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hackseq / hackseq18

hackseq 2018 - [*]-omics hackathon. Vancouver, BC
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2nd Organizational Meeting - Monday, March 26 - *Updated with Minutes #2

Closed emreerhan closed 6 years ago

emreerhan commented 6 years ago

We'll hold the second meeting, the week of March 26-30 (please fill out the poll below). The objective of the meeting will be to introduce the new organizational members, assign more roles, and give any updates.

We are aiming for 8-12 organizational members.

We'll meet Monday, March 26 at 6pm at the BCCRC

Poll Link

(Assign someone to take meeting minutes)

Agenda Items (feel free to add)

Budget Update

Dividing up Positions / Duties (roughly)

Timeline

-- Participant App Open (August) -- Participant App Close (September) -- Participant Assignment (September)

-- Event (October)

Minutes

Artem – Website Github - https://github.com/hackseq/hackseq18/

Team lead applications – ask previous organizers (applies for anything else you don’t know/can’t find)

Format – NCBI

Social media - Noushin

Email communication – Baraa

Participant apps – Kristen

Sponsorship and Fundraising – Justin and Venus

Tech support and logistics – Justin (Artem, Emre) – Sasha to look for logistical tech

General logistics – Sasha and Jenny

Date – Early October?

- first choice – Oct. 12-14
- second choice – Oct. 19-21
- third – Sept. 28-30

Prizes – do we want to announce?

Finances – Justin and Venus

emreerhan commented 6 years ago

Unless anyone has any major objections, let's meet Monday, March 26th at 6:00pm at the CRC. @ababaian how can we book a space for us?

ababaian commented 6 years ago

Let's meet in the lobby again and I'll have a room for us.

vlauu commented 6 years ago

Hi all, I just learn about this opportunity and would love to help out! Look forward to meeting you all at the upcoming meeting :) - Venus

NoushinN commented 6 years ago

Hi everyone! looking forward to meeting all and helping out Monday 26th :) - Noushin

ababaian commented 6 years ago

See you all tonight!

baraaorabi commented 6 years ago

Cya

On Mon, Mar 26, 2018 at 9:49 AM Artem Babaian notifications@github.com wrote:

See you all tonight!

— You are receiving this because you are subscribed to this thread. Reply to this email directly, view it on GitHub https://github.com/hackseq/hackseq18/issues/2#issuecomment-376234007, or mute the thread https://github.com/notifications/unsubscribe-auth/AF_gOQd8ra9GoUl9alVbt0DAh3vDAbOMks5tiRwEgaJpZM4SxDNB .

--

Baraa Orabi Simon Fraser University Department of Computing Science

jenjaelin commented 6 years ago

updated the first comment with the minutes.

ababaian commented 6 years ago

One thing I thought of is that we each should get a hold of last years organizers that had our position and take them out for coffee. This way they can each 'mentor' us into the new job. @jakelever do you have a list of what job everyone took?

jakelever commented 6 years ago

Hey, here's a list of roles updated from https://github.com/hackseq/hackseq_2017/issues/3 . Apologies if I'm wrong on any of these.

Dan (dfornika): Fundraising, Food Jasleen (jasgrewal): Venue, Website, Jake (jakelever): Logistics, Fundraising, Food + Secretary Arjun (abaghela): Social Media, Recruitment, Setup, Food Lauren (lchong): ORCA, Technical Support, Recruitment Celia (csiu): Leader recruitment

abaghela commented 6 years ago

I was also the SCWIST contact. SCWIST took care of all our finances (donations, expenses). Have you guys reached out to them to confirm if they will be supporting Hackseq this year? Let me know and I can make the introduction.

ababaian commented 6 years ago

@abaghela I have reached out to get up to date budget, haven't reached about about this upcoming year though. I can take care of this.