TWE: Leads Planning Agenda

Meeting Agenda issue

## Leads Planning Agenda [Date] 

### Prework
- [ ] Check for new questions https://github.com/hackforla/internship/issues/59
- [ ] Review the issue you are assigned to and see if it needs an update: [How to do updates ](https://github.com/hackforla/internship/wiki/How-to-give-updates-on-your-issues)

### Roll Call:

- [ ] Bonnie
- [ ] Priyanka
- [ ] Ying
- [ ] Sandy
- [ ] Karina
- [ ] Josh
- [ ] Annie
- [ ] K C

### Recurring Action Items
- [ ]  Accountability and Support Check.
  - [ ]  Review assignments for each team member (starting with those present)
     - [ ] [Bonnie](https://github.com/hackforla/internship/issues/assigned/ExperimentsInHonesty+-label%3A"feature%3A+agenda")
     - [ ] [Priyanka](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Apriyatalwar+-label%3A%22feature%3A+agenda%22)
     - [ ] [Ying](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Apandanista+-label%3A%22feature%3A+agenda%22)
     - [ ] [Sandy](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Adoctorsandy+-label%3A%22feature%3A+agenda%22)
     - [ ] [Karina](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Akarina-sato+-label%3A%22feature%3A+agenda%22)
     - [ ] [Josh](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Ajoshfishman+-label%3A%22feature%3A+agenda%22)
     - [ ] [Annie](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3Asunannie27+-label%3A%22feature%3A+agenda%22)
     - [ ] [K C](https://github.com/hackforla/internship/issues?q=is%3Aopen+is%3Aissue+assignee%3AKC-skc+-label%3A%22feature%3A+agenda%22+)

### Agenda for Leads Planning

### FYI:
-

### Notes from meeting
-

### Task items from the meeting

Meetings

2023-09-07

Leads Planning Agenda 2023-09-07

Prework

[ ] Check for new questions https://github.com/hackforla/internship/issues/59
[ ] Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

[x] Bonnie
[x] Priyanka
[x] Ying
[ ] Sandy
[x] Karina
[x] Josh
[x] Annie

Recurring Action Items

[ ] Accountability and Support Check.
- [ ] Review assignments for each team member (starting with those present)
  - [ ] Bonnie
  - [ ] Priyanka
  - [ ] Ying
  - [ ] Sandy
  - [ ] Karina
  - [ ] Josh

Agenda for Leads Planning

Leads planning update

FYI:

Notes from meeting

Design team update: design system, microsite, card design, footer design
Engineering update: some issues regarding CSS implementation, so it needs JS to help code the buttons for the microsite (i.e. dropdown, radio); changes on the style discussion
Research team update: RP017 is working on incorporating the usability test from TDM calculator into the productivity tracker's future research; de-identification transcript video needs review
- Internship project goal: To set up a fully funded internship program to provide experiential learning opportunities for high school and college students pursuing STEM careers.
  - Thus, the product goals of TWE: Program evaluation to show impact; Funding and sponsorship
- Will dedicate Monday's meeting next week (9/11) to discuss the product goals and KPIs
Onboard new PM: Annie Sun

Task items from the meeting

Leads Planning Agenda 2023-10-05

Prework

[ ] Check for new questions https://github.com/hackforla/internship/issues/59
[ ] Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

[x] Bonnie
[x] Priyanka
[x] Ying
[ ] Sandy
[ ] Karina
[ ] Josh
[x] Annie

Recurring Action Items

[ ] Accountability and Support Check.
- [ ] Review assignments for each team member (starting with those present)
  - [ ] Bonnie
  - [ ] Priyanka
  - [ ] Ying
  - [ ] Sandy
  - [ ] Karina
  - [ ] Josh
  - [ ] Annie

Agenda for Leads Planning

Updates
- [x] update on Ethics guides
- [x] update from Dev progress on microsite template
- [x] update on research templates
- [ ] update from Design on new people / issues
Next month plans
December conversation

FYI:

Notes from meeting

Task items from the meeting

Leads Planning Agenda 2024-02-01

Prework

[ ] Check for new questions https://github.com/hackforla/internship/issues/59
[ ] Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

[ ] Bonnie
[ ] Priyanka
[ ] Ying
[ ] Sandy
[ ] Karina
[ ] Josh
[ ] Annie

Recurring Action Items

[ ] Accountability and Support Check.
- [ ] Review assignments for each team member (starting with those present)
  - [ ] Bonnie
  - [ ] Priyanka
  - [ ] Ying
  - [ ] Sandy
  - [ ] Karina
  - [ ] Josh
  - [ ] Annie

Agenda for Leads Planning

FYI:

Notes from meeting

we reviewed that leads needed to add the complexity labels for their issues (it's a new label we are using). unassigned people from issues they were not working on (in lieu of offboarding them) reviewed Karina's design system page for typography revised the design typography issue that Karina is working on so that it included making a mockup of the microsite and added a dependency reviewed research issues

Task items from the meeting

Leads Planning Agenda 2024-03-07

Prework

[ ] Check for new questions https://github.com/hackforla/internship/issues/59
[ ] Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

[ ] Bonnie
[ ] Priyanka
[ ] Ying
[ ] Sandy
[ ] Karina
[ ] Josh
[ ] Annie
[ ] K C

Recurring Action Items

[ ] Accountability and Support Check.
- [ ] Review assignments for each team member (starting with those present)
  - [ ] Bonnie
  - [ ] Priyanka
  - [ ] Ying
  - [ ] Sandy
  - [ ] Karina
  - [ ] Josh
  - [ ] Annie
  - [ ] K C

Agenda for Leads Planning

Updates
- [ ] update from Design on new people / issues

FYI:

Notes from meeting

Updates from Design

Ready for Dev PM (Josh) to review
- typography #528
- excellent model of the comment handoff https://github.com/hackforla/internship/issues/528#issuecomment-1971826907
- Shadow styles M3 #541
- @mklmrgn add a final comment similar this comment https://github.com/hackforla/internship/issues/528#issuecomment-1971826907
- Checkboxes #542
- @mklmrgn add a final comment similar this comment https://github.com/hackforla/internship/issues/528#issuecomment-1971826907
Working on this month
- Accordion
- Dropdown
- Input fields
- Review and update the testimonial cards issue and put back into prioritized backlog (was assigned to emerald)
- After those are done
- cards

Updates from Research

Completed in Feb
- Transcription template
- Now successfully used by two transcripts on RP001
- Ready for Product to do final sign off on #508
Working on this month
- 442 integrate feedback from Product
  - Checklist for case study
  - Data Analysis
- Template instructions to create consistency (still being worked on, sorting out use of brackets)
- sort out RQA qualitative analysis checklist (removing items that will already be done before they get to the RQA step)
  - Yingie negotiating with Brian and Tim about meeting times later this month to review their work and give feedback
- Complete RP001
- Reanalyze RP001

Updates from Product

Completed in Feb
- first sort on SDGs applicability
- Draft of form for SDG feedback
Working on this month
- 2nd sort on SDG applicability for near team, based on if we can devise an appropriate and achievable measurement
- review draft and build an execution plan and identify what will need to be on the wiki, in the workshop etc.
- Glossary review #306

Task items from the meeting

Leads Planning Agenda 2024-04-04

Prework

[x] Check for new questions https://github.com/hackforla/internship/issues/59
[x] Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

[x] Bonnie
[ ] Priyanka
[x] Ying
[ ] Sandy
[x] Karina
[x] Josh
[x] Annie
[x] K C

Recurring Action Items

[ ] Accountability and Support Check.
- [ ] Review assignments for each team member (starting with those present)
  - [x] Bonnie
  - [ ] Priyanka
  - [x] Ying
  - [ ] Sandy
  - [x] Karina
  - [x] Josh
  - [x] Annie
  - [x] K C

Agenda for Leads Planning

FYI:

Notes from meeting

Design
- Update: Worked on M3 Guidelines, missing dropdowns and testimonial cards, input fields, updated components to M3 guidelines
- Plan: finish cards and reorganize Wiki
Engineering
- Update: Worked on template template, still waiting for Product, working on microsite, wiki, set up docker, created snippets of rules to create microsite pages
- Plan: Meet with Bonnie on Monday to disucss making issues
Research
- Update: Working on meta template, tested 2 templates this month, progressed with RP 17
- Plan: Make changes to qualitative analysis checklist, and make draft for testing templates
Product
- Update: working on ethics guide, updated google form templates, added to #553, progress with Glossary, paused SDGs.
- Plan: Continue #306 , Templates for Engineering

Task items from the meeting

Leads Planning Agenda 2024-05-02

Prework

[ ] Check for new questions https://github.com/hackforla/internship/issues/59
[ ] Review the issue you are assigned to and see if it needs an update: How to do updates

Roll Call:

[ ] Bonnie
[ ] Priyanka
[ ] Ying
[ ] Sandy
[ ] Karina
[ ] Josh
[ ] Annie
[ ] K C

Recurring Action Items

[ ] Accountability and Support Check.
- [ ] Review assignments for each team member (starting with those present)
  - [ ] Bonnie
  - [ ] Priyanka
  - [ ] Ying
  - [ ] Sandy
  - [ ] Karina
  - [ ] Josh
  - [ ] Annie
  - [ ] K C

Agenda for Leads Planning

FYI:

Notes from meeting

Task items from the meeting

Design

April Updates
- Finished all components that needed revising for M3
- reopened all issues that needed updating with microsite info
- recruited a new designer
May objectives
- create microsites for reopened issues
- finish some more components
- create handoff issue template which dev will use to give design the URLs that will be linked to components in Figma (on creation of the issue, and then design will use the issue to do the work.

Research

April Updates
- revised the deployed the testing template
- revised templates based on new guidance
- onboarded new researchers
- rapped up RP001 transcription and getting ready for sign-off
- ethics guides issues
  - have all been made
  - tracking available via epic
May objectives
- data analysis for RP001
- review RP017 and get check list completed so we can start doing analysis
- Sign-off on template testing template
- creating new issues to test the template

Development

April Updates
- docker
- microsite setup (will need to continue)
- epic for microsite
- template for microsite issue
- training the dev team how to make them
- started work on accessibility planning and implementation
May objectives
- complete setup milestones
  - showing the site live (fix configuration)
  - continue work on accessibility planning and implementation
  - revise the issue template to include a link to opening a new issue to hand off to design the URLS that need to be linked to the components (dependent on design creating template)
- continue working on components

Product

April Updates
- testing templates development
- glossary progress
- reviewed the icebox
May objectives
- finish glossary
- continue SDG work

Design

May Updates
- goal: create microsites for reopened issues
  - some of them have been finished, the rest we are still working on
- goal: finish some more components
- this is mostly on hold until the reopened issues are addressed, however if we need to create new ones to fix some of the old ones (combining, etc.) then they get started.
- goal: create a handoff issue template which dev will use to give design the URLs that will be linked to components in Figma (on creation of the issue), and then design will use the issue to do the work.
  - not started, needed clarification, started during this meeting.
June objectives
- goal: create microsites for reopened issues (this will take more than 1 month)
- goal: finish some more components
- this is mostly on hold until the reopened issues are addressed, however if we need to create new ones to fix some of the old ones (combining, etc.) then they get started.
- goal: create a handoff issue template which dev will use to give design the URLs that will be linked to components in Figma (on creation of the issue), and then design will use the issue to do the work.

Research

May Updates
- goal: data analysis for RP001
  - didn't start the analysis, because we needed to further de-identify the transcripts.
- goal: review RP017 and get check list completed so we can start doing analysis
  - checklist was completed
  - new issue created and assigned
- goal: Sign-off on template testing template
  - completed
- goal: creating new issues to test the template testing template
  - has been started
- Created a new Google Drive PII checking issue template to make sure that the Google Drive Research folder does not have any PII in it
- Created new issue for all the research plans using the Google Drive PII checking issue template
  - Tested the templates for Efficacy, and revised.
  - the remainder of the issues will wait for new researchers to be added to the project
June objectives
- goal: data analysis for RP001
  - continue further de-identifying the transcripts.
  - figure out which data analysis method to use
- goal: review RP017analysis
- goal: Find and creating new issues to test the template testing template
  - Revise draft #450 and make it ready for testing
  - review any research issues about creating templates (check icebox, new issue approval column, and prioritized backlog). If any of the issues already have templates in them, add time sensitive label and clean the issues up (by determining if the template needs fixing or testing), If the templates need testing, add the 2b label, move to questions column, make testing issues, to match those issues and move them to prioritized backlog.

Development

May Updates
- complete setup milestones
  - showing the site live (fix configuration)
  - done
  - continue work on accessibility planning and implementation
  - almost done
  - revise the issue template to include a link to opening a new issue to hand off to design the URLs that need to be linked to the components (dependent on design creating template)
  - did not work on, got worked on during this meeting
- continue working on components
  - not worked on this moth
June objectives
- complete setup milestones
  - continue work on accessibility planning and implementation
- continue working on components
- closing and onboarding a new prospective developer

Product

May Updates
- finish glossary
- made progress but still only about 1/2 done
- continue SDG work
- did not work on
- testing template
- supporting UX Ethics Guides development
June objectives
- Migrate our project boards
- finish glossary
- continue SDG work

Overview

We need to update the Figma file with URLs from the Microsite for [Replace with NAME OF COMPONENT], so that it is easy for developers, designers, product, and guests to navigate from figma to the microsite.

Action Items

[ ] Find the Figma page and component that this is related to, and add to the 1.01 resouces below
[ ]

Resources/Instructions

1.01 [URL for Figma Page, [Replace wtih NAME OF COMPONENT] component link]
1.02 [URL for mircosite page for the [Replace wtih NAME OF COMPONENT]]

hackforla / internship