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Create a Guide/Template: Agendas and Meeting minutes for your project #60

Open erigilg opened 3 years ago

erigilg commented 3 years ago

Overview

We need to create a guide to making meeting minutes so that a established format will make easier to make, read and share the meetings minutes.

Action Items

The phases in the guide-making process are listed below. Each phase displayed in blue is linked to a wiki page with instructions on how to complete that phase. Open the wiki page in a new tab, copy the instructions for each part into the section labeled 'Tasks' at the bottom of this issue, and complete each task listed.

Projects to Check

Communities of Practice

ExperimentsInHonesty commented 2 years ago

Checked the following and found no results

fchan218 commented 1 week ago
Prior version of issue

### Overview We need to create a guide to making meeting minutes so that a established format will make easier to make, read and share the meetings minutes. ### Action Items - [ ] Gather examples of how other projects have done, adding each example as a link in the resources section - [ ] Once done, remove the "TG: Gather Examples" label and add the "TG: Draft Template" label - [ ] Create a draft template, either in markdown format in this issue or a google doc in the ~[old product management google drive](https://drive.google.com/drive/folders/1lO8k_0Z1UejkuRlNMYlUl2xlqgyBmvrF?usp=sharing)~ [new product management google drive>Product Management Guides](https://drive.google.com/drive/folders/1u9YOTWevHwEiHP8-r8d00rlqOn6q8e-5?usp=sharing) - [ ] Once done, remove the "TG: Draft Template" label and add the "TG: Create Guide" label - [ ] Create a guide on how to use the template - [ ] Once done, remove the "TG: Create Guide" label and add the "TG: Review Guide" label - [ ] Review the guide with product management communities of practice - [ ] Once done, remove the "TG: Review Guide" label and add the "TG: Leadership Review" label - [ ] Present to Hack for LA leadership team for sign off - [ ] Once approved, remove the "TG: Leadership Review" label and add the "TG: Place Guide" label - [ ] Possibly create an issue template on .github - [ ] Include link to template under resources if you add it as a template in .github ### Resources Update issue hackforla/product-management#128 with the name of item you are working #### Agenda Tracker (all team agendas should be added to this Hack for LA org project board) [Org wide Agenda Tracker for all teams](https://github.com/orgs/hackforla/projects/5) #### Projects to Check - [Admin](https://github.com/hackforla/admin) - https://github.com/hackforla/admin/issues/38 - [100 Automations](https://github.com/100automations/website) - https://github.com/100Automations/Website/issues/516 - [311 Data](https://github.com/hackforla/311-data) - https://github.com/hackforla/311-data/issues/1136 - [Access the Data](https://github.com/hackforla/access-the-data) - https://github.com/hackforla/access-the-data/issues/70 - https://github.com/hackforla/access-the-data/issues/64 - https://github.com/hackforla/access-the-data/issues/100 - [BallotNav](https://github.com/hackforla/ballotnav) - [Brigade Organizer's Playbook](https://github.com/codeforamerica/brigade-playbook) - [Civic Tech Index](https://github.com/civictechindex/CTI-website-frontend) - https://github.com/civictechindex/CTI-website-frontend/issues/880 - https://github.com/civictechindex/CTI-website-frontend/issues/856 - https://github.com/civictechindex/CTI-website-frontend/issues/651 - [Civic Tech Jobs](https://github.com/hackforla/CivicTechJobs) - https://github.com/hackforla/CivicTechJobs/issues/101 - https://github.com/hackforla/CivicTechJobs/issues/39 - https://github.com/hackforla/CivicTechJobs/issues/16 - [Civic Tech Structure](https://github.com/hackforla/civic-tech-structure) - no agenda found on 2022-09-12 - [Data Science Projects](https://github.com/hackforla/data-science) - [Design Systems](https://github.com/hackforla/design-systems) - https://github.com/hackforla/design-systems/issues/263 - https://github.com/hackforla/design-systems/issues/264 - https://github.com/hackforla/design-systems/issues/142 - [Engage](https://github.com/hackla-engage) - [Expunge-Assist (formerly known as Record Clearance)](https://github.com/hackforla/expunge-assist) - [Food Oasis](https://github.com/hackforla/food-oasis) - [GreenEarthOS](https://github.com/hackforla/climate-project) - [Guides](https://github.com/hackforla/guides) - [HomeUniteUs](https://github.com/hackforla/homeuniteus) - [Internship project](https://github.com/hackforla/intership) - [Internship Daily (M-F) Standup Log](https://github.com/hackforla/internship/issues/9) - only during internship - https://github.com/hackforla/internship/issues/62 - https://github.com/hackforla/internship/issues/49 https://github.com/hackforla/internship/issues/101 - [Lucky Parking](https://github.com/hackforla/lucky-parking) - [Open Community Survey](https://github.com/hackforla/open-community-survey) - https://github.com/hackforla/open-community-survey/issues/68 - [TDM Calculator](https://github.com/hackforla/tdm-calculator) - [Agenda Issue](https://github.com/hackforla/tdm-calculator/issues/975) The Agenda process seems like it just got started - [Card link](https://github.com/hackforla/tdm-calculator/projects/1#card-66003923) - [Closed Agenda Issues](https://github.com/hackforla/tdm-calculator/projects/1?card_filter_query=agenda) - [VRMS](https://github.com/hackforla/vrms) - [Hack for LA's Website](https://github.com/hackforla/website) - Lead Meetings - https://github.com/hackforla/website/issues/1797 - https://github.com/hackforla/website/issues/2607 - Role Meetings - https://github.com/hackforla/website/issues/2498 - https://github.com/hackforla/website/issues/2106 - https://github.com/hackforla/website/issues/2010 - https://github.com/hackforla/website/issues/2027 - [Youth Justice Nav](https://github.com/hackforla/YouthJusticeNav/) - https://github.com/hackforla/YouthJusticeNav/issues/61 - https://github.com/hackforla/YouthJusticeNav/issues/59 #### Communities of Practice - Product Management - [Product Management CoP Meeting Agenda Issue](https://github.com/hackforla/product-management/issues/210) - [Product Management Pre Meeting Agenda Issue](https://github.com/hackforla/product-management/issues/232) - UI/UX - Engineering - DevOps - Revenue - Marketing/Comms - Data Science - https://github.com/hackforla/data-science/issues/65 - https://github.com/hackforla/data-science/issues/137 ### First draft of guide (this draft wiki content will need to be put into a guide format that is required but its good start on writeup) [Bonnie's quick and dirty Wiki article for product about how to make an agenda](https://github.com/hackforla/product-management/wiki/Agenda-Format)

fchan218 commented 1 week ago
Assignee, Labels, Project Board Placement, and Milestones for this issue in the Product Repo:

Screenshot 2024-10-07 at 4 02 21 PM