dims
commented
5 years ago /assign @parispittman
Closed dims closed 5 months ago
dims
commented
5 years ago /assign @parispittman
dims
commented
5 years ago Things to think about:
Here is the current questionnaire for the Diversity Scholarship program: https://www.surveymonkey.com/r/GYMV3PV
nikhita
commented
5 years ago xref - https://github.com/kubernetes/steering/issues/46 (Funding and Budgeting)
dims
commented
5 years ago Important detail about current process for exceptions from @dankohn in the email thread.
CNCF has a diversity scholarship committee made up of a rotating group of several volunteer community members. However, we have many more applications than we do scholarships, despite running (what we believe to be) the largest diversity scholarship program of any conference.
In addition, we have travel funding available for speakers and other key community members when their companies do not provide funding. In the past, community leaders have made requests to me, Chris Anisczcyk, or events AT cncf.io and we have generally been able to accommodate them.
Also, note that diversity scholars are not identified on their badge or anywhere else and that participating in any programs (like the on-stage picture) is completely optional.
idvoretskyi
commented
5 years ago /cc
mrbobbytables
commented
5 years ago /cc
dims
commented
5 years ago /assign @castrojo
parispittman
commented
5 years ago when we initially discussed this in contribex, i had forked nodejs's travel funds and started playing around with it in notepad to change some things for us. https://github.com/nodejs/admin/blob/master/MEMBER_TRAVEL_FUND.md
putting a copy of that here so i can delete it from mine:)
node does reimbursements and i think i heard some comments that folks didn't have money to float upfront so copy here is reflecting upfront. if we had a private repo with the info and a 2nd issue only repo we could do something like this:
To establish and administer a fund for members of the Kubernetes upstream contributor community to travel and particiate in KubeCon/CloudNativeCon.
Candidates must be a member of the Kubernetes GitHub or or working towards it. [link to community-membership.md] Exceptions: TODO
Those requesting funds must indicate that they do not have funding available from another source, such as an employer or the event itself that might cover costs for presenters.
Submit an issue to a Kubernetes Travel Fund Issue-Only repository. Your issue will go into a private repository where only $certain_group can see your information due to privacy.
Requests must be made three months before the event. Requests submitted after that will not be approved.
It is strongly recommended that you submit your request far enough in advance to get approval before making relevant expenditures. Review of requests will take at least 72 hours and may take considerably longer. Note, with limited funds available, approval is not guaranteed.
For all events, it is recommended to apply for a visa at least 6 months prior.
A request is approved when all of the following criteria are met:
An appointed treasurer from the $certain_group will liaise with a member of CNCF on a regular basis to review the status of the travel fund. In the event that any pending requests might not be approved because of available funds, a separate issue will be raised. Generally speaking, however, members shouldn't need to worry about the status of the fund itself.
If there are too many requests for the limited funds, we will measure the following:
After the trip, write a blog post about your experience! (this is optional)
The request from Technical Steering Committee and the Community Committee for a 2019 joint travel fund was approved in the amount of $xx
Please direct any questions or concerns about the travel fund to contributors@
nikhita
commented
5 years ago @parispittman This is AMAZING! Thank you so much! :heart_eyes:
Review of requests will take at least 72 hours and may take considerably longer.
What would happen if someone "more deserving" applied later, but before the three month mark? Instead, would having a deadline + reviewing all requests together (like the diversity scholarship) help in that case?
For all events, it is recommended to apply for a visa at least 6 months prior.
To apply for a visa, one needs to have the conference ticket + flights + accommodation bookings. Unfortunately, this won't work if we announced the results ~2-3 months in advance. :(
I think if we change the "apply for visa" deadline to 3 months and announce the results 3 months in advance, that would work. Visas can be procured within 3 months as well (6 months is nicer, but not necessary). :+1:
dims
commented
5 years ago Paris,
This looks good! Can you please open a PR against kubernetes/steering (and an email there) so we can may be word smith it a bit more and get it approved?
Thanks, Dims
castrojo
fejta-bot
markjacksonfishing
eddiezane
k8s-ci-robot
CNCF has a "Diversity Scholarship" program. This program has been very successful. However there are some folks who were not able to take advantage of the program either because of budget limitations or unable to qualify for some other reason. Some of these folks are active contributors for example with sig-release or some other SIGs or working groups. It would be in our community's interest to ensure we have a way to fund travel for active contributor(s) who cannot get backing from their employers for some reason or another. This program should be an adjunct to and not a replacement for the CNCF led program. We should aspire to make the process as transparent as possible. We should look to other projects like nodejs[1] and OpenStack[2] who run such programs as templates but ensure that it works for us here.
We need a process, a plan and a budget to start with. I'd request sig-contribex to start thinking about this and hopefully come up with something for the upcoming Kubecon
[1] https://github.com/nodejs/admin/blob/master/MEMBER_TRAVEL_FUND.md [2] https://wiki.openstack.org/wiki/Travel_Support_Program