[Global Sprint] Global Sprint Planning & ToDo's

[joeyklee]

Global Sprint - Site Host Checklist Status

Initial Steps

• [x] Locate a space for the 2-day event. The space should have ...
  • good WiFi
  • power outlets
  • video screen (if possible)
• [ ] Decide on any food you will offer - coffee, snacks, lunch ?

  4 Weeks Before the Sprint

• [x] Start to promote the event - email blasts, tweets, personal contacts, local meetup groups
• [x] Finalize any space requirements - ie. WiFi login setup for participants, buiilding security access needs

  2 Weeks Before the Sprint

• [ ] Confirm any food requirements
• [x] Setup Vidyo conferencing requirements - ie. download software, setup account
• [x] Plan A/V testing (if needed)
• [ ] Setup communication channels - IRC, gitter chat etc.
• [ ] Tweet about the event (include registration link)

  1 Weeks Before the Sprint

• [ ] Email Participants with directions to the location and any additional logistics requirements
• [ ] Ask participants to complete the pre-sprint survey
• [ ] Run through Vidyo Conferencing testing schedule with Science Lab contact (if needed)
• [ ] Generate signs
• [ ] Tweet about the event (include registration link in still have spaces)

  The Day Before

• [ ] Print off list of participants from registration site
• [ ] Print signage - posters, Participation Guidelines, nametags
• [ ] Test network access - confirm WiFi name and password
• [ ] Check with food suppliers

  The Morning of the Sprint

• [ ] Put up signage
• [ ] Post network information
• [ ] Greet Participants

  First-day Welcome

• [ ] Make introductions
• [ ] Mention the Participation Guidelines / Code of Conduct / Photo Release form (if needed)

  During the Sprint

• [ ] Monitor refreshments

  At the End of the Sprint

• [ ] Thank all participants for coming
• [ ] Encourage participants to complete the post-sprint survey

  Follow Up

• [ ] Create a blog post about the event at your site.