Small tasks: General

[patcon]

The point of this task is to help get one-off small tasks that arise from other convos (PR review comments, chat, etc) into our task tracker.

This issue is intended to move between "To Do" and "Doing" in our tracker, never "Done". There shouldn't be a need to close it, even when all todos are temporarily fully checked off. It could be labelled and assigned as appropriate to the active tasks.

One-offs could be upgraded to full issues if desired. Also, multiple "small task" issues might be useful in the future, e.g., "Small tasks: Finance"

(Meta comments are welcome here on this proposed use of an eternal issue.)

To Do

• Cultivators for 2021

  • [x] Jan @uditvira
  • [x] Feb @patcon
  • [x] Mar @YurkoWasHere
  • [x] Apr @dcwalk

• [x] All-hands cultivators until AGM 2020

  • [x] Jan @uditvira
  • [x] Feb @patcon
  • [x] Mar @dcwalk @benhylau
  • [x] Apr @benhylau @dcwalk
  • [x] May (first 2 weeks) @YurkoWasHere
  • [x] May (last 2 weeks) @garrying

• [x] el to revise due dates and scope of each task on here https://github.com/hyphacoop/organizing/milestone/1

Done

• [x] finance: bank management
  • [x] set $200 threshold on Desjardin multisig requirement https://github.com/hyphacoop/handbook/pull/22#discussion_r338448162 -- @yurkowashere https://github.com/hyphacoop/organizing/issues/147#issuecomment-555644337
  • [x] call in to update Disjardins info
  • [x] Add RD
  • [x] BUREAU => UNIT
  • [x] INC => INC.
  • [x] add space into UNIT1234 (no priority)
• [x] update hypha.coop WHOIS from Hypha Workers Cooperative Inc to Hypha Worker Co-operative Inc.
  • contacted nic.coop, who says our registrar should be the ones to update this
  • needed to do update over Hover's support chat
  • [x] update https://link.hypha.coop/migrations to reflect current state
• [x] finance: set up TransferWise (re-ticketed to https://github.com/hyphacoop/organizing-private/issues/4)
  • [x] create business profile -- @benhylau
  • [x] create personal profile: benhylau
  • [x] create personal profile: patcon
• [x] update DigitalOcean billing address -- @patcon
  • [x] updated field in settings
  • [x] added record to https://link.hypha.coop/migrations spreadsheet
• [x] added "feedback required" column to task board -- @patcon
• [x] dc email: Investment Readiness Program >> Co-op developers should also register as expert-service providers.
• [x] send account information to Stripe @benhylau
• [x] add Paypal and Stripe to inventory @benhylau
• [x] set up CRA My Business auto-deposits
• [x] increase credit card limit to $3,000
• [x] pay Oct NL bill with credit card
• [x] @hyphacoop/finance-wg update TW banking info for USD
• [x] @hyphacoop/finance-wg submit 2020 year-end forms through Wagepoint (before Feb 14)
• [x] @hyphacoop/finance-wg remit Q4 2020 HST
• [x] @hyphacoop/finance-wg report TWS 10%
• [ ] @hyphacoop/finance-wg missing journal entries for StART project in QB (ping Rodica)

[patcon]

Added tasks to update desjardins address info

[patcon]

@YurkoWasHere should this be your ticket? Feel free to self-assign, but if it's something I can do now, just lemme know! cc @hyphacoop/finance-wg

[YurkoWasHere]

• Address and name fixed
• I was told i CANNOT set a threshold for multisig 😒
• CC still Pending to early to tell.
• $5.00 transfer was to buy shares in the credit union. Returned when we close the account.

[patcon]

Re-ticketed multi-sig elsewhere, since an accountant told us about other solutions, for when this becomes important. We can move any convo there: https://github.com/hyphacoop/organizing/issues/151

[benhylau]

@hyphacoop/directors in setting up TransferWise, I need to provide name and date of birth of all directors. Is there a place we keep those and can I submit it?

[patcon]

Not that I'm aware of. Just to have a place, added an "employee database" here: https://docs.google.com/spreadsheets/d/1LyElXvLj7ASclSPQqcgOnuEWqBWBStilEfOhIosZzhA/edit#gid=1143164818

Happy to migrate it elsewhere as soon as we determine where that should be!

[dcwalk]

added!

[patcon]

@benhylau re: TransferWise. Created my personal profile and awaiting invite for patrick.c.connolly@gmail.com

Thanks!

[benhylau]

Great @patcon let's go thru the invite process at the meeting today

[benhylau]

Couple small tasks that came up over last week:

• [x] enter opportunities discussed in chat into CRM
• [x] file nil RP remittance to CRA
• [x] create private notepad for bizdev and archive in private repo
• [x] summarize member bios
• [x] handling of work done over stat holiday

[benhylau]

From finance meeting:

• [x] research legal requirements for expense coverage and how to pay them out
• [x] handle Feb's nil payroll
• [x] make sure we have all employees set up in wagepoint and have their SIN + TD1/TD1-ON
• [x] work with projects to do timesheets and enter appropriate pay amounts
• [x] polish Financial Planning sheet
• [x] email Rodica and WagePoint for advice on above
• [x] port documents from #156 to handbook

[benhylau]

@dcwalk @uditvira @patcon I want to help y'all get timesheets in and invoices out. Can you ping me in Finance chat asap and plan to spend 30 min together?

[benhylau]

Our Twitter account currently has opportunities@ when passbolt record says members@, and the login verification asked me to enter a number that is @patcon's personal number. I don't know if the latter is intentional because of SMS limitations with office number. Logging these here for Social Media role:

• [x] Match Twitter email with record in passbolt
• Change Twitter phone number to office number? (edit: won't do)

@dcwalk we can probably wait till @patcon comes back for these.

[dcwalk]

@benhylau I don't think we can change twitter number to office VOIP -- usually needed for SMS verification

[benhylau]

From 2020-04-09 Hypha Worker Co-op: Business Planning: (moved above)

• @dcwalk: register us as IRP expert-service provider
• [x] @dcwalk: em to join CWCF loomio

[ASoTNetworks]

• [x] @YurkoWasHere: Make a phone call with our VoIP number account

[benhylau]

For @benhylau from @hyphacoop/finance-wg, see: https://meetings.hypha.coop/2020-04-22-call-with-accountant.html

• [x] Fix our payroll period
• [x] Fix our payroll process docs

• pay day May 15 will cover pay period May 1-15, and will cover client work thru April 1-30
• pay day June 15 will cover pay period May 16-31, and will cover client work thru May 1-31

[benhylau]

From https://meetings.hypha.coop/2020-04-23-business-planning.html

• [x] @uditvira do first pass of adding contacts
• ~@hyphacoop/business-planning-wg discussion on db/crm at upcoming meeting~
• [x] @benhylau put opportunities into hubspot
• [x] @dcwalk investigate OpenCollective (as host and/or as org to recieve money)
• [x] @hyphacoop/business-planning-wg joint bizdev and infra call
  • [x] @benhylau invite infra 30min call for honing product plan
  • [x] @dcwalk hold in calender
  • [x] @dcwalk dig up template on money

[ASoTNetworks]

• [x] @benhylau change Hubspot email to opportunities@

[benhylau]

From meeting with hank:

• @benhylau provide agreements for review (edit: not needed anymore)

[benhylau]

From @hyphacoop/operations-wg call:

• [x] @benhylau HST charged by subcontractor, how to handle?
• [x] @benhylau dc asked to purge chat logs beyond certain point (purge 3mths?) bl to bring to @hyphacoop/infrastructure-wg
• [x] @dcwalk update Hypha client agreement (with statement similar to NL's)
• [x] @benhylau update independent + IP agreement (once working open statements is revised)

[benhylau]

• [x] For @hyphacoop/infrastructure-wg to discuss:

Can we switch to using @hyphacoop-bot to do these automated pushes rather than use someone's personal token? Seems odd :)

Edit: @patcon will fix this

[dcwalk]

I'm finding it really hard to track small tasks inline, rather than if they are bubbled up to the top. I'm also finding things in here duplicated elsewhere (I'm pruning) or ones that should be spawned at a separate issue.

[benhylau]

@hyphacoop/finance-wg:

• [x] add task to role about putting monthly bank statement into Drive
• [x] settle aether invoice
• [x] file today's meeting pad

[ASoTNetworks]

From @hyphacoop/infrastructure-wg call:

• @benhylau add summary of this to service reliability issue (edit by bl: moved to #253, better log tasks in their issue than here)
• [x] @benhylau email Sebastian to schedule call / over email

[benhylau]

• [x] @ASoTNetworks create two emails:
  • operations@ -> operations@hypha.local
  • data@ -> operations@hypha.local and infra@hypha.local

[benhylau]

• [x] @YurkoWasHere set up Paypal account (or find some way) to receive the $500 payment

[benhylau]

Finance tasks for @benhylau:

• [x] update projection sheet before AGM
  • NET (before tax without HST)
  • cross-reference amounts with bank account (end of May balance should match our early-June)
• [x] update handbook roles with documents that need to be uploaded
• [x] upload wagepoint docs with ER breakdown
• [x] ping Rodica about ER and HST reconciliations and May statements
• [x] May payroll
• [x] TransferWise USD -> CAD account and handle Aether invoices
• NL invoice
  • [x] pay invoice by June 16
  • [x] @YurkoWasHere take care of QB side reconcile
• AGM
  • [x] financial statements
  • [x] fiscal projections
  • [x] budget for next year
  • [x] presentation of income/budget for last/next year (base on Rodica's)
  • [x] @YurkoWasHere review above
• [x] email CWCF re: CSWI

[ASoTNetworks]

• [x] @YurkoWasHere pull together AGM infra presentation with help from el

[patcon]

Re: commits coming from me. https://github.com/hyphacoop/organizing/issues/147#issuecomment-627155167

Dealt with here: https://github.com/hyphacoop/handbook/pull/89

[YurkoWasHere]

increase credit card limit to $3,000

Oct 8, 2020 - asked for cred increase of an additional $2,000 from $1,000 to $3,000 will take 3-4 business days

Alternative - Overpay the visa by the amount we need, wait 48 hours and then we SHOULD be able to spend CREDIT + overpayment

[YurkoWasHere]

set up CRA My Business auto-deposits

[dcwalk]

this has not be updated in over a year. I am going to do something slightly radical and propose we ~close this~