Onboarding Tracker for Unity Catalog

[ibrahimhaddad]

The following tasks are required to complete onboarding for a Sandbox level project joining the LF AI & Data Foundation. LF Staff will engage with the technical project lead via this issue and work through the checklist to completion.

LF AI & Data Staff: Review each item, confirm completion, and add any relevant notes.

Note: (ED) Executive Director, (Tech) Technical Lead, (PM) Program Management & Operations Lead, (Mktg) Marketing Lead

TECHNICAL PROJECT DETAILS

--Maturity Level Proposed: Sandbox --Company Sponsor (Full Legal Name): Databricks --Project Sponsor Contact: Denny Lee --Technical Contact: Michelle Leon --Legal Contact: --TAC Sponsor: --TAC/GB Approval Date: 06/13/2024 --Project License: --Project Presentation: URL to presentation --Project Proposal per LF AI & Data: n/a --Project Artwork: Logos

LICENSING

• [x] (Tech/ED) Project license exists and is OSI-approved
• [x] (Tech/ED) Proposed license inline with umbrella's IP Policy
• [ ] (Tech/ED) Pre-intake FOSSology scan complete, shared with project, and no major incompatible licenses detected
• [ ] (Tech/ED) Determine known components/dependencies not under compatible license

CONTRIBUTION

• [ ] (Tech/ED) Deactivation of CLA/DCO in place and adopt GitHub's DCO at https://github.com/apps/dco
• [ ] (Tech/ED) Share/Discuss Project Charter Template and Finalize with Project (update New Projects Onboarding with Legal Status Tracking) Note: The technical charter is tailored for LF AI & Data - Copy is to be created for each project - The technical charter will always need the following information dropped in place: the short name of the project (where [Community Name] appears); a short mission statement following the "The mission of the project is to..." convention; and confirmation of the specific licenses in Section 7 for code and/or data (many projects will not need data and this subjection regarding data licensing in those cases can be removed)
• [ ] (Tech/ED) Share/Discuss Account & Trademark Assignment Template and Finalize with Project (update New Projects Onboarding with Legal Status Tracking) Note: The trademark assignment agreement is also tailored for LF AI & Data - Copy is to be created for each project - As for the trademark agreement, we will entertain changes from companies contributing projects but we ask that the following be made clear to project sponsors: the contribution agreement was prepared to be a balanced agreement -- A large number of our members sign this as drafted; and extensive comments and revisions to the agreement will involve time which will slow down a project's start with LF AI & Data
• [ ] (Tech/ED) Verify OpenSSF Best Practices Badge (passing) ticket has been started + add ticket to this issue for reference -Project will be responsible for ensuring completion as per hosted project requirements

PROJECT ASSETS

• [x] (Tech/ED) Logos confirmation // If logos exist post to GitHub Artwork repo and save in Project Logos in LF internal Google Drive folder
• [ ] (Tech/ED) Domain name confirmation // If one exists, it must be transferred using https://jira.linuxfoundation.org/servicedesk/customer/kb/view/28485232 // Reference: https://confluence.linuxfoundation.org/display/LID/Domain+Registration+and+Transfers
• [ ] (Tech/ED) Project website tracking // Add link and name/email of authorized user for website to LF internal tracking

TAC & GOVERNING BOARD REVIEW

• [x] (Tech/ED) Provide project proposal process/template to project sponsor (https://github.com/LFDLFoundation/proposing-projects/tree/master/proposal-process)
• [x] (Tech/ED) Confirm/Schedule presentation date during TAC meeting - Add to TAC Mtg Agenda Tracking
• [x] (Tech/ED) Review and confirm final proposal and presentation deck
• [x] (Tech/ED) Add project presentation to TAC agenda/deck and send to tac-general mail list with agenda info
• [x] (Tech/ED)Send project presentation and proposal to tac-private mail list with reminder on attendance and quorum requirements for voting members
• [x] (PM) Verify TAC minutes with project TAC vote results

INFRASTRUCTURE

• [x] (Tech/ED) Update proposal to show project accepted in GitHub Project List
• [ ] (Tech/ED) Setup org in Github, add 'thelinuxfoundation' as an owner - Allows us to maintain continuity of GH ownership
• [x] (Tech/ED) Migrate code repository to new GH org
• [x] (Tech/ED) Add project to LF AI & Data Landscape and mark it as an LF AI & Data project

OPERATIONS

• [x] (PM) Add project technical lead contact info (name/email) to internal tracking
• [ ] (PM) Post final technical charter to GH Project Charters repo and ensure it is saved in LF internal Projects Google Drive folder
• [x] (PM) Add project to Current Projects section on LF AI & Data wiki. Get the project description from LFX.
• [x] (PM) Set up other misc collaboration tools agreed upon during proposal/acceptance, if any
• [x] (PM) Set up project mail lists (announce, tsc, technical-discuss, security) under LF AI & Data Groups.io
• [x] (PM) Add initial project lead(s) to applicable mail lists (main, announce, events, tac-general, project mail lists, technical-projects)
• [x] (PM) Set project lead as moderator for mail lists as applicable for ongoing management
• [x] (PM) Add LF AI & Data marketing manager to project announce mail list as moderator for sending announcements
• [x] (PM) Send onboarding email with next steps info and resources - Includes Technical Getting Started Checklist
• [ ] (PM) Set up project wiki space under LF AI wiki - Upon request only per onboarding email info provided to project
• [ ] (PM) Set up project in LFX Insights by adding project repo name to Source Control under Development and then adding connection in LFX Insights under LFX Tools
• [ ] (PM) Set up project in LFX Security by ensuring that the security bot is installed in project GitHub repo, once that is confirmed, add connect the repo in LFX Security
• [x] (PM)Share new project update w/Outreach Committee (Chair) to include in upcoming committee meeting
• [x] (PM) Include update on new project in upcoming GB meeting agenda
• [x] (PM) Verify project is added to Project Website Access tracking + verify all information is added per details under "Project Assets" section in this issue
• [x] (PM) Transfer social account domain ownership to LF AI & Data shared account use set up, if applicable - Projects retain ongoing management of accounts - Reference internal process documentation

MARKETING

• [x] (PM) Update LF AI & Data Timeline with new project - Creative Services Asana ticket required (Reference) - Save updated file in internal LF AI & Data G Drive and on LF AI & Data GH
• [ ] (PM) Build landing page on LF AI & Data website and add to All Projects section - Creative Services Asana ticket required (Reference)
• [x] (Mktg) Coordinate announcement (press release or blog post) and social promotion with project company - Add to internal LF AI & Data PR/Comms tracker - Sandbox projects are announced via social followed by blog announcement on a quarterly basis
• [x] (Mktg) Follow project and member company on Twitter/LinkedIn from LF AI & Data accounts, if applicable
• [x] (Mktg) Publish announcement (Blog/PR+Social+Mail Lists)

LEGAL FOLLOW UP

• [x] (PM) Confirm ongoing license scanning is set up through legal - Add to internal LF AI & Data tracker
• [x] (PM) Confirm Export Control Notice (ECN) filings are completed through legal via ticket at https://jira.linuxfoundation.org/plugins/servlet/desk/portal/2 (trademark/contribution agreement + website needed for filing request via Legal Jira ticket ) + Add to internal LF AI & Data tracker for future scans planned through Software Freedom Law Center for Graduate level projects
• [x] (PM) Include all projects in Trademark Registrations review cycles - Graduate level projects addressed at start of each calendar year - Add to internal LF AI & Data tracker

[NSouthernLF]

@jeffcshapiro this needs intake scans set up and we are fast tracking this one. we'd love to get the scans set up in the next week-10 days. doable?

[NSouthernLF]

Filed an Asana ticket for a landing page 6/17/24

[NSouthernLF]

@cakerly-lf we need you to do the three marketing tasks above - Coordinate announcement (press release or blog post) and social promotion with project company; Follow project and member company on Twitter/LinkedIn from LF AI & Data accounts; and Publish announcement (Blog/PR+Social+Mail Lists). As you have time. Thanks!

[jeffcshapiro]

@NSouthernLF Should be fine, I will need to look at the code first to be sure, but will plan on doing it next week.

[NSouthernLF]

@Jeff Shapiro @.***> thank you, that sounds fine.

On Wed, Jun 19, 2024 at 3:26 AM jeffcshapiro @.***> wrote:

@NSouthernLF https://github.com/NSouthernLF Should be fine, I will need to look at the code first to be sure, but will plan on doing it next week.

— Reply to this email directly, view it on GitHub https://github.com/lfai/foundation/issues/77#issuecomment-2178073054, or unsubscribe https://github.com/notifications/unsubscribe-auth/AYDSBZ2ARHX3IK2CF3VGILDZIE6C7AVCNFSM6AAAAABJIQKLXSVHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDCNZYGA3TGMBVGQ . You are receiving this because you were mentioned.Message ID: @.***>

[cakerly-lf]

Marketing tasks for UC are complete! Thank you. @NSouthernLF

[NSouthernLF]

excellent, ty!

On Mon, Jun 24, 2024 at 11:18 AM Carly Akerly @.***> wrote:

Marketing tasks for UC are complete! Thank you. @NSouthernLF https://github.com/NSouthernLF

— Reply to this email directly, view it on GitHub https://github.com/lfai/foundation/issues/77#issuecomment-2186947408, or unsubscribe https://github.com/notifications/unsubscribe-auth/AYDSBZ57DZNUGOFHITW4KF3ZJBBGVAVCNFSM6AAAAABJIQKLXSVHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDCOBWHE2DONBQHA . You are receiving this because you were mentioned.Message ID: @.***>

[jeffcshapiro]

intake license scan report email sent

[NSouthernLF]

Talked to Denny Lee and Michelle Leon. No additional collaboration tools needed.

[NSouthernLF]

Email received from Denny Lee and the UC team on Friday, August 9th, indicating that their UC technical charter is close to finalization; followed up on 8/14 via email to remind them of the need to wrap this up.

[NSouthernLF]

Emailed Denny Lee again to rerequest Github co-ownership so we can install LFX Security and Insights. Reminded him about the charter and stressed that finalization is the top priority on this project. 8/19/24

[NSouthernLF]

Call with Denny Lee and Michelle Leon 8/21/24 - they are in the process of handing off LFX Insights/Security access to us and need a document summarizing this, which Nancy is authoring today. This will also enable us to turn on DCO.

[NSouthernLF]

filing an ECN ticket now.