Prep project boards for Migration

[ExperimentsInHonesty]

Overview

We need to prepare the Project Boards for the forced migration that GitHub is doing in August, so that it is already working well for the team by then.

Action Items

• [x] copy this template to a comment below

  ### Text from project board card, [Add name of column here]

  [INSERT MARKDOWN HERE]

  - [ ] Determine where this item goes on the wiki (page and section)
  - [ ] copy item to wiki
  - [ ] hide this comment when completed.

• [x] copy markdown from a card in the "Start Here" column of the Project Board into your new comment, where it says `[INSERT MARKDOWN HERE]
• [x] delete card from project board.

Resources/Instructions

Project board URL:

[ExperimentsInHonesty]

Text from Marketing Open Roles project board card, Instructions

# START HERE
We know this board is ugly!!!

- [Find a volunteer Opportunity](https://github.com/hackforla/marketing/projects/4#card-53860226)
- [Post a volunteer Opportunity](https://github.com/hackforla/marketing/projects/4#card-53860215)
- [Remove a volunteer Opportunity](https://github.com/hackforla/marketing/projects/4#card-53860183)

If you know some places where we should post these opportunities please [submit Marketing channels](https://docs.google.com/forms/d/e/1FAIpQLScDrgJHndp48GUbbpj4mlkbqYM0nuaU0Rr6WojKCXM9k9iNNA/viewform) after you check to make sure its not on the list of [existing Marketing channels we know about](https://docs.google.com/spreadsheets/d/19VBho1i-3kmteCUy-T0SsMu2NdblOblI_s2cVRxdC8U/preview)

• [x] Determine where this item goes on the wiki (page and section) - we have a new way of posting open roles, so we no longer need this. Each project has an issue that helps them post
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project level marketing info, Diversity, Equity and Inclusion

Write For All

• [x] Determine where this item goes on the wiki (page and section) - ~not sure why this card existed.~ added program area labels to appropriate issues
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project level marketing info, Citizen Engagement

Open Community Survey
Lucky Parking
Engage
Access the Data
311 Data

• [x] Determine where this item goes on the wiki (page and section) - added program area labels to appropriate issues
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project level marketing info, Civic Tech Infrastructure

VRMS
- #45
Design Systems
Civic Tech Structure
Civic Tech Jobs
Civic Tech Index
- #48 
Brigade Organizer's Playbook
- #43
Guide
[100 Automations](https://github.com/100Automations/Website/projects/1?card_filter_query=marketing#column-9877304)
Status: Well documented (has social links and assets)
- #36

• [x] Determine where this item goes on the wiki (page and section) - added program area labels to appropriate issues
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project level marketing info, Enviroment

TDM Calculator
GreenEarthOS

• [x] Determine where this item goes on the wiki (page and section) - added program area labels to appropriate issues
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project level marketing info, Justice

HomeUniteUs
Food Oasis
- #40
Youth Justice Nav
Heart
Expunge-Assist
- #42

• [x] Determine where this item goes on the wiki (page and section) - added program area labels to appropriate issues
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project level marketing info, Voting and Representation

BallotNav
- #41

• [x] Determine where this item goes on the wiki (page and section) - added program area labels to appropriate issues
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project level marketing info, Workforce Development

Website
Internship Project

• [x] Determine where this item goes on the wiki (page and section) - added program area labels to appropriate issues
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project level marketing info, Various

Data Science Projects

• [x] Determine where this item goes on the wiki (page and section) - creating a new CoPs board view
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Organizational Marketing, Links/Questions/Review

Messaging Document
[Messaging Document](https://docs.google.com/document/d/1QM8FfScmqUixykckXmB2qG5Y3jY6Tpp_2dDXt8Ez4gA/edit?usp=sharing)

• [x] Determine where this item goes on the wiki (page and section) - added to https://github.com/hackforla/marketing/wiki
• [x] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Organizational Marketing, Links/Questions/Review

Hack for LA social media links
- [Youtube temp link](https://www.youtube.com/channel/UCOl_a9rl1FykCd3ZO0yN6uQ)

• [x] Determine where this item goes on the wiki (page and section) - https://github.com/hackforla/marketing/wiki#resources
• [x] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project Marketing, Ice Box

Sort out the google marketing drive

• [x] Determine where this item goes on the wiki (page and section) - turn into an issue https://github.com/hackforla/marketing/issues/65
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project Marketing, Ice Box

Get Bonnie to move all the stuff stuck in the core drive that is marketing related, into the team google drive.

### Dependency
the current team google drive being sorted out

• [x] Determine where this item goes on the wiki (page and section) - https://github.com/hackforla/google-drive-migration/issues/56
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project Marketing, Ice Box

Proper Website App and Analytics
What are the analytic platforms being used?
Opportunities for better tracking.

• [x] Determine where this item goes on the wiki (page and section) - create a template to drill down on what they are doing for analytics on their project
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project Marketing, Ice Box

Project Showcase Deck

Example:
- [TDM](https://docs.google.com/presentation/d/1djX48CJLJtw0ObDLN9cpVhJEIVsN4dplc4pe_wciUQY/edit#slide=id.p1)
- [Civic Tech Index](https://docs.google.com/presentation/d/1dH2Fdo6ScN-4TRcbVseP3bIMxKU-sI3gmRRy7S1X3d4/edit#slide=id.g9cf4e56a7a_1_5)

Needed:
- Guide to what a showcase deck should contain

• [x] Determine where this item goes on the wiki (page and section) -
  • Marketing guides are linked from the knowledgebase board (in the marketing wiki). This guides wip is addressed by
    • https://github.com/hackforla/knowledgebase-content/issues/24
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project Marketing, Ice Box

Communications guide for Document Creation

Example:
- [Civic Tech Structure: BOP](https://docs.google.com/presentation/d/1uIRCQXKmOYifAhGOQArK0JMmlksE7U4KvuMN0Be11-0/edit#slide=id.g94b7b777b5_0_0)

Needed:
- Guide to how to create one and what it should contain

• [x] Determine where this item goes on the wiki (page and section) -
  • Marketing guides are linked from the knowledgebase board (in the marketing wiki). This guides wip is addressed by
    • https://github.com/hackforla/knowledgebase-content/issues/29
    • https://github.com/hackforla/knowledgebase-content/issues/27
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project Marketing, New Issue Approval

Make a Collect Marketing Assets for Guides
There is no issue in their repo
There is a link to their one sheet in the [wiki](https://github.com/hackforla/guides/wiki)
their figma has logos
there are bios someplace

• [x] Determine where this item goes on the wiki (page and section) this will get replaced by an epic issue to find all this stuff https://github.com/hackforla/marketing/issues/62
• [ ] copy item to wiki
• [x] hide this comment when completed.

[Rabia2219]

Text from project board card, Project Marketing, Links/Questions/Review

Templates for projects
- [Marketing Objective Project Survey template](https://github.com/hackforla/marketing/issues/new?assignees=&labels=Level%3A+Learning%2C+Skill%3A+Brand+Strategy%2C+Skill%3A+Digital+Marketing%2C+Skill%3A+Media+Strategy%2C+documentation&template=define-marketing-objectives-for--insert-project-name-.md&title=Define+Marketing+Objectives+for+%5BINSERT+PROJECT+NAME%5D+project)

• [x] Determine where this item goes on the wiki (page and section) - home page of wiki https://github.com/hackforla/marketing/wiki
• [x] copy item to wiki
• [x] hide this comment when completed.

[ExperimentsInHonesty]

issues tab with PA labels excluded

[ExperimentsInHonesty]

Text from project board card, Organizational Marketing, Links/Questions/Review

100 Automations issue status: Well documented (has social links and assets) 
- #36

• [x] Determine where this item goes on the wiki (page and section) - Added to homepage of wiki https://github.com/hackforla/marketing/wiki
• [x] copy item to wiki
• [x] hide this comment when completed.

[ExperimentsInHonesty]

We might want to create some links in the wiki for marketing that are grouped by program area Program Area, Assets Program Area, Marketing Objectives Program Area, Accomplishments

[ExperimentsInHonesty]

Created new issues

• https://github.com/hackforla/marketing/issues/60
• https://github.com/hackforla/marketing/issues/62

[ExperimentsInHonesty]

• [x] Fix the labels on https://github.com/hackforla/marketing/issues/62
• [x] Update the data columns
  • [x] Main Repo URL (B)
  • [x] PA (column D)
  • [x] S (column F)
  • [x] Archived (G)

[Rabia2219]

To work on later

• make a template issue for summary of accomplishments on the marketing repo

[ExperimentsInHonesty]

• [x] Clean up project boards list on wiki homepage: https://github.com/hackforla/marketing/wiki
• [x] On wiki Make a list of what we have
• [x] done so far
  • [x] https://github.com/hackforla/marketing/issues/60
  • [x] https://github.com/hackforla/marketing/issues/62 - get projects to make their epic and connect existing issue and see which issues are left
• [x] what we are doing next, so that we can recruit new marketing CoP lead
  • [x] make a template issue for summary of accomplishments on the marketing repo

[ExperimentsInHonesty]

next product Cop I want to be able to see how many teams are missing which issues, so that I can help them make the issue during the cop

links to the tasks board by project

CoP: Admin CoP: All CoP: All: Book Club CoP: Data Science CoP: Devops CoP: Engineering CoP: Fundraising CoP: Marketing CoP: PM CoP: UI/UX P: 100 Automations P: 311 Data P: Access the Data P: Adopt Civic Art P: BallotNav P: Brigade Organizers Playbook P: Carbon Commuter P: CityGram P: Civic Opportunity P: Civic Tech Index P: Civic Tech Jobs P: Civic Tech Structure P: COG Transparency P: Covid19 help P: Data project for the Downtown Women's Center P: Design Systems P: DUI Analysis P: Education Equity P: EMS Triage Tracker P: Engage P: Expunge Assist P: Food Oasis P: Green Earth OS P: Guides P: Heart P: HelloGov P: HfLA Site P: Hip Recruiter P: Home Unite Us P: Job Match P: Jobs for Hope P: Knowledgebase P: LA Homeless Data P: LA Street Data P: LA Twitter P: Light the Way P: Livability Score P: Livestream P: Lucky Parking P: Map template P: Metro Ontime P: National Day 2017 P: New Schools Today P: Not Today P: Ocean Maps P: Ohana P: Open Community Survey P: Open Data Census P: People Depot P: Price Armor P: Public Tree Map P: Racial Justice P: RCC Mock Elections P: Shared Housing P: Spare P: Tables P: TDM Calculator P: Tech Work Experience P: Trashy LA P: Undebate P: VRMS P: Work For LA P: Write for All P: Youth Justice Nav

[ExperimentsInHonesty]

Issues by project

Issue tab

P: 311 Data P: BallotNav P: Brigade Organizers Playbook P: Civic Tech Jobs P: Expunge Assist P: Food Oasis P: Guides P: HfLA Site P: Home Unite Us P: Tech Work Experience P: Knowledgebase P: Lucky Parking P: Open Community Survey P: People Depot P: Tables P: TDM Calculator P: VRMS CoP: Admin CoP: All CoP: All: Book Club CoP: Data Science CoP: Devops CoP: Engineering CoP: Marketing CoP: PM CoP: UI/UX

[Rabia2219]

Issues on the drive migration repo for review (no project labels)

• https://github.com/hackforla/google-drive-migration/issues/26 - this issue got moved and the project archived
• https://github.com/hackforla/google-drive-migration/issues/36
• https://github.com/hackforla/google-drive-migration/issues/30

[ExperimentsInHonesty]

• Team Tasks board, marketing tab, feature: marketing objectives
• Team Tasks board, marketing tab, feature: project marketing epic
• Team Tasks board, marketing tab, feature: marketing inventory checklist
• Team Tasks board, marketing tab, p-feature: project video

[ExperimentsInHonesty]

Copy this to product wiki

• HfLA: Project Team Tasks

  • All issues tab
  • Google Drive Migration tab
  • Calendaring tab
  • Marketing tab
  • Accomplishments tab
  • Program Area Epics tab
    View Program Area Epics Tab by Program Area

• all

  • Citizen Engagement

• Civic Tech Infrastructure

  • Diversity Equity and Inclusion

• Environment

• Justice

• Social Safety Net

• Voting and Representation

• Workforce Development

[Rabia2219]

Template name

Create Analytics Epic for your project or CoP

About

In order to help the org to help set goals your project, we need to have an overview of the project or CoP analytics

Issue default title

Create Analytics Epic for [INSERT PROJECT or CoP NAME]

## Body
### Overview
We need to gather all the information about what analytics tools this project (or CoP) is using and how it is using them, so that we can identify areas for improvement, or cross collaboration with the org.

### Action Items
- [ ] Gather a list of tools/platforms currently being used
- [ ] Identify what metrics are being tracked
   - [ ] Are there any other metrics that need to be tracked?
- [ ] Are there any newer/better tracking methods that can be implemented

### Resources/Instructions
#### Types of analytics that a project might be using
- Google Analytics
- HotJar
- Mixpanel
- Matomo

[ExperimentsInHonesty]

• [x] Create a project label for Workshop Wednesdays on all the appropriate repos
• [x] add the label to https://github.com/hackforla/google-drive-migration/issues/36

[ExperimentsInHonesty]

• [ ] find the old folder for reading list and add a link to it in https://github.com/hackforla/google-drive-migration/issues/30

Notes

• Did not find it
• According to GDM: Active Project List, there isn't one

[ExperimentsInHonesty]

• [x] replace missing labels on this issue
• [x] add labels to accomplishments repo
• [x] create epic for accomplishments

[ExperimentsInHonesty]

• First create a copy of this Create project and CoP marketing epics #62 https://github.com/hackforla/marketing/issues/62
  • Customize
  • Create a copy of this template in the above customized version Step 1: Create Marketing Epic for your project or CoP
  • Make a template inside first issue for Write summaries of annual accomplishments for website - but title it "accomplishment summary for website [YYYY]"

Issue

• https://github.com/hackforla/admin-accomplishments/issues/3

[Rabia2219]

Create project and CoP Accomplishment Epics ( Customized Copy of Create project and CoP marketing epics)

Overview

We need to create epic issues for each project and CoP so that we can

Details

Management includes

Action Items

• [ ] Create template
• [ ] Test template by creating one issue for a single project
• [ ] Get sign-off by org rep
• [ ] Turn into issue template, add to Resources section (2.01)
• [ ] Create an epic issue for your project or CoP by using the template issue (resource 2.01)
  • Customize epic issue by adding
  • [ ] project name in title
  • [ ] project name in body
  • [ ] project name in resource 2.01
  • project repo issue tab link on resource 2.02
    • [ ] Go to the list of label spreadsheet (this issues resource 1.01)
    • [ ] copy URL from column D (Main Repo URL, Issues tab)
    • [ ] Paste URL on resource 2.02
• [ ] Click on Submit New Issue
• Replace the PA and S missing labels with their values from (resource 1.01)
  • [ ] PA (column E)
  • [ ] S (column G)
• Add new epic issue to the following boards
  • [ ] CoP: Admin: Project Board
  • [ ] HfLA: Project Team Tasks
  • [ ] Your team's project board
• [ ] Move issue to New issue approval column
• [ ] Add the label ready for prioritization
• [ ] Add link to epic created (resources 2.02 in this issue), unless you are doing this in the product-management CoP meeting, in which case, paste it into the chat so that one person can do all the updates.

Resources

Provided by this issue

• 1.01 List of Project Name Labels

  Created by working on this issue

• 2.01 Issue Template [Create Accomplishment Epic for your project or CoP]
• 2.02 Epic issues created