- [Marketing]
- default document templates, in case you don't have one yet, can be found on the Design Process Overview page

Resources gathered during the completion of this issue

2.01 TWE: Template: Interview Recording Upload Form This template is only accessible using internship-ux@hackforla.org's Google account

ExperimentsInHonesty commented 1 year ago

Draft of template issue for uploading interview recordings

name: Research: Create upload form for interview recordings
about: The process to upload interview recordings to Internship's private drive after the interviews are done title: TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form: Create labels: 'feature: recording transcription', 'feature: research', 'Participant Type: missing', 'Research 000: missing', 'size: 1pt', 'role: UI/UX research', 'milestone: missing', 'complexity: medium' assignees:

Instructions for creating this issue

The person who creates this issue should use links in the section "Resources for creating this issue" (i.e., 1.01, 1.02, etc.) to customize this issue.

Customize the issue
- [ ] Open the "Research Overview" wiki page (Resource 1.01)
- [ ] Choose the appropriate research roadmap or research plan folder (ie., RP###) on the wiki page
  - Use the information on the wiki page and in research roadmap or research plan to customize this issue
- [ ] Copy and paste entire template in this issue into text editor (ie., "TextEdit" on Mac, "Wordpad" on PC)
- Use Find/Replace (Mac: ⌘+F or PC: Ctrl+F) to search for and replace the keyword strings (including text and the brackets) below with the appropriate values
  - Year
    - [ ] Find/Replace [Replace YY] with cohort/research year (Two digit format, ex: "22" for year "2022")
  - Research Plan Number
    - [ ] Find/Replace [Replace 000] with the research plan number (Three digit format, ex: "001" for research plan "RP001")
  - Type of Participant
    - [ ] Find/Replace [Replace TYPE OF PARTICIPANT] with the participant type (ex: "Intern" or "Mentor")
  - Participant Code
    - [ ] Find/Replace [Replace PARTICIPANT CODE] with the participant abbreviation listed under Research Documents by Participant Type section on Research Output Overview wiki page (Resources # 1.01) (ex: the participant code for "Intern" is "I", the participant code for "Mentor" is "M", and the participant code for "UX Researcher" is "U")
  - Type of Interview
    - [ ] Find/Replace [Replace TYPE OF INTERVIEW] with the type of interview (ex: "Intake" or "Exit")
- [ ] Copy and paste the edited template from text editor back into this Github Issue, replacing all original text
- [ ] Re-check all the checkboxes (all of the [Replace...] should be replaced by the correct information)
- [ ] Close the text editor
- Update the issue title
  - [ ] Copy the following
```
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form: Create
```
  - [ ] Choose "Edit" in the title section of this issue
  - [ ] Paste the text you copied to replace the issue title
  - [ ] Choose "Save"
Customize the issue settings (located in right sidebar)
- [ ] Under Assignees, assign a Researcher if it has been determined. Otherwise, leave it blank.
- [ ] Under Projects, choose gear , choose Repository, and choose Project Management
- [ ] Add the milestone: choose gear , and choose Research Plan Execution
- [ ] Under Labels, choose gear , and apply the label Research: RP[Replace 000]
- [ ] Under Labels, choose gear , and apply the label Participant Type: [Replace TYPE OF PARTICIPANT]
- [ ] Under Labels: remove the Research 000: missing, Participant Type: missing, and milestone: missing labels
Customize Resource for Wiki Page Link
- [ ] Go to the wiki page: Research Output Overview (Resources # 1.01)
- [ ] Find relevant wiki page for RP[Replace 000]
- [ ] Copy the link for the RP[Replace 000] wiki page.
- [ ] Update Resource # 2.01 with the link you just copied. Place it into parentheses at the end of the line so it becomes a hyperlink
- [ ] Choose "Update comment" in Github and make sure all the checkboxes above have been checked
[ ] Remove this section
[ ] After all the checkboxes above are complete and the issue is ready to be worked on, delete all text below the "Instructions for creating this issue" (top heading) and above "Dependencies" (heading below) -- i.e., the issue assignee will never see this part

Dependencies

[ ] TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Roll Call and Session Table (add issue number) has been created

Overview

We need to create a new form to upload the recordings made for RP[Replace 000].

Action Items

[ ] UX lead asks admin to add the team member working on this issue to the 1Password internship-UX's vault
[ ] UX lead adds the assignee to the Internship - PII's "My Drive" as a Contributor so that they have access to internship - PII's My Drive where the recordings and transcriptions with PII are stored.
- [ ] UX lead accesses the Internship - PII's "My Drive"
- [ ] Choose "Manage members", which is located towards the top right side of the browser
- [ ] Enter the assignee's email address and select the role as "Contributor"
- [ ] Confirm with the assignee that they have access to the Internship - PII's "My Drive"

Customize Resource Links

Customize Resource for this Research Plan's Wiki Page
- [ ] Go to Wiki Research Output Overview page (Resources # 1.01)
- [ ] Go to the Research by Plan Number section
- [ ] Choose the Research Plans, sorted by number link
- [ ] Choose RP[Replace 000]
- [ ] After it directs you to the RP[Replace 000]'s wiki page, copy the URL from the browser window
- [ ] In Resources # 2.01, add parentheses () at the end of the line with no space in between the right bracket ]
- [ ] Place the link you just copied between the parentheses so it turns into a hyperlink
- [ ] Choose "Update comment" in Github and make sure all the checkboxes above have been checked
Customize Resource for this Research Plan's Google Drive Folder
- [ ] Open the Google Drive's Research by Participant Type Folder (Resources # 1.02)
- [ ] Open the [Replace TYPE OF PARTICIPANT] Folder
- [ ] Copy the link for the RP[Replace 000] folder
  1. Right-click on the RP[Replace 000] folder
  2. Choose "Share"
  3. Choose "Copy link"
- [ ] In Resources # 2.02, add parentheses () at the end of the line with no space in between the right bracket ]
- [ ] Place the link you just copied between the parentheses so it turns into a hyperlink
- [ ] Choose "Update comment" in Github and make sure all the checkboxes above have been checked
[ ] Open the RP[Replace 000] folder (Resources # 2.02) if not already open
- [ ] Copy the link to the TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Roll Call and Session Table file
  1. Right-click on the TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Roll Call and Session Table folder
  2. Choose "Share"
  3. Choose "Copy link"
- [ ] In Resources # 2.03, add parentheses () at the end of the line with no space in between the right bracket ]
- [ ] Place the link you just copied between the parentheses so it turns into a hyperlink
- [ ] Choose "Update comment" in Github and make sure all the checkboxes above have been checked

Set up a folder for storing the recording uploads in Internship - PII's `My Drive` for data privacy compliance

Customize Resource for Interview Recording Folder stored on the Internship - PII's My Drive
- [ ] Log into your Google account so you can access the Internship - PII's 'My Drive' in the next steps
- [ ] Open the TWE Interview Recordings by Plan # folder by choosing the URL linked in Resources # 1.03
- [ ] Create a new folder for RP[Replace 000]'s recording uploads in the TWE Interview Recordings by Plan # folder by choosing "New" and "New folder" on the left side bar
- [ ] Name the "New folder" by copying and pasting:
```
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings
```
- [ ] Copy the link to the TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings folder
  1. Right-click on the TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings folder
  2. Choose "Share"
  3. Choose "Copy link"
- [ ] In Resources # 2.04, add parentheses () at the end of the line with no space in between the right bracket ]
- [ ] Place the link you just copied between the parentheses so it turns into a hyperlink
- [ ] Choose "Update comment" in Github and make sure all the checkboxes above have been checked

Set up a temporary folder for receiving the RP[Replace 000]'s recording uploads in internship-ux@hackforla.org's `My Drive`

[ ] Log in the internship-ux@hackforla.org's Google Drive in a separate Chrome/browser profile window (you do not want to cross-contaminate this process with your personal Google account profile) so you can access the Google Form template in the next steps
- If you are not sure how to do this, use the following steps to log in:
  1. Log into 1password (Resources # 1.04)
    - Refer to the guide linked in Resources # 1.04.01 if you are unsure about any of the following steps
  2. Choose internship-UI/UX vault
  3. Choose to see login info for internship-ux@hackforla.org account
  4. In your Chrome web browser, select your Google Account profile picture in the top right corner
  5. Under "Other profiles", choose "+ Add"
  6. A "Set up your new Chrome profile" window will pop up. Choose "Sign in"
  7. Copy and paste the internship-ux@hackforla.org login info from 1password vault to set up your new profile. Resources # 1.04.01 has step-by-step instructions to guide you through this.
  8. Once logged in, choose "Drive" among the Google apps listed under the profile
[ ] Create a new folder for RP[Replace 000]'s recording uploads in internship-ux@hackforla.org's My Drive by choosing "New" and "New folder" on the left side bar
- [ ] Name the "New folder" by copying and pasting:
```
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
```
- [ ] Copy the link to the TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
  1. Right-click on the TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
  2. Choose "Share"
  3. Choose "Copy link"
- [ ] In Resources # 2.05, add parentheses () at the end of the line with no space in between the right bracket ]
- [ ] Place the link you just copied between the parentheses so it turns into a hyperlink
- [ ] Choose "Update comment" in Github and make sure all the checkboxes above have been checked

Make a Copy of the Google Form Template for RP[Replace 000] in Internship-ux@hackforla.org's `My Drive`

[ ] Make sure you are logged in as the internship-ux@hackforla.org Google profile
[ ] Open the Google form template link (linked in Resources # 1.05) in a new browser window
1. Copy link from Resources # 1.05
2. Open a new browser tab in the internship-ux@hackforla.org browser window
3. Paste the link into the address bar
[ ] Choose the Use Template button
[ ] A message that says Missing File Upload folders pops up again, choose Restore create a destination folder for the file uploads
A Folders restored successfully notification should flash at the bottom of the window
[ ] Move the form you just created into the TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder by completing the following steps
1. Choose the Move to folder icon
2. Click on the back arrow
3. Choose My Drive
4. Choose TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder
5. Choose Move Here
6. Choose Move
7. Choose Dismiss on the alert notification
Rename the Google Form you just created by following the steps:
- [ ] Open the Google Form if it is not open already
- [ ] Copy
```
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form
```
- [ ] Paste the text you copied into the top field of the form you just created to replace the TWE: Template: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form

Customize the Recording Upload Google Form for RP[Replace 000]

In the Google Form's body text of "Finishing up: Sending your recording to TWE team" section, complete the following edits:
- [ ] Copy
```
RP[Replace 000]-U000-[Replace PARTICIPANT CODE]000
```
- [ ] Paste the copied text to replace **_RP[Replace 000]-UX Researcher Abbreviation###-[Replace TYPE OF PARTICIPANT] Abbreviation###_** (see the highlighted texts in the screenshot below)
- [ ] Make sure the text you just copied are in bold and italic in the Google Form
- [ ] Choose [Replace TEMPLATE: Interview Roll Call and Session Table] in the google form, and choose on the pencil icon that popped up to edit link
- [ ] Copy the URL from Resource # 2.03
- [ ] In the "Link to" section, paste the link you just copied
- [ ] Copy
```
TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Roll Call and Session Table
```
- [ ] In the "Text to display" section, paste what you just copied into the line
- [ ] Choose "OK"
- [ ] Make sure the texts of the roll call and session table has been updated
- [ ] Click through the link to the roll call and session table and make sure it directs you to the updated roll call and session table for RP[Replace 000]
- [ ] Copy
```
3. [Replace PARTICIPANT CODE]### (An example: Intern No. 2 is I002)
```
- [ ] Paste what you copied into question 3 to replace the original texts so researchers could understand they need to provide the participant number web using this form to upload the video recording
Go to the Settings tab at the top of the Google form
- [ ] Under the Responses section, choose "Verified" as the drop-down answer to the Collect email addresses setting so we know who the sender is
- [ ] Make sure to toggle off the Restrict to users in Hack for LA and its trusted organizations option. Color gray means off.
[ ] Choose Send button (upper right of the window)
[ ] Choose link
[ ] Check the Shorten URL box, then choose Copy
[ ] In Resources # 2.06, add parentheses () at the end of the line with no space in between the right bracket ]
[ ] Place the link you just copied between the parentheses so it turns into a hyperlink
[ ] Choose "Update comment" in Github and make sure all the checkboxes above have been checked

Edit Response Destination

Choose Responses tab at the top of the Google form
[ ] Choose the 3 vertical dots next to "View in Sheets"
[ ] Choose Select destination for responses
[ ] Choose Create a new spreadsheet
[ ] Choose Create
[ ] Open the TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder (Resources # 2.05)(You may already have this open)
[ ] Update the spreadsheet link in Resources # 2.07
- [ ] Copy link of the TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form (Responses) spreadsheet
  1. Right-click on the TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form (Responses) spreadsheet
  2. Choose "Share"
  3. Choose "Copy link"
- [ ] In Resources # 2.07, add parentheses () at the end of the line with no space in between the right bracket ]
- [ ] Place the link you just copied between the parentheses so it turns into a hyperlink

Rename the restored folder for receiving recording uploads in the `TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder`

[ ] Open TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder (Resources # 2.05) if it is not open
[ ] Locate the folder you restored
- The name of the restored folder should be Finishing up: Sending your recording to TWE team (File responses) in the drive

[ ] Copy

TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form (File responses)

[ ] Right-click on the restored folder Finishing up: Sending your recording to TWE team (File responses), and choose Rename
[ ] Paste the texts you copied into the text box, and apply OK
[ ] Update the receiving folder link in Resources # 2.08
- [ ] Choose the 3 vertical dots on the right side of the folder
  1. Choose "Share"
  2. Choose "Copy link"
- [ ] In Resources # 2.08, add parentheses () at the end of the line with no space in between the right bracket ]
- [ ] Place the link you just copied between the parentheses so it turns into a hyperlink
[ ] Choose "Update comment" in Github and make sure all the checkboxes above have been checked off
[ ] Sign out of the internship-ux@hackforla.org Google account

Update Research Plan Wiki Page

[ ] Open Wiki: Research Plan [Replace 000] (Resources # 2.01)
[ ] Choose "Edit" to edit the wiki page
[ ] Find the "Interview Recordings & Transcripts" section
[ ] Add a new line and insert a dash "-"
[ ] Copy and paste Resource # 2.06 (both the text and URL) at the end of this new line
[ ] Choose "Save Page"
[ ] Open the Google drive folder RP[Replace 000] (Resources # 2.02)
[ ] Check that TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form IS NOT saved in this folder
[ ] Review with UX Lead
[ ] Product sign-off
[ ] UXR Lead or PM removes the assignee from the Internship - PII's My Drive if the issue has been reviewed and the deliverables are approved
[ ] When closing this issue, UX lead or PM needs to create a new issue to track the receival of all the video recordings in the temporary folder (Resources # 2.05) in internship-ux@hackforla.org's My Drive once the interviews are conducted.
[ ] After all the recordings are uploaded into the temporary folder, UX Lead or PM needs to move the recordings to TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings folder (linked in Resources # 2.04) in internship - PII's My Drive for data privacy compliance.

Resources/Instructions

Resources for creating this issue

1.01 Wiki: Research Output Overview 1.02 Google Drive Folder: Research by Type 1.03 TWE Interview Recordings by Plan # This folder is only accessible from Internship - PII's "My Drive" 1.04 1password 1.04.01 Guide: Log into a Google Account with 2-Step Verification Using 1Password If this is your first time logging into Internship's private drive, please follow the instructions to log in. 1.05 Interview Recording Upload Form Template This template is only accessible using internship-ux@hackforla.org's Google account

Resources gathered during the completion of this issue

2.01 [Wiki: Research Plan [Replace 000]] 2.02 [Google Drive Folder: RP[Replace 000]] 2.03 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Roll Call and Session Table] 2.04 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings] 2.05 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Uploads Temporary Folder] 2.06 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form] 2.07 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form (Responses)] 2.08 [TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recording Upload Form (File responses)]

pandanista commented 1 year ago

@ExperimentsInHonesty I've updated and tested the actions items in the Draft of template issue for uploading interview recordings in this comment.

Let me know if there is anything I missed for this issue template. Thank you!

cbutcher318 commented 1 year ago

@cbutcher318 Tested in #350 Made edits and comments in template

pandanista commented 1 year ago

Just reviewed the comment and edit. Thank you!

I've updated that section with more clear instructions.

pandanista commented 1 year ago

Did another round of update on 1/30. All feedback has been incorporated and reflected in the latest template

cbutcher318 commented 1 year ago

Retested 1/31. Lots of edits were made. Request for @pandanista to insert a screenshot in the indicated place. Also, added a dependency. Since "Roll Call and Session Table" is listed as a resource, it must be completed beforehand.

pandanista commented 1 year ago

Awesome, thank you very much for testing again, @cbutcher318! I've added the screenshot.

I doubled checked all the edits, and I noticed a few things. Let me know your thoughts.

We need to delete the "Draft of template" part as well, don't we?

Haha, we have been playing tag on this section, and I believe the older version (in pink) makes more sense. Let's use year as an example. Once [Replace YY] is replaced by 22, the updated version (in green) reads "Replace 22 with research year (ie., "22" for 2022)". I think the older version, which says "Replace research year (ie., "22" for 2022) with 22" makes more sense.

Did you mean "Copy the link from Resources 2.04"?

Did you mean TWE: IS[Replace YY]: RP[Replace 000]: [Replace TYPE OF PARTICIPANT] [Replace TYPE OF INTERVIEW] Interview Recordings instead of TWE: IS22: RP014: Mentor Exit Interview Recordings?

cbutcher318 commented 1 year ago

2023-02-08: @cbutcher318 Tested in #350 Some minor edits were made. Seems good to go.

pandanista commented 1 year ago

@priyatalwar This issue has been tested, but it might needs revisiting since template goes out of date super fast. I am moving this to prioritized backlog.

Edited the template on 6/19/2023. Will use the template for internal testing on RP020. See issue #440

pandanista commented 11 months ago

@sunannie27 The template has passed the second testing, see #440. I've updated the template based on the latest feedback, and it is ready for product to test.

pandanista commented 7 months ago

@sunannie27 finsihed testing this template, see #507. We will ask the project lead to do a final testing on this template after we finish testing the meta template for creating all the issue templates. the meta template draft is #508, and the testing on the meta template is #535.

pandanista commented 4 months ago

Releasing this issue since #508 is closed.
Testings were completed in #440 and #507.
Ready to be deployed after product's final review and sign-off.

pandanista commented 2 months ago

This template is ready to be deployed. Let me know if there is anything else needs to be updated.

pandanista commented 3 weeks ago

Deployed the template in the repo, closing this issue.
the upload form for interview recordings template.

hackforla / internship