2024 Q3 Event - Promotion

[allella]

See our earlier Promotion issues for past notes and context.

• [x] Confirm the event date and time and that the venue has been confirmed and RESERVED
• [x] Logo - Pam and Olivia created neon logo concepts. Jim has those files saved.
• [x] Create and promote on the existing Meetup.com account
  • [x] Add themed banner / hero image and sponsor logo - see the pilot event for an example
  • [x] Add a text AND link to the sponsor's website in the event post
  • [x] Confirm any link to a sponsor is ONLY to their homepage and not to a page for a specific product or service
  • [x] Meetup only allows 1 question to be added to each event. We are currently collecting Topics of interests
  • [x] Add RefactorGVL text link to the bottom of the event description.
  • [ ] Food menu
  • [ ] Schedule
• [ ] When referencing the sponsor (Slack, Meetup, etc), include a hyperlink to their homepage. This will help viewers and avoid linking to a specific product or service.
• [x] Publish the Meetup listing and approve the announcement
• [ ] Add date and speakers to HG Nights website page.
• [ ] (Pam) HG Nights themed Graphic with the schedule, sponsor logos / recognition, for large TV
• [ ] Update Meetup page with the speakers and agenda by using a "Comment" on the event, not a message to the entire membership
• [x] Announce in the #events Slack channel
• [ ] Announce on OpenWorks’ Basecamp
• [ ] Announce HG Nights on the https://www.reddit.com/r/greenville/ (Robert Roskam has done this in the past, so ask him)
• [ ] Share via on other community boards / mailing lists - Synergy Mill, Beer & Napkins, StartUpGVL Slack, any other Meetup groups?
• [ ] Ask Carolina Code School / Build Carolina to promote to their audience - ask Lauren McGlamery
• [ ] Coordinate with the volunteer who is taking photos at the event for use in future promotions for HG Nights and other HG things.
• [ ] Invite local writers / journalists to attend and cover the event
• [ ] Share on any social media accounts
• [ ] Have organizers share on their own social media accounts
• [ ] Swag - HackGreenville and/or Sponsor swag table
• [ ] A day or so before the event, send a follow-up announcement to those who registered with:
  • [ ] Directions
  • [ ] Parking and parking deck fees
  • [ ] Entrances / Doorbell - for OpenWorks we know have a guest access page, which could be shared in the Meetup listing and as a reminder a day or two before the event.
  • [ ] Any street closures due to festivals, events at The Well, or downtown construction
  • [ ] Expectations for coming and going from rooms and social area
  • [ ] Accessibility - confirm handicap accessible parking and access to the building

[allella]

@raiderrobert we have the schedule and food them up on Meetup.

Could you do your typical post to Reddit?