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hackseq / hackseqRNA

hackseqRNA <- hackseq + RNA.society2020
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Org Meeting 5 - Wednesday March 4th. 5:30pm BCCRC #18

Closed ababaian closed 4 years ago

ababaian commented 4 years ago

Date: Wednesday March 4th. 5:30pm BCCRC.

Bring a friend: To help kickstart hackseq20 via @baraaorabi, we decided we'll all try to 'bring a friend' to the next organizing meeting to up our organizer numbers. So find a buddy who can help organize and drag them out :P

Agenda

Extend participant applications until March 13th (Discuss) Projects: 13 submissions Participants: 92 applicants (lead incl.)

Project Selection

Participant Recruitment

Sponsorship

Venue

Workshops

hackseq20

Previous Tasks

Minutes

hackseq Wiki

Participants

Projects

hackseq20

5-year report

Misc

jenjaelin commented 4 years ago

I can already say that I won't be able to make it unfortunately. I gotta fly out to Manitoba...

ababaian commented 4 years ago

if you have a biostars account; I posted about hackseqRNA to it, bump the post with an upvote to keep on it on the front page for a big today/this week here

bfjia commented 4 years ago

i wont be able to make it if its March 26-29. I'll be in Seattle for a conference.

ababaian commented 4 years ago

I was thinking we have this next week once we have the team leader applications received.

bfjia commented 4 years ago

ill be there then :). although i prefer a 5pm meeting.

jenjaelin commented 4 years ago

I can do next week after Tuesday :)

ababaian commented 4 years ago

Wed 4th, 5:30pm?

edit: changed to 30 minutes earlier (6 --> 5:30)

bfjia commented 4 years ago

anychance we can go 30min earlier please?

baraaorabi commented 4 years ago

Wed the 4th works! I do prefer 30min earlier too but i can manage

ababaian commented 4 years ago

@emreerhan Did you get a chance to send out the update email to the participants already signed up to encourage them to put a project forward?

emreerhan commented 4 years ago

Oh shoot. I didnt! I'll do it as soon as I get in the office.

emreerhan commented 4 years ago

Check it out, there are 3 people who changed their applications to team leader applications

zsteve commented 4 years ago

Hey all, will there be a second round of applications? Just wondering before I try and blast departmental emails with shameless ads for signups.

zsteve commented 4 years ago

I assume the same also goes for team leader applications?

ababaian commented 4 years ago

TBH there's a lot more sign-ups then I anticipated for one round. I think we can extend participant applications and maybe team leader depending on how many projects come in. I think going in with 12 projects would be the ideal. You can always put that only the Letter of intent is required for the projects by Friday, people just need to submit their idea not have everything ready for it by Friday. This is a good idea to promote this week as people might think they're already too late.

ababaian commented 4 years ago

@jenjaelin @SweetiePi Is the venue stuff taken care of?

jenjaelin commented 4 years ago

Hey, I'm honestly drowning a little this week, but I will take care of it tomorrow afternoon, and if not Friday at the latest.

On Wed, Feb 26, 2020 at 9:37 AM Artem Babaian notifications@github.com wrote:

@jenjaelin https://github.com/jenjaelin @SweetiePi https://github.com/SweetiePi Is the venue stuff taken care of?

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/hackseq/hackseqRNA/issues/18?email_source=notifications&email_token=AI4UYO4UTNTBQBYJLAKT3VTRE2SFBA5CNFSM4KZ53KB2YY3PNVWWK3TUL52HS4DFVREXG43VMVBW63LNMVXHJKTDN5WW2ZLOORPWSZGOENBFMKQ#issuecomment-591549994, or unsubscribe https://github.com/notifications/unsubscribe-auth/AI4UYOZBT3ETNTRL2S7ANKTRE2SFBANCNFSM4KZ53KBQ .

alexsweeten commented 4 years ago

Contacted UBC security, will update when I get a response.

zsteve commented 4 years ago

TBH there's a lot more sign-ups then I anticipated for one round. I think we can extend participant applications and maybe team leader depending on how many projects come in. I think going in with 12 projects would be the ideal. You can always put that only the Letter of intent is required for the projects by Friday, people just need to submit their idea not have everything ready for it by Friday. This is a good idea to promote this week as people might think they're already too late.

Ok I have a strong expression of interest from one of the new asst prof, their research is exactly (computational) RNA biology. They are also attending the RNA Soc meeting, but mentioned they are busy and it would take some time to formulate a quality project. I think this is a very good opportunity for us.

See my opened issue in the PRIVATE.

ababaian commented 4 years ago

Awesome @zsteve! The initial project submissions are more of a Letter of Intent, we can work with them once the basic idea is sketched out to optimize it for a hackathon.

jenjaelin commented 4 years ago

@SweetiePi I put in the form for security. Will forward it to you when it comes back

Custodial services have been confirmed

alexsweeten commented 4 years ago

@jenjaelin was it this form?

jenjaelin commented 4 years ago

Yep

Jennifer Lin

On Mar 3, 2020, at 11:04, Alex Sweeten notifications@github.com wrote:

 @jenjaelin was it this form?

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub, or unsubscribe.

emreerhan commented 4 years ago

Sent out emails to participants from abroad, and team leaders earlier today.

alexsweeten commented 4 years ago

I created a spreadsheet of interviews for potential team leads here. Please assign yourself to at least 2. Once we get a reply from a team lead, I'll update the sheet with their availability.