Onboarding Tracker for Xtreme1

[ErinThacker]

TECHNICAL PROJECT DETAILS

--Maturity Level Proposed: Sandbox --Company Sponsor (Full Legal Name): BasicAI --Project Sponsor Contact: Alex Liu --Technical Contact: Alex Liu --Legal Contact: --TAC Sponsor: Ibrahim Haddad --TAC/GB Approval Date: 12/09/2022 --Project in SFDC: --Project License: Apache 2.0 --Project Presentation: URL to presentation --Project Proposal per LF AI & Data: https://github.com/lfai/proposing-projects/blob/master/proposals/xtreme1.adoc --Project Artwork:** https://github.com/xtreme1-io/artwork

LICENSING

• [x] (Tech/ED) Project license exists and is OSI-approved
• [x] (Tech/ED) Proposed license inline with umbrella's IP Policy
• [x] (Tech/ED) Pre-intake FOSSology scan complete, shared with project, and no major incompatible licenses detected
• [x] (Tech/ED) Determine known components/dependencies not under compatible license

CONTRIBUTION

• [x] (Tech/ED) Deactivation of CLA/DCO in place and adopt GitHub's DCO at https://github.com/apps/dco
• [x] (Tech/ED) Share/Discuss Project Charter Template and Finalize with Project (update New Projects Onboarding with Legal Status Tracking)
• [x] (Tech/ED) Share/Discuss Account & Trademark Assignment Template and Finalize with Project (update New Projects Onboarding with Legal Status Tracking)
• [x] (Tech/ED) Verify OpenSSF Best Practices Badge (Silver) link and passing status -https://bestpractices.coreinfrastructure.org/en/projects/6981

PROJECT ASSETS

• [x] (Tech/ED) Logos confirmation // If logos exist post to GitHub Artwork repo and save in Project Logos in LF internal Google Drive folder
• [x] (Tech/ED) Domain name confirmation // Transfer of xtreme1.io is ongoing with ticket IT-24969
• [x] (Tech/ED) Project website tracking // Add link and name/email of authorized user for website to LF internal tracking

TAC & GOVERNING BOARD REVIEW

• [x] (Tech/ED) Provide project proposal process/template to project sponsor (https://github.com/LFDLFoundation/proposing-projects/tree/master/proposal-process)
• [x] (Tech/ED) Confirm/Schedule presentation date during TAC meeting - Add to TAC Mtg Agenda Tracking
• [x] (Tech/ED) Review and confirm final proposal and presentation deck
• [x] (Tech/ED) Add project presentation to TAC agenda/deck and send to tac-general mail list with agenda info
• [x] (Tech/ED)Send project presentation and proposal to tac-private mail list with reminder on attendance and quorum requirements for voting members
• [x] (PM) Verify TAC minutes with project TAC vote results

INFRASTRUCTURE

• [x] (Tech/ED) Update proposal to show project accepted in GitHub Project List
• [x] (Tech/ED) Setup org in Github, add 'thelinuxfoundation' as an owner - Allows us to maintain continuity of GH ownership
• [x] (Tech/ED) Migrate code repository to new GH org
• [x] (Tech/ED) Add project to LF AI & Data Landscape and mark it as an LF AI & Data project

OPERATIONS

• [x] (PM) Add project technical lead contact info (name/email) to internal tracking
• [x] (PM) Post final technical charter to GH Project Charters repo and ensure it is saved in LF internal Projects Google Drive folder
• [x] (PM) Add project to Current Projects section on LF AI & Data wiki
• [x] (PM) Set up other misc collaboration tools agreed upon during proposal/acceptance, if any
• [x] (PM) Set up project mail lists (announce, tsc, technical-discuss, security) under LF AI & Data Groups.io
• [x] (PM) Add initial project lead(s) to applicable mail lists (main, announce, events, tac-general, project mail lists, technical-projects)
• [x] (PM) Set project lead as moderator for mail lists as applicable for ongoing management
• [x] (PM) Add LF AI & Data marketing manager to project announce mail list as moderator for sending announcements
• [x] (PM) Send onboarding email with next steps info and resources - Includes Technical Getting Started Checklist
• [x] (PM) Set up project wiki space under LF AI wiki - Upon request only per onboarding email info provided to project
• [x] (PM) Request project to be added to LFX Insights via Jira Service Desk for request
• [x] (PM) Request project to be added to LFX Security via Ibrahim Haddad (Admin on GH repo for project) OR via Jira Service Desk for request (will need to first confirm LF ID for project lead for access to be granted for bot installation on GitHub repo)
• [x] (PM)Share new project update w/Outreach Committee (Chair) to include in upcoming committee meeting
• [x] (PM) Include update on new project in upcoming GB meeting agenda
• [x] (PM) Update "LF AI & Data Getting Involved Guide" deck
• [x] (PM) Update "LF AI & Data Overview" deck
• [x] (PM) Upload "LF AI Getting Involved Guide" and "LF AI Overview Deck" on LF AI & Data GH presentations repo
• [x] (PM) Verify project is added to Project Website Access tracking + verify all information is added per details under "Project Assets" section in this issue
• [x] (PM) Transfer social account domain ownership to LF AI & Data shared account use set up, if applicable - Projects retain ongoing management of accounts - Reference internal process documentation --Sent email to nico@basic.ai on 12/16/2022, copied IH and Alex. Will follow-up.

MARKETING

• [x] (PM) Update LF AI & Data Timeline with new project - Creative Services Jira ticket required (Reference) - Save updated file in internal LF AI & Data G Drive and on LF AI & Data GH --(https://app.asana.com/0/1201265796032457/1203563866827377)
• [x] (PM) Build landing page on LF AI & Data website and add to All Projects section - Creative Services Jira ticket required (Reference) --https://app.asana.com/0/1201187889631310/1203559030552520
• [x] (Mktg) Coordinate announcement (press release or blog post) and social promotion with project company - Add to internal LF AI & Data PR/Comms tracker - Sandbox projects are announced via social followed by blog announcement on a quarterly basis
• [x] (Mktg) Follow project and member company on Twitter/LinkedIn from LF AI & Data accounts, if applicable
• [x] (Mktg) Publish announcement (Blog/PR+Social+Mail Lists)

LEGAL FOLLOW UP

• [x] (PM) Confirm ongoing license scanning is set up through legal - Add to internal LF AI & Data tracker
• [x] (PM) Confirm Export Control Notice (ECN) filings are completed through legal via ticket at https://jira.linuxfoundation.org/plugins/servlet/desk/portal/2 (trademark/contribution agreement + website needed for filing request via Legal Jira ticket ) + Add to internal LF AI & Data tracker for future scans planned through Software Freedom Law Center for Graduate level projects
• [x] (PM) Include all projects in Trademark Registrations review cycles - Graduate level projects addressed at start of each calendar year - Add to internal LF AI & Data tracker

[NSouthernLF]

for some reason the social media management account transfers on this project were never done and incorrectly marked as completed - i found the project's slack with 322 people, joined, and messaged them. The head of the project is now Frank Wang.

Messaged Frank on Dec. 6th, asking him for full social media info. Waiting for a response.

[NSouthernLF]

Heard back from Frank Wang on Dec. 6th. His slack is unavailable because they are using a commercial version that cannot be shared, but in the process of separating their commercial and OSS versions. They estimate that this process will take several months. For now, and for expediency, I deleted slack from the shared social media table. Also updated the youtube login info in this table. Frank is now working with me to get the twitter login info but it is dependent on 2FA clearance with a colleague from another country. I followed up with an email to him on Dec. 11th to re-request this information. Once we get the full login details for youtube and twitter I'll go about transferring the accounts. Thanks.

[NSouthernLF]

Added the Xtreme1 twitter to the shared social accounts table - with an lfai foundation alias. Could not do the same with youtube, as the associated email address is permanent - so i noted the email and password in the corresponding table. Marking this task as done.