JasonEb commented 2 years ago

This agendas page is deprecated

See: 2024 Ops Community of Practice Agendas

Overview

This issue tracks the agenda for team meetings

Issue Template

## [Date]  Meeting Agenda

### Prework to prep for meeting
- [ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

### Recurring items: Happens on the Wednesday meeting
 - [ ] review any issues that are in the [new issue approval column](https://github.com/hackforla/ops/projects/4#column-17567052)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for (whoever showed up to the team meetings)
       - [ ] [Bonnie](https://github.com/hackforla/ops/issues/assigned/ExperimentsInHonesty)
       - [ ] [Jason](https://github.com/hackforla/ops/issues/assigned/JasonEb)

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Use this for your issue updates

Please provide update
1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

JasonEb commented 2 years ago

01/26/2022 Meeting Agenda

Prework to prep for meeting

[ ]

Recurring items: Happens on the __ meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[ ] Civic Tech Jobs dockerizing
[ ] People Depot tasks
[ ] Make job posting for Python/Django/Docker Developers
[ ] Are we going to make a frontend to test the API or use one of the frontend projects (Civic Tech Jobs, VRMS)? This is mainly to work out any cors issues.
[ ] Repo config: Can we disable regular merges and require rebase merges? This will keep the commit history linear and readable. Merging hides commit history and requires the maintainer rather than developers to resolve merge conflicts.
[ ] Is it a good idea to link the project wiki to the repo? The advantage is that code and documentation changes are tracked together, sort of. See example.
[ ] Carry over Items to next meeting that don't get addressed

FYIs

[ ] Some django tips from meeting with Cynthia Kiser
- [ ] Authentication
- [ ] Start with user model only, get authentication (AWS cognito) working before adding more models. Example
- [ ] Figure out how to integrate frontend and backend with just the user model
- [ ] Figure out development vs production authentication
- [ ] Project setup
- [ ] Don't use cookiecutter to generate the project
- [ ] Put non-django stuff a level above django stuff
- [ ] Don't run migrations automatically in entrypoint script. Do it manually.
- [ ] Data models
- [ ] Keep all models in one app since there's a lot of interrelationships
- [ ] Start with user model without relations and add other models and relations when functionality requires them. Essentially, front end-driven. Add stuff when they're going to be used.
- [ ] Model data fields
- [ ] Check similar projects for ideas https://djangopackages.org/grids/g/crm/
- [ ] Some fields like user status should be django choice fields rather than a separate table. Example, 2nd part
- [ ] Some model data need to start off as nullable
- [ ] Multiple relations to the same table need to set different related_names in django (practice area current, practice area target)
- [ ] Timezone data could use lookup table of canonical name rather than entering UTC offset numbers
  - [ ] searchable select input field

Notes from Meeting

Task Items

JasonEb commented 2 years ago

02/2/2022 Meeting Agenda

Prework to prep for meeting

[ ]

Recurring items: Happens on the __ meeting

[ ] review any issues that are in the new issue approval column
[x ] Accountability and Support Check.
- [x] Review assignments for (whoever showed up to the team meetings)

New Items

[x] Civic Tech Jobs dockerizing discussion
- [ ] Setup a meeting with Darren / Ava
[x] People Depot tasks
- [x] Make job posting for Python/Django/Docker Developers
[x] Are we going to make a frontend to test the API or use one of the frontend projects (Civic Tech Jobs, VRMS)? This is mainly to work out any cors issues.
[x] Repo config: Can we disable regular merges and require rebase merges? This will keep the commit history linear and readable. Merging hides commit history and requires the maintainer rather than developers to resolve merge conflicts.
[ x] Is it a good idea to link the project wiki to the repo? The advantage is that code and documentation changes are tracked together, sort of. See example.
[ ] Carry over Items to next meeting that don't get addressed

FYIs

[ ] Some django tips from meeting with Cynthia Kiser
- [ ] Authentication
- [ ] Start with user model only, get authentication (AWS cognito) working before adding more models. Example
- [ ] Figure out how to integrate frontend and backend with just the user model
- [ ] Figure out development vs production authentication
- [ ] Project setup
- [ ] Don't use cookiecutter to generate the project
- [ ] Put non-django stuff a level above django stuff
- [ ] Don't run migrations automatically in entrypoint script. Do it manually.
- [ ] Data models
- [ ] Keep all models in one app since there's a lot of interrelationships
- [ ] Start with user model without relations and add other models and relations when functionality requires them. Essentially, front end-driven. Add stuff when they're going to be used.
- [ ] Model data fields
- [ ] Check similar projects for ideas https://djangopackages.org/grids/g/crm/
- [ ] Some fields like user status should be django choice fields rather than a separate table. Example, 2nd part
- [ ] Some model data need to start off as nullable
- [ ] Multiple relations to the same table need to set different related_names in django (practice area current, practice area target)
- [ ] Timezone data could use lookup table of canonical name rather than entering UTC offset numbers
  - [ ] searchable select input field

Notes from Meeting

need access to enable rebase merges
need to look into github wiki implementation
need to look into Swagger docs front-end for testing APIs
next meeting over people depot, go over FYIs
Task Items

JasonEb commented 2 years ago

02/9/2022 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [] Review assignments for (whoever showed up to the team meetings)

New Items

[x] Civic Tech Index Update
- project is pushed back
[x] Cover FYI's shared from Fang
[x] Plan Incubator workshop with Darren
[ ] Carry over Items to next meeting that don't get addressed

FYIs

[ ] Some django tips from meeting with Cynthia Kiser
- [ ] Authentication
- [ ] Start with user model only, get authentication (AWS cognito) working before adding more models. Example
- [ ] Figure out how to integrate frontend and backend with just the user model
- [ ] Figure out development vs production authentication
- [ ] Project setup
- [ ] Don't use cookiecutter to generate the project
- [ ] Put non-django stuff a level above django stuff
- [ ] Don't run migrations automatically in entrypoint script. Do it manually.
- [ ] Data models
- [ ] Keep all models in one app since there's a lot of interrelationships
- [ ] Start with user model without relations and add other models and relations when functionality requires them. Essentially, front end-driven. Add stuff when they're going to be used.
- [ ] Model data fields
- [ ] Check similar projects for ideas https://djangopackages.org/grids/g/crm/
- [ ] Some fields like user status should be django choice fields rather than a separate table. Example, 2nd part
- [ ] Some model data need to start off as nullable
- [ ] Multiple relations to the same table need to set different related_names in django (practice area current, practice area target)
- [ ] Timezone data could use lookup table of canonical name rather than entering UTC offset numbers
  - [ ] searchable select input field

Notes from Meeting

[ ] Next steps : setup an Installation workshop in preparation for the Incubator workshop.
- [ ] Check-in with necessary tools: aws-cli, 1password, terraform
[ ] Need to groom some tickets/tasks for People Depot
[ ]
Task Items

JasonEb commented 2 years ago

02/16/2022 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[ ] Incubator Prep with Installation
- [ ] Terraform, AWS-CLI, Docker Desktop
- [ ] 1password vault access, aws hfla access
  People Depot Development
- [ ] create tasks for continued development of people depot
- [ ] API CRUD routes for User model
- [ ] Swagger Documentation for User model API
- [ ] SPIKE research on implementing AWS Cognito with People Depot
[x] Carry over Items to next meeting that don't get addressed

Notes from Meeting

Task Items

JasonEb commented 2 years ago

02/23/2022 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[ ] Incubator Prep with Installation
- [ ] Terraform, AWS-CLI, Docker Desktop
- [ ] 1password vault access, aws hfla access
  People Depot Development
- [ ] create tasks for continued development of people depot
- [x] API CRUD routes for User model
- [x] Swagger Documentation for User model API
- [ ] SPIKE research on implementing AWS Cognito with People Depot
[ ] Carry over Items to next meeting that don't get addressed

Notes from Meeting

Need to create a people depot roadmap in order to be able to prioritize the issues in the new issues column (same for Ops) Discussed VRMS slackbot from issue hackforla/ops#1, created hackforla/ops#16

Task Items

[ ] People Depot: disable default merging. https://github.com/hackforla/peopledepot/issues/11

JasonEb commented 2 years ago

03/9/2022 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for (whoever showed up to the team meetings)

New Items

[x] Check in with Slackbot monitoring
- [x] https://github.com/hackforla/ops/issues/1
- [x] https://github.com/hackforla/ops/issues/16

People Depot Development

[ ] create issues for continued development of people depot
- [x] API CRUD routes for User model
- [x] Swagger Documentation for User model API
- [ ] SPIKE research on implementing AWS Cognito with People Depot
[x] Figure out who in the People Depot wants to handle deployment, development
[ ] People Depot Roadmap/Milestones

[ ] Carry over Items to next meeting that don't get addressed

Notes from Meeting

Need to create a people depot roadmap in order to be able to prioritize the issues in the new issues column (same for Ops) Discussed VRMS slackbot from issue hackforla/ops#1, created hackforla/ops#16

Task Items

[ ] People Depot: disable default merging. https://github.com/hackforla/peopledepot/issues/11

JasonEb commented 2 years ago

03/23/2022 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[ ] AWS Credentials Setup
[x] Check-In with People Depot
[x] Review Issues
[x] Carry over Items to next meeting that don't get addressed

Notes from Meeting

Task Items

JasonEb commented 2 years ago

04/13/2022 Meeting Agenda

Prework to prep for meeting

[x] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for (whoever showed up to the team meetings)

New Items

[x] Discuss Ops Roadmap
[x] Check-In with People Depot
[x] Review CivicTechJobs installation
- https://hackforla.github.io/CivicTechJobs/developer/installation/
[ ] Review Incubator setup and scripts
- [ ] Look for previous recordings
[ ] Carry over Items to next meeting that don't get addressed

Notes from Meeting

CTJ
webpack needs to use nginx
should hard code the postgres version as 13
webpack needs to install as a binary
Set up a meeting 4/14 between Ops and CivicTechJobs

Task Items

JasonEb commented 2 years ago

04/20/2022 Meeting Agenda

Last week, Bonnie has setup a Github Wiki for Ops and added labels to our project management board. We also held a meeting between CivicTechJobs and Ops to discuss their Docker setup for Incubator deployment. Additionally, Dean has joined the ops board and will help lead management.

Prework to prep for meeting

[x] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[x] Civic Tech Jobs Recap
- Darren suggests mainly to add whitenoise and simplify nginx container.
- Ava thinks it will take about a month to incorporate changes
[ ] Review Other Project Management Board's repos for their survey labels
- [ ] https://github.com/hackforla/VRMS/projects
- [ ] https://github.com/hackforla/VRMS/projects/10
[ ] Review Op's Github Wiki https://github.com/hackforla/ops/wiki
- [ ] Review Old Google Drive vs New Google Drive. Are there anything relevant or out of date? Which things need to be reorganized?
- [ ] Update https://github.com/hackforla/ops/blob/master/README.md
- [ ] Carry over Items to next meeting that don't get addressed

Notes from Meeting

Task Items

JasonEb commented 2 years ago

04/27/2022 Meeting Agenda

Last week, Bonnie has setup a Github Wiki for Ops and added labels to our project management board. We also held a meeting between CivicTechJobs and Ops to discuss their Docker setup for Incubator deployment. Additionally, Dean has joined the ops board and will help lead management.

Prework to prep for meeting

[x] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[x] Investigate https://github.com/hackforla/website/issues/3068
[ ] Review Other Project Management Board's repos for their survey labels
[ ] Review Op's Github Wiki https://github.com/hackforla/ops/wiki
- [ ] Review Old Google Drive vs New Google Drive. Are there anything relevant or out of date? Which things need to be reorganized?
- [ ] Update https://github.com/hackforla/ops/blob/master/README.md
- [ ] Carry over Items to next meeting that don't get addressed

Notes from Meeting

[ ] Kevin Park came in to handle deployment
- [ ] Ava will reach out to Bonnie about adding him to the vault for the staging files
- [ ] Kevin will explore the whitenoise vs nginx setup
[ ] People Depot check-in
- [ ] How to setup Cognito in people depot?
- [ ] CivicTechJobs wants to aim for a MVP
[ ] Create Issue to capture system diagram of the incubator

Task Items

JasonEb commented 2 years ago

05/11/2022 Meeting Agenda

Civic Tech Jobs has pushed new changes for incubator deployment. For project management - a Labels issue has been introduced and a systems design diagram issue should be created,

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

Review https://github.com/hackforla/CivicTechJobs/pull/235
Investigate Incubator codebase https://github.com/hackforla/incubator/tree/main/incubator

Notes from Meeting

Task Items

JasonEb commented 2 years ago

05/17/2022 Meeting Agenda

Civic Tech Jobs pushed a new update fixing their PR, and an issue about maintaining a docker repository has been brought up.

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[ ] Review Civic Tech Job's latest changes https://github.com/hackforla/CivicTechJobs
- [ ] Attempt to build docker file
[x] Check-in with Eric V.'s docker repository issue

Notes from Meeting

Task Items

JasonEb commented 2 years ago

05/25/2022 Meeting Agenda

Josh from VRMS reached out about setting up an instance. Eric from the main website has shared with us about the need for hosting an docker image for the organization.

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[ ] database design discussion
[ ] VRMS dev instance setup
[ ] Review Civic Tech Job's latest changes https://github.com/hackforla/CivicTechJobs

Notes from Meeting

Task Items

JasonEb commented 2 years ago

6/8/2022 Meeting Agenda

Josh from VRMS reached out about setting up an instance. Eric from the main website has shared with us about the need for hosting an docker image for the organization.

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[ ] Update slack reminder to consider first weeks of the month to be off
[ ] Check in with People Depot
[ ] Investigate Incubator Terragrunt commands

Notes from Meeting

Task Items

[ ] Investigate Zoom recordings for Darren Pham Incubator sessions on 9/2, 9/8, and 9/29 of 2022

ExperimentsInHonesty commented 2 years ago

@JasonEb please download this recording locally folder, edit out any secrets and then upload to this folder on the ops drive 2022-10-06>recording 1 of 2

JasonEb commented 2 years ago

6/15/2022 Meeting Agenda

Josh from VRMS reached out about setting up an instance. Eric from the main website has shared with us about the need for hosting an docker image for the organization.

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[ ] Check in with People Depot
[ ] Set up Issue on Incubator for VRMS Deployment

Notes from Meeting

Task Items

JasonEb commented 2 years ago

6/22/2022 Meeting Agenda

Prework to prep for meeting

[x] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for (whoever showed up to the team meetings)

New Items

[x] Check in ghpages-docker repo with Eric https://github.com/hackforla/ghpages-docker
[ ] Check in with People Depot
[x] Sync up with VRMS about deployment https://github.com/hackforla/incubator/issues/7

Notes from Meeting

Task Items

JasonEb commented 2 years ago

6/29/2022 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[ ] Prep for VRMS Deployment
[ ] VRMS Deployment

Notes from Meeting

Task Items

JasonEb commented 2 years ago

7/13/2022 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[x] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[x] Post deployment action items with VRMS prod deployment
- https://github.com/hackforla/incubator/pull/12
[x] Setup project.hcl documentation issue
- https://github.com/hackforla/ops/projects/2
[x] Setup Civic Tech Job incubator issue
- https://github.com/hackforla/incubator/issues/13
[ ] Check-in with People Depot

Notes from Meeting

Task Items

JasonEb commented 2 years ago

7/20 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

New Items

[ ] Explore project.hcl workflow
- https://github.com/hackforla/incubator/issues/55
[ ] Draft out project.hcl for Civic Tech Jobs
- https://github.com/hackforla/incubator/issues/13
[ ] Carry over Items to next meeting that don't get addressed

FYIs

-

Notes from Meeting

Task Items

JasonEb commented 2 years ago

7/26 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for (whoever showed up to the team meetings)
  - [x] Bonnie
  - [x] Jason

New Items

[x] Draft out project.hcl for Civic Tech Jobs
- https://github.com/hackforla/incubator/issues/13
- [x] Set up project.hcl meeting with Darren
[ ] Experiment with project.hcl provisioning
[ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

JasonEb commented 2 years ago

8/10 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

New Items

[x] Check-In with People Depot
[x] https://github.com/hackforla/ops/projects/4#card-82261589
[ ] Experiment with project.hcl provisioning
[ ] Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

JasonEb commented 2 years ago

8/24 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[x] review any issues that are in the new issue approval column
[x] Accountability and Support Check.
- [x] Review assignments for (whoever showed up to the team meetings)
  - [x] Bonnie
  - [x] Jason
  - [x] Joey
  - [x] Kent
  - [x] Josh

New Items

[x] Follow-up on Daniel Ridge https://github.com/hackforla/ops/issues/42
[x] Follow-up on Penetration Testing https://github.com/hackforla/ops/issues/40
[ ] https://github.com/hackforla/incubator/issues/55
[ ] Incubator Documentation with Github Wiki

FYIs

Notes from Meeting

Task Items

JasonEb commented 2 years ago

9/14 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason
  - [ ] Joey
  - [ ] Kent

New Items

[ ] Check-in with People Depot
[ ] Share update about CivicTechJobs deployment
[ ] Setup github workflow issue for CTJ CI/CD
[ ] Consider an issue for setting up a Docker guide / resources for new users

FYIs

Notes from Meeting

Task Items

JasonEb commented 2 years ago

9/21 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [x] Bonnie
  - [x] Carter
  - [x] Jason
  - [x] Joey
  - [x] Kent

New Items

[x] Check-in with People Depot
[x] Review https://github.com/hackforla/incubator/issues/78
[x] Share update about CivicTechJobs deployment
[x] Set up accessible issues

FYIs

Notes from Meeting

Task Items

[x] Setup AWS session with Carter for https://github.com/hackforla/ops/issues/53
[ ] Explore AWS resources issue with Justin

JasonEb commented 2 years ago

9/28 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[ ] Check-in with People Depot
[ ] Explore Policies

FYIs

next big topic will be AWS Policies
new volunteers should look into how policies work
- https://docs.aws.amazon.com/IAM/latest/UserGuide/access_policies.html

Notes from Meeting

Task Items

JasonEb commented 2 years ago

10/12 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

[x] https://github.com/hackforla/ops/issues/44

if time permits....

[x] Check-in with People Depot
[x] Explore Policies
[x] https://docs.aws.amazon.com/IAM/latest/UserGuide/access_policies.html
[ ] highlight CivicTechJobs deployment issue

FYIs

next big topic will be AWS Policies
new volunteers should look into how policies work
- https://docs.aws.amazon.com/IAM/latest/UserGuide/access_policies.html

Notes from Meeting

Task Items

ExperimentsInHonesty commented 2 years ago

2022-10-19 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

[ ] highlight CivicTechJobs deployment issue
[ ] https://github.com/hackforla/ops/issues/42#issuecomment-1270854027

New Items

[ ] new volunteers should look into how AWS policies work
[ ] Carry over Items to next meeting that don't get addressed

FYIs

-

Notes from Meeting

Task Items

JasonEb commented 2 years ago

2022-10-26 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

New Items

[x] Check-In with People Depot
[x] Check-In with 311 Migration
[x] Check-In with Civic Tech Jobs Deployment
[x] Check-In with Ops Wiki
[ ] AWS AWS policies work
- [ ] How to add a user to aws hfla
- [ ] How to add apply a uesr group
- [ ] How to apply permissions
[ ] Label analysis issue
- FYIs

Notes from Meeting

Task Items

JasonEb commented 2 years ago

2022-11-09 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

New Items

Clarify https://github.com/hackforla/incubator/issues/38
Check-In with Ethan's Docker setup
Follow-up with 311 meeting
Check-In with CTJ deployment issues

FYIs

Notes from Meeting

Connected 311 with Darren, they should have recorded the meeting
Synced up on Civic Tech Job issues
- Noor and Kevin have paths forward to database and domain names
Reviewed AWS security practices issues
People Depot is aiming to recruit

Civic Tech Jobs

Kevin will set up db credentials using the aws lambda function manually
CivicTechJobs will create a coming soon page landing page so the dns can point to it for prod
https://github.com/hackforla/ops/issues/64
To reiterate, this deployment is intended for non-developer CivicTechJob team members to view a build of their website

Task Items

JasonEb commented 2 years ago

2022-11-16 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

New Items

last meeting of the year.
inquire who wants to be added to the Assignees of this issue
Bonnie is over at the Engineering CoP re GitHub Actions and can join us again at 7pm pst if anyone want to stay over to talk with her.
When do people have to leave tonight (hard out) in case other people want to stay and keep meeting.
What other information do we need for the columns https://github.com/hackforla/incubator/issues/39
see you again, Jan 4, 2023

FYIs

Notes from Meeting

Task Items

AWS Policies Session
- Google Document for collaboration

JasonEb commented 1 year ago

2023-01-04 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

New Items

People Depot
AWS Policies
311

FYIs

Notes from Meeting

Task Items

AWS Policies Session
- Google Document for collaboration

JasonEb commented 1 year ago

2023-01-04 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

New Items

People Depot
AWS Policies
311

FYIs

Notes from Meeting

primarily setup new credentials for new members to explore the aws infrastructure
checked-in with people depot x incubator, would like to get others to attempt the same

Task Items

AWS Policies Session
- Google Document for collaboration

JasonEb commented 1 year ago

2023-01-11 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

New Items

People Depot
AWS Policies
311

FYIs

Notes from Meeting

Task Items

AWS Policies Session
- Google Document for collaboration

JasonEb commented 1 year ago

2023-01-18 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

New Items

New People Depot meeting schedule proposal
Using AWS-CLI

FYIs

Notes from Meeting

primarily setup new credentials for new members to explore the aws infrastructure
checked-in with people depot x incubator, would like to get others to attempt the same

Task Items

AWS Policies Session
- Google Document for collaboration

JasonEb commented 1 year ago

2023-01-18 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

New Items

Using AWS-CLI
Terragrunt provisioning

FYIs

Notes from Meeting

Task Items

AWS Policies Session
- Google Document for collaboration

JasonEb commented 1 year ago

2023-2-8 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

New Items

Using AWS-CLI
Terragrunt provisioning

FYIs

Notes from Meeting

Task Items

AWS Policies Session
- Google Document for collaboration

JasonEb commented 1 year ago

2023-2-15 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

Items from last meeting carried forward

New Items

Share People Depot progress
- what's going on with the load balancer?
Check in on AWS issues

FYIs

Notes from Meeting

Task Items

AWS Policies Session
- Google Document for collaboration

chelseybeck commented 1 year ago

2023-2-22 Meeting Agenda

Prework to prep for meeting

[ ] Everyone updates their issue before the meeting, and puts any issues that need group discussion or mentorship into the Review column
[ ] Joey and Fang had a quick meeting at 1PM on the PD deployment. We are seeing messages printed every couple minutes coming from entrypoint.sh. We eventually figured out that it's because the script is expecting to run whatever gets passed into it, and it's exiting normally because nothing is passed into it, unlike the "python manage.py runserver..." command that docker-compose.yml passes into the container. So we copied the command and pasted it into entrypoint.sh. This is not a long term solution, but just to show that django can run for now. Having done this, rebuilding and pushing a new image should make it run successfully. Joey will do this later.

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

New Items

[ ] Discuss data governance and which CoP should be responsible
[ ] Discuss potential changes to People Depot tables and fields
[ ] Carry over Items to next meeting that don't get addressed
[ ] CTJs deployment - RDS, domain name, etc
[ ] https://github.com/hackforla/ops/issues/26

FYIs

-

Notes from Meeting

311 team showed up, Chelsey will review their terraform and we'll come back to discuss it next meeting

Task Items

JasonEb commented 1 year ago

2023-3-08 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)
  - [ ] Bonnie
  - [ ] Jason

New Items

[ ] CTJs deployment - RDS, domain name, etc
[ ] https://github.com/hackforla/ops/issues/26
[ ] https://github.com/hackforla/devops-security/issues/22
[ ] 311 Updates

FYIs

Notes from Meeting

Task Items

JasonEb commented 1 year ago

2023-3-15 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

FYIs

Notes from Meeting

@JasonEb will be unavailable for 3/22
- Ernie can host next week
311 came with Brian, Edwin, and Sophie
- troubleshooted finding an AMI name value to use for Terraform
Reviewed Kazushi's and Antonina's documentation for Adding AWS users
Brian and Antonina to make issues regarding Creating IAM groups for user-management and emergency accounts

Task Items

JasonEb commented 1 year ago

2023-3-22 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

Focus on https://github.com/hackforla/ops/issues/71

FYIs

Notes from Meeting

Task Items

JasonEb commented 1 year ago

2023-3-29 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

Focus on https://github.com/hackforla/ops/issues/71
Access the Data + Judson
Reviewing the Lambda code for database management

FYIs

Notes from Meeting

Task Items

JasonEb commented 1 year ago

2023-4-12 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

Review Incubator + RDS
Investigate...
- database access
- database credentials management
- database monitoring/logs

FYIs

Notes from Meeting

Task Items

JasonEb commented 1 year ago

2023-4-19 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

FYIs

Notes from Meeting

Task Items

JasonEb commented 1 year ago

2023-4-26 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

Changing Load Balancer Rules
Terragrunt setup with Access the Data

FYIs

Notes from Meeting

Task Items

JasonEb commented 1 year ago

2023-5-10 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

https://github.com/hackforla/incubator/issues/35
https://github.com/hackforla/incubator/issues/54
https://github.com/hackforla/ops/issues/81
SSL Cert Process Review

FYIs

Notes from Meeting

Task Items

JasonEb commented 1 year ago

2023-5-17 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

Investigate VRMS certification on R53
https://github.com/hackforla/incubator/issues/35
SSL Cert Process Review
- Setting an SSL cert guide

FYIs

Notes from Meeting

Task Items

JasonEb commented 1 year ago

2023-5-24 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

New Items

Recent Activity Review
Discuss current state of ops

FYIs

Notes from Meeting

Task Items

JasonEb commented 1 year ago

2023-5-31 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

[ ] review any issues that are in the new issue approval column
[ ] Accountability and Support Check.
- [ ] Review assignments for (whoever showed up to the team meetings)

hackforla / ops

2022-2023 Ops Community of Practice Agendas #12

This agendas page is deprecated

See: 2024 Ops Community of Practice Agendas

Overview

Issue Template

01/26/2022 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the __ meeting

New Items

FYIs

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02/2/2022 Meeting Agenda

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Recurring items: Happens on the __ meeting

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FYIs

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02/9/2022 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

New Items

FYIs

Notes from Meeting

Task Items

02/16/2022 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

New Items

People Depot Development

Notes from Meeting

Task Items

02/23/2022 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

New Items

People Depot Development

Notes from Meeting

Task Items

03/9/2022 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

New Items

People Depot Development

Notes from Meeting

Task Items

03/23/2022 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

New Items

Notes from Meeting

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04/13/2022 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

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04/20/2022 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

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04/27/2022 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

New Items

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05/11/2022 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Wednesday meeting

New Items

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05/17/2022 Meeting Agenda

Prework to prep for meeting