Update issue assignment and team roster

[shmonks]

Dependencies

• [ ] Issues assigned to team members who have stopped working on them or giving updates OR
• [ ] The team roster includes a number of people who are no longer involved in the team

Overview

• We need to do an audit of current team membership in order to remove any blockers, and maintain both workflow and security

Action Items

• [ ] Look through all is:open issues on the 'All' tab of the PeopleDepot Project Board
• [ ] Check in via Slack with any team members who are currently assigned to issues that they haven't worked on for a while (e.g., 2 weeks), asking them if they're still working on those issues and can give a brief update
• [ ] If they say they're no longer able to work on their assigned issues, or want to take a break, or just don't respond, we then need to:
  • [ ] Remove them from 'Assignees' for those issues
  • [ ] Mark those people as 'Inactive' on the PD Team Roster
  • [ ] Offboard them as follows:
    • [ ] To offboard non-Product people: https://github.com/hackforla/peopledepot/issues/146
    • [ ] To offboard Product people: https://github.com/hackforla/peopledepot/issues/33
    • [ ] Take care when offboarding only to remove them from the PD-write team on Github, and not the regular (i.e., read-only) PD team, from which no one gets removed
  • [ ] And of course, thank them for contributing to the project and tell them they're welcome to return in the future!
• [ ] Go through People Depot Google Drive team and change the status of people who are 'Inactive' on the Team Roster from 'Contributor' to 'Viewer'

Resources/Instructions

• PeopleDepot Google Drive - to demote access level, go to very top level of the PeopleDepot drive and select 'Manage members' from the right-hand menu
• PeopleDepot Team Roster
• https://github.com/hackforla/peopledepot/issues/146
• https://github.com/hackforla/peopledepot/issues/33

[shmonks]

2024-09-19

• Only open issue assigned to inactive member is marked 'Done' - now closed https://github.com/hackforla/peopledepot/issues/144
• [x] Two current team members who might now be Inactive messaged via Slack - offboard if no reply by 2024-09-26

[vanessaavviles]

Still working on the offboarding.

[shmonks]

Hi @vanessaavviles - please consider the following questions and add an update below:

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

[vanessaavviles]

I have offboarded Azania and Priya. Sarah told me that there is no wiki for People Depot so there wasn't work to do there. And i send a message on the admin channel to remove Azania and Priya from the 1 password team vault for PD.

[shmonks]

Thanks, V - I just realized that there are also a number of people who still have 'Contributor' status on the Google Drive who are no longer active members of the team and should therefore have their status changed to 'Viewer', so I've just added that as a final task on this issue.

[ExperimentsInHonesty]

Priya and Azania are not in 1password with the emails they are showing in the roster.