Prep for Research Hackathon May 2024

[catherinet1]

Acceptance

• [x] Announcement published Done: https://lifeitself.org/blog/research-hackathon-may-2024
• [x] Announcement shared Shared in Whatsapp groups, Twitter, LinkedIn and with Cohere+ team.
• [x] 10+ sign-ups 2024-05-07 13 sign-ups so far 🎉 (+ Catherine, Rufus, and Lauren). Sign-ups spreadsheet.
• [x] Zoom or Google Meet link sent to all registered participants Tracking sending of confirmation emails and calendar invites in sign-ups spreadsheet: https://docs.google.com/spreadsheets/d/1Mon8fvjHlp7HO20oxeS-fPDAMZynbRq3nL563u6MEwY/edit#gid=1373988679

Tasks

• [x] Publish announcement
  • [x] Find last year's announce post https://lifeitself.org/blog/2023/05/17/research-hackathon-june-2023#what-is-a-hackathon
  • [x] Write post, inc some form of sign-up so we know roughly who to expect
  • [x] Create new sign-up form https://docs.google.com/forms/d/18IRs1n-thNECXPpgVy8-SG11CpUDAjdxTzf8oAOCjGo/edit
  • [x] Add Cohere+ logo and EU logo
• [x] Share
  • [x] Cohere+ team
  • [x] LI research community
  • [x] Events board WA
  • [x] Get Involved chat
  • [x] Tweet
  • [x] LinkedIn?
• [x] Share again ~1 week before Shared details and sign-up form again in General Chat and LI Research chat at beginning of Hackathon week

Notes

• Life Itself Research hackathon:
• Friday: internal
• Kick-off meeting of hackathon at 5pm European on the Friday

Friday 5pm to Saturday 7pm (though US folks can work later)

• Friday 11am-5pm: pre coworking. Come and get involved and cowork virtually.
• Friday 5-6pm kickoff
• Saturday 11-12pm (check-in, new joiners)
• Saturday 6-7pm closing
• People "self-organise" in between

We'll have pre coworking on Friday from 11am European if you want to get together early. Formal kick-off of hackathon will be happening at 5pm.

Intentions:

• Research collective opportunity to work together
• Allow new folks to engage
• Ship stuff ...

Hackathon prep - 2024-05-10

https://hackmd.io/A5BhGKo5Tdyu-Q4gOMNouQ

Agenda

• [x] Check-in
• [ ] Prep
  • [x] Review the spreadsheet and script
• [x] Admin things
  • [x] [Minor] Issue for the hackathon LINK (let's just have one big issue)
  • [x] Google drive folder for the hackathon DONE https://drive.google.com/drive/u/0/folders/1v2j8kjhP5uI-sV7d0woE9c5LJpHaSmna

Questions

• [ ] Who is acting as "host" in the hackathon zoom
  • [ ] This evening (US time) Ola 6-9pm CEST. 9pm onwards... ?
  • [ ] Saturday? Ola 1-4pm CEST
• [ ] Who is acting as "facilitator" of kickoff, check-in, and closing? Rufus

Decisions

• HackMD or Google Docs for scratchpad
  • Here's last year's ... https://hackmd.io/HexP35u3SjubZEt2SOA_XQ

Catherine actions for today

• [ ] Short explainer video and written instructions for org research Short written instructions in hackathon hackmd
• [ ] Curate list of orgs in spreadsheet to be researched
• [x] Few worked examples in spreadsheet Life Itself example
• [ ] Let Hub people know what we're up to and ask if we can use painting room or dining room tomorrow
• [x] Share access to database spreadsheet and drive folder Made it public with link so that giving share access is not a blocker for people who might join in the middle esp. during nighttime
• [x] Ask Ola to be host Had short call with Ola. Ola hosting 6-9pm this eve and 1-4pm tmo

[catherinet1]

hi @rufuspollock before i share the hackathon announce, want to double check:

• does schedule of Friday 10th May 1400-1800 CEST and Saturday 11th May 1000-1400 CEST sound good?

[catherinet1]

Announcement published -- https://lifeitself.org/blog/research-hackathon-may-2024 -- and shared in Whatsapp groups, Twitter, LinkedIn and with Cohere+ team.

[rufuspollock]

FIXED. I think this prep is done 😄