scatcher125 commented 4 years ago

Hey everyone! Next meeting will be on Thu, Sep 12, 6:00 pm at the GSC (as decided during last meeting). @emreerhan hope you can confirm once the booking has been made :)

Minutes

Team Leads

email TLs who didn't get a co-lead - Baraa
connect 2 remaining co-leads/leads - Baraa

Participant Apps

got all the projects?
make a case for the top 3
submit only once, can be edited will get email confirmation
Timeline: open Friday or Sat., September 27th 1st deadline, push 1 week to October 4th, finalize teams for October 11th
Baraa to email BioViz with participant application link
spread sheet to keep track of mail-list - Emre

Social

Koerners too expensive, Biercraft for Saturday
15% if UBC student makes payment

Swag

t-shirts: have bleach party so we don't have to pay for printing (which is the expensive part); Sasha will host
order extra t-shirts for future years?
t-shirts for team leads, plus extra to hand out; poll team leads on sizes; order extra S/M/L this time
long sleeve shirts for organizers, and put something to designate
Jen is making stencils + ordering shirts, and figuring out bleaching process

WIFI

UN and PW are set, discussed
ORCA - need to get back with # of teams and specifics

Logistics

will have checklist for TLs to keep track of whos attending
food will be ordered after participant applications are in (Kristen and Jen)
don't forget to set up slack (~2 week below) - Emre

Workshops

Emre to look into organizing github workshop
Do writing workshops every day again, or just upload workshop materials for this year? instead have teams review each other's README's to hold teams accountable for making them

Meetings

Every week for last 4 weeks before meeting
doodle poll for day of week that works best: https://doodle.com/poll/gandimgz5w9pp9fp

emreerhan commented 4 years ago

Confirmed!

jenjaelin commented 4 years ago

Hey! I will definitely be remote next week as I'll be somewhere in Ontario. Access to wifi TBC but I'll let you know :)

baraaorabi commented 4 years ago

Cya all @ 6pm!

bfjia commented 4 years ago

sorrryyyy forgot about this. Signed up to do something for my grad caucus. I will miss the meeting. Let me know if there's anything i can do to help out!

klgray25 commented 4 years ago

I will need to skype in tonight! Look me up with my personal email (kristen.leanne252@gmail.com)

baraaorabi commented 4 years ago

@Emre do we have Skype setup at GSC? If not I think we can still do VPC

On Thu, Sep 12, 2019, 1:55 PM klgray25 notifications@github.com wrote:

I will need to skype in tonight! Look me up with my personal email ( kristen.leanne252@gmail.com)

— You are receiving this because you commented. Reply to this email directly, view it on GitHub https://github.com/hackseq/hackseq19/issues/18?email_source=notifications&email_token=ABP6AOPRGNLYDUD66ZGMNZ3QJKUCTA5CNFSM4IT74OU2YY3PNVWWK3TUL52HS4DFVREXG43VMVBW63LNMVXHJKTDN5WW2ZLOORPWSZGOD6THLDQ#issuecomment-531002766, or mute the thread https://github.com/notifications/unsubscribe-auth/ABP6AOOXFZXFSK2PJ7K4DPLQJKUCTANCNFSM4IT74OUQ .

emreerhan commented 4 years ago

@baraaorabi I don't believe we have cameras/mics set up at the GSC. We can set up a laptop and hook it up to the projector.

We can do VPC, but it is fairly short notice to be changing location.

baraaorabi commented 4 years ago

GSC is just a 10 min walk from GSC and I shouldn't have problem with making the booking. I guess if we have others beside Kristen who want to Skype we should switch?

Who else needs to Skype in?

On Thu, Sep 12, 2019, 2:33 PM Emre Erhan notifications@github.com wrote:

@baraaorabi https://github.com/baraaorabi I don't believe we have cameras/mics set up at the GSC. We can set up a laptop and hook it up to the projector.

We can do VPC, but it is fairly short notice to be changing location.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/hackseq/hackseq19/issues/18?email_source=notifications&email_token=ABP6AOLZKPNP43ODO2YJVZTQJKYSJA5CNFSM4IT74OU2YY3PNVWWK3TUL52HS4DFVREXG43VMVBW63LNMVXHJKTDN5WW2ZLOORPWSZGOD6TKN2A#issuecomment-531015400, or mute the thread https://github.com/notifications/unsubscribe-auth/ABP6AOPGZXTREI3EKG5XOJDQJKYSJANCNFSM4IT74OUQ .

jenjaelin commented 4 years ago

I need to skype in

J

On Sep 12, 2019, at 17:45, baraaorabi notifications@github.com wrote:

GSC is just a 10 min walk from GSC and I shouldn't have problem with making the booking. I guess if we have others beside Kristen who want to Skype we should switch?

Who else needs to Skype in?

On Thu, Sep 12, 2019, 2:33 PM Emre Erhan notifications@github.com wrote:

@baraaorabi https://github.com/baraaorabi I don't believe we have cameras/mics set up at the GSC. We can set up a laptop and hook it up to the projector.

We can do VPC, but it is fairly short notice to be changing location.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/hackseq/hackseq19/issues/18?email_source=notifications&email_token=ABP6AOLZKPNP43ODO2YJVZTQJKYSJA5CNFSM4IT74OU2YY3PNVWWK3TUL52HS4DFVREXG43VMVBW63LNMVXHJKTDN5WW2ZLOORPWSZGOD6TKN2A#issuecomment-531015400, or mute the thread https://github.com/notifications/unsubscribe-auth/ABP6AOPGZXTREI3EKG5XOJDQJKYSJANCNFSM4IT74OUQ .

— You are receiving this because you commented. Reply to this email directly, view it on GitHub, or mute the thread.

bfjia commented 4 years ago

GSC is just a 10 min walk from GSC

Schrödinger's GSC. It's both the GSC and not the GSC until you walk into it. 😂😂

baraaorabi commented 4 years ago

Loool. I mean you could walk out for ten min and then come back :-P

On Thu, Sep 12, 2019, 3:01 PM Justin Jia notifications@github.com wrote:

GSC is just a 10 min walk from GSC

Schrödinger's GSC. It's both the GSC and not the GSC until you walk into it. 😂😂

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/hackseq/hackseq19/issues/18?email_source=notifications&email_token=ABP6AOLF2ZMC63UOFBYJ5QTQJK33HA5CNFSM4IT74OU2YY3PNVWWK3TUL52HS4DFVREXG43VMVBW63LNMVXHJKTDN5WW2ZLOORPWSZGOD6TMSAI#issuecomment-531024129, or mute the thread https://github.com/notifications/unsubscribe-auth/ABP6AOIL2EZNISSWBHR6AMTQJK33HANCNFSM4IT74OUQ .

emreerhan commented 4 years ago

No, that would make it a 20min walk

baraaorabi commented 4 years ago

You'd basically walk in an infinitely thin area outside of GSC and instantaneously walk back in

On Thu, Sep 12, 2019, 3:09 PM Emre Erhan notifications@github.com wrote:

No, that would make it a 20min walk

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/hackseq/hackseq19/issues/18?email_source=notifications&email_token=ABP6AONYTPLFZWWE2KLLIITQJK4ZHA5CNFSM4IT74OU2YY3PNVWWK3TUL52HS4DFVREXG43VMVBW63LNMVXHJKTDN5WW2ZLOORPWSZGOD6TNDTA#issuecomment-531026380, or mute the thread https://github.com/notifications/unsubscribe-auth/ABP6AOM2QT4F6L7IGX4FGODQJK4ZHANCNFSM4IT74OUQ .

baraaorabi commented 4 years ago

Okie, so let's do VPC!

On Thu, Sep 12, 2019, 3:13 PM Baraa Orabi baraaorabi@gmail.com wrote:

You'd basically walk in an infinitely thin area outside of GSC and instantaneously walk back in

On Thu, Sep 12, 2019, 3:09 PM Emre Erhan notifications@github.com wrote:

No, that would make it a 20min walk

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/hackseq/hackseq19/issues/18?email_source=notifications&email_token=ABP6AONYTPLFZWWE2KLLIITQJK4ZHA5CNFSM4IT74OU2YY3PNVWWK3TUL52HS4DFVREXG43VMVBW63LNMVXHJKTDN5WW2ZLOORPWSZGOD6TNDTA#issuecomment-531026380, or mute the thread https://github.com/notifications/unsubscribe-auth/ABP6AOM2QT4F6L7IGX4FGODQJK4ZHANCNFSM4IT74OUQ .

bencardoen commented 4 years ago

I'd need to skype in as well if possible

alexsweeten commented 4 years ago

In front of VPC

jenjaelin commented 4 years ago

where you all at??

klgray25 commented 4 years ago

Hey guys - sorry I got caught up doing work! If you are still meeting please call me in

smaslova commented 4 years ago

@hackseq/hs19_organizers Don't forget to vote on the doodle poll! We will have 4 more organizational meetings, one per week leading up to the event. Vote on the night of the week that works for you.

smaslova commented 4 years ago

@hackseq/hs19_organizers based on the doodle poll and the fact that Baraa should probably be at the meetings, we'll do meetings every Thursday at 6pm starting next week and until the hackseq event. Let me know if there are any objections.

hackseq / hackseq19

9th Organizational meeting #18

Minutes

Team Leads

Participant Apps

Social

Swag

WIFI

Logistics

Workshops

Meetings