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hyphacoop / organizing

Coordination and documents for our member and board meetings 📑 🌴
https://meetings.hypha.coop
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Bug: Shared calendar doesn't allow non-owner members with write permissions to send calendar invites #419

Closed uditvira closed 3 years ago

uditvira commented 3 years ago

I learned this while creating calendar events in the shared COMPOST calendar (@benhylau is owner, Mai and I have r/w permissions).

It doesn't work because SoGo tries to send the calendar invite as user giving the following error: SMTP(RCPT TO) error: 5.7.1 <elon@hypha.coop>: Sender address rejected: not owned by user

This is a well known issue https://www.sogo.nu/bugs/view.php?id=2702

@hyphacoop/infrastructure-wg can we get some guidance on how to create/manage shared calendars?

ASoTNetworks commented 3 years ago

As discussed today in our all hands with different variations of how different email / calendar clients handles sending out invites.

A possible work around is to have a shared email account example: calendar@hypha.coop that manages all the shared calendars and shared to corresponding members with write access in SOGo and allow all members to send from calendar@hypha.ooop in Mailcow users' setting.

When a member adds a new event in their own SOGo account into the shared calendar the outgoing invitation email can be sent from calendar@hypha.ooop using their own account.

ASoTNetworks commented 3 years ago

I have created a shared calendar email account calendar@hypha.coop with the password in our Passbolt.

To create a shared calendar login to calendar@hypha.coop

  1. Go to the calendar tab
  2. Create a New Calendar
  3. Click on three dots, click on Sharing
  4. Add the users you want to share with and your own email account.
  5. Check the Subscribe User checkbox so that the calendar automatically shows up in their Sogo
  6. Select appropriate permissions
  7. Check This person can create objects in my calendar. and This person can erase objects from my calendar.
  8. Logout of the calendar@hypha.coop and into your own account on Sogo.
  9. You should now see a new calendar shared from calendar@hypha.coop you can add events in there and invitations will be sent from calendar@hypha.coop to the recipient.
garrying commented 3 years ago

Aiming to close issue by March 27. Please post any feedback on the workaround!

garrying commented 3 years ago

@uditvira gonna close this for now. let's reopen or create a new issue if there are issues with the flow above.